Billing Specialist jobs at Jensen Hughes

Title: Administrative Specialist Classification: Non-Exempt About the Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. POSITION SUMMARY: The Administrative Specialist oversees critical office functions in a fast-paced environment, with a primary focus on billing and accounting. Key responsibilities include processing invoices, handling payments, and reconciling accounts using billing software while ensuring accuracy and resolving discrepancies. Additional duties include answering incoming calls, scheduling, and providing general office support. Success in this role requires proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and meticulous attention to detail. ESSENTIAL FUNCTIONS: Answering and directing incoming phone calls to the appropriate personnel or departments. Reviewing and processing work tickets daily to ensure timely and accurate documentation. Handling filing and mailing tasks to maintain organized records and efficient communication. Performing daily, weekly, or monthly invoicing for rentals, lane closures, and flagging operations. Entering data into customer portals as required for accurate tracking and reporting. Assisting with Accounts Receivable (AR) collections to ensure timely payments. Process Accounts Payable (A/P) by reviewing, coding, and processing vendor invoices to ensure timely payments. Reconcile accounts regularly to ensure accuracy and resolve discrepancies in A/R and A/P. Address and resolve billing-related inquiries or issues from clients or vendors. Managing the company's cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps. Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to maintain a safe work environment. Adhering to all company policies and procedures to ensure compliance and consistency. Performing other duties as assigned to support operational needs and team goals. EDUCATION, EXPERIENCE AND SKILLS REQUIRED: High school diploma or GED required; associate degree preferred. 3-5 years of administrative experience required; construction industry experience is a plus. Strong verbal, written, and interpersonal skills. Excellent attention to detail to ensure accurate invoices and payments. Proficient in billing software and accounting systems for processing invoices, payments, and account reconciliation. Strong numerical skills to analyze financial data, resolve discrepancies, and produce accurate reports. Ability to thrive in a fast-paced construction office environment. Strong organizational skills to prioritize workload and meet deadlines. Proficient in MS Outlook, Excel, Word, and office equipment. Knowledge of Vista and TCR software is a plus. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans Pay Range: $20 - $24 per hour

Title: Administrative Specialist Classification: Non-Exempt About the Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. POSITION SUMMARY: The Administrative Specialist oversees critical office functions in a fast-paced environment, with a primary focus on billing and accounting. Key responsibilities include processing invoices, handling payments, and reconciling accounts using billing software while ensuring accuracy and resolving discrepancies. Additional duties include answering incoming calls, scheduling, and providing general office support. Success in this role requires proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and meticulous attention to detail. ESSENTIAL FUNCTIONS: Answering and directing incoming phone calls to the appropriate personnel or departments. Reviewing and processing work tickets daily to ensure timely and accurate documentation. Handling filing and mailing tasks to maintain organized records and efficient communication. Performing daily, weekly, or monthly invoicing for rentals, lane closures, and flagging operations. Entering data into customer portals as required for accurate tracking and reporting. Assisting with Accounts Receivable (AR) collections to ensure timely payments. Process Accounts Payable (A/P) by reviewing, coding, and processing vendor invoices to ensure timely payments. Reconcile accounts regularly to ensure accuracy and resolve discrepancies in A/R and A/P. Address and resolve billing-related inquiries or issues from clients or vendors. Managing the company's cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps. Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to maintain a safe work environment. Adhering to all company policies and procedures to ensure compliance and consistency. Performing other duties as assigned to support operational needs and team goals. EDUCATION, EXPERIENCE AND SKILLS REQUIRED: High school diploma or GED required; associate degree preferred. 3-5 years of administrative experience required; construction industry experience is a plus. Strong verbal, written, and interpersonal skills. Excellent attention to detail to ensure accurate invoices and payments. Proficient in billing software and accounting systems for processing invoices, payments, and account reconciliation. Strong numerical skills to analyze financial data, resolve discrepancies, and produce accurate reports. Ability to thrive in a fast-paced construction office environment. Strong organizational skills to prioritize workload and meet deadlines. Proficient in MS Outlook, Excel, Word, and office equipment. Knowledge of Vista and TCR software is a plus. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans Pay Range: $20 - $24 per hour

Title: Administrative Specialist Classification: Non-Exempt About the Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. POSITION SUMMARY: The Administrative Specialist oversees critical office functions in a fast-paced environment, with a primary focus on billing and accounting. Key responsibilities include processing invoices, handling payments, and reconciling accounts using billing software while ensuring accuracy and resolving discrepancies. Additional duties include answering incoming calls, scheduling, and providing general office support. Success in this role requires proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and meticulous attention to detail. ESSENTIAL FUNCTIONS: Answering and directing incoming phone calls to the appropriate personnel or departments. Reviewing and processing work tickets daily to ensure timely and accurate documentation. Handling filing and mailing tasks to maintain organized records and efficient communication. Performing daily, weekly, or monthly invoicing for rentals, lane closures, and flagging operations. Entering data into customer portals as required for accurate tracking and reporting. Assisting with Accounts Receivable (AR) collections to ensure timely payments. Process Accounts Payable (A/P) by reviewing, coding, and processing vendor invoices to ensure timely payments. Reconcile accounts regularly to ensure accuracy and resolve discrepancies in A/R and A/P. Address and resolve billing-related inquiries or issues from clients or vendors. Managing the company's cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps. Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to maintain a safe work environment. Adhering to all company policies and procedures to ensure compliance and consistency. Performing other duties as assigned to support operational needs and team goals. EDUCATION, EXPERIENCE AND SKILLS REQUIRED: High school diploma or GED required; associate degree preferred. 3-5 years of administrative experience required; construction industry experience is a plus. Strong verbal, written, and interpersonal skills. Excellent attention to detail to ensure accurate invoices and payments. Proficient in billing software and accounting systems for processing invoices, payments, and account reconciliation. Strong numerical skills to analyze financial data, resolve discrepancies, and produce accurate reports. Ability to thrive in a fast-paced construction office environment. Strong organizational skills to prioritize workload and meet deadlines. Proficient in MS Outlook, Excel, Word, and office equipment. Knowledge of Vista and TCR software is a plus. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans Pay Range: $20 - $24 per hour

INTREN, Inc. Job Description Job Title: Billing Coordinator Reports To: Project Manager FLSA Status: Non-Exempt The primary responsibility for this position is to support billing functions and ensure billing is submitted in a timely fashion. ESSENTIAL FUNCTIONS: Familiar with all aspects of client billing, including client specific billing requirements and guidelines; communicates changes to department/billing coordinators. Provides feedback on improving Billing process internally via internal protocols and maintain current written procedures manual. Collaborates with other administrative departments, as necessary, to discuss billing guidelines and processes. Prepares bills as assigned; maintains paper and electronic organized records. Prepares all bills in accordance with established policies, procedures and timelines. Provides complete administrative support in the production and delivery of bills, including transmittal documents, PDF assembly. Communicates and follows instructions effectively from a diverse group of clients, attorneys and staff. Provides information in person, via email or by phone with courtesy and professionalism. Follows up with appropriate parties to communicate billing status. Troubleshoots and communicates issues with billing; coordinates with the Data Processing and Accounting departments. Periodically handle tasks from the Controller and Director of Support Services. Keeps Supervisor informed of the status of billing work; maintains a calendar of billing deadlines; prepares bills in advance of due dates. Performs other duties as needed. DESIRED MINIMUM QUALIFICATIONS: Requires effective oral and written communication skills, excellent interpersonal skills and strong computer literacy. Good problem-solving skills and the ability to multi-task are essential. Must be a self-starter and have the ability to organize and prioritize work. Minimum of two years billing experience in a self-starter environment required. Proficient in Microsoft Office applications, specifically Excel and Word. Excellent interpersonal skills. Self-motivated, pro-active and responsible individual able to work under minimal supervision. Good written and oral communication skills and ability to self-edit documents. Highly organized with strong attention to detail. Teamwork oriented individual. Ability to complete projects within required time frame. Ability to organize and prioritize numerous tasks and complete them under time constraints. Intren is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

The GPR Sales & Service Representative is a hybrid role combining technical field work and customer relationship development. This position is responsible for performing Ground Penetrating Radar (GPR) services while also serving as a front-line business development representative to expand client relationships and grow revenue. The ideal candidate has a strong technical foundation in GPR scanning, a customer-first mindset, and the communication skills necessary to identify opportunities, educate clients, and build long-term partnerships. Duties and Responsibilities: • Perform GPR scanning and data interpretation with precision and professionalism on active job sites. • Deliver on-site solutions, mark-outs, and reports in alignment with Penhall's quality and safety standards. • Engage clients before, during, and after service to build relationships and identify future needs. • Actively pursue new business opportunities by identifying prospects, visiting job sites, and networking with key contacts. • Collaborate with Account Managers and Branch Leadership to expand service offerings and cross-sell where applicable. • Create quotes, proposals, and follow-up correspondence with clients as needed. • Serve as a trusted advisor to customers by explaining results, offering technical guidance, and solving problems on the spot. • Partner with dispatch and operations to ensure scheduling aligns with customer deadlines and expectations. • Track client interactions, leads, and opportunities through CRM or sales tracking systems. • Represent Penhall at industry events, safety meetings, and project kickoffs when requested. • Promote Penhall's commitment to safety and professionalism at every customer interaction. • Other duties as assigned by your manager. Required Skills and Abilities: • Proven field experience with GPR scanning or similar nondestructive testing (NDT) methods • Strong interpersonal skills and professional demeanor • Self-starter with the ability to manage time independently • Ability to identify client needs and recommend appropriate services • Clear verbal and written communication skills • Competent in report writing and technical documentation • Basic sales aptitude and comfort with customer follow-up • Proficient in Microsoft Office; CRM experience a plus • Ability to work in varying environments and travel locally to job sites Essential Core Competencies: • Technical Expertise: Applies GPR knowledge accurately in the field • Business Acumen: Understands client goals and aligns services to add value • Communication: Explains technical concepts clearly to non-technical audiences • Time Management: Balances field work with sales development effectively • Accountability: Follows through on commitments and manages client expectations • Team Collaboration: Works well with dispatch, ops, and sales to ensure delivery excellence • Customer Focus: Commitment to providing excellent service and resolving issues to meet customer needs. • Attention to Detail: Ensures accuracy in scheduling, dispatch, and equipment management. • Safety Conscious: Proactively enforces safety standards and promotes a safety-first culture. • Action Orientated: Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Education and Experience: • High school diploma or equivalent required; technical certification in GPR or related field preferred • 2+ years of experience in GPR or construction scanning preferred • Prior sales or customer-facing experience in construction or industrial services is a strong plus Physical Requirements: • Ability to lift 50+ pounds and carry field equipment • Regular exposure to outdoor conditions and construction job sites • Requires driving to multiple job locations within a defined territory • Must be able to stand, walk, or crouch for extended periods Legal Disclaimer: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Penhall Company is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, compensation inquiries, discussions or disclosures, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. (41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a)) This job description is intended to describe the general nature and level of work being performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Penhall Company reserves the right to modify, add, or remove duties and to assign other responsibilities as necessary.

About Us Are you passionate about creating sustainable and innovative infrastructure solutions? Do you want to be part of a dynamic team that's shaping the future of our communities? At InfraSource, we're looking for forward-thinking problem solvers ready to make a real impact. Join us to collaborate with industry leaders, leverage cutting-edge technology, and drive projects that matter. Let's build a brighter, more connected world together. About this Role The Billing Specialist at IFS InfraSource is responsible for processing daily production, the tracking of unbilled revenue, invoicing customers timely and accurately, reconciling customer payments and integrity of accounts receivable records. What You'll Do Update project information in the customer's reporting system through to completion, resolving issues as needed. Act as a liaison with customers regarding work status and issue resolution. Generate customer invoices in compliance with contract requirements and internal SOX controls. Produce and maintain Excel spreadsheets to reconcile billing and payment discrepancies. Ensure unbilled revenue is reported accurately with required field documentation and support. File all revenue reporting and invoicing with proper supporting documents. Work with field personnel and customers to resolve billing discrepancies. Other duties as assigned. Additional Information: This role operates 100% on-site in Lorton, VA. While accommodations for remote work may be considered on a case-by-case basis, the role is generally office-based. Work hours are flexible within a 7 a.m.-6 p.m. range. This position does not require travel. Federally, marijuana use remains illegal and subject to Federal DOT drug and alcohol testing regulations as outlined in 49 CFR Part 382 and/or 49 CFR Part 199. At InfraSource, you'll be joining a mid-sized company with ambitious goals to double or triple in size over the next five years. You'll work closely with a small team in a collaborative environment where teamwork and self-starting attitudes are highly valued. What You'll Bring High School Graduate; Associate's Degree preferred. Prior billing experience preferred; transferable skills in finance or accounting are welcome. Construction industry experience or familiarity with ERP systems is a plus. Proficiency in Microsoft Office Suite, especially Excel (basic required; advanced functions like V-lookups and pivot tables are a plus). Strong problem-solving, communication, and interpersonal skills. Highly organized, detail-oriented, and able to work independently or as part of a team. What You'll Get Paid on-the-job technical and professional training. Defined career paths in areas such as FP&A or Operations Management, depending on skillset and interests. Competitive wages ($26-$28/hour), weekly pay, and overtime eligibility. Industry-leading benefits, including a retirement plan and career growth opportunities. Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

Job Purpose: The Billing Specialist will assist in ensuring that the company receives payment for goods and services offered to clients. Processing accounting receivables and incoming payments in compliance with financial policies and procedures. Performing day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data. Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted. Verify discrepancies by and resolve clients' billing issues. Facilitate payment of invoices due by sending bill reminders and contacting clients. Responsible for keeping up with collections, sending emails to customers who are behind with payments. Match labor tickets and invoice, verify hours charged and approve invoice for payment. From TCR- change jobs from OPEN STATUS to INVOICED if job is complete, make sure all tickets are invoiced Ensure all jobs have correct PO #'s before generating invoice. Job Qualifications: High School Diploma or equivalent. AA/BS degree in Finance, Accounting or Business Administration (preferred) . 2-5 years related experience; or equivalent combination of education and experience (preferred). Excellent verbal and written communication. Ability to work independently. A keen eye for detail and high degree of accuracy. Solid understanding of basic accounting principles, fair credit practices and collection regulations. Proven ability to calculate, post and manage accounting figures and financial records. Data entry skills along with a knack for numbers. Hands-on experience in operating spreadsheets and accounting software. Physical Requirements/ Work Environment: While performing the duties of this job, the employee is regularly required to stand, walk, sit and talk or hear, both in person and by telephone. Requires lifting and carrying of up to 25lb or less.

About Us Every moment of every day, people around the world rely on the energy they access through infrastructure built by Quanta. Comprising the largest skilled-labor force in North America, our employees are highly skilled and innovative, continually working to connect people and power. We're building the infrastructure that supports the energy transition, and there are more opportunities than ever to be part of our team. Join us and build your career building a brighter future. Imagine what you could do here. We encourage, inspire, and support our people to seize opportunities in our corporate office and with hundreds of our operating companies worldwide that provide solutions for the utility, renewable energy, electric power, industrial, and communications industries. Quanta actively promotes and maintains a culture of belonging where all employees can be themselves, live their values, and find opportunities to succeed. When you join our team, you join a dynamic organization in which career development is encouraged, excellence is rewarded, and diversity is prized. Come find out how our people power modern life. About this Role If you enjoy working with a great group of professionals, are accurate, thrive in a fast-paced environment, and enjoy using your problem solving and analysis skills, then we have a role for you! InfraSource Services, seeks a great Billing Coordinator to join the team at our Kent, WA office. The Billing Specialist reviews and audits billing packages for accuracy prior to entering into the client's database application. What You'll Do · Responsible for reviewing billing documentation and construction records. · Work with other team members in the region to ensure all corrections are completed prior to submitting billing package to the client. · Provide quick answers to billing documentation questions or concerns from the clients. What You'll Bring Minimum Qualifications: · High school diploma or equivalent · Must be proficient with Microsoft Office suite (Excel, Word,) typing and 10-key · Ability to communicate effectively, both written and verbal · Ability to work independently and as part of a team · Ability to manage multiple projects and tasks concurrently with competing deadlines Preferred Qualifications: · Prior experience with billing · Ability to read engineered drawings · Experience in SAP and Microsoft Excel · Knowledge of utility industry What You'll Get Benefits: · 401(k) · 401(k) matching · Dental insurance · Flexible spending account · Health insurance · Life insurance · Paid time off · Vision insurance Compensation Range The anticipated compensation for this position is USD $29.00/Hr. - USD $31.00/Hr. depending on experience and qualifications. Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

The Billing Coordinator responsibilities include but are not limited to running reports, compiling month-end data, checking customer guidelines, copying, printing and scanning documents, and interacting with and providing exceptional service to our internal and external clients. Your Responsibilities: * Charging the association property accounts assessments (monthly, semi-annually, quarterly, and/or annually) * Processing monthly, semi-annual, quarterly, and annual billing * Reporting and compilation of month-end data * Charging late and collection fees and processing delinquency/collection letters * Partnering with community managers to move accounts through the collection process * Charging the property accounts for both management company fees and attorney's fees * Recording and processing bankruptcies for property accounts * Charging violation fines for property accounts * Charging miscellaneous account fees (e.g., work-orders, resident key fobs, etc.) * Verifying that statuses of delinquent accounts are updated monthly * Updating owner billing addresses and related information * Monitor and reply to billing and collections email requests * Researching posting issues * Processing adjustments on owner's accounts * Processing billing and collections tasks for on-boarding and terminating properties * Other duties as assigned Skills and Qualifications: * Education/Training: High school diploma or equivalent. 2 to 3 years experience in an office environment performing similar tasks preferred. Experience in property management industry a plus. * Experience/Knowledge/Abilities: Proficient in Microsoft Office. Excellent communication skills. Strong working knowledge of customer service principles and practices ability to perform with minimum supervision and make decisions independently. Ability to multi-task, effectively prioritize workload, meet hard and fast deadline. Must be a team player. Must possess strong analytical skills. Detail-oriented with multiple tasks, information organization. What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $21 / hour Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-SC1 #I-CO1

Job Description Set up new projects in Spectrum, HeavyJobs, and Nice Touch. Set up estimated cost by phase, Accounts Receivable by line item, and subcontractor payables in Spectrum. Ensure accuracy and completeness of Extra Work billings in Nice Touch and ICAS. Review all project specific subcontracts and PO's for accuracy. Understand Preliminary Lien and Release procedures. Produce monthly Customer Billings. Track and provide Project Manager with pending Change Order issues. Compare subcontractor invoices against Pay Estimate, input and route subcontractor payment to Project Engineer and Project Manager for payment approval. Review and forward Subcontractor Extra Work/Time & Material invoices. Aggressively pursue past due Accounts Receivable on projects. Provide monthly reports to Project Managers including job cost, Accounts Receivable, Accounts Payable, and profit/loss analysis. Provide project compliance forms as needed (i.e.: monthly DBE forms, releases certified payroll, etc.). Requirements Work Experience: Minimum 3 years of Construction Administration experience including Accounts Receivables and project-based billings. Proficiency: Microsoft Word Microsoft Excel Microsoft Outlook 10 Key Touch Must have strong verbal and written communication skills Spectrum (Desired) Heavy Jobs (Desired) Education: BA degree in Accounting or Business Administration (desired) Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays)

Set up new projects in Spectrum, HeavyJobs, and Nice Touch. Set up estimated cost by phase, Accounts Receivable by line item, and subcontractor payables in Spectrum. Ensure accuracy and completeness of Extra Work billings in Nice Touch and ICAS. Review all project specific subcontracts and PO's for accuracy. Understand Preliminary Lien and Release procedures. Produce monthly Customer Billings. Track and provide Project Manager with pending Change Order issues. Compare subcontractor invoices against Pay Estimate, input and route subcontractor payment to Project Engineer and Project Manager for payment approval. Review and forward Subcontractor Extra Work/Time & Material invoices. Aggressively pursue past due Accounts Receivable on projects. Provide monthly reports to Project Managers including job cost, Accounts Receivable, Accounts Payable, and profit/loss analysis. Provide project compliance forms as needed (i.e.: monthly DBE forms, releases certified payroll, etc.). Requirements Work Experience: Minimum 3 years of Construction Administration experience including Accounts Receivables and project-based billings. Proficiency: Microsoft Word Microsoft Excel Microsoft Outlook 10 Key Touch Must have strong verbal and written communication skills Spectrum (Desired) Heavy Jobs (Desired) Education: BA degree in Accounting or Business Administration (desired) Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays)

Company Doty Bros. Construction City Norwalk Pay range 22.00 Apply Now Job Title: Billing Clerk/Admin Department: Underground Reports to: Portal Supervisor FLSA: Non-Exempt PURPOSE: To create company invoices and send them to DBE customers for payment; process adjustments or corrections as needed. Process foreman daily timesheets and other accounting related tasks as identified by the Office Supervisor. ESSENTIAL DUTIES AND RESPONSIBILITIES: * Assign new job numbers as needed and create electronic/physical job folders * Open new jobs in the company's accounting system; updating information when necessary * Ensure proper documentation for contracts, change orders, adjustments and other pertinent billing information are maintained in A/R files * Cover front desk, answer phone calls * Assist with preparing customer invoices as needed * Update and send weekly/monthly customer reports * Update and distribute weekly project reports to operations team * Request fuel pins and fuel cards * Order office supplies as needed (UG Building) * Download and distribute potential bids; maintain bid folders with updates * Other necessary and required duties EDUCATION/EXPERIENCE: * A high school diploma or GED equivalent is required. * A minimum of two years of accounts receivable experience or equivalent training is preferred. * General knowledge of the various disciplines and procedures utilized by the Construction industry is preferred. * Proficient in Microsoft Word, Excel and knowledge of spreadsheet applications. SKILLS, PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: * Ability to stay focused and work without close supervision. * Works well in a team environment as well as independently. * Ability to accurately enter data and perform mathematical calculations. * Able to adjust priorities on short notice, manage interruptions and work well under pressure. * Ability to timely meet deadlines; coordinate workloads with Supervisor. * Effective communication, organizational and problem-solving skills. * Complies with and maintains company confidentiality practices and policies. * Interacts professionally with all company employees and outside persons, such as customers, vendors and professional service providers. * Mental alertness is necessary to ensure accurate and thorough completion of work activities. * Ability to interpret and disseminate complex information appropriate and effectively. * Ability to learn and become proficient with multiple billing platforms * Ability to sit for prolonged periods and efficiently operate computer, calculator, copier, fax and other office equipment. * Comply with accounting and all other company policies, procedures, as well as all relevant federal, state and local reporting requirements. * Working conditions consist of a temperature-controlled office; noise level in work environment is usually moderate. Doty Bros Construction offers a very competitive pay and benefits package including medical, dental, vision, and 401k. The above statements are intended to describe the general nature of the work performed by employees assigned to this position. This description assists in ADA compliance, and is not intended for any other purpose such as compensation. All employees must comply with company policies and applicable laws. Management retains the right to assign additional duties periodically and the discretion to add or change the duties of this position at any time. Doty Bros Construction is an Equal Opportunity Employer. Back Share * * * * * Apply Now

Company Doty Bros. Construction City Norwalk Pay range 25.00 Apply Now Job Title: Billing Clerk Department: Underground Reports to: Portal Supervisor FLSA: Non-Exempt PURPOSE: To create company invoices and send them to DBE customers for payment; process adjustments or corrections as needed. Process foreman daily timesheets and other accounting related tasks as identified by the Office Supervisor. ESSENTIAL DUTIES AND RESPONSIBILITIES: * Assign new job numbers as needed * Open new jobs in the company's accounting system; updating information when necessary * Timely / accurately prepare and send out customer invoices as required by the contract * Ensure proper documentation for contracts, change orders, adjustments and other pertinent billing information are maintained in A/R files * Maintain A/R files in a neat, organized manner; updating with new documentation as received. * Prepare adjustments or credit memo when necessary; obtain proper approval * Assist with collections efforts for past due invoices * Investigate and resolve billing errors, inconsistencies or customer inquiries * Ability to learn and become proficient with multiple billing platforms * Other necessary and required duties EDUCATION/EXPERIENCE: * A high school diploma or GED equivalent is required. * A minimum of two years of accounts receivable experience or equivalent training is preferred. * General knowledge of the various disciplines and procedures utilized by the Construction industry is preferred. * Proficient in Microsoft Word, Excel and knowledge of spreadsheet applications. SKILLS, PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: * Ability to stay focused and work without close supervision. * Works well in a team environment as well as independently. * Ability to accurately enter data and perform mathematical calculations. * Able to adjust priorities on short notice, manage interruptions and work well under pressure. * Ability to timely meet deadlines; coordinate workloads with Supervisor. * Effective communication, organizational and problem-solving skills. * Complies with and maintains company confidentiality practices and policies. * Interacts professionally with all company employees and outside persons, such as customers, vendors and professional service providers. * Mental alertness is necessary to ensure accurate and thorough completion of work activities. * Ability to interpret and disseminate complex information appropriate and effectively. * Ability to sit for prolonged periods and efficiently operate computer, calculator, copier, fax and other business office equipment. * Comply with accounting and all other company policies, procedures, as well as all relevant federal, state and local reporting requirements. * Working conditions consist of a temperature-controlled office; noise level in work environment is usually moderate. Doty Bros Construction is a very competitive pay and benefits package including medical, dental, vision, and 401k. The above statements are intended to describe the general nature of the work performed by employees assigned to this position. This description assists in ADA compliance, and is not intended for any other purpose such as compensation. All employees must comply with company policies and applicable laws. Management retains the right to assign additional duties periodically and the discretion to add or change the duties of this position at any time. Doty Bros Construction is an Equal Opportunity Employer. Back Share * * * * * Apply Now

Who We Are At Encore Fire Protection, we are proud to be the east coast's largest full-service fire protection company, serving over 90,000 customers from Maine to Louisiana. With a team of over 2,200 dedicated employees, we provide innovative, customized fire suppression, fire sprinkler, and fire alarm solutions that protect lives and properties every day. Our goal is to deliver superior experience to those who trust us to safeguard what matters most. We are passionate about continuous growth, innovation, and maintaining a culture that thrives on success and commitment to safety. Our mission? To be the best fire protection company the industry has ever seen. Position Overview: Encore Fire Protection is seeking a Contract Billing Specialist to join our high-performing finance team at our Pawtucket, RI headquarters. This is a great opportunity for a detail-oriented professional with strong experience in AIA and construction billing to thrive in a dynamic, fast-paced environment. As a Contract Billing Specialist, you will take ownership of the full billing cycle for a portfolio of over 80 active construction projects, ensuring accurate and timely invoicing. You'll serve as the key point of contact between our internal project teams and external clients, playing a vital role in ensuring financial accuracy and customer satisfaction. Encore Fire Protection is a leading full-service fire protection company serving the Northeast from Maine to Louisiana. With over 2,000 employees and 50,000+ customers, our mission is to save lives and protect property through exceptional fire suppression, sprinkler, and alarm systems. If you're ready to be part of a rapidly growing team with a passion for purpose and results, we want to hear from you. Responsibilities: Prepare and submit monthly AIA billing forms (G702/G703) with accuracy and compliance. Generate customer invoices through intercompany billing software. Oversee billing for a portfolio of 80+ construction projects. Partner with project managers and clients to resolve billing discrepancies and streamline processes. Set up and maintain construction project records in SAGE, including contract changes and supporting documentation. Review contracts to extract critical billing details, terms, and line items. Manage lien waiver preparation and tracking (conditional, unconditional, and final). Monitor collections on outstanding invoices and follow up on retention and change order approvals. Track and verify Certificates of Insurance (COIs) for all relevant projects. Audit project completions to ensure accuracy in billing and collection of retainage. Qualifications: Minimum 2-3 years of proven experience in AIA billing or construction project billing. Solid understanding of accounting principles and contract billing best practices. Strong attention to detail and organizational skills. Proficiency in Microsoft Excel and billing/accounting systems. Prior experience with SAGE or similar ERP platforms. Excellent communication skills and ability to work cross-functionally. What We Offer: At Encore, we're all about creating a culture where success is celebrated. We recognize that our work makes people's lives safer, and we reward those who contribute to our growth. Here's what you can expect: Competitive Salary: Compensation commensurate with your experience, with the opportunity to earn performance-based bonuses tied to your personal effectiveness and contributions to the team. Purpose-Driven Work Environment: We believe in working smarter, not harder. You'll be part of a culture that values results, and we empower our team to focus on impactful work. Flexible Dress Code: Upon joining, you'll receive branded Encore gear and we believe in dressing for the objective, not the occasion. Most days, you can enjoy a casual work environment, but we'll dress up when the situation calls for it. Innovative Culture: We encourage a culture of experimentation and improvement. You'll have the freedom to express your ideas and be part of a company that is always looking to improve and grow. Tools for Success: Access to leading-edge web-based productivity tools. Health and Wellness: Comprehensive medical, dental, and vision coverage through Blue Cross to keep you and your family healthy. Retirement Planning: Participation in our Fidelity 401(k) plan with a company match, helping you save for your future. Life Insurance: Company-paid life insurance policy of $50,000 to give you peace of mind. Encore Fire Protection is an Equal Opportunity Employer. Encore Fire Protection is an E-Verify Employer. As an EEO/AA employer, Encore Fire Protection considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status. #LI-LP1

Job Description Join us where accuracy meets hospitality Why this role Impact cash flow and vendor relationships through precise billing and AP execution. Be the welcoming face and voice of our front office. Work cross-functionally with finance, merchandising, warehouse receiving, and vendors. Position Details Reports To: Rebecca, Assistant Controller FLSA Status: Non-Exempt What you'll do Process high-volume customer billing: review, code, enter, research exceptions, generate statements and reports, and resolve issues. Provide professional reception coverage: greet visitors, answer calls, and process incoming mail. Sort and distribute incoming vendor invoices/credits to the correct AP associate. Research unvouchered POs and gather documentation to correct and clear them. Assist with AP check runs including matching, scanning, and filing vendor invoices. Execute full-cycle AP with three-way match, approval verification, documentation, account coding, and accurate data entry. Match receiving transactions to goods/services and reconcile invoices with POs and packing slips. Maintain customer records (contacts and billing email addresses) and manage filing systems for all processed invoices (customer and vendor). Help with credit card receipt scanning, coding, and posting. Collaborate daily with the Controller, merchandisers, Warehouse receiving associates, and vendors; partner with team members to ensure timely processing. Support special projects as assigned and adhere to company and departmental policies, including the employee handbook and corporate standards. What you'll bring Numerical aptitude across discounts, interest, commissions, portions, percentages, and volumes. Accurate calculator/10-key; proficiency in MS Excel and MS Word; exposure to Sage preferred. Detail-driven multitasking and excellent written/verbal communication. Strong organization, deadline discipline, and problem-solving under pressure. Team-first mindset and adherence to procedures. Reception presence Deliver courteous, responsive front-office service while keeping financial workflows on schedule. Physical requirements Performing the duties of this position, the employee is regularly required to use hands and arms and is frequently required to sit. The employee must be able to handle extensive use of office equipment. The employee is occasionally required to stand, bend, stretch, or walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision and hearing abilities requirements for this job include close vision and the ability to focus. Notes Other related duties may be assigned as needed by your supervisor. Preferred proficiencies Binding Experience Basic Computer Skills

Job Summary: The Billing Specialist is responsible for maintaining accurate records regarding customers' accounts. Essential Functions: Ensure billing is accurate details such as trip duration, distance, job duration. Submit invoices to customer portals or through other methods as required by customers. Ensure invoices are submitted in the correct format and within the required time frame according to customer specifications. Monitor submission confirmations and track invoice status to ensure timely processing and payment. Maintain and update customer account information, ensuring all records are up-to-date and accurate. Respond to customer inquiries regarding invoices, payments, and account details. Creates and reviews Taxi billing. Taxi Billing - These jobs are one day jobs normally includes a crane and a rigger Required Skills/Abilities: Excellent verbal and written communication skills. Excellent customer service skills. Strong organizational skills. Proficiency with Microsoft Office and Adobe. Ability to work independently and as a part of a team. Minimum Requirements: 0-2 years of experience in billing, accounting, or administrative work. High School Diploma or equivalent (associate or bachelor's degree in accounting, finance, or business is a plus. Basic knowledge of accounting principles preferred. Valid Driver's License. Must be legally authorized to work in the United States. Must be able to read, write, speak, and understand English. Physical Requirements: Sims Crane & Equipment maintains a firm commitment to providing a safe and healthy work environment for its employees and quality services to its clients. Sims Crane & Equipment is a drug-free workplace. Must be able to pass a post-offer / pre-placement drug screen. Must also submit to a post-offer / pre-employment background report & motor vehicle check. Work is performed in a standard office environment with prolonged periods of sitting at a desk and working on a computer. Subject to standing, walking, bending, reaching, stooping, and lifting objects up to 25 pounds at times. Disclaimer: An employee must be able to perform the essential functions of the job, with or without reasonable accommodation. Other Duties Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Sims Crane & Equipment is proud to be an Equal Opportunity Employer/Drug and Alcohol-Free Workplace. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity and age.

Job Summary: The Billing Specialist is responsible for maintaining accurate records regarding customers' accounts. Essential Functions: Ensure billing is accurate details such as trip duration, distance, job duration. Submit invoices to customer portals or through other methods as required by customers. Ensure invoices are submitted in the correct format and within the required time frame according to customer specifications. Monitor submission confirmations and track invoice status to ensure timely processing and payment. Maintain and update customer account information, ensuring all records are up-to-date and accurate. Respond to customer inquiries regarding invoices, payments, and account details. Creates and reviews Taxi billing. Taxi Billing - These jobs are one day jobs normally includes a crane and a rigger Required Skills/Abilities: Excellent verbal and written communication skills. Excellent customer service skills. Strong organizational skills. Proficiency with Microsoft Office and Adobe. Ability to work independently and as a part of a team. Minimum Requirements: 0-2 years of experience in billing, accounting, or administrative work. High School Diploma or equivalent (associate or bachelor's degree in accounting, finance, or business is a plus. Basic knowledge of accounting principles preferred. Valid Driver's License. Must be legally authorized to work in the United States. Must be able to read, write, speak, and understand English. Physical Requirements: Sims Crane & Equipment maintains a firm commitment to providing a safe and healthy work environment for its employees and quality services to its clients. Sims Crane & Equipment is a drug-free workplace. Must be able to pass a post-offer / pre-placement drug screen. Must also submit to a post-offer / pre-employment background report & motor vehicle check. Work is performed in a standard office environment with prolonged periods of sitting at a desk and working on a computer. Subject to standing, walking, bending, reaching, stooping, and lifting objects up to 25 pounds at times. Disclaimer: An employee must be able to perform the essential functions of the job, with or without reasonable accommodation. Other Duties Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Sims Crane & Equipment is proud to be an Equal Opportunity Employer/Drug and Alcohol-Free Workplace. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity and age.

Evergreen Innovation Group - Modular, part of the DPR Family of Companies, is seeking a Procurement Specialist with a minimum of 5 years of commercial construction experience. This individual will be ultimately responsible for the procurement and delivery of electrical supplies and equipment for a particular project. Procurement managers will work closely with all members of the project team, project executives and regional leadership teams and will be responsible for the following: Prequalify vendors by requesting the following: Statement of current financials, current list of customers, list of material suppliers and copies of last orders and payment, backlog of orders and fabrication schedules, and current employee staff including shop employees Develop a detailed bid analysis including a bid breakdown and scope verification Procure all equipment on either EIG purchase orders or as agent for our clients Development of a sequence procurement plan that aligns with the project schedule Facilitate final design review meeting with our clients end user and the engineering firms to assure that all specifications and data sheets are correct Development of detailed RFQ's that identify all requirements associated with each piece of equipment Qualifications We are looking for a flexible, detail-oriented team player with the ability to manage multiple tasks, produce quality work, and consistently meet deadlines. The successful candidate will possess: MEP Procurement experience required. Excellent listening and strong communication skills. Ability to identify and resolve complex issues. Ability to create and support team morale. Demonstrated understanding of building processes and systems. Work scope requires complete understanding of cost estimating, budgeting and forecasting. Proficient computer skills in Microsoft Office Suite, project management software (Prolog or similar), accounting cost management software (CMIC or similar), and scheduling software (Primavera or similar). 5+ years of experience in commercial construction, preferably within EIG's core markets. Bachelor's degree in construction management, engineering or related field. A strong work ethic and a “can-do” attitude. This position is salaried. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Evergreen Innovation Group - Modular, part of the DPR Family of Companies, is seeking a Procurement Specialist with a minimum of 5 years of commercial construction experience. This individual will be ultimately responsible for the procurement and delivery of electrical supplies and equipment for a particular project. Procurement managers will work closely with all members of the project team, project executives and regional leadership teams and will be responsible for the following: * Prequalify vendors by requesting the following: Statement of current financials, current list of customers, list of material suppliers and copies of last orders and payment, backlog of orders and fabrication schedules, and current employee staff including shop employees * Develop a detailed bid analysis including a bid breakdown and scope verification * Procure all equipment on either EIG purchase orders or as agent for our clients * Development of a sequence procurement plan that aligns with the project schedule * Facilitate final design review meeting with our clients end user and the engineering firms to assure that all specifications and data sheets are correct * Development of detailed RFQ's that identify all requirements associated with each piece of equipment Qualifications We are looking for a flexible, detail-oriented team player with the ability to manage multiple tasks, produce quality work, and consistently meet deadlines. The successful candidate will possess: * MEP Procurement experience required. * Excellent listening and strong communication skills. * Ability to identify and resolve complex issues. * Ability to create and support team morale. * Demonstrated understanding of building processes and systems. * Work scope requires complete understanding of cost estimating, budgeting and forecasting. * Proficient computer skills in Microsoft Office Suite, project management software (Prolog or similar), accounting cost management software (CMIC or similar), and scheduling software (Primavera or similar). * 5+ years of experience in commercial construction, preferably within EIG's core markets. * Bachelor's degree in construction management, engineering or related field. * A strong work ethic and a "can-do" attitude. * This position is salaried. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************