How to hire an inventory administrator

How to hire an inventory administrator, step by step

Here's a step-by-step inventory administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an inventory administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new inventory administrator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The inventory administrator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an inventory administrator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an inventory administrator that fits the bill.

   This list shows salaries for various types of inventory administrators.

   Type of Inventory Administrator	Description	Hourly rate
   Inventory Administrator		$13-23
   Administrative Supervisor	An administrative supervisor performs various administrative tasks for an organization. These include supervising administrative personnel and office managers, ensuring the smooth and effective management of the company's day-to-day business operations, and organizing training... Show more	$16-37
   Inventory Clerk	Inventory clerks or inventory control clerks manage and maintain all inventory coming in and out. They ensure that the items are stored and stocked in their proper places... Show more	$12-18

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Inventory Control
   • Cycle Counts
   • Purchase Orders
   • Customer Service
   • Inventory Transactions
   • Part Numbers
   • Inventory Management
   • Warehouse Inventory
   • Warehouse Procedures
   • Customer Orders
   • ERP
   • Computer System
   • Inventory Accuracy
   • Inventory Variances

   Check all skills

   Responsibilities:

   • Manage, review, analyze, verify, and ship raw, stock, purchase, QA, and manufacture materials.
   • Provide assistance to various departments to troubleshoot inventory and promotion issues that require higher level consideration and knowledge.
   • Work with the sale representatives from individual companies to guarantee availability of prosthetics.

3. Make a budget

   Including a salary range in your inventory administrator job description is one of the best ways to attract top talent. An inventory administrator can vary based on:

   • Location. For example, inventory administrators' average salary in mississippi is 43% less than in massachusetts.
   • Seniority. Entry-level inventory administrators 42% less than senior-level inventory administrators.
   • Certifications. An inventory administrator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an inventory administrator's salary.

   Average inventory administrator salary

   $37,221yearly

   $17.89 hourly rate

   ---

   Entry-level inventory administrator salary

   $28,000 yearly salary

   Updated January 23, 2026

4. Writing an inventory administrator job description

   A good inventory administrator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of an inventory administrator job description:

   Inventory administrator job description example

   Business Unit:
   
   Cubic Transportation Systems
   
   Company Details:
   
   Cubic offers an opportunity to provide innovative technology for government and commercial customers around the globe, helping to solve their future problems today. We're the leading integrator of payment and information technology and services for intelligent travel solutions worldwide, and the leading provider of realistic combat training systems, secure communications and networking and highly specialized support services for military and security forces of the U.S. and allied nations. If you have an entrepreneurial spirit and thrive in an innovative environment, we want to talk to you about your next role at Cubic! We are seeking employees inspired by technology, and motivated by the rewards of hard work, commitment, teamwork, quality, integrity, and respect. We invite you to explore opportunities with Cubic.
   
   Job Details:
   
   Job Summary: Performs a variety of clerical and administrative duties to support the management of inventory for assigned areas. This position typically works under close supervision and direction.
   
   Essential Job Duties and Responsibilities:
   Maintains and adheres to established Cubic material control process and procedures.Confirms incoming/outgoing orders to verify receipts/ shipments of items on requisition or invoices:Maintains logs and files documents.Unloads incoming freight.Checks all orders for damage and record on waybill as necessary.Verifies count against pack list and receive in the inventory management system.Resolves discrepancies with procurement.Organizes and maintains materials in storage areas:Secures material in bins, on floor area, on shelves according to identifying information such as project, material style, size, or type of material.
   Maintains supply chain components for maintenance activities and programs by submitting requisitions and/or sales orders for materials to fill orders.
   Distributes stock among technicians, keeping records of material issued:Maintains inventory in local and external storage areas (vans and customer locations).Fulfills internal and external supply and material orders.Audit materials by performing cycle counts.Receives customer documentation and enters data from field service reports:Updates all internal process documentation.Receives and processes all incoming and outgoing customer parts.Processes shipments according to packaging requirement instructions derived from contracts.Performs all shipping functions and maintains detailed manifest of shipments (incoming and outgoing):Maintains logs and file documents.Utilizes 3rd party software to produce required shipping and bar code labels for all shipping suppliers.
   Minimum Job Requirements: Two year college degree, or equivalent, plus a minimum of three years of administrative experience. Must be able to lift or move up to 50 lbs and the ability to stand, reach with hands and arms, climb and balance. Ability to use a personal computer and perform word processing. Knowledge of spreadsheet, database, presentation, e-mail and appointment scheduling software desired. Ability to operate a copier, fax machine, and calculator. Must be able to exercise tact, diplomacy, courtesy and judgment in communications with all levels of employees and outside contacts. Ability to follow written and verbal instructions. Able to perform clerical and administrative work requiring a high degree of accuracy. Ability to prioritize work, complete multiple tasks, and work under deadlines. Ability to work at a computer for extended periods of time. Must have good oral and written communication skills.
   
   The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements. Duties, responsibilities and requirements may change over time and according to business need.
   Worker Type:
   
   Employee

   Copy this example

   

5. Post your job

   To find inventory administrators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any inventory administrators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level inventory administrators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your inventory administrator job on Zippia to find and recruit inventory administrator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting inventory administrators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new inventory administrator

   Once you have selected a candidate for the inventory administrator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new inventory administrator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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