Invoice clerk job description
Updated March 14, 2024
3 min read
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Example invoice clerk requirements on a job description
Invoice clerk requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in invoice clerk job postings.
Sample invoice clerk requirements
- Demonstrated experience in accounts receivable.
- Familiarity with bookkeeping practices and principles.
- Proficiency in data entry, typing, and other clerical duties.
- Proficient in Microsoft Office Suite.
- Excellent organizational, problem solving, and communication skills.
Sample required invoice clerk soft skills
- Able to work independently and within a team.
- Attention to detail and accuracy.
- Ability to prioritize tasks and manage time efficiently.
- Strong customer service orientation.
Invoice clerk job description example 1
Hargrove Engineers + Constructors invoice clerk job description
**Overview**
**Hargrove is seeking an Invoice Reconciler and Construction Admin for an oniste opportunity in Rome, GA!**
**Education:** High School Diploma or equivalent is required. Advanced coursework is highly preferred.
**Certification:** No certification is required for this position.
**Experience:** This position requires up to 6 years of experience in providing administrative support, preferably in an industrial engineering environment
Generally responsible for project administration including overall planning, tracking and documentation of one or several projects from the project proposal phase to the project closeout phase. Construction experience and Invoice Reconciling is a plus! Projects are typically outlined with specific guidelines and procedures. This position is also responsible for overall department support, including but not limited to the leader and project managers for the specific discipline assigned to. This work will be performed under general supervision.
**Responsibilities**
Primary responsibilities will include but are not limited to:
+ Preparation of project organizational charts.
+ Reconciling invoices
+ Preparation of project correspondence and transmittals.
+ Preparation of project mailings and labels.
+ Entering and maintaining current client contact information in both Deltek Vision and Microsoft Outlook.
+ Utilizing technical writing skills to assist in creating and preparing proposals and other technical documents, as well as proofing of technical documents.
+ Scheduling project and client meetings and arrangements.
+ Preparation and distribution of project meeting notes.
+ Preparation of client and project presentations.
+ Execution of special projects.
+ Providing scanning, copying, faxing, and filing services for project related information.
+ Maintaining professional appearance of meeting spaces.
**Qualifications**
+ Knowledge and application of company standards.
+ Knowledge and application of office administration procedures.
+ Proficient in the use of Microsoft Word, Excel, Powerpoint and Outlook.
+ Proficient in the use of Newforma, Deltek Vision and other software as needed.
+ Extreme attention to detail.
+ Excellent proofreading and grammar.
+ Ability to communicate effectively, both verbal and written.
+ Ability to maintain confidentiality in all areas.
+ Ability to work in a fast paced environment with extreme multi-tasking.
+ Ability to prioritize effectively.
+ Ability to accurately develop reports.
+ Ability to maintain effective working relationships with teammates, clients, and vendors.
+ Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.
+ Ability to find and communicate accurate information.
+ Ability to work flexible hours as needed.
+ Ability to sit, stand or walk for long periods of time.
**Equal Opportunity Employment Statement:**
Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.
Hargrove is a drug-free workplace.
The selected candidate must be authorized to work in the United States.
**Job Locations** _US-GA-Cartersville_
**ID** _2022-7629_
**Category** _Administrative_
**Type** _Employee_
**Hargrove is seeking an Invoice Reconciler and Construction Admin for an oniste opportunity in Rome, GA!**
**Education:** High School Diploma or equivalent is required. Advanced coursework is highly preferred.
**Certification:** No certification is required for this position.
**Experience:** This position requires up to 6 years of experience in providing administrative support, preferably in an industrial engineering environment
Generally responsible for project administration including overall planning, tracking and documentation of one or several projects from the project proposal phase to the project closeout phase. Construction experience and Invoice Reconciling is a plus! Projects are typically outlined with specific guidelines and procedures. This position is also responsible for overall department support, including but not limited to the leader and project managers for the specific discipline assigned to. This work will be performed under general supervision.
**Responsibilities**
Primary responsibilities will include but are not limited to:
+ Preparation of project organizational charts.
+ Reconciling invoices
+ Preparation of project correspondence and transmittals.
+ Preparation of project mailings and labels.
+ Entering and maintaining current client contact information in both Deltek Vision and Microsoft Outlook.
+ Utilizing technical writing skills to assist in creating and preparing proposals and other technical documents, as well as proofing of technical documents.
+ Scheduling project and client meetings and arrangements.
+ Preparation and distribution of project meeting notes.
+ Preparation of client and project presentations.
+ Execution of special projects.
+ Providing scanning, copying, faxing, and filing services for project related information.
+ Maintaining professional appearance of meeting spaces.
**Qualifications**
+ Knowledge and application of company standards.
+ Knowledge and application of office administration procedures.
+ Proficient in the use of Microsoft Word, Excel, Powerpoint and Outlook.
+ Proficient in the use of Newforma, Deltek Vision and other software as needed.
+ Extreme attention to detail.
+ Excellent proofreading and grammar.
+ Ability to communicate effectively, both verbal and written.
+ Ability to maintain confidentiality in all areas.
+ Ability to work in a fast paced environment with extreme multi-tasking.
+ Ability to prioritize effectively.
+ Ability to accurately develop reports.
+ Ability to maintain effective working relationships with teammates, clients, and vendors.
+ Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.
+ Ability to find and communicate accurate information.
+ Ability to work flexible hours as needed.
+ Ability to sit, stand or walk for long periods of time.
**Equal Opportunity Employment Statement:**
Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.
Hargrove is a drug-free workplace.
The selected candidate must be authorized to work in the United States.
**Job Locations** _US-GA-Cartersville_
**ID** _2022-7629_
**Category** _Administrative_
**Type** _Employee_
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Updated March 14, 2024
Updated March 14, 2024