Inventory administrator job description

Business Unit:

Cubic Transportation Systems

Company Details:

Cubic offers an opportunity to provide innovative technology for government and commercial customers around the globe, helping to solve their future problems today. We're the leading integrator of payment and information technology and services for intelligent travel solutions worldwide, and the leading provider of realistic combat training systems, secure communications and networking and highly specialized support services for military and security forces of the U.S. and allied nations. If you have an entrepreneurial spirit and thrive in an innovative environment, we want to talk to you about your next role at Cubic! We are seeking employees inspired by technology, and motivated by the rewards of hard work, commitment, teamwork, quality, integrity, and respect. We invite you to explore opportunities with Cubic.

Job Details:

Job Summary: Performs a variety of clerical and administrative duties to support the management of inventory for assigned areas. This position typically works under close supervision and direction.

Essential Job Duties and Responsibilities:
Maintains and adheres to established Cubic material control process and procedures.Confirms incoming/outgoing orders to verify receipts/ shipments of items on requisition or invoices:Maintains logs and files documents.Unloads incoming freight.Checks all orders for damage and record on waybill as necessary.Verifies count against pack list and receive in the inventory management system.Resolves discrepancies with procurement.Organizes and maintains materials in storage areas:Secures material in bins, on floor area, on shelves according to identifying information such as project, material style, size, or type of material.
Maintains supply chain components for maintenance activities and programs by submitting requisitions and/or sales orders for materials to fill orders.
Distributes stock among technicians, keeping records of material issued:Maintains inventory in local and external storage areas (vans and customer locations).Fulfills internal and external supply and material orders.Audit materials by performing cycle counts.Receives customer documentation and enters data from field service reports:Updates all internal process documentation.Receives and processes all incoming and outgoing customer parts.Processes shipments according to packaging requirement instructions derived from contracts.Performs all shipping functions and maintains detailed manifest of shipments (incoming and outgoing):Maintains logs and file documents.Utilizes 3rd party software to produce required shipping and bar code labels for all shipping suppliers.
Minimum Job Requirements: Two year college degree, or equivalent, plus a minimum of three years of administrative experience. Must be able to lift or move up to 50 lbs and the ability to stand, reach with hands and arms, climb and balance. Ability to use a personal computer and perform word processing. Knowledge of spreadsheet, database, presentation, e-mail and appointment scheduling software desired. Ability to operate a copier, fax machine, and calculator. Must be able to exercise tact, diplomacy, courtesy and judgment in communications with all levels of employees and outside contacts. Ability to follow written and verbal instructions. Able to perform clerical and administrative work requiring a high degree of accuracy. Ability to prioritize work, complete multiple tasks, and work under deadlines. Ability to work at a computer for extended periods of time. Must have good oral and written communication skills.

The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements. Duties, responsibilities and requirements may change over time and according to business need.
Worker Type:

Employee

**PDS Tech Inc is seeking an Inventory Control Administrator in Jacksonville, FL**

**Summary:**

+ Learn, maintain, and apply accurate knowledge and understanding of Warehouse work instructions, policies, and procedures in all work practices and decision making

+ Maintain basic level up to date knowledge of Wesco customer requirements, products, and inventory management systems

+ Process physical inventory counts as required for periodic review and/or to satisfy customer requirements

+ Investigate inventory discrepancies including but limited to missing stock, through trouble shooting and root cause analysis

+ Develop action plan and implement to reconcile inventory discrepancies

+ Execute stock transfers of product both physically and systematically

+ Engage professionally and thoroughly with Warehousing, Quality, Sales, Procurement, and Finance departments to ensure inventory status and accuracy is appropriately supported throughout the Supply Chain

+ Recommend process improvements regarding policy and procedure to ensure adequate controls are in place to mitigate gaps/escapes

+ Attend departmental or company-sponsored meetings or training, as required

**Requirements:**

+ High School Diploma or GED is required

+ Ability to work M-F; 7:30am-4pm

+ Excellent verbal and written communication skills, with professional daily interaction with internal customers, serving all levels of the company

+ Proven ability to be detailed oriented and perform in-depth research

+ Clear and accurate data entry and documentation skills

+ Understands and uses MS Office

+ Strong follow-through and perseverance to handle multiple tasks simultaneously

+ Ability to be detailed oriented and perform in-depth research, if required

+ Intermediate competency working with integrated data systems, Microsoft Office Suite, including Outlook and Word is required; Excel (i.e., spreadsheets, formulas, importing and exporting of files, as applicable) is a plus .

+ Minimum of 2-4 years previous experience in general warehousing, supply chain, and/or inventory management is required

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Position Type: Full-Time Non-Exempt, 40+ hours/week

Reports To: Materials Manager

Why You'll Love Working at Hart & Cooley:

Sign on bonus and Benefits start on day one! But there's more to us than that.

How would you like to work for a growing company that supplies NASA, The Hard Rock Café, and the New England Patriots? If you are looking for more than a job, but rather a place to call home, a place where you can learn and grow, then we want to talk to you! We are looking for immediate employees with good attendance records, a positive attitude, willingness to learn, and a sense of pride in what they do.

Who We Are:

At Hart & Cooley, we are driven to provide high quality air distribution products that make buildings more comfortable, safe and energy efficient. As a leader in the HVAC industry since 1901, we manufacture and distribute one of the most recognized and trusted brands in our industry. In our own facilities throughout the United States, Canada and Mexico, we engineer, make and test our products to meet the most rigorous standards. Hart & Cooley is considered a ‘one-stop shop,' offering our customers a large selection of reliable products, convenience, efficiency, and value. Please explore our website to discover our portfolio of residential and commercial products including grilles, registers, diffusers, commercial and residential venting and chimney systems, and air filtration products and systems.

Job description:

We are looking for a seasoned Purchasing and Inventory Control Administrator to lead and perform overall purchasing and inventory control operations. The Purchasing and Inventory Control Administrator is responsible for the successful management of all purchasing, cycle count, and inventory adjustment activities of the Production floor and Warehouse, Shipping and Receiving departments. Main initial objectives of the Purchasing and Inventory Control Administrator are as follows:

• Accurately entering and monitoring purchase orders for raw materials, MRO supplies (Maintenance Repairs and Operations) and other intracompany purchase transactions
• Monitoring delivery status and taking corrective action in the event of changes in delivery date
• Keeping key stakeholders apprised of delivery status
• Preparing a purchase order report of open/closed purchase orders as request by the Materials Manager
• Working within the management team to ensure that all deliveries satisfy the assigned purchase orders and reporting any back ordered of missing products
• Working with Materials Manager to assess and maintain required and projected levels of materials on hand and/or on order on a regular basis
• Coordinate all supplier returns and credits
• Works with Accounts Payable to rectify all outstanding/delinquent accounts including supplier credits
• Works with Quality Control preparing the necessary return/credit documentation for all non-conforming or damaged goods
• Assigns and reviews all cycle counts and inventory adjustments.

Education: Minimum 1 year experience in purchasing and/or AP. Bachelors degree preferred.

Benefits

• Health, Dental, and Vision Insurance effective on start date
  
• Health Savings Account (HSA)
• 401(k) Retirement with company match
• Life & Disability Insurance
• 2 Weeks Paid Vacation
• Paid Sick Time
• Employee Referral Program
• Safety Shoe & Eye Glass Reimbursement Program
• Employee Discount on Product

Hart & Cooley, LLC is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, status as a qualified individual with a disability, or any other characteristic protected by law.