How to hire a job training specialist

How to hire a job training specialist, step by step

Here's a step-by-step job training specialist hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a job training specialist job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new job training specialist
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the job training specialist you need to hire. Certain job training specialist roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A job training specialist's background is also an important factor in determining whether they'll be a good fit for the position. For example, job training specialists from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of job training specialists.

   Type of Job Training Specialist	Description	Hourly rate
   Job Training Specialist	Training and development specialists plan, conduct, and administer programs that train employees and improve their skills and knowledge.	$18-41
   Development Coordinator	A development coordinator is responsible for planning various programs and events for an organization or company. They primarily focus on securing funding by holding fundraising events, devising programs to increase brand awareness, and even coming up with various campaigns supporting a cause... Show more	$17-35
   Certified Trainer	A certified trainer is responsible for creating a customized fitness program for clients to improve their body functions, including their cardiovascular stability, balance, flexibility, and overall wellness for a healthy lifestyle. Certified trainers determine the clients' fitness goals, monitoring the clients' progress, and adjusting training plans as needed... Show more	$14-45

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Rehabilitation
   • UI
   • Data Entry
   • Autism
   • Vocational Rehabilitation
   • On-The-Job Training
   • Management System
   • Job-Readiness Training
   • Developmental Disabilities
   • Career Exploration
   • Provide Customer Assistance
   • Creole
   • School Administration
   • Training Programs

   Check all skills

   Responsibilities:

   • Achieve expert claims taker rating due to training on UI laws, rules and regulations.
   • Manage internal and external procedures and guideline changes are appropriately communicate via SharePoint or external notification.
   • Conduct career counseling and vocational rehabilitation for persons with physical, developmental, and mental illness.
   • Interview and evaluate handicap individuals to determine degree of handicap, eligibility of service, and feasibility of vocational rehabilitation.
   • Facilitate personal future plans and ISP's with duel-diagnose adults.
   • Interview and mentore OJT applicants and review their progress in employment.

   More job training specialist duties

3. Make a budget

   Including a salary range in your job training specialist job description is a great way to entice the best and brightest candidates. A job training specialist salary can vary based on several factors:

   • Location. For example, job training specialists' average salary in arkansas is 49% less than in washington.
   • Seniority. Entry-level job training specialists earn 56% less than senior-level job training specialists.
   • Certifications. A job training specialist with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a job training specialist's salary.

   Average job training specialist salary

   $58,199yearly

   $27.98 hourly rate

   ---

   Entry-level job training specialist salary

   $38,000 yearly salary

   Updated December 30, 2025

   Average job training specialist salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Washington	$82,102	$39
   2	California	$75,046	$36
   3	Oregon	$73,904	$36
   4	Maine	$68,536	$33
   5	District of Columbia	$67,794	$33
   6	Massachusetts	$67,335	$32
   7	Maryland	$67,241	$32
   8	Minnesota	$66,438	$32
   9	Virginia	$66,242	$32
   10	New York	$64,869	$31
   11	Colorado	$63,557	$31
   12	Illinois	$62,134	$30
   13	Nevada	$61,203	$29
   14	Texas	$58,508	$28
   15	Pennsylvania	$58,218	$28
   16	Missouri	$57,034	$27
   17	Utah	$55,577	$27
   18	Georgia	$55,319	$27
   19	North Carolina	$53,957	$26
   20	Arizona	$53,176	$26

   Average job training specialist salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Varian Medical Systems	$108,534	$52.18
   2	Waters	$101,723	$48.91	7
   3	Avid	$101,701	$48.89	2
   4	ResMed	$101,493	$48.79
   5	Cisco	$101,066	$48.59
   6	Morgan Stanley	$99,688	$47.93	14
   7	Entegris	$99,504	$47.84
   8	SAS Institute	$97,248	$46.75	3
   9	JPMorgan Chase & Co.	$97,198	$46.73	5
   10	Intel	$96,911	$46.59
   11	Tesla	$94,957	$45.65	11
   12	Marathon Petroleum	$94,862	$45.61
   13	Reynolds and Reynolds	$93,819	$45.11	24
   14	Masimo	$92,491	$44.47
   15	Datadog	$91,442	$43.96	2
   16	Volvo Trucks	$91,044	$43.77	19
   17	AbbVie	$90,754	$43.63	14
   18	FUJIFILM Medical Systems USA	$90,181	$43.36	73
   19	FUJIFILM Diosynth Biotechnologies	$89,867	$43.21
   20	Bristol-Myers Squibb	$89,565	$43.06	8

4. Writing a job training specialist job description

   A job description for a job training specialist role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a job training specialist job description:

   Job training specialist job description example

   Our team in Jersey City, NJ is looking for a new Regional Air Logistics Trainer Specialist Your Role Be an asset and work with the Air Logistics team Your Responsibilities The development and application of a training curriculum dedicated to airfreight systems operations in alignment with K+N Corporate Training guidelines, therein activities will include:
   • The development, administration and dissemination of CBT - Computer Based Training material,
   • On-site and virtual systems and general airfreight staff training (new and recurrent).
   • Coordinate with the NAM and global airfreight Training organization on training roll out plans;
   • Tracking, maintaining and reporting training attendance records for all trainings
   • Collaboration with core systems development and support staff
   • Collaboration with Process Management staff
   • Collaboration with regional Support staff on training needs and deployment;
   • Collaboration with training resources within the SJO Shared Service Center
   • On site or virtual training coordination of systems changes, new systems and/or processes in support of overall company initiatives, ensure initiatives are reflected in the training material
   • Develop NAM specific training when required
   • Share responsibility for the identification, development and deployment of efficiency based operational initiatives, and work closely with the Airfreight process team to identify and develop areas where process improvement can be achieved.
   • Collaboration within NAM and globally to identify training tools
   • Other duties as may be assigned to you from time to time by the Company.
   
   Duties and Responsibilities
   
   • Develop strategies and material to Effectively Train Staff on KN operating systems
   • Develop strategies to increase performance of staff based on training
   • Ensure training is executed for system releases and system roll outs
   • Close cooperation with responsible branch offices and teams
   • Self-driven analysis of systems, processes- and performance Your Skills and Experiences • High degree of process and Systems Knowledge
   • At least 12 month operational background in Air Export or Air Import
   • Ability to Travel within region and at times outside of region
   • Ability to be self-disciplined and persistent, as well as patient
   • Be fluent in the English language
   • Be comfortable with Microsoft Office suite, e.g. PowerPoint Good Reasons to Join We offer competitive compensation, a comprehensive benefits package, employee discounts, tuition reimbursement, excellent training programs and a highly dynamic global work environment. With over 76,000 employees at 1,300 locations in over 100 countries, the Kuehne+Nagel Group is one of the world's leading logistics companies

   Copy this example

   

5. Post your job

   To find the right job training specialist for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with job training specialists they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit job training specialists who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your job training specialist job on Zippia to find and recruit job training specialist candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit job training specialists, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new job training specialist

   Once you have selected a candidate for the job training specialist position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new job training specialist. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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