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Invoicing specialist skills for your resume and career

Updated January 8, 2025

5 min read

Quoted expert

Dr. Nicholas Robinson

Below we've compiled a list of the most critical invoicing specialist skills. We ranked the top skills for invoicing specialists based on the percentage of resumes they appeared on. For example, 16.0% of invoicing specialist resumes contained data entry as a skill. Continue reading to find out what skills an invoicing specialist needs to be successful in the workplace.

15 invoicing specialist skills for your resume and career

1. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how invoicing specialists use data entry:

Received, logged and prepared telecommunication invoices for processing including billing accuracy verification, data entry and coding as required.
Performed a review of AP batches data entered to verify accuracy of data entry and that expense have been properly authorized.

2. Purchase Orders

Here's how invoicing specialists use purchase orders:

Verified all pertinent information, contract, purchase order signature authorizations.
Processed and managed all international purchase orders.

3. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how invoicing specialists use customer service:

Instituted thorough cross-checking of invoice and orders received by the Customer Service Representative
Negotiated customer service/collection billing issues on accounts.

4. Invoice Management

Here's how invoicing specialists use invoice management:

Submit daily official client invoices to Invoice Management for review.
Configured Invoice Management Module of Calero TEM software used for invoice loading.

5. Credit Memos

A credit memo formally named credit memorandum, is a legal document issued by the seller to the buyer. It bears the reduced amount that the buyer owes to the seller as per an earlier invoice. Credit notes act as a primary document for the sales return journal.

Here's how invoicing specialists use credit memos:

Generate and issue customer credit memos
Prepare and issue invoices and credit memos in accordance with customer agreements, prescribed procedures and practices.

6. Vendor Invoices

Here's how invoicing specialists use vendor invoices:

Collect vendor invoices and supporting documents to verify accuracy of billing information.
Process mileage, prescription, attorney and other vendor invoices to result in accurate and timely payment.

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7. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how invoicing specialists use payroll:

Resolve Payroll discrepancies by collecting and analyzing information.
Worked correspondence with sales agents, payroll clerks and the customer Accomplishments Took and made calls for assisted requests.

8. Journal Entries

Journal entries can be defined as an act of keeping or making records of any transactions either economic or non-economic. The journal entries are made in the accounting systems of an organization. The entries are filled with two main fields; debit and credit. The debit and credit must be equal at the end of a journal entry else it is not considered correct. The journal entries also keep the date of transactions and the names of the accounts that were affected by the transactions.

Here's how invoicing specialists use journal entries:

Prepared and analyzed the prepaid reconciliation and associated journal entries.
Work in conjunction with AP and AR teams to balance ledger and post journal entries for month end close.

9. Billing Issues

Billing issues are the mistakes made by the company resulting in a wrong bill for the customer. An example of a billing issue might be adding what is owed incorrectly or accidentally omitting a service the customer bought. The billing issues are the company's responsibility and are caused by the one who calculates the bill. The customer does not need to pay it, however, the dispute may take some time to resolve.

Here's how invoicing specialists use billing issues:

Create and issue supplemental billing regarding various billing issues and key contract data into the WAWF billing system.
Researched billing issues and communicated findings with client manager and client.

10. ERP

Enterprise Resource Planning (ERP) is computer software used by major corporations and organizations for conducting their management and accounting tasks efficiently. ERP systems bind different business processes with each other allowing smoother flow of data between them resulting in swift project assessment and completion.

Here's how invoicing specialists use erp:

Ensured efficient sales order entry processes in CRM and ERP system to enable accurate order fulfillment.
Conducted global training to Customer Advocates for new ERP billing tool and processes.

11. Customer Accounts

Here's how invoicing specialists use customer accounts:

Monitored customer accounts to ensure payment was received and recorded.
Research customer accounts for over credit limit and collection activity.

12. Customer Invoices

Here's how invoicing specialists use customer invoices:

Printed, sorted, and mailed customer invoices.
Resolve disputes with agent and customer invoices.

13. Order Entry

Order Entry is the term used to describe and refer to the process of and steps necessary in order to log a customer's order in a company's or organization's order filing systems.

Here's how invoicing specialists use order entry:

Trained new Invoicing and order entry employee.
Assisted in order entry for all products.

14. Financial Statements

A financial statement is a report of an individual or a company that includes all the information about the declared assets, the use of money, income, and also the contribution of shareholders over a certain period.

Here's how invoicing specialists use financial statements:

Provided periodic financial statements to accounting professionals and a CPA.
Bank Reconciliation Assist in preparing and tracking budget with preparation of month end financial statements and reports.

15. Financial Reports

Here's how invoicing specialists use financial reports:

Prepared weekly financial reports for executive review.
Perform administration tasks such as developing spreadsheets, creating company financial reports as well as commission sales reports.

5 Invoicing Specialist resume examples

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What skills help Invoicing Specialists find jobs?

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What skills stand out on invoicing specialist resumes?

Dr. Nicholas Robinson

Director of Accountancy, Eastern Illinois University

In a general sense, the skills that are most impactful on a resume are demonstrating success when faced with a problem. This can be difficult to convey on a resume, but if you can show problems or challenges that you face, how you overcame them, and the resolution of the problem, recruiters love that more than almost anything.

Showing the ability to overcome and solve problems illustrates your skills in a practical way that will be beneficial to the company you are applying to. Every business has challenges. If you can help solve them, you are invaluable. Demonstrating a history of problem-solving will certainly make you stand out amongst the applicant pool.

Do you want to know more?

List of invoicing specialist skills to add to your resume

The most important skills for an invoicing specialist resume and required skills for an invoicing specialist to have include:

Data Entry
Purchase Orders
Customer Service
Invoice Management
Credit Memos
Vendor Invoices
Payroll
Journal Entries
Billing Issues
ERP
Customer Accounts
Customer Invoices
Order Entry
Financial Statements
Financial Reports
Invoice Processing
Company Database

Invoice Data
QuickBooks
Billing System
Payment Issues
Invoice Review
Cash Application
A/P
Contract Terms
SharePoint
Customer Orders
Invoice Accuracy
Gl
External Clients
PeopleSoft
Deltek Costpoint
Expense Reports
AS400

Billing Data
Billing Process
WAWF
Freight Charges
Front Desk
Computer System
Billing Errors
SOX
Sales Orders
Client Contracts
Process Improvement
Outbound Calls
Fixed Assets
ADP
Customer Issues
Bank Deposits

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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