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Invoice clerk skills for your resume and career

Updated January 8, 2025

4 min read

Quoted experts

Curtis Nicholls Ph.D.,

Dr. Nicholas Robinson

Below we've compiled a list of the most critical invoice clerk skills. We ranked the top skills for invoice clerks based on the percentage of resumes they appeared on. For example, 22.2% of invoice clerk resumes contained data entry as a skill. Continue reading to find out what skills an invoice clerk needs to be successful in the workplace.

15 invoice clerk skills for your resume and career

1. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how invoice clerks use data entry:

Assisted team with transition from decentralized paper system to centralized data entry system.
Invoice orders processed and selected, data entry of numeric keys assists with Transportation department and Customer Service department when necessary.

2. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how invoice clerks use customer service:

Provided excellent customer service to international suppliers for all their invoicing questions.
Coordinated closely with customer service personal.

3. Purchase Orders

Here's how invoice clerks use purchase orders:

Processed and investigated any discrepancies on orders received against purchase orders for warehouse.
Referenced auto part numbers on invoices utilizing purchase order.

4. Vendor Invoices

Here's how invoice clerks use vendor invoices:

Core responsibilities included compiling data taken from vendor invoices and other documents to verify billing accuracy regarding receipt of items ordered.
Answered phone, general administrative work Audited contractor and vendor invoices

5. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how invoice clerks use payroll:

Partner with Staffing Agencies to implement procedures for transmission of hours worked and reduce payroll errors for temp associates.
Assisted in payroll duties such as calculating time cards, sick leave, vacation time, and holiday pay.

6. Credit Card Payments

Here's how invoice clerks use credit card payments:

Processed sales orders by generating invoices accurately and applying cash, check and credit card payments.
Filed credit card payments online.

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7. Credit Memos

A credit memo formally named credit memorandum, is a legal document issued by the seller to the buyer. It bears the reduced amount that the buyer owes to the seller as per an earlier invoice. Credit notes act as a primary document for the sales return journal.

Here's how invoice clerks use credit memos:

Prepared credit memos, and monthly statements as well as, assisting controller in month end closing of billing cycle.
Generated NAFTA customer invoices, miscellaneous invoices and debit and credit memos.

8. Invoice Processing

Here's how invoice clerks use invoice processing:

Maintained adherence to corporate, accounting and SOX standards for invoice processing.
Validate work done for invoice processing.

9. Customer Accounts

Here's how invoice clerks use customer accounts:

Set up new customer accounts and new ship to for customers.
Apply financing to the customer accounts.

10. Computer System

Here's how invoice clerks use computer system:

Place orders, arrange delivery and pickup of computer systems and software for main campus and Commonwealth campuses.
Entered data into computer system using defined computer programs, compiling data and preparing a variety of reports.

11. QuickBooks

Here's how invoice clerks use quickbooks:

Converted from manual paper invoice method to QuickBooks and digitized entire inventory.
Assisted accounting department with receiving payments into QuickBooks.

12. Order Entry

Order Entry is the term used to describe and refer to the process of and steps necessary in order to log a customer's order in a company's or organization's order filing systems.

Here's how invoice clerks use order entry:

Assisted in order entry for all products.
Order entry (when needed).

13. BOL

Here's how invoice clerks use bol:

Reissue BOL's for billing.
Create Bill of Ladings for truckload shipments Verify information from BOL's to ensure accuracy of invoices.

14. Inventory Control

Here's how invoice clerks use inventory control:

Established Inventory Control procedures and implemented these procedures with optimum results.
Set up warehouse and inventory control procedures for optimum inventory control.

15. Invoice Data

Here's how invoice clerks use invoice data:

Record information in bookkeeping records from invoice data using accounting or bookkeeping software program.
Organized billing and invoice data.

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What skills help Invoice Clerks find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on invoice clerk resumes?

Curtis Nicholls Ph.D.

Associate Professor of Accounting, Co-director of the Student Managed Investment Fund, Bucknell University

The obvious trends are going to become more pronounced: coding and technology-related skills. I think we are going to see an elevation in the coding expectations. In the future, I expect employers to begin providing coding assessments to potential candidates. This is a common feature of engineering and finance jobs, and I think we will see it with respect to claims about coding prowess.

Data skills will also continue to become more prevalent across all business disciplines. Employers are looking for experience with large data sets, data visualization software (e.g. Tableau, PowerBI, Alteryx, etc.) and statistical analysis. Data has become a major currency, and employees' ability to utilize data for decision making will be critical to success in the employment marketplace.

Beyond the obvious, I think the pandemic has also shifted focus to skills surrounding resilience and motivation. I've heard employers during the pandemic express surprise at the disparity of responses to the pandemic: some employees made the pivot to remote work seamlessly, others required significantly more support. Skills that demonstrate resilience, such as group work, honors programs, etc. will become more important.
I would encourage job seekers to highlight skills learned during the pandemic. I would anticipate a regular interview question inquiring about how the job seeker used their extra time during the pandemic. The most common answers will likely include lots of Queen's Gambit and Tiger King, but employers will look for answers surrounding the development of new skills or acquired certifications. Imagine the employer's thoughts when you suggest that you used the extra time to pursue a lifelong dream such as learning to play the piano or guitar. If you missed the early pandemic window of opportunity, take advantage now!

This line of questions may precede a dangerous trend for employers to look for indications of mental strength. I find this possibility disheartening as we could see employers screening employees with mental health challenges at a time when the solidarity of a job could provide much needed structure.

What soft skills should all invoice clerks possess?

Dr. Nicholas Robinson

Director of Accountancy, Eastern Illinois University

Thinking of the less than the obvious answer would be the ability to ask questions the right way. If something is unclear or you just cannot figure it out, ask a question. The key part to this is TRYING to figure it out first and understanding when you are wasting your own time not getting anywhere. People will respect that you tried before coming to them for help. Another aspect of asking questions is listening to the answer. Make sure the answer is clear, and you know where or what you are supposed to do from there. Carry a notebook or something like that to both write down the questions you have on your project and their answers. I always find it impressive when people take notes and pay attention to the answer because it happens far too often that people ask questions but never listen to the response.

What hard/technical skills are most important for invoice clerks?

Dr. Nicholas Robinson

Director of Accountancy, Eastern Illinois University

Excel, excel, excel. It does not matter how much you know in Excel. There is always something more to learn, improve upon, or make more efficient. If you are coming straight out of school, you may have had a lot of exposure to Excel, but if you are not using it every day in a work-like setting, you can get slow and forget how things work. Know how to look up techniques and tools. You will spend much of your working life dealing with Excel spreadsheets, so be sure you are comfortable with them.

What technical skills for an invoice clerk stand out to employers?

Jodi Olson

Assistant Accounting Professor, Winona State University

Accountants serve many industries and sectors, so a broad range of technical skills is required to be ready to meet the needs of employers. Graduates must be technically competent in areas such as accounting information systems, tax preparation, auditing, managerial/cost accounting, financial reporting, and financial statement analysis. Also, graduates are expected to have general business acumen in areas such as management information systems, business law, operations, strategic management, and ethics. All these skills are important for graduates, but the pandemic has made the accounting systems and management information systems skills operative in allowing graduates to deliver their other areas of technical expertise.

Do you want to know more?

List of invoice clerk skills to add to your resume

The most important skills for an invoice clerk resume and required skills for an invoice clerk to have include:

Data Entry
Customer Service
Purchase Orders
Vendor Invoices
Payroll
Credit Card Payments
Credit Memos
Invoice Processing
Customer Accounts
Computer System
QuickBooks
Order Entry
BOL
Inventory Control
Invoice Data

Billing Invoices
Sales Orders
Billing Data
Customer Orders
Customer Calls
Expense Reports
Billing Issues
Front Desk
ADP
Office Equipment
A/P
UPC
AS400
Customer Payments
EX

Sales Floor
Bank Deposits
Financial Data
PowerPoint
Local Vendors
Forwarders
Sales Reports
FedEx
Multi-Line Phone System
LTL
Freight Charges
USPS
Customer Issues
Customer Relations
Credit Card Transactions

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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