How to hire an inventory control assistant

How to hire an inventory control assistant, step by step

Here's a step-by-step inventory control assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an inventory control assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new inventory control assistant
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The inventory control assistant hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An inventory control assistant's background is also an important factor in determining whether they'll be a good fit for the position. For example, inventory control assistants from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of inventory control assistants.

   Type of Inventory Control Assistant	Description	Hourly rate
   Inventory Control Assistant	Material recording clerks track product information in order to keep businesses and supply chains on schedule. They ensure proper scheduling, recordkeeping, and inventory control.	$12-21
   Warehouse Worker	Warehouse workers are employees assigned to handle tasks inside the company's warehouse. They are in charge of managing the entry and exit of goods inside the warehouse, ensure that the inventory is up-to-date, and check the quality of the goods that are stored... Show more	$12-19
   Warehouse Clerk	A warehouse clerk is an employee responsible for the process of ordered goods while keeping the warehouse well-organized and clean. Warehouse clerks accept company products' deliveries, inspect them for any damages, and store them accordingly in the warehouse... Show more	$12-18

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Inventory Control
   • Data Entry
   • Purchase Orders
   • Computer System
   • Customer Service
   • Inventory Variances
   • Physical Inventory
   • Management System
   • Handheld Scanner
   • Inventory Management
   • Inventory Counts
   • ISO
   • Computer Programs
   • Customer Orders

   Check all skills

   Responsibilities:

   • Manage, review, analyze, verify, and ship raw, stock, purchase, QA, and manufacture materials.
   • Complete annual department audits as assigned per ISO standards.
   • Review and act on exception, reschedule and cancellation messages from the ERP system.
   • Used system (AS400) for inventory stock count and adjustment for both raw material and finish products.
   • Develop receiving, return and non-conforming product procedure which remain intact upon completion of ISO certification.
   • Communicate inventory information with inter-officials.

3. Make a budget

   Including a salary range in your inventory control assistant job description is one of the best ways to attract top talent. An inventory control assistant can vary based on:

   • Location. For example, inventory control assistants' average salary in georgia is 32% less than in hawaii.
   • Seniority. Entry-level inventory control assistants 40% less than senior-level inventory control assistants.
   • Certifications. An inventory control assistant with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an inventory control assistant's salary.

   Average inventory control assistant salary

   $35,789yearly

   $17.21 hourly rate

   ---

   Entry-level inventory control assistant salary

   $27,000 yearly salary

   Updated December 19, 2025

4. Writing an inventory control assistant job description

   A job description for an inventory control assistant role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an inventory control assistant job description:

   Inventory control assistant job description example

   Job Title
   Inventory Control- Lab Assistant (Manufacturing)
   Location(s)
   San Diego - BioLegend
   Job Summary
   BioLegend is looking for a Manufacturing Inventory Control Associate that will become an integral part of the Inventory Control team at a fast-growing company!
   
   This position will be responsible for material handling and inventory transferring needed to support ongoing manufacturing activities, handling antibody products, performing data entry, performing inventory counts, and assisting the inventory specialists with maintaining the accuracy of inventories of raw materials and bulk products. This position will work closely with Production, Planning, Quality Control, Packaging, Customer Service, and Warehouse personnel.
   
   Essential Functions
   
   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
   Handle antibody products, including aliquoting from bulks, calculating concentrations, and adjusting concentrations Perform data entry to document material transactions accurately Aliquot and transfer bulk materials for internal customer use and for inventory needs Release production orders in company Enterprise Resource Planning (ERP) system Maintain accuracy of inventories for raw materials, bulk products and transfer requests.Perform inventory counts, write inventory count reports, perform adjustments in the ERP system Reconcile inventory discrepancies Document processes and procedures used for the material handling.Other duties as assigned
   
   iACT Competencies
   innovate - Be better, keep improving, be more efficient, creative, and be in the forefront of development.Aspire - Have desire, purpose, and ambition challenging ourselves to push the limits and reach new heights.Collaborate - Foster teamwork, common goals, selflessness, communication and mutual support Transform - Adapt, learn, re-invent and change for future development and growth.
   
   Minimum Qualifications - Education and Experience
   1 year of related lab experience Experience working under aseptic conditions Hands-on experience with handling antibody materials or chemical buffers
   
   Preferred Qualifications - Education and Experience
   Previous experience with Materials Requirements Planning (MRP) or Enterprise Resource Planning (ERP) Previous experience using UV-VIS spectrophotometer Prior experience in life science, biotechnology industry or process manufacturing industry Familiarity with ISO or GMP regulatory compliance requirements Associate's degree in biology or a related science or completion of a Biotech Certification program
   
   Work Environment & Physical Demands
   
   Lab
   While performing the duties of this job, the employee regularly works in a laboratory environment with occasional data entry on a computer. Occasional exposure to a warehouse environment.
   
   Condition of Employment
   
   Concerns regarding COVID-19 continue as positive cases are experienced in the communities in which we operate. Please be aware that, as a condition of employment, BioLegend requires proof of COVID vaccination for all U.S.-based employees (subject to limited exceptions) beginning January 18, 2022
   PerkinElmer is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, or veteran status or any other characteristics protected by applicable law. PerkinElmer is committed to a culturally diverse workforce.

   Copy this example

   

5. Post your job

   To find the right inventory control assistant for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with inventory control assistants they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit inventory control assistants who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your inventory control assistant job on Zippia to find and recruit inventory control assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting inventory control assistants requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new inventory control assistant

   Once you have selected a candidate for the inventory control assistant position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new inventory control assistant first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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