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Become An Intake Coordinator

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Working As An Intake Coordinator

  • Getting Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Communicating with Supervisors, Peers, or Subordinates
  • Performing for or Working Directly with the Public
  • Deal with People

  • Unpleasant/Angry People

  • Stressful

  • $30,830

    Average Salary

What Does An Intake Coordinator Do

Social and human service assistants provide client services, including support for families, in a wide variety of fields, such as psychology, rehabilitation, and social work. They assist other workers, such as social workers, and they help clients find benefits or community services.

Duties

Social and human service assistants typically do the following:

  • Help determine what type of aid their clients need
  • Work with clients and other professionals, such as social workers, to develop a treatment plan
  • Help clients find assistance with daily activities, such as eating and bathing
  • Research services, such as food stamps and Medicaid, that are available to their clients in their communities
  • Coordinate services provided to clients
  • Help clients complete paperwork to apply for assistance programs
  • Transport clients—for example, by driving them to appointments or to services within their community
  • Check in with clients to ensure that services are provided appropriately

Social and human service assistants have many job titles, including case work aide, clinical social work aide, family service assistant, social work assistant, addictions counselor assistant, and human service worker.

Social and human service assistants help clients to identify and obtain benefits and services. In addition to initially connecting clients with benefits or services, social and human service assistants may follow up with clients to ensure that they are receiving the intended services and that the services are meeting their needs. They work under the direction of social workers, psychologists, or other social and human service workers.

With children and families, social and human service assistants ensure that the children live in safe homes. They help parents get the resources, such as food stamps or childcare, they need to care for their children.

With the elderly, these workers help clients stay in their own homes and live under their own care whenever possible. Social and human service assistants may coordinate meal deliveries or find personal care aides to help with the clients’ day-to-day needs, such as running errands and bathing. In some cases, human service workers help look for residential care facilities, such as nursing homes.

For people with disabilities, social and human service assistants help find rehabilitation services that aid their clients. They may work with employers to make a job more accessible to people with disabilities. Some workers find personal care services to help clients with daily living activities, such as bathing and making meals.

For people with addictions, human service assistants find rehabilitation centers that meet their clients’ needs. They also may find support groups for people who are dependent on alcohol, drugs, gambling, or other substances or behaviors.

With veterans, assistants help people who have been discharged from the military adjust to civilian life. They help with practical needs, such as locating housing and finding ways to apply skills gained in the military to civilian jobs. They may also help their clients navigate the overwhelming number of services available to veterans.

For people with mental illnesses, social and human service assistants help clients find the appropriate resources to help them cope with their illness. They find self-help and support groups to provide their clients with an assistance network. In addition, they may find personal care services or group housing to help those with more severe mental illnesses care for themselves.

With immigrants, workers help clients adjust to living in a new country. They help the clients locate jobs and housing. They also may help them find programs that teach English, or they may find legal assistance to help immigrants get various administrative paperwork in order.

With former prison inmates, human service assistants find job training or placement programs to help clients reenter society. Human service assistants help former inmates find housing and connect with programs that help them start a new life for themselves.

With homeless people, assistants help clients meet their basic needs. They find temporary or permanent housing for their clients and locate places, such as soup kitchens, that provide meals. Human service assistants also may help homeless people find resources to address other problems they may have, such as joblessness.

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How To Become An Intake Coordinator

Requirements for social and human service assistants vary, although they typically have at least a high school diploma and must complete a brief period of on-the-job training. Some employers prefer to hire workers who have additional education or experience.

Education

Although a high school diploma is typically required, some employers prefer to hire workers who have relevant work experience or education beyond high school. A certificate or an associate’s degree in a subject such as human services, gerontology (working with older adults), or social or behavioral science is common for workers entering this occupation.

Human service degree programs train students to observe and interview patients, carry out treatment plans, and handle people who are undergoing a crisis. Many programs include fieldwork to give students hands-on experience.

The level of education that social and human service assistants have completed often determines the responsibilities they are given. Those with a high school diploma are likely to do lower level work, such as helping clients fill out paperwork. Assistants with some college education may coordinate program activities or manage a group home.

Although postsecondary education is important, some employers may prefer or allow for applicants who have related work experience. In some cases, candidates may substitute such experience in place of postsecondary education. 

Training

Many social and human service assistants, particularly those without any postsecondary education, undergo a period of on-the-job training. Because such workers often are dealing with multiple clients from a wide variety of backgrounds, on-the-job training in case management helps prepare them to respond appropriately to the different needs and situations of their clients.

Advancement

For social and human service assistants, additional education is almost always necessary for advancement. In general, advancement to case management or social work jobs requires a bachelor’s or master’s degree in human services, counseling, rehabilitation, social work, or a related field.

Important Qualities

Communication skills. Social and human service assistants talk with clients about the challenges in their lives and assist them in getting help. These workers must be able to listen to their clients and to communicate the clients’ needs to organizations that can help them.

Compassion. Social and human service assistants often work with people who are in stressful and difficult situations. To develop strong relationships, they must have compassion and empathy for their clients.

Interpersonal skills. Social and human service assistants must make their clients feel comfortable discussing sensitive issues. Assistants also need to build relationships with other service providers to become familiar with all of the resources that are available in their communities.

Organizational skills. Social and human service assistants often must complete lots of paperwork and work with many different clients. They must be organized in order to ensure that the paperwork is filed properly and that clients are getting the help they need.

Problem-solving skills. Social and human service assistants help clients find solutions to their problems. They must be able to listen carefully to their clients’ needs and offer practical solutions.

Time-management skills. Social and human service assistants often work with many clients. They must manage their time effectively to ensure that their clients are getting the attention they need.

Some employers require a criminal background check. In some settings, workers need a valid driver’s license.

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Intake Coordinator jobs

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Intake Coordinator Career Paths

Intake Coordinator
Therapist Program Manager General Manager
Account Manager
5 Yearsyrs
Social Worker Program Manager Business Developer
Business Development Manager
9 Yearsyrs
Specialist Account Manager Billing Specialist
Business Office Manager
8 Yearsyrs
Program Director Specialist Case Manager
Career Manager
6 Yearsyrs
Career Coordinator Assistant Director Of Nursing Nursing Director
Career Services Director
9 Yearsyrs
Program Manager General Manager Specialist
Case Manager
5 Yearsyrs
Social Worker Therapist
Clinical Director
9 Yearsyrs
Program Director Educator Case Manager
Clinical Manager
8 Yearsyrs
Substance Abuse Counselor Clinical Supervisor Nursing Director
Clinical Services Director
11 Yearsyrs
Substance Abuse Counselor Program Coordinator Assistant Director
Director Of Admissions
7 Yearsyrs
Case Manager Social Worker
Director Of Social Services
6 Yearsyrs
Clinical Social Worker Program Director Career Manager
Health Care Manager
8 Yearsyrs
Human Resources Coordinator Adjunct Professor Clinical Director
Health Director
9 Yearsyrs
Clinical Social Worker Registered Nurse Occupational Health Nurse
Health Services Manager
7 Yearsyrs
Specialist Case Manager Registered Nurse Case Manager
Nursing Director
9 Yearsyrs
Career Coordinator Therapist Clinical Manager
Practice Manager
9 Yearsyrs
Case Manager Program Coordinator
Program Manager
8 Yearsyrs
Program Manager Marketing Manager General Manager
Regional Director
9 Yearsyrs
Therapist Program Director
Service Director
9 Yearsyrs
Human Resources Coordinator Specialist Warehouse Associate
Warehouse Manager
5 Yearsyrs
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Average Length of Employment
Team Coordinator 3.0 years
Coordinator 2.6 years
Head Coordinator 2.5 years
Career Coordinator 2.4 years
Case Coordinator 2.3 years
Intake Counselor 2.1 years
Intake Coordinator 2.0 years
Intake Specialist 1.9 years
Top Employers Before
Internship 7.5%
Cashier 3.5%
Counselor 3.0%
Top Employers After
Case Manager 12.5%
Internship 4.1%
Therapist 3.7%
Counselor 3.6%
Supervisor 3.1%
Clinician 2.8%

Intake Coordinator Demographics

Gender

Female

82.1%

Male

15.6%

Unknown

2.3%
Ethnicity

White

78.2%

Hispanic or Latino

13.3%

Asian

6.5%

Unknown

1.4%

Black or African American

0.6%
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Languages Spoken

Spanish

72.1%

French

7.8%

Russian

2.3%

Italian

2.3%

Portuguese

1.8%

Tagalog

1.6%

Chinese

1.6%

German

1.6%

Vietnamese

1.3%

Japanese

1.0%

Arabic

1.0%

Mandarin

0.8%

Korean

0.8%

Greek

0.8%

Cantonese

0.8%

Gujarati

0.5%

Hindi

0.5%

Hebrew

0.5%

Bosnian

0.5%

Filipino

0.5%
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Intake Coordinator Education

Schools

University of Phoenix

23.5%

Liberty University

9.3%

Capella University

6.0%

Kaplan University

5.6%

Southern New Hampshire University

5.2%

Walden University

4.8%

Grand Canyon University

4.7%

Ashford University

4.3%

Fordham University

3.5%

University of Central Florida

3.5%

Strayer University

3.4%

Webster University

3.2%

Temple University

3.1%

Florida State University

3.1%

Florida International University

2.9%

New York University

2.9%

Delgado Community College

2.9%

Troy University

2.7%

Miami Dade College

2.7%

University of South Florida

2.6%
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Majors

Business

15.3%

Social Work

11.8%

Nursing

11.4%

Psychology

11.4%

Health Care Administration

9.1%

Criminal Justice

4.6%

Medical Assisting Services

3.9%

Mental Health Counseling

3.7%

Counseling Psychology

3.6%

School Counseling

3.6%

Human Services

3.4%

Management

2.7%

Liberal Arts

2.5%

Communication

2.2%

Sociology

2.0%

Accounting

2.0%

General Studies

1.9%

Clinical Psychology

1.8%

Education

1.6%

Human Resources Management

1.5%
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Degrees

Bachelors

30.7%

Masters

23.5%

Other

23.2%

Associate

12.1%

Certificate

5.8%

Diploma

2.0%

Doctorate

1.7%

License

1.0%
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Full Time
Part Time
Internship
Temporary

Real Intake Coordinator Salaries

Job Title Company Location Start Date Salary
Clinical Intake Coordinator DR. Robert L. Leahy PHD Psychologist, P.C. New York, NY Nov 09, 2016 $85,337
Intake Coordinator Horizon Home Health Care, Inc. Chicago, IL Sep 16, 2015 $72,779
Intake Coordinator Perpetual Home Health, Inc. Oak Forest, IL Nov 20, 2009 $62,610
Intake Coordinator Horizon Home Health Care, Inc. Chicago, IL Sep 16, 2012 $60,341
Assistant Intake Coordinator/Psychotherapist Bleuler Psychotherapy Center Hillsdale, NY Jan 01, 2011 $54,080
Intake Coordinator Samland Health Care, Inc. Chicago, IL Feb 15, 2010 $54,053
Intake Coordinator Samland Health Care, Inc. Oak Forest, IL Feb 18, 2010 $54,053
Clinical Intake Coordinator Rochester Institute of Technology Rochester, NY Jul 01, 2011 $51,000 -
$61,000
Clinical Intake Coordinator Rochester Institute of Technology Rochester, NY Sep 01, 2011 $51,000 -
$61,000

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Top Skills for An Intake Coordinator

InsuranceProvidersCustomerServiceDataEntryPhysicalTherapyMentalHealthServicesCrisisInterventionInsuranceCompaniesDurableMedicalEquipmentMedicaidMedicalRecordsInsuranceVerificationPhoneCallsPatientInformationTreatmentPlansSubstanceAbuseIntakeProcessEmergencyPatientCareNewPatientsNewClients

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Top Intake Coordinator Skills

  1. Insurance Providers
  2. Customer Service
  3. Data Entry
You can check out examples of real life uses of top skills on resumes here:
  • Obtained initial and ongoing insurance/managed care benefits for insurance providers.
  • Performed customer service, I also prepared annual Government reports and spreadsheets using Word and Excel.
  • Verify patients insurance, data entry, authorizations, coordination of services
  • Schedule patients for Physical Therapy within departmental guidelines.
  • Supervised 10-12 case managers providing a broad range of mental health services to clients in a variety of settings.

Top Intake Coordinator Employers

Intake Coordinator Videos

Day in the Life of a School Social Worker

Pat Moore Foundation: The Intake Process

Pat Moore Foundation: We Do Medical Detox Here

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