Administrative Assistant jobs at Iora Health

Site: Mass General Brigham Incorporated Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. The Opportunity The Administrative Assistant specializes in providing routine administrative support as directed and under moderate supervision for 5+ directors in the Enterprise Pathology department. Responsibilities may include: Coordination and scheduling; supplies and equipment ordering; meeting minutes; correspondence; answering and transferring phone calls; preparing spreadsheets and presentations; managing schedules; coordinating travel; conference calls; payroll; and transcription. Job Summary Primary Responsibilities: * Prepares reports, meeting minutes and correspondence. * Creates and edit documents, spreadsheets and presentations. * Manages schedules, arranges appointments and itineraries. * Coordinates meetings, travel, conference calls, and completes expense reports. * Answers and transfers phone calls. * May perform transcription and proofread and edit literature, prepare applications for department. * May make contacts of a sensitive, complex, and confidential nature. * Performs other duties as assigned. * Remains knowledgeable of business unit policies. * Complies with all policies and standards. Qualifications What You'll Bring Qualifications: * High School Diploma or equivalent required; Technical/Vocational Diploma in related field of study preferred * 2+ years of Administrative Assistant or Secretarial experience required * Must be highly organized and detail oriented * Proficiency with office procedures and equipment (i.e. filing, copying, scanning, printing and faxing) required * Proficiency in MS Office required, especially Outlook * Ability to proofread and edit written documents required * Ability to use multiple systems at a time and multi-task required * Familiarity with medical terminology strongly preferred Additional Skills: * Managing one's own time and the time of others * Strong verbal & written communication skills * Strong interpersonal, written and verbal skills Additional Job Details (if applicable) Schedule and Work Model * Full time (40 hours) Monday through Friday, standard ET business hours * Hybrid model: Approximately 3 days per week on-site and 2 days per week at home * Must be flexible to be on-site as needed at BWH Boston, MGH Boston and/or MGB Somerville sites and to work flexible hours occasionally with advanced notice. * Remote work requires stable, secure, quiet workstation Remote Type Hybrid Work Location 399 Revolution Drive Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $19.42 - $27.74/Hourly Grade 3 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

**When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives.** The Scheduling Administrator will support the Anesthesia Department at Beth Israel Deaconess Medical Center in Boston, MA. This is an on-site position with the possibility to work remotely one day per week after a six-month orientation period. **Job Description:** The Scheduling Administrator serves as an important point of contact for information and issues relating to the assignment scheduling for but not limited to faculty, residents, and NP's. Works with the Manager to prepare and monitor quarterly, monthly, weekly and daily schedules for a large volume of clinical staff. Develops and maintains a keen understanding of the scheduling complexities and communicates regularly with manager and clinical leaders about conflicts. **Essential Responsibilities:** + Prepare call schedules and other assignment schedules for physician and nursing staff ensuring accuracy and equity of assignments. This requires a thorough understanding of the scheduling application (Qgenda) and the rules surrounding assignments. + Maintain schedules, making updates as necessary. Communicate and facilitate the resolution of conflicts. + Forecast and communicate scheduling needs for special days, i.e. resident exam days, department-wide training days. + Collect and prepare daily scheduling information to facilitate the preparation of the schedule. + Enter daily clinic room schedule. Work with physician scheduler to resolve conflicts, communicate changes, and produce final case assignments. + Prepare and maintain various scheduling reports to support scheduling and staffing operations. **Department Specific Job Responsibilities:** + Work with Residency and Fellowship Coordinators to track trainees' clinical work ensuring compliance with ABA/ACGME requirements. + Work with Anesthesia IT staff to ensure that scheduling systems are operational and accurate. **Required Qualifications:** + High School diploma or GED required. Bachelor's degree preferred. + 3-5 years related work experience required. + Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases. **Competencies:** + **Decision Making:** Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area. + **Problem Solving:** Ability to address problems that are highly varied, complex and often non-recurring, requiring staff input, innovative, creative, and Lean diagnostic techniques to resolve issues. + **Independence of Action:** Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction. + **Written Communications:** Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers. + **Oral Communications:** Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers. + **Knowledge:** Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations. + **Team Work:** Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members. + **Customer Service:** Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations. **Physical Nature of the Job:** + Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally. **Pay Range:** $64,480.00 USD - $86,778.00 USD The pay range listed for this position is the annual base salary range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. **As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.** **More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.** **Equal Opportunity Employer/Veterans/Disabled**

Make a Difference! Join an organization dedicated to defining and advancing high-quality and accessible cancer care globally so all people can live better lives. The Administrative Assistant, Business Development is responsible for providing overall administrative and business support to the Vice President, U.S. & Global Business Development as well as other members of the BD team for various customer programs such as maintaining the customer database, customer licensing requests, customer agreements, subscriptions and renewals, etc. In addition, the Administrative Assistant coordinates distribution of the customer newsletter with related follow-up, and coordinates logistics for speakers & panelists at customer events. MAJOR RESPONSIBILITIES: Compose and edit correspondence. Schedule and convey details of appointments, teleconferences and webinars for the VP and BD Team as needed (e.g., Zoom calls). Coordinate internal and external meetings with executive level staff and other organizations, including gathering of logistical information, directions, attendees, agendas, and bios. Order and set up catering for meetings with external guests. Coordinate travel arrangements and agendas for offsite meetings and conferences. Review and maintain calendars and update as needed to resolve conflicts and/or include meeting rooms, agendas, attendees, etc. Perform general clerical duties such as photocopying, faxing, mailing, filing, scanning, etc. Receive and screen incoming telephone calls to NCCN; assist or transfer calls to appropriate parties; cover the Reception Desk when needed. Prepare expense reports and American Express charge supporting documents for the VP Maintain and update contacts for the VP Prepare travel memos and tent cards for meetings. Prepare, distribute and/or ship packets for various meetings Reserve hotel room blocks and meeting venues for events and conferences as needed Create Standard Operating Procedures (SOP) for new duties. Manage Zoom recording archives for Business Development meetings and events and disseminate to attendees as appropriate. Provide administrative support to diverse BD programs and customers including Commercial Licensing and Permissions, Health Information Technology (HIT) & e-Commerce, and Corporate Council/NCCN Academy, as assigned. Assist Global Department and Policy Department in scheduling meetings with leadership and provide limited administrative support on occasion. Perform other related duties as assigned. Requirements EDUCATION/RELATED EXPERIENCE: BA/BS or equivalent experience 7+ years' experience providing executive level support Experience in health-related or non-profit organization preferred SKILLS AND ABILITIES: Knowledge of office practices and procedures Proficiency in MS Office products Strong proofreading and organizational skills and absolute attention to detail Excellent verbal and written communication skills and ability to interact effectively with internal and external staff, leadership, physicians, and the general public Ability to maintain confidentiality of information, manage multiple priorities, and work effectively despite interruptions Ability to learn and adapt to new technology WORK ENVIRONMENT & PHYSICAL REQUIREMENTS: This position operates in a professional office environment and is largely sedentary. This role routinely requires the use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines When applying for this role, please include a cover letter along with your resume to describe your interest in this opportunity and how you demonstrate the skills as outlined in the above job description. This position represents a unique opportunity to build a career with a premier organization. We offer a competitive salary and excellent benefits. EOE. No calls please. This position is located in Plymouth Meeting, PA with the ability to work remotely up to 2 days per week.

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives. The Scheduling Administrator will support the Anesthesia Department at Beth Israel Deaconess Medical Center in Boston, MA. This is an on-site position with the possibility to work remotely one day per week after a six-month orientation period. Job Description: The Scheduling Administrator serves as an important point of contact for information and issues relating to the assignment scheduling for but not limited to faculty, residents, and NP's. Works with the Manager to prepare and monitor quarterly, monthly, weekly and daily schedules for a large volume of clinical staff. Develops and maintains a keen understanding of the scheduling complexities and communicates regularly with manager and clinical leaders about conflicts. Essential Responsibilities: Prepare call schedules and other assignment schedules for physician and nursing staff ensuring accuracy and equity of assignments. This requires a thorough understanding of the scheduling application (Qgenda) and the rules surrounding assignments. Maintain schedules, making updates as necessary. Communicate and facilitate the resolution of conflicts. Forecast and communicate scheduling needs for special days, i.e. resident exam days, department-wide training days. Collect and prepare daily scheduling information to facilitate the preparation of the schedule. Enter daily clinic room schedule. Work with physician scheduler to resolve conflicts, communicate changes, and produce final case assignments. Prepare and maintain various scheduling reports to support scheduling and staffing operations. Department Specific Job Responsibilities: Work with Residency and Fellowship Coordinators to track trainees' clinical work ensuring compliance with ABA/ACGME requirements. Work with Anesthesia IT staff to ensure that scheduling systems are operational and accurate. Required Qualifications: High School diploma or GED required. Bachelor's degree preferred. 3-5 years related work experience required. Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases. Competencies: Decision Making: Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area. Problem Solving: Ability to address problems that are highly varied, complex and often non-recurring, requiring staff input, innovative, creative, and Lean diagnostic techniques to resolve issues. Independence of Action: Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction. Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers. Oral Communications: Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers. Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations. Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members. Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations. Physical Nature of the Job: Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally. Pay Range: $64,480.00 USD - $86,778.00 USD The pay range listed for this position is the annual base salary range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.Equal Opportunity Employer/Veterans/Disabled

Site: Mass General Brigham Incorporated Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. The Opportunity The Administrative Assistant specializes in providing routine administrative support as directed and under moderate supervision for 5+ directors in the Enterprise Pathology department. Responsibilities may include: Coordination and scheduling; supplies and equipment ordering; meeting minutes; correspondence; answering and transferring phone calls; preparing spreadsheets and presentations; managing schedules; coordinating travel; conference calls; payroll; and transcription. Job Summary Primary Responsibilities: - Prepares reports, meeting minutes and correspondence. - Creates and edit documents, spreadsheets and presentations. - Manages schedules, arranges appointments and itineraries. - Coordinates meetings, travel, conference calls, and completes expense reports. - Answers and transfers phone calls. - May perform transcription and proofread and edit literature, prepare applications for department. - May make contacts of a sensitive, complex, and confidential nature. - Performs other duties as assigned. - Remains knowledgeable of business unit policies. - Complies with all policies and standards. Qualifications What You'll Bring Qualifications: High School Diploma or equivalent required; Technical/Vocational Diploma in related field of study preferred 2+ years of Administrative Assistant or Secretarial experience required Must be highly organized and detail oriented Proficiency with office procedures and equipment (i.e. filing, copying, scanning, printing and faxing) required Proficiency in MS Office required, especially Outlook Ability to proofread and edit written documents required Ability to use multiple systems at a time and multi-task required Familiarity with medical terminology strongly preferred Additional Skills: Managing one's own time and the time of others Strong verbal & written communication skills Strong interpersonal, written and verbal skills Additional Job Details (if applicable) Schedule and Work Model Full time (40 hours) Monday through Friday, standard ET business hours Hybrid model: Approximately 3 days per week on-site and 2 days per week at home Must be flexible to be on-site as needed at BWH Boston, MGH Boston and/or MGB Somerville sites and to work flexible hours occasionally with advanced notice. Remote work requires stable, secure, quiet workstation Remote Type Hybrid Work Location 399 Revolution Drive Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $19.42 - $27.74/Hourly Grade 3 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Site: Mass General Brigham Incorporated Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. **This role is located in Southwest Florida (Lee or Collier County). Candidates need to live or be willing to relocate to Southwest Florida** Home Base, a Red Sox Foundation and Massachusetts General Hospital program, is dedicated to healing the invisible wounds - including post-traumatic stress, traumatic brain injury, anxiety, depression, co-occurring substance use disorder, family relationship challenges and other issues associated with Military service - for Veterans of all eras, Service Members, Military Families and Families of the Fallen through world-class clinical care, wellness, education, and research. This position, under the supervision of the FL Operations Manager, provides daily administrative and clerical support to the Florida Senior Director and the Florida Team. Requires discretion and judgment to organize priorities, complete tasks, and handle confidential and sensitive information. He/she will be responsible for: daily and long-term calendar management and coordination of meetings/conference calls; manage expenses; the preparation of all correspondence and relevant collateral; coordinating travel arrangements; managing relationships with key internal/external program supporters and network colleagues, including overseeing visits by these parties; and will serve as a key member of the Administrative Operations team performing/coordinating special projects as assigned. Must have reliable transportation. Job Summary Summary Specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role. Essential Functions Prepare reports, meeting minutes and correspondence. Create and edit documents, spreadsheets and presentations. Manage schedules, arrange appointments and itineraries. Coordinate meetings, travel, conference calls, and complete expense reports. Answer and transfer phone calls. May perform transcription and proofread and edit literature, prepare applications for department. Remain knowledgeable of business unit policies. May make contacts of a sensitive, complex, and confidential nature. Completes routine tasks under moderate supervision. Required for All Jobs Performs other duties as assigned Complies with all policies and standards Does this position require Patient Care (indirect/direct)? No Qualifications Education High School Diploma or Equivalent required Can this role accept experience in lieu of a degree? No Experience Administrative Assistant or Secretarial Experience 2-3 years required Knowledge, Skills & Abilities Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing. Proficiency in MS Office. Ability to proofread and edit written documents. Ability to use phone system. Managing one's own time and the time of others. Strong verbal & written communication skills. Strong interpersonal, written and oral skills. Ability to use standard office equipment. Familiarity with medical terminology. Additional Job Details (if applicable) Physical Requirements Standing Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs - 35lbs Carrying Occasionally (3-33%) 20lbs - 35lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%) Remote Type Hybrid Work Location 123 Main Street Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $19.42 - $27.74/Hourly Grade 3 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail. Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure.

Provides administrative support by performing delegated administrative and clerical duties for the assigned work area(s). Exhibits confidentiality, flexibility, accountability, and professionalism. Prioritizes heavy work volume among the various areas according to department demands. Responsibilities may include: Transcribing correspondence/documents; maintaining calendars; scheduling meetings; making travel arrangements and processing reimbursement for travel and other professional expenses; answering multi-line telephones and providing related follow-through; creating and maintaining web pages and databases/spreadsheets; providing support to departmental projects/activities as assigned; preparing reports, meeting agendas and minutes, and presentation materials; and, maintaining electronic files and records. Serves as a resource to the institution for department related needs and questions. May be responsible for supporting multiple individuals and performing high priority responsibilities or tasks in fast-paced environment. High school diploma or GED equivalent required. Some college preferred. Three years of secretarial experience preferred. Demonstrated proficiency with general office and organizational skills. Demonstrated customer service skills and understanding of and adherence to confidentiality policy. Evidence of effective written and verbal communication skills and ability to establish and maintain effective working relationships. Demonstrated accuracy and attention to detail with ability to prioritize and handle a variety of tasks simultaneously, including standard office practices and independent composition of letters. Demonstrates professionalism and mutual respect when interacting with others. interactions. Demonstrated proficiency with MS Office Suite (e.g., Word, Excel, Publisher, Acrobat), including high volume calendar management/scheduling. Evidence of proficiency with virtual platforms (e.g., Zoom, MS Teams, SharePoint). This position is a combination of remote and onsite support work. Individual must live within driving distance to a Mayo Clinic campus. This position will support the Mayo Clinic Alix School of Medicine.

Full time Shift: First Shift (Days - Less than 12 hours per shift) (United States of America) Hours per week: 40 Job Information Exemption Status: Exempt The Administrative Assistant provides administrative support to the Director & President of the Stormont Vail Foundation. Must have excellent customer service skills and the ability to work in a fast-paced environment with strong attention to detail and maintain a balance between multiple priorities. Critical thinking and the ability to work independently are a must. The Administrative Assistant must be dedicated to the Small Moments culture and the Tenets of Stormont Vail Health. Education Qualifications Associate's Degree 5 years of administrative secretarial work experience can be substituted in lieu of education. Required Bachelor's Degree Preferred Experience Qualifications 5 years Administrative secretarial work experience healthcare preferred. Education can be substituted in lieu of experience. Required Skills and Abilities Proficient in Microsoft Office products including Word, Excel, PowerPoint, and Outlook. (Required proficiency) Excellent attention to detail and organizational skills Ability to work in fast-paced environment with little supervision. Ability to work comfortably with people at all levels of the organization What you will do Act as a liaison between the Director & President of the Foundation and team members, Stormont Vail Board of Trustees members, and the general public. Coordinate and maintain effective office procedures and efficient workflows. Take action authorized in superior's absence and use initiative and judgment to see that matters requiring attention are referred to delegated authority or handled in a manner so as to minimize effect of President's absence. Schedule appointments and maintain calendar. Make arrangements for and coordinate in-house events and meetings, including but not limited to, preparing agendas and recording minutes. Prepare communication outlined by executive from oral or written directions. Sort, read and annotate incoming mail, email, and documents, and take appropriate action. Maintain follow up as well as follow through. Manage Care Line activities and Applications for funding including requests and reimbursement submissions. Track appropriate expenses and reconcile monthly. Receive and assist visitors and telephone callers and refer them to executive or other appropriate person as circumstances warrant. Provide relief phone coverage for co-workers. Research and summarize information and supporting data in preparation for meetings, work projects and reports. Design, implement and maintain filing and records management systems, ensuring that information and records are easily accessible. Coordinate the monitoring of policies and procedures within the division(s). Assist in the coordination of committee activities within the division(s) or organization. Assist with clerical support within the division(s) or organization. Establish and maintain harmonious working relationships with executives, team members, board members and customers. Assist co-workers where needed by creating unity as a team player. Must be able to reorganize schedule to accommodate workload demands of support departments and team members. Maintain a professional appearance and a neat and well-organized workplace. Coordinate and administer projects assigned by Director & President of the Foundation. Maintain proficiency in Board Effect software. Required for All Jobs Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health Performs other duties as assigned Patient Facing Options Position is Not Patient Facing Remote Work Guidelines Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards. Stable access to electricity and a minimum of 25mb upload and internet speed. Dedicate full attention to the job duties and communication with others during working hours. Adhere to break and attendance schedules agreed upon with supervisor. Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually. Remote Work Capability Hybrid Scope No Supervisory Responsibility No Budget Responsibility No Budget Responsibility Physical Demands Balancing: Occasionally 1-3 Hours Carrying: Occasionally 1-3 Hours Climbing (Stairs): Rarely less than 1 hour Crawling: Rarely less than 1 hour Crouching: Rarely less than 1 hour Eye/Hand/Foot Coordination: Frequently 3-5 Hours Feeling: Occasionally 1-3 Hours Grasping (Fine Motor): Occasionally 1-3 Hours Grasping (Gross Hand): Occasionally 1-3 Hours Handling: Occasionally 1-3 Hours Hearing: Frequently 3-5 Hours Kneeling: Rarely less than 1 hour Lifting: Occasionally 1-3 Hours up to 10 lbs Pulling: Occasionally 1-3 Hours up to 10 lbs Pushing: Occasionally 1-3 Hours up to 10 lbs Reaching (Forward): Occasionally 1-3 Hours up to 10 lbs Reaching (Overhead): Rarely less than 1 hour up to 10 lbs Repetitive Motions: Frequently 3-5 Hours Sitting: Frequently 3-5 Hours Standing: Occasionally 1-3 Hours Stooping: Rarely less than 1 hour Talking: Frequently 3-5 Hours Walking: Occasionally 1-3 Hours Working Conditions Dusts: Rarely less than 1 hour Noise/Sounds: Rarely less than 1 hour Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment. Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.

The Administrative Assistant supports department operations by performing secretarial tasks for multiple professionals and managers. Provides clerical support to facilitate smooth department operations and serves as back up receptionist. Job Responsibilities Types letters, memoranda, reports, contracts, forms, documents and other materials from drafts or standard formats using basic features of Microsoft Word. Prepares large mailing projects using merge functions to create labels, collates materials and prepares envelopes for mailing. Organizes and maintains department files and ensures that all materials are filed accurately and in a timely manner while maintaining confidentiality. Sorts and distributes department mail. Maintains, monitors and orders office supplies, letterheads and envelopes. Schedules conference rooms and coordinates meeting arrangements. Performs a variety of clerical tasks including, but not limited to, making copies, sending and receiving faxes and contacting travel agents to make travel arrangements. Serves as the first point of contact for visitors and callers to the department or facility. Answers and screens telephone calls and takes accurate messages. Distributes passes as required by department or operating unit policy. May perform other duties as assigned. Additional Requirements Certification - None RequiredLicensure -None RequiredExperience - 2 years of relevant administrative office or healthcare experience Education - High School diploma or equivalent

Schedule: 8:00 AM - 4:30 PM Remote Work: May be required to attend in-person events; must reside in Indiana due to onsite component Training Period: 3 weeks (remote training) This position supports the processing and scheduling of new patient referrals. It provides basic administrative support and handling patient inquiries. Work is performed with basic guidance and direction. Preferred applicants will have medical office experience. Qualifications: High School Diploma or GED required 0-3+ years of relevant experience; prior administrative experience preferred Experience in a matrix organization or complex work environment is a plus Basic proficiency in Microsoft Office (Word, PowerPoint, Excel) required

The Administrative Assistant supports department operations by performing secretarial tasks for multiple professionals and managers. Provides clerical support to facilitate smooth department operations and serves as back up receptionist. Job Responsibilities Types letters, memoranda, reports, contracts, forms, documents and other materials from drafts or standard formats using basic features of Microsoft Word. Prepares large mailing projects using merge functions to create labels, collates materials and prepares envelopes for mailing. Organizes and maintains department files and ensures that all materials are filed accurately and in a timely manner while maintaining confidentiality. Sorts and distributes department mail. Maintains, monitors and orders office supplies, letterheads and envelopes. Schedules conference rooms and coordinates meeting arrangements. Performs a variety of clerical tasks including, but not limited to, making copies, sending and receiving faxes and contacting travel agents to make travel arrangements. Serves as the first point of contact for visitors and callers to the department or facility. Answers and screens telephone calls and takes accurate messages. Distributes passes as required by department or operating unit policy. May perform other duties as assigned. Additional Requirements Certification - None RequiredLicensure -None RequiredExperience - 2 years of relevant administrative office or healthcare experience Education - High School diploma or equivalent

Job DescriptionSalary: $18 Hourly We are seeking a detail-oriented and organized Administrative Assistant to support our finance team by entering expense reports into Deltek Costpoint. This part-time position offers flexible hours and a hybrid work environment. While most tasks can be completed remotely on your own schedule, occasional in-office visits may be required to coordinate travel-related documentation or collect physical receipts. Key Responsibilities: Collect, scan, and organize receipts from multiple sources Accurately enter expense data into Deltek Costpoint Distinguish between allowable and unallowable charges Communicate with travelers to resolve missing or incomplete information Maintain organized digital and physical records of expense documentation Ensure timely and error-free submission of expense reports Training will be provided. Success in this role will be measured by efficiency and accuracy. Qualifications: Strong attention to detail and organizational skills Ability to manage multiple streams of incoming documentation Comfortable communicating professionally via email or phone Self-motivated and able to work independently Familiarity with Deltek Costpoint is a plus, but not required Ideal for: This role is well-suited for individuals seeking flexible, part-time worksuch as students, interns, or those looking to gain experience in administrative or financial operations. Work Schedule: Part-time, flexible hours Hybrid: Remote with occasional in-office coordination in North Charleston, SC, during business hours

Job Description Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world. At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded. About the Position TDX - a joint-venture partnership between TIVC and Dexis Professional Services (DPS) - is implementing a program to provide the Joint Program Executive Office for Chemical, Biological, Radiological and Nuclear Defense (JPEO-CBRND), Joint Project Manager for CBRN Protection (JPM CBRN P)/USMC, and JPM CBRN Special Operations Forces (JPM CBRN SOF) with acquisition, business and information technology support services. This endeavor supports programs under the JPEO-CBRND purview and provides continuity of services with a seamless transition of existing acquisition, business, engineer, test, and logistic support services for the JPM CBRN P/JPM CBRN SOF/USAF. Administrative Assistant (EA) IV will support the JPM CBRN SOF Joint Product Manager, Deputy, and senior staff and execute day-to-day senior staff administrative functions. Responsibilities Directly support the Joint Product Manager for Chemical, Biological, Radiological, and Nuclear for Special Operations Forces (JPM CBRN SOF) and Deputy (DJPM CBRN SOF) and execute day-to-day senior staff administrative functions. Follow DoD and organizational templates and best practices. Access, update, and maintain JPM CBRN SOF portion of the HQs Human Resources Data Base (HRDB). Prepare or assist with the preparation of PowerPoint and other presentations for official briefings. Operate video teleconferencing equipment and general audiovisual equipment and manage web conferencing connections for online meetings. Assist with the day-to-day administration functions of the Senior Advisors, ensuring effective communications across all program areas. Use DoD and organizational templates and best practices. Manage day-to-day operations of the office by answering/screening phones; greeting visitors; managing and creating documents, briefings, and reports; and coordinates logistics to support conference rooms. Manage, maintain, and de-conflict calendars and schedules for Senior Advisors, to include coordination with external agencies and organizations. Maintain the daily and leave calendars for Senior Advisors, including holiday schedules and special events. Coordinate all inter-agency (i.e., internal and external stakeholders, within Government and internationally) interaction, coordinating with staff and leadership of other organizations and planning and executing internal and external meetings, activities, and special events, and: Ensure locations are properly booked for use. Develop agendas. Send meeting requests and notifications. Ensure background documentation, visuals, and briefings are prepared. Set up the meeting space and web- or teleconference. Provide support throughout event(s). Draft, review, coordinate, file, format, and update a variety of documents (e.g., memorandums, briefings, information papers, presentations, issue papers, meeting minutes, etc.). Monitor travel and provide Defense Travel System (DTS) support and administration, as needed for Senior Advisors. Create travel orders using DTS, coordinate travel arrangements for transportation and accommodations, create travel vouchers, and prepare required paperwork for OCONUS travel, when needed. Maintain an internal personnel database and coordinate, distribute, and track daily inhouse taskers. Maintain office reference materials and maintain up-to-date personnel rosters and organization charts. Support classified meetings in approved conference rooms, following the approved processes for conducting such meetings. Use the Document Staffing & Tasking System (DSTS) and ensure response due dates are met. Track training requirements for JPM CBRN SOF staff, as required. Load/Assist in uploading documentation onto the SharePoint. Maintain the monthly strength report, coordinating directly each month with the staff as required and submit it to JPEO CBRND People Operations. Maintain current the JPM CBRN SOF portion of the JPEO Human Relations Data Base (HRDB). Attend meetings or discussions either in person, via telecon, or using MS Teams if onsite gatherings and/or travel are restricted. Qualifications Four (4) years of experience working at an executive level. Four (4) years of experience using Microsoft Office suite of software, Outlook, Teams, PowerPoint, Excel, and Word. Completion of DAU Acquisitions 1010 is preferred Experience leveraging DoD, Army, and organizational templates and best practices. Advanced business writing skills for draft memorandums and program documentation to support data calls and review final documentation for grammar and formatting. Ability to communicate clearly and professionally across audiences and formats. Active DOD Secret clearance. Below is the pay range aligned with this position. When developing a range, Dexis evaluates compensation holistically, triangulating between external market research, our budget for the position, and internal equity to arrive at a figure that is fair and competitive. Offers within this range will be based on an individual candidate's qualification, relevant education and experience, skills, performance, and organizational needs. Dexis pay range for this role:$70,000-$75,000 USD Dexis is on a mission to help solve today's most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is "find a way or make a way" - that's how Dexis goes "all in." How will you? If you are passionate about this opportunity, apply now! Only those applicants who meet the above criteria will be contacted for interview. Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law. As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.

Job Description Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world. At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded. About the Project TDX - a joint-venture partnership between TIVC and Dexis Professional Services (DPS) - is implementing a program to provide the Joint Program Executive Office for Chemical, Biological, Radiological and Nuclear Defense (JPEO-CBRND), Joint Project Manager for CBRN Protection (JPM CBRN P)/USMC, and JPM CBRN Special Operations Forces (JPM CBRN SOF) with acquisition, business and information technology support services. This endeavor supports programs under the JPEO-CBRND purview and provides continuity of services with a seamless transition of existing acquisition, business, engineer, test, and logistic support services for the JPM CBRN P/JPM CBRN SOF/USAF. Administrative Assistant (EA) III will directly support the Joint Product Manager, Deputy, Chief of Staff, and senior Directors and execute day-to-day senior staff administrative functions. This will be a full-time, temporary role. Work is anticipated to occur between February - April 2026. Responsibilities: Directly support the Joint Product Manager, Deputy, Chief of Staff and senior Directors and execute day-to-day senior staff administrative functions. Manage office administrative operations by answering/screening phones; greeting visitors; managing and creating documents, briefings, and reports; and coordinating logistics to provide support for conference rooms. Maintain the daily and leave calendars for leadership, including holiday schedules and special events; Manage, maintain, and de-conflict calendars and schedules for leadership, including coordination with external agencies and organizations. Assist in coordinating all interagency (i.e., internal and external stakeholders, within Government and internationally) interaction, coordinating with staff and leadership of other organizations and planning and executing internal and external meetings, activities, and special events, and: Ensure locations are properly booked for use. Develop agendas. Send meeting requests and notifications. Ensure background documentation, visuals, and briefings are prepared. Set up the meeting space and web- or teleconference. Provide support throughout event(s). Draft, review, coordinate, file, format, and update a variety of documents (e.g., memorandums, briefings, information papers, presentations, issue papers, meeting minutes, etc.). Maintain the monthly strength report, coordinating directly each month with the staff, as required. Operate video teleconferencing equipment and general audiovisual equipment and manage web conferencing connections for online senior staff meetings; Support classified meetings in approved conference rooms, following the approved processes for conducting such meetings; attend meetings or discussions either in person, via telecon, or using MS Teams if onsite gatherings and/or travel are restricted. Create, monitor, and provide leadership with travel orders using Defense Travel System (DTS), coordinate travel arrangements for transportation and accommodations, create/assist with travel vouchers, and assist with the preparation of requirements for OCONUS travel. Communicate across all program areas at all levels. Prepare for the JPM CBRN P's weekly Staff Reviews. Track training requirements for JPM CBRN P staff, as required. Maintain office reference materials and maintain current organization charts; assist in uploading and maintaining documentation onto the SharePoint. Use Department of Defense (DoD) classified document handling procedures, when required. Maintain an internal personnel database and coordinate, distribute, and track daily in-house taskers and ensure that timely responses are submitted; use the Document Staffing & Tasking System (DSTS) and ensure response due dates are met. Other duties and responsibilities as assigned Qualifications Three (3) years of experience working at an executive level. Experience with Army and/or JPM CBRN P preferred. Three (3) years of experience using Microsoft Office suite of software; Outlook, Teams, PowerPoint, Excel, and Word Completion of DAU Acquisitions 1010 is preferred Experience leveraging DoD, Army, and organizational templates and best practices. Intermediate business writing skills for draft memorandums and program documentation to support data calls and review final documentation for grammar and formatting. Clear communication skills, orally and in writing. Active DOD Secret clearance. Below is the pay range aligned with this position. When developing a range, Dexis evaluates compensation holistically, triangulating between external market research, our budget for the position, and internal equity to arrive at a figure that is fair and competitive. Offers within this range will be based on an individual candidate's qualification, relevant education and experience, skills, performance, and organizational needs. Dexis pay range for this role:$70,000-$75,000 USD Dexis is on a mission to help solve today's most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is "find a way or make a way" - that's how Dexis goes "all in." How will you? If you are passionate about this opportunity, apply now! Only those applicants who meet the above criteria will be contacted for interview. Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law. As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.

About the Project TDX - a joint-venture partnership between TIVC and Dexis Professional Services (DPS) - is implementing a program to provide the Joint Program Executive Office for Chemical, Biological, Radiological and Nuclear Defense (JPEO-CBRND), Joint Project Manager for CBRN Protection (JPM CBRN P)/USMC, and JPM CBRN Special Operations Forces (JPM CBRN SOF) with acquisition, business and information technology support services. This endeavor supports programs under the JPEO-CBRND purview and provides continuity of services with a seamless transition of existing acquisition, business, engineer, test, and logistic support services for the JPM CBRN P/JPM CBRN SOF/USAF. Administrative Assistant (EA) III will directly support the Joint Product Manager, Deputy, Chief of Staff, and senior Directors and execute day-to-day senior staff administrative functions. This will be a full-time, temporary role. Work is anticipated to occur between February - April 2026. Responsibilities: * Directly support the Joint Product Manager, Deputy, Chief of Staff and senior Directors and execute day-to-day senior staff administrative functions. * Manage office administrative operations by answering/screening phones; greeting visitors; managing and creating documents, briefings, and reports; and coordinating logistics to provide support for conference rooms. * Maintain the daily and leave calendars for leadership, including holiday schedules and special events; Manage, maintain, and de-conflict calendars and schedules for leadership, including coordination with external agencies and organizations. * Assist in coordinating all interagency (i.e., internal and external stakeholders, within Government and internationally) interaction, coordinating with staff and leadership of other organizations and planning and executing internal and external meetings, activities, and special events, and: * Ensure locations are properly booked for use. * Develop agendas. * Send meeting requests and notifications. * Ensure background documentation, visuals, and briefings are prepared. * Set up the meeting space and web- or teleconference. * Provide support throughout event(s). * Draft, review, coordinate, file, format, and update a variety of documents (e.g., memorandums, briefings, information papers, presentations, issue papers, meeting minutes, etc.). * Maintain the monthly strength report, coordinating directly each month with the staff, as required. * Operate video teleconferencing equipment and general audiovisual equipment and manage web conferencing connections for online senior staff meetings; Support classified meetings in approved conference rooms, following the approved processes for conducting such meetings; attend meetings or discussions either in person, via telecon, or using MS Teams if onsite gatherings and/or travel are restricted. * Create, monitor, and provide leadership with travel orders using Defense Travel System (DTS), coordinate travel arrangements for transportation and accommodations, create/assist with travel vouchers, and assist with the preparation of requirements for OCONUS travel. * Communicate across all program areas at all levels. * Prepare for the JPM CBRN P's weekly Staff Reviews. * Track training requirements for JPM CBRN P staff, as required. * Maintain office reference materials and maintain current organization charts; assist in uploading and maintaining documentation onto the SharePoint. * Use Department of Defense (DoD) classified document handling procedures, when required. * Maintain an internal personnel database and coordinate, distribute, and track daily in-house taskers and ensure that timely responses are submitted; use the Document Staffing & Tasking System (DSTS) and ensure response due dates are met. * Other duties and responsibilities as assigned Qualifications * Three (3) years of experience working at an executive level. Experience with Army and/or JPM CBRN P preferred. * Three (3) years of experience using Microsoft Office suite of software; Outlook, Teams, PowerPoint, Excel, and Word * Completion of DAU Acquisitions 1010 is preferred * Experience leveraging DoD, Army, and organizational templates and best practices. * Intermediate business writing skills for draft memorandums and program documentation to support data calls and review final documentation for grammar and formatting. * Clear communication skills, orally and in writing. * Active DOD Secret clearance.

TDX - a joint-venture partnership between TIVC and Dexis Professional Services (DPS) - is implementing a program to provide the Joint Program Executive Office for Chemical, Biological, Radiological and Nuclear Defense (JPEO-CBRND), Joint Project Manager for CBRN Protection (JPM CBRN P)/USMC, and JPM CBRN Special Operations Forces (JPM CBRN SOF) with acquisition, business and information technology support services. This endeavor supports programs under the JPEO-CBRND purview and provides continuity of services with a seamless transition of existing acquisition, business, engineer, test, and logistic support services for the JPM CBRN P/JPM CBRN SOF/USAF. Administrative Assistant (EA) IV will support the JPM CBRN SOF Joint Product Manager, Deputy, and senior staff and execute day-to-day senior staff administrative functions. Responsibilities * Directly support the Joint Product Manager for Chemical, Biological, Radiological, and Nuclear for Special Operations Forces (JPM CBRN SOF) and Deputy (DJPM CBRN SOF) and execute day-to-day senior staff administrative functions. * Follow DoD and organizational templates and best practices. * Access, update, and maintain JPM CBRN SOF portion of the HQs Human Resources Data Base (HRDB). * Prepare or assist with the preparation of PowerPoint and other presentations for official briefings. * Operate video teleconferencing equipment and general audiovisual equipment and manage web conferencing connections for online meetings. * Assist with the day-to-day administration functions of the Senior Advisors, ensuring effective communications across all program areas. * Use DoD and organizational templates and best practices. * Manage day-to-day operations of the office by answering/screening phones; greeting visitors; managing and creating documents, briefings, and reports; and coordinates logistics to support conference rooms. * Manage, maintain, and de-conflict calendars and schedules for Senior Advisors, to include coordination with external agencies and organizations. * Maintain the daily and leave calendars for Senior Advisors, including holiday schedules and special events. * Coordinate all inter-agency (i.e., internal and external stakeholders, within Government and internationally) interaction, coordinating with staff and leadership of other organizations and planning and executing internal and external meetings, activities, and special events, and: * Ensure locations are properly booked for use. * Develop agendas. * Send meeting requests and notifications. * Ensure background documentation, visuals, and briefings are prepared. * Set up the meeting space and web- or teleconference. * Provide support throughout event(s). * Draft, review, coordinate, file, format, and update a variety of documents (e.g., memorandums, briefings, information papers, presentations, issue papers, meeting minutes, etc.). * Monitor travel and provide Defense Travel System (DTS) support and administration, as needed for Senior Advisors. * Create travel orders using DTS, coordinate travel arrangements for transportation and accommodations, create travel vouchers, and prepare required paperwork for OCONUS travel, when needed. * Maintain an internal personnel database and coordinate, distribute, and track daily inhouse taskers. * Maintain office reference materials and maintain up-to-date personnel rosters and organization charts. * Support classified meetings in approved conference rooms, following the approved processes for conducting such meetings. * Use the Document Staffing & Tasking System (DSTS) and ensure response due dates are met. * Track training requirements for JPM CBRN SOF staff, as required. * Load/Assist in uploading documentation onto the SharePoint. * Maintain the monthly strength report, coordinating directly each month with the staff as required and submit it to JPEO CBRND People Operations. * Maintain current the JPM CBRN SOF portion of the JPEO Human Relations Data Base (HRDB). * Attend meetings or discussions either in person, via telecon, or using MS Teams if onsite gatherings and/or travel are restricted. Qualifications * Four (4) years of experience working at an executive level. * Four (4) years of experience using Microsoft Office suite of software, Outlook, Teams, PowerPoint, Excel, and Word. * Completion of DAU Acquisitions 1010 is preferred * Experience leveraging DoD, Army, and organizational templates and best practices. * Advanced business writing skills for draft memorandums and program documentation to support data calls and review final documentation for grammar and formatting. * Ability to communicate clearly and professionally across audiences and formats. * Active DOD Secret clearance.

Commonwealth Senior Living is seeking early career applicants for our Spring 2026 Internship Program. The healthcare administration intern will be exposed to all areas of operations at the community level and will have an opportunity to interact 1:1 with each department leader. This internship prepares candidates to manage an assisted living facility, working side by side with the administrator in a long-term care setting while learning the ins and outs of each department and receiving mentorship from department heads and experienced leaders in the industry. Commonwealth Senior Living is a recognized leader in senior living, employing around 2,000 associates, and is a five consecutive year recipient of the Great Place to Work certification! We provide numerous opportunities for career growth by investing in creating a culture of great leaders. Some of our signature programs include The Developing Leaders Program, The Center of Excellence, and the Executive Director in Training Program. This is a paid internship and candidate must be available to work on site. Hours: 20-40 hours week. Pay Rate: $13/hour Here is what to expect during your 10-week rotation: You will rotate and work 1:1 with each department including front office and executive administration, resident care, programming, dining, sales, and maintenance. Meet weekly with different members from Senior Leadership in our Home Office to gain an understanding and a high-level overview of each department. Participate in meetings with department leaders and staff to further understand operations management and all aspects involved in creating a home like atmosphere for our residents Assist with various operational projects as directed by the Executive Director and Business Office Manager Develop relationships with various personnel to understand organizational structure Responsibilities: Business Office: Gain knowledge of general HR policies, procedures, FMLA, and the Worker's Compensation process. Develop recruitment strategies and interviewing techniques. Organize and assist with the facilitation of Jump Start and other employee trainings. Resident Care: In keeping with our community theme, Commonwealth Senior Living refers to our individuals in the communities as residents. You will work with the Resident Care Director to help organize charts and paperwork. Assist with archiving records, disposal of expired medicines if applicable, and reaching out to families to schedule care conferences. Resident Programs: Assist with outings and events. Offer any unique talents you might have to coordinate resident programs. Sales: You will shadow the Sales Director to gain an understanding of the customer journey experience (relationship building through phone calls, community experiences, etc.). Dining Services: Develop an understanding of the menu creation process (how to order, prepare, serve, post service), and gain an understanding of the financials of PRD's and budgeting. Maintenance & Capital Programs: Understanding emergency systems and their functions. Develop knowledge in housekeeping standards, MEPs (Mechanical, Electrical and Plumbing) processes, and Operational Maintenance budget. Qualifications: Seeking a degree in Healthcare Administration, Human Services, Business Administration, or related field. Must possess a spirit of cooperation and enthusiasm. Must maintain confidentiality. Must use tact and courtesy in dealing with staff, residents, their families, and visitors. Demonstrate a warm, outgoing, and compassionate personality. Demonstrated integrity, maturity, and leadership skills. Able to live out Commonwealth Senior Living's Noble selling purpose - “We improve the lives of seniors, their families, and each other.” Commonwealth Senior Living is a recognized leader in senior living, employing around 2,000 associates, and is a five consecutive year recipient of the Great Place to Work certification!

Job DescriptionDescription: Maintain operations by following policies and procedures. Welcome patients and visitors to the Practice. Work diligently with each patient. Scheduling appointments, preparing for daily clinics, maintaining EMR, and answering incoming telephone calls. Maintain patient accounts by obtaining, recording, and updating patient's demographics. Maintain inbound and outbound faxes. Maintain patient portal. Collect patient's co-pays and balances. Help patients in distress by notifying the appropriate staff member. Protect patients' rights by maintaining confidentiality of medical, personal, and financial information. Maintaining the reception area. Monday - Friday 8:30 am to 4:30 pm. Benefits Health insurance Dental insurance Vision insurance Life insurance Disability insurance 401(k) 401(k) matching Paid time off Free parking Requirements: Multi-tasking Flexibility Telephone skills Customer service Time management Organization Attention to detail Scheduling Word processing (Microsoft Office Suite) Quality focus