Administrative Coordinator jobs at Johns Hopkins University

The Administrative Coordinator will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit, or program. The responsibilities of this role require significant collaboration and coordination with others. **Key responsibilities:** + Plan, support, and organize daily activities of the office, unit, or program. + Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics. + Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items. + Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance. + May serve as the liaison or contact with internal and external service providers. + Identify and resolve administrative problems and issues. + Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements). + Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies + Develop and compile reports. + Assist with the preparation of presentations. + Assist with planning special events/functions, including workshops, conferences, etc. + Perform non-routine and confidential administrative functions, as needed. + Coordinate work assignments of students and/or temporary office support, as needed. + Coordinate preparation, set up and logistics for events/functions. + Assist with basic financial tasks, e.g. expense reports, invoices, reimbursements. In addition to the duties described above, the Administrative Coordinator will: + Process gifts for the Whiting School of Engineering (receiving and depositing checks) + Pay invoices + Mange various financial transactions (stock gifts and online payments) + Serve as a liaison between Whiting School departments and the Dean's Business Office for the setup of gift accounts and questions related to gift accounts + Set up endowments for the Whiting School of Engineering + Perform other duties as assigned **Minimum Qualifications** + High school diploma or graduation equivalent. + Two years of related experience. + Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. **Preferred Qualifications** + Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint + Excellent written and oral communication skills required as well as high-level decision-making skills and an attention to detail. + Qualified candidate must be a team player with the ability to work independently and have exceptional organization, time management and interpersonal skills. + Demonstrated writing and editing skills are required. + Knowledge of SAP and Salesforce database reporting + Able to work overtime for Development and Alumni Relations events Classified Title: Administrative Coordinator Job Posting Title (Working Title): Administrative Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: Minimum: $35,490 - Maximum: $66,104 (targeted salary: $52,000; commensurate with experience) Employee group: Full Time Schedule: Monday-Friday, 8:30am-5:00pm FLSA Status: Non-Exempt Location: Mount Washington Campus Department name: 10001471-Development and Alumni Relations Personnel area: Whiting School of Engineering \#LI-Hybrid Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

The Laboratory of Atomic and Solid State Physics (LASSP) has an immediate opening for a temporary Administrative Coordinator. This position is an in-person anchor of our administrative team, providing a consistent, welcoming presence and ensuring smooth daily operations. The Opportunity As a primary point of contact for faculty, students, and visitors, the coordinator oversees seminars and small events while supporting onboarding, travel, facilities, and communication across the unit. The position provides continuity, coordination, and problem-solving that enable LASSP's research and intellectual exchange to thrive. This role represents LASSP to visitors and campus partners, ensuring that the department's physical and operational environment reflects the excellence of its scientific mission. The successful candidate will combine warmth, professionalism, and precision-anticipating needs, communicating clearly, and maintaining accuracy and follow-through in a dynamic academic setting. Curiosity, flexibility, and sound judgment are essential, as is an appreciation for the vital role administrative staff play in advancing LASSP's and Cornell's research and educational missions. The coordinator will be adept with Cornell business systems and modern communication tools (e.g., Outlook, Excel, Canva), eager to learn new processes, and committed to fostering inclusion, reliability, and continuous improvement. This position collaborates closely with colleagues in the Department of Physics, Department of Applied and Engineering Physics, and Cornell Research & Innovation (R&I), as well as partners in R&I Facilities, Communications, and Finance, to support a well-run, cohesive, and welcoming academic community. This is a temporary full-time position (39 hours/week) with an anticipated appointment of six months and it is eligible for benefits. The hourly rate for this position will be $26.41-$27-13. What We Need To apply, please submit a cover letter and resume. Both materials are required for consideration. Visa sponsorship is not available for this position. When reviewing your application, we will look for evidence of the following qualifications: * Associate's degree and 2-4 years of experience in an office or high-traffic customer service environment, or equivalent combination of education and experience * Demonstrated ability to communicate professionally and effectively in person and in writing * Proven ability to prioritize, multi-task, and problem-solve in a fast-paced environment * Strong attention to accuracy and detail * Experience coordinating events and making travel arrangements * Proficiency in Microsoft Office (Word, Excel, PowerPoint), Outlook, Teams; ability to learn new Cornell business systems (Concur, EShop, Key Access, etc.) * Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members Although not required, the following attributes would be great to have: * Familiarity with Cornell systems (Concur, KFS, Workday, EShop, Key/Access) * Experience with Canva, Adobe Creative Suite, or other design tools * Basic website or digital signage management experience Rewards and Benefits * This position is located in Ithaca, New York on the campus of Cornell University. Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability. * Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell. University Job Title: Temporary Administrative Assistant, Senior Job Family: Temporary Administration Level: No Grade - Hourly Pay Rate Type: Hourly Pay Range: Refer to Posting Language Remote Option Availability: Onsite Company: Contact Name: Kathy McKee Contact Email: ****************** Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: * Prior relevant work or industry experience * Education level to the extent education is relevant to the position * Unique applicable skills * Academic Discipline To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates. Current Employees: If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. Employment Assistance: For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email ********************. If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice **************, or email at accommodations@cornell.edu. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing ********************. Notice to Applicants: Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "... any person ... any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 2025-12-05

The Laboratory of Atomic and Solid State Physics (LASSP) has an immediate opening for a temporary Administrative Coordinator. This position is an in-person anchor of our administrative team, providing a consistent, welcoming presence and ensuring smooth daily operations. The Opportunity As a primary point of contact for faculty, students, and visitors, the coordinator oversees seminars and small events while supporting onboarding, travel, facilities, and communication across the unit. The position provides continuity, coordination, and problem-solving that enable LASSP's research and intellectual exchange to thrive. This role represents LASSP to visitors and campus partners, ensuring that the department's physical and operational environment reflects the excellence of its scientific mission. The successful candidate will combine warmth, professionalism, and precision-anticipating needs, communicating clearly, and maintaining accuracy and follow-through in a dynamic academic setting. Curiosity, flexibility, and sound judgment are essential, as is an appreciation for the vital role administrative staff play in advancing LASSP's and Cornell's research and educational missions. The coordinator will be adept with Cornell business systems and modern communication tools (e.g., Outlook, Excel, Canva), eager to learn new processes, and committed to fostering inclusion, reliability, and continuous improvement. This position collaborates closely with colleagues in the Department of Physics, Department of Applied and Engineering Physics, and Cornell Research & Innovation (R&I), as well as partners in R&I Facilities, Communications, and Finance, to support a well-run, cohesive, and welcoming academic community. This is a temporary full-time position (39 hours/week) with an anticipated appointment of six months and it is eligible for benefits. The hourly rate for this position will be $26.41-$27-13. What We Need To apply, please submit a cover letter and resume. Both materials are required for consideration. Visa sponsorship is not available for this position. When reviewing your application, we will look for evidence of the following qualifications: Associate's degree and 2-4 years of experience in an office or high-traffic customer service environment, or equivalent combination of education and experience Demonstrated ability to communicate professionally and effectively in person and in writing Proven ability to prioritize, multi-task, and problem-solve in a fast-paced environment Strong attention to accuracy and detail Experience coordinating events and making travel arrangements Proficiency in Microsoft Office (Word, Excel, PowerPoint), Outlook, Teams; ability to learn new Cornell business systems (Concur, EShop, Key Access, etc.) Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members Although not required, the following attributes would be great to have: Familiarity with Cornell systems (Concur, KFS, Workday, EShop, Key/Access) Experience with Canva, Adobe Creative Suite, or other design tools Basic website or digital signage management experience Rewards and Benefits This position is located in Ithaca, New York on the campus of Cornell University. Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability. Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell. University Job Title: Temporary Administrative Assistant, Senior Job Family: Temporary Administration Level: No Grade - Hourly Pay Rate Type: Hourly Pay Range: Refer to Posting Language Remote Option Availability: Onsite Company: Contact Name: Kathy McKee Contact Email: ****************** Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: Prior relevant work or industry experience Education level to the extent education is relevant to the position Unique applicable skills Academic Discipline To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates. Current Employees: If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. Employment Assistance: For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email ********************. If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice **************, or email at accommodations@cornell.edu. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing ********************. Notice to Applicants: Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 2025-12-05

Temporary Administrative Assistant Nonexempt New York Sea Grant College of Agriculture and Life Sciences (CALS) Stony Brook, New York Who We Are CALS is a pioneer of purpose-driven science and Cornell University's second-largest college. We work across disciplines to tackle the challenges of our time through world-renowned research, education, and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: natural and human systems; food, energy, and environmental resources; and social, physical, and economic well-being. New York Sea Grant is a cooperative program between the State University of New York and Cornell University. Established in 1971, Sea Grant implements educational problem-solving programs for coastal resource users, businesses, and agencies. Sea Grant supports research and provides extension education to coastal resource agencies, users, businesses, and residents and is patterned after the land-grant concept; programs include coastal zone management, tourism and small business development, coastal environmental quality, and seafood processing. What You Will Do You will provide confidential administrative support to the New York Sea Grant Extension Program. You will provide backup support for other administrative functions as needed. Duties include: * Answer and route phone calls, emails, and other inquiries promptly and professionally. * Maintain office supplies inventory and coordinate orders as needed. * Assist with mail distribution and shipping tasks. * Organize and maintain electronic and physical filing systems. * Assist with data entry and recordkeeping. * Support planning and execution of workshops, webinars, and outreach events. * Coordinate registration, materials preparation, and participant communication. What We Need We are looking for an individual who excels at building relationships with multiple stakeholders. We need someone with strong customer service skills and a focus on excellence. Additionally, we need someone who has: * High school Diploma. * 1+ years of experience in an administrative or office support role. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). * Strong organizational and time-management skills with attention to detail. * Excellent written and verbal communication skills. * Ability to handle multiple tasks and prioritize effectively in a fast-paced environment. * Professional demeanor and ability to maintain confidentiality. If you possess these experiences and skills, this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, including: * Experience working in an academic or nonprofit setting. * Familiarity with Cornell University systems (e.g., Kuali, Workday, Concur). * Knowledge of event coordination and logistics. * Experience with virtual meeting platforms (Zoom, Microsoft Teams). * Ability to work independently and as part of a team. This temporary position (20 hours/week) will be located in Stony Brook, New York. This is a six-month term appointment that is contingent upon available work, funding, and performance. We hope you appreciate great benefits. Cornell receives national recognition as an award-winning workplace for our health, well-being, and sustainability initiatives. * Compensation is $23.69/hour. College of Agriculture and Life Sciences Life. Changing. No relocation assistance is provided for this position. Visa sponsorship is not available for this position. How to Apply You must submit both a resume/CV and a cover letter. When applying through our system, please attach your application materials (resume/CV and cover letter). You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. If you are an internal employee, please log in to Workday. University Job Title: Temporary Administrative Assistant Job Family: Temporary Administration Level: No Grade - Hourly Pay Rate Type: Hourly Pay Range: Refer to Posting Language Remote Option Availability: Onsite Company: Contact Name: Janet Camilli Contact Email: ****************** Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: * Prior relevant work or industry experience * Education level to the extent education is relevant to the position * Unique applicable skills * Academic Discipline To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates. Current Employees: If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. Employment Assistance: For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email ********************. If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice **************, or email at accommodations@cornell.edu. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing ********************. Notice to Applicants: Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "... any person ... any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 2025-12-18

The Administrative Coordinator will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit, or program. The responsibilities of this role require significant collaboration and coordination with others. Key responsibilities: * Plan, support, and organize daily activities of the office, unit, or program. * Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics. * Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items. * Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance. * May serve as the liaison or contact with internal and external service providers. * Identify and resolve administrative problems and issues. * Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements). * Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies * Develop and compile reports. * Assist with the preparation of presentations. * Assist with planning special events/functions, including workshops, conferences, etc. * Perform non-routine and confidential administrative functions, as needed. * Coordinate work assignments of students and/or temporary office support, as needed. * Coordinate preparation, set up and logistics for events/functions. * Assist with basic financial tasks, e.g. expense reports, invoices, reimbursements. In addition to the duties described above, the Administrative Coordinator will: * Process gifts for the Whiting School of Engineering (receiving and depositing checks) * Pay invoices * Mange various financial transactions (stock gifts and online payments) * Serve as a liaison between Whiting School departments and the Dean's Business Office for the setup of gift accounts and questions related to gift accounts * Set up endowments for the Whiting School of Engineering * Perform other duties as assigned Minimum Qualifications * High school diploma or graduation equivalent. * Two years of related experience. * Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications * Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint * Excellent written and oral communication skills required as well as high-level decision-making skills and an attention to detail. * Qualified candidate must be a team player with the ability to work independently and have exceptional organization, time management and interpersonal skills. * Demonstrated writing and editing skills are required. * Knowledge of SAP and Salesforce database reporting * Able to work overtime for Development and Alumni Relations events Classified Title: Administrative Coordinator Job Posting Title (Working Title): Administrative Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: Minimum: $35,490 - Maximum: $66,104 (targeted salary: $52,000; commensurate with experience) Employee group: Full Time Schedule: Monday-Friday, 8:30am-5:00pm FLSA Status: Non-Exempt Location: Mount Washington Campus Department name: 10001471-Development and Alumni Relations Personnel area: Whiting School of Engineering #LI-Hybrid

This high-level position reports directly to the Director of Physical Medicine and Rehabilitation. We are seeking an **_Administrative Specialist_** who will serve as the primary point of contact for internal and external stakeholders on all matters related to the Department Director. The incumbent independently manages multiple projects and maintains positive working relationships within and outside the school, university, and hospital. This includes interactions with University representatives, government officials (e.g., NIH, NHLBI, AMA, local political offices), faculty, staff, students, and patients. The ideal candidate demonstrates sound judgment in a variety of situations and possesses excellent written, verbal, administrative, and organizational skills. This individual must be proactive, able to balance multiple priorities, perform well under pressure, and exhibit flexibility as some projects may occur outside regular business hours. This position represents the Director in all business conducted on behalf of the Department of Physical Medicine and Rehabilitation. **Specific Duties and Responsibilities** + Manage the Director's calendar, ensuring all necessary materials are prepared for meetings. + Arrange travel for the Director and approve/reconcile related expenditures. + Prepare agendas, background materials, and logistics for meetings such as retreats, faculty meetings, and visits by dignitaries. + Support on-boarding and off-boarding of Department faculty. + Support calendars, travel, and meetings for the Associate Deans and Vice Chairs. + Ensure the smooth operation of the Director's office, including coordination of staff, personnel issues, and communication within the department and across the Hospital (JHH, BMC, etc.) and University (JHU-SOM). + Monitor, evaluate, and implement business practices and procedures to meet the Director's day-to-day operational needs. Oversee and reconcile the Director's executive card for purchases such as travel, entertainment, and presentation materials. + Support departmental and other assigned committees. Provide public speaking and presentations as needed. Manage projects through completion, demonstrating a broad understanding of departmental, JHBMC, SOM, and JHM issues. Serve as a project coordinator for special initiatives requiring interoffice collaboration. + Supervise other administrative assistant(s). Responsibilities include hiring, termination, performance evaluations, setting priorities, and overseeing daily work (e.g., patient care, filing, transcription, billing). Develop new administrative policies as needed to ensure efficient office operations. + Manage financial transactions involving discretionary accounts, reimbursements, and service contracts. + Draft and edit correspondence, review all incoming and outgoing communications, and ensure timely follow-up. + Handle confidential materials from within and outside the department. + Coordinate, write, edit, and distribute executive meeting agendas and minutes (JHH, JHU, etc.). Consult with Vice Chairs, Division Chiefs, faculty, and staff on agenda items. + Edit the departmental newsletter and website, write and/or edit articles, oversee layout, and determine content for publication. + Organize and coordinate sponsored research proposals generated by the Director. + Serve as liaison with the Offices of Public Affairs and Planning & Marketing. + Collaborate with the Department's Development Office to schedule visits and events for donors and dignitaries. + Plan and oversee the annual faculty and staff holiday celebration. + Perform other duties as assigned. **Minimum Qualifications** + Bachelor's Degree. + Four years of progressively responsible administrative experience, with experience working on special projects and assignments. + Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. **Preferred Qualifications** + Master's Degree. + Supervisory experience. Classified Title: Administrative Specialist Role/Level/Range: ATP/03/PC Starting Salary Range: $53,800 - $94,400 Annually (Commensurate w/exp.) Employee group: Full Time Schedule: M-F/8a-5p FLSA Status: Exempt Location: Hybrid/School of Medicine Campus Department name: SOM PMR General Administration Personnel area: School of Medicine Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

This high-level position reports directly to the Director of Physical Medicine and Rehabilitation. We are seeking an Administrative Specialist who will serve as the primary point of contact for internal and external stakeholders on all matters related to the Department Director. The incumbent independently manages multiple projects and maintains positive working relationships within and outside the school, university, and hospital. This includes interactions with University representatives, government officials (e.g., NIH, NHLBI, AMA, local political offices), faculty, staff, students, and patients. The ideal candidate demonstrates sound judgment in a variety of situations and possesses excellent written, verbal, administrative, and organizational skills. This individual must be proactive, able to balance multiple priorities, perform well under pressure, and exhibit flexibility as some projects may occur outside regular business hours. This position represents the Director in all business conducted on behalf of the Department of Physical Medicine and Rehabilitation. Specific Duties and Responsibilities * Manage the Director's calendar, ensuring all necessary materials are prepared for meetings. * Arrange travel for the Director and approve/reconcile related expenditures. * Prepare agendas, background materials, and logistics for meetings such as retreats, faculty meetings, and visits by dignitaries. * Support on-boarding and off-boarding of Department faculty. * Support calendars, travel, and meetings for the Associate Deans and Vice Chairs. * Ensure the smooth operation of the Director's office, including coordination of staff, personnel issues, and communication within the department and across the Hospital (JHH, BMC, etc.) and University (JHU-SOM). * Monitor, evaluate, and implement business practices and procedures to meet the Director's day-to-day operational needs. Oversee and reconcile the Director's executive card for purchases such as travel, entertainment, and presentation materials. * Support departmental and other assigned committees. Provide public speaking and presentations as needed. Manage projects through completion, demonstrating a broad understanding of departmental, JHBMC, SOM, and JHM issues. Serve as a project coordinator for special initiatives requiring interoffice collaboration. * Supervise other administrative assistant(s). Responsibilities include hiring, termination, performance evaluations, setting priorities, and overseeing daily work (e.g., patient care, filing, transcription, billing). Develop new administrative policies as needed to ensure efficient office operations. * Manage financial transactions involving discretionary accounts, reimbursements, and service contracts. * Draft and edit correspondence, review all incoming and outgoing communications, and ensure timely follow-up. * Handle confidential materials from within and outside the department. * Coordinate, write, edit, and distribute executive meeting agendas and minutes (JHH, JHU, etc.). Consult with Vice Chairs, Division Chiefs, faculty, and staff on agenda items. * Edit the departmental newsletter and website, write and/or edit articles, oversee layout, and determine content for publication. * Organize and coordinate sponsored research proposals generated by the Director. * Serve as liaison with the Offices of Public Affairs and Planning & Marketing. * Collaborate with the Department's Development Office to schedule visits and events for donors and dignitaries. * Plan and oversee the annual faculty and staff holiday celebration. * Perform other duties as assigned. Minimum Qualifications * Bachelor's Degree. * Four years of progressively responsible administrative experience, with experience working on special projects and assignments. * Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications * Master's Degree. * Supervisory experience. Classified Title: Administrative Specialist Role/Level/Range: ATP/03/PC Starting Salary Range: $53,800 - $94,400 Annually (Commensurate w/exp.) Employee group: Full Time Schedule: M-F/8a-5p FLSA Status: Exempt Location: Hybrid/School of Medicine Campus Department name: SOM PMR General Administration Personnel area: School of Medicine

The Health Behavior and Society is seeking a **_Sr. Administrative Coordinator_** . The Sr. Administrative Coordinator will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit or program. This position may provide support for fiscal and budget management for the assigned area, and provide project support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders. The responsibilities of this role require significant collaboration and coordination with others. The Sr. Administrative Coordinator will also provide direct support to the Department Chair and Department Administrator with general office management, special project and meeting support, and financial and HR processing as it relates to supporting the Department's mission and schedule of events. **Specific Duties & Responsibilities** + Plan, support, and organize daily activities of the office, unit or program. + Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders. + Manage team and/or assigned leaders' calendars; plan and schedule meetings and coordinate associated logistics. + Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development. + May represent department management in appropriate circumstances within the scope of the position's responsibility and purview. + Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials). + Coordinate purchasing processes; process various department bills and reconcile accounts. + Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items. + Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance. + May serve as the liaison or office contact with facilities or other service providers. + Identify and resolve administrative problems and issues. + Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements). + Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret and communicate operating policies. + Develop and produce reports. + Assist with preparation of presentations. + Assist with planning special events/functions, including workshops, conferences, etc. + Coordinate preparation, set up and logistics for department/office events/functions. + May perform some non-routine and confidential administrative functions. + Coordinate work assignments of students and/or temporary office support, as needed. + Other duties as assigned. _In addition to the duties described above_ + Perform HR ticketing and tracking for Students, Staff, and Faculty in direct support and in collaboration with the department administrator. + Process financial transactions related to special projects and meeting support. This includes purchase orders, check requests, P-Card transactions, and tracking. + Participate in department administrative and finance meetings. **Minimum Qualifications** + High school diploma or graduation equivalent. + Four years of related experience. + Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. **Preferred Qualifications** + Experience wth SAP, purchase orders, check requests + P-Card familiarity **Technical Qualifications & Specialized Certifications** + Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint. **Technical Skills & Expected Level of Proficiency** + Calendar Management - Intermediate + Event Coordination - Intermediate + Financial Administration - Intermediate + Interpersonal Skills - Intermediate + Meeting Coordination - Intermediate + Office Procedures - Intermediate + Oral and Written Communications - Intermediate + Organizational Skills - Intermediate + Project Management - Developing + Report Writing - Intermediate The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. Classified Title: Sr. Administrative Coordinator Job Posting Title (Working Title): Sr. Administrative Coordinator (Health Behavior & Society) Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate w/exp.) Employee group: Full Time Schedule: Monday to Friday: 9:00am - 5:00pm FLSA Status: Non-Exempt Location: Hybrid/School of Public Health Department name: Dept of Health Behavior and Society Personnel area: School of Public Health Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

The Health Behavior and Society is seeking a Sr. Administrative Coordinator. The Sr. Administrative Coordinator will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit or program. This position may provide support for fiscal and budget management for the assigned area, and provide project support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders. The responsibilities of this role require significant collaboration and coordination with others. The Sr. Administrative Coordinator will also provide direct support to the Department Chair and Department Administrator with general office management, special project and meeting support, and financial and HR processing as it relates to supporting the Department's mission and schedule of events. Specific Duties & Responsibilities * Plan, support, and organize daily activities of the office, unit or program. * Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders. * Manage team and/or assigned leaders' calendars; plan and schedule meetings and coordinate associated logistics. * Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development. * May represent department management in appropriate circumstances within the scope of the position's responsibility and purview. * Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials). * Coordinate purchasing processes; process various department bills and reconcile accounts. * Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items. * Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance. * May serve as the liaison or office contact with facilities or other service providers. * Identify and resolve administrative problems and issues. * Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements). * Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret and communicate operating policies. * Develop and produce reports. * Assist with preparation of presentations. * Assist with planning special events/functions, including workshops, conferences, etc. * Coordinate preparation, set up and logistics for department/office events/functions. * May perform some non-routine and confidential administrative functions. * Coordinate work assignments of students and/or temporary office support, as needed. * Other duties as assigned. In addition to the duties described above * Perform HR ticketing and tracking for Students, Staff, and Faculty in direct support and in collaboration with the department administrator. * Process financial transactions related to special projects and meeting support. This includes purchase orders, check requests, P-Card transactions, and tracking. * Participate in department administrative and finance meetings. Minimum Qualifications * High school diploma or graduation equivalent. * Four years of related experience. * Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications * Experience wth SAP, purchase orders, check requests * P-Card familiarity Technical Qualifications & Specialized Certifications * Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint. Technical Skills & Expected Level of Proficiency * Calendar Management - Intermediate * Event Coordination - Intermediate * Financial Administration - Intermediate * Interpersonal Skills - Intermediate * Meeting Coordination - Intermediate * Office Procedures - Intermediate * Oral and Written Communications - Intermediate * Organizational Skills - Intermediate * Project Management - Developing * Report Writing - Intermediate The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. Classified Title: Sr. Administrative Coordinator Job Posting Title (Working Title): Sr. Administrative Coordinator (Health Behavior & Society) Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate w/exp.) Employee group: Full Time Schedule: Monday to Friday: 9:00am - 5:00pm FLSA Status: Non-Exempt Location: Hybrid/School of Public Health Department name: Dept of Health Behavior and Society Personnel area: School of Public Health

The Department of Health, Safety and Environment is seeking a **_Biosafety Certifier Assistant_** which is an introductory position for individuals with mechanical skills who are interested in learning how to maintain HEPA filter equipment. We will teach you how to become a biosafety cabinet certifier and send you to courses and meetings in support of this career choice as well as pay for your certification by NSF. This position facilitates maintenance and certification programs for biosafety cabinets, laminar air flow cabinets, and portable HEPA filters as part of the functions of the Biosafety Office. Assists with biosafety-related matters as stipulated by the Biosafety Officer. **Specific Duties & Responsibilities** + Assists with the certification, repair, decontamination, and moving of hospital and university laminar air flow equipment, including biological safety cabinets, clean air benches, and other HEPA filter equipment. + Files maintenance and certification reports in a prompt fashion. + Performs other duties as assigned. + Internal contacts include support staff and research staff, faculty, and students. **Minimum Qualifications** + High School Diploma or graduation equivalent. + Industrial hygiene, laboratory, or safety-related experience is beneficial, but not required. + Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula. **Special Knowledge, Skills & Abilities:** + Must be experienced and competent with using hand tools. + Must have some mechanical repair experience either professional or personal. + Computer skills, filing skills, telephone skills. + Must be physically able to wear personal protective equipment, especially respiratory protection during performance of job duties. + Must be physically able to transport wheeled equipment weighing up to approximately 350 pounds. + Must be available for emergency response. **Machines/Equipment Used** + Biological safety cabinets, clean air benches, related test equipment, bag-in-bag-out HEPA filter units, portable HEPA filter units, PAPRs, biological air sampling equipment, hand tools, transport dollies, and personal computer. **Preferred Qualifications** Classified Title: Biosafety Certifier Assistant Role/Level/Range: ATO 37.5/02/OD Starting Salary Range: $16.20 - $28.80 HRLY (Commensurate w/exp.) Employee group: Full Time Schedule: M/F 8:30AM - 5:00PM FLSA Status: Non-Exempt Location: School of Medicine Campus Department name: Environmental Safety Personnel area: University Administration Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We are seeking a **_Simulation Operations Assistant_** who will be part of the Center for Simulation & Immersive Learning team responsible for simulation equipment, the management, and operations of daily simulation functions. The incumbent reports to the Simulation Operations Manager and works collaboratively with all members of the team and stakeholders across the university and the health system. This role engages with activities related to center management and operations, and learning support. To be successful in this position the incumbent will be a proactive problem-solver, be detailed oriented, be customer-centered, process and outcomes-oriented, and demonstrate ability to communicate effectively and learn quickly. **Specific Duties & Responsibilities** + Set up simulation and practice labs for teaching experiences, including gathering supplies, moving human patient simulators and other models, moving equipment and furniture as needed, and providing moulage to mannequins or standardized patients. + Ensures appropriate use, maintenance, and repair of simulation equipment, including hardware and software. + Assist with clean up after simulations and labs. + Provide support to faculty during simulation-based education programs and events. + Assist with inventory control for disposable supplies. + Facilitate the movement of equipment and supplies from multiple locations across the Johns Hopkins East Baltimore campus. + Maintain a clean and safe environment in the Center for Simulation & Immersive Learning. + Participate in simulation equipment cleaning and maintenance. + Assist in offering tours of the center and participates in special events of the school as needed. **Minimum Qualifications** + High school diploma or graduation equivalent. + Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. **Preferred Qualifications** + Basic allied health, simulation, or relevant experience. + CPR certification. Classified Title: Simulation Operations Assistant **Job Posting Title** (Working Title): Simulation Operations Assistant (Simulation/Clinical Labs) Role/Level/Range: ACRO40/E/02/CB **Starting Salary Range** : $15.40 - $23.25 HRLY ($19,049 targeted; Commensurate w/exp.) Employee group: Casual / On Call **Schedule** : Monday - Friday (up to 27 hours per week) FLSA Status: Non-Exempt **Location** : School of Nursing Department name: Simulation/Clinical Labs Personnel area: School of Nursing Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

About the Cornell University Library With welcoming spaces, expansive collections, and innovative services across our libraries on campus, Cornell University Library is a unified community empowering academic achievement and intellectual exploration at Cornell and beyond. About the Library Annex The Library Annex is a state-of-the-art high-density facility with a climate-controlled environment of 50-55⁰ F and 30-35% relative humidity. It consists of five modules built between 1978 and 2004 and provides a clean and secure home for library materials in various formats. Access to materials is provided by electronic and physical document delivery with a 24-hour turn-around time or using an on-site reading room equipped with wireless access, computers, printer, copiers, and microform readers. Currently, the Library Annex serves primarily as a storage facility for lesser-used materials from the on-campus collections of CUL and carries significant responsibilities for housing and preserving the Rare and Manuscript Collections print heritage materials. The Library Annex is committed to providing adequate protection and security for this historic material. The Opportunity Under the supervision of the Google Project Manager or the Annex Administrative Supervisor, the Large Scale Digitization Project Assistant will be responsible for the preparation of outgoing and incoming shipments for a large digitization project. This project also involves meeting specific deadline dates. As a Large-Scale Digitization Project Assistant, you will work with: Materials housed in the Library Annex: * Use of a variety of software on an iPad type of equipment and various software programs. * Operation of Orderpicker/forklift to retrieve (outgoing) and refile (incoming) shipments. Materials housed in Campus Unit Libraries: * Locate, retrieve, and process library materials for outgoing shipments. * Check-in and reshelve materials for incoming shipments. You will assist in movement of library materials, supplies, and equipment involved in the large scale digitization project. The Large Scale Digitization Project Assistant job is physically demanding, requiring frequent management of heavy book carts over a variety of grades and surfaces. Hours and Location Large-Scale Digitization Project Assistants work on-site at the Library Annex located on Bookbank Drive (take Route 366 to Palm Rd, near the Cornell apple orchard). Core work hours for this position are Monday through Friday, 7:40AM to 4:00PM. This is a benefits-eligible term appointment (from point of hire) until 09/03/2026, with the possibility of extension dependent on project funding and positive performance. What We Need * A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration. * High school Diploma and up to 2 years relevant experience or equivalent combination. * Ability to work effectively with a variety of people in a team environment. * Aptitude for detailed and repetitive work; accuracy in recordkeeping. * Excellent organizational, interpersonal, and communication skills. * Familiarity and ease with computer technology. * Valid drivers license with a good driving record. * Ability to pass a test for the forklift/orderpicker license. Training provided on site. * Ability to lift up to 75 pounds. * Ability to safely manage heavy loads on wheels (800 lbs.) over a variety of grades. * Experience modeling values that support inclusion, belonging, and wellbeing. If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't. * Experience with academic libraries, Library or Congress call number system, large scale book movement. Rewards and Benefits Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability. * Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell. * Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell * Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell * Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards | Working at Cornell. Visa sponsorship is not available for this position. With a founding principle of "... any person ... any study," Cornell is an equal opportunity employer. University Job Title: Public Svcs Asst II Job Family: Library/Museum Level: B Pay Rate Type: Hourly Pay Range: $23.40 - $24.28 Remote Option Availability: Onsite Company: Endowed Contact Name: Carolyn Chow Contact Email: ****************** Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: * Prior relevant work or industry experience * Education level to the extent education is relevant to the position * Unique applicable skills * Academic Discipline To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates. Current Employees: If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. Employment Assistance: For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email ********************. If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice **************, or email at accommodations@cornell.edu. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing ********************. Notice to Applicants: Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "... any person ... any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 2025-12-11

About the Cornell University Library With welcoming spaces, expansive collections, and innovative services across our libraries on campus, Cornell University Library is a unified community empowering academic achievement and intellectual exploration at Cornell and beyond. About the Library Annex The Library Annex is a state-of-the-art high-density facility with a climate-controlled environment of 50-55⁰ F and 30-35% relative humidity. It consists of five modules built between 1978 and 2004 and provides a clean and secure home for library materials in various formats. Access to materials is provided by electronic and physical document delivery with a 24-hour turn-around time or using an on-site reading room equipped with wireless access, computers, printer, copiers, and microform readers. Currently, the Library Annex serves primarily as a storage facility for lesser-used materials from the on-campus collections of CUL and carries significant responsibilities for housing and preserving the Rare and Manuscript Collections print heritage materials. The Library Annex is committed to providing adequate protection and security for this historic material. The Opportunity Under the supervision of the Google Project Manager or the Annex Administrative Supervisor, the Large Scale Digitization Project Assistant will be responsible for the preparation of outgoing and incoming shipments for a large digitization project. This project also involves meeting specific deadline dates. As a Large-Scale Digitization Project Assistant, you will work with: Materials housed in the Library Annex: Use of a variety of software on an iPad type of equipment and various software programs. Operation of Orderpicker/forklift to retrieve (outgoing) and refile (incoming) shipments. Materials housed in Campus Unit Libraries: Locate, retrieve, and process library materials for outgoing shipments. Check-in and reshelve materials for incoming shipments. You will assist in movement of library materials, supplies, and equipment involved in the large scale digitization project. The Large Scale Digitization Project Assistant job is physically demanding, requiring frequent management of heavy book carts over a variety of grades and surfaces. Hours and Location Large-Scale Digitization Project Assistants work on-site at the Library Annex located on Bookbank Drive (take Route 366 to Palm Rd, near the Cornell apple orchard). Core work hours for this position are Monday through Friday, 7:40AM to 4:00PM. This is a benefits-eligible term appointment (from point of hire) until 09/03/2026, with the possibility of extension dependent on project funding and positive performance. What We Need A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration. High school Diploma and up to 2 years relevant experience or equivalent combination. Ability to work effectively with a variety of people in a team environment. Aptitude for detailed and repetitive work; accuracy in recordkeeping. Excellent organizational, interpersonal, and communication skills. Familiarity and ease with computer technology. Valid drivers license with a good driving record. Ability to pass a test for the forklift/orderpicker license. Training provided on site. Ability to lift up to 75 pounds. Ability to safely manage heavy loads on wheels (800 lbs.) over a variety of grades. Experience modeling values that support inclusion, belonging, and wellbeing. If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't. Experience with academic libraries, Library or Congress call number system, large scale book movement. Rewards and Benefits Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability. Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell. Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards | Working at Cornell. Visa sponsorship is not available for this position. With a founding principle of “... any person ... any study,” Cornell is an equal opportunity employer. University Job Title: Public Svcs Asst II Job Family: Library/Museum Level: B Pay Rate Type: Hourly Pay Range: $23.40 - $24.28 Remote Option Availability: Onsite Company: Endowed Contact Name: Carolyn Chow Contact Email: ****************** Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: Prior relevant work or industry experience Education level to the extent education is relevant to the position Unique applicable skills Academic Discipline To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates. Current Employees: If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. Employment Assistance: For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email ********************. If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice **************, or email at accommodations@cornell.edu. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing ********************. Notice to Applicants: Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 2025-12-11

We are seeking a Research Project Assistant II who will support the conduct of a research project. Collects and organizes data through study-specific procedures that may include community outreach, data collection, sample collection, laboratory work, and/or field work. Provides general administrative support for meetings/events, communications, reporting, etc. Specific Duties & Responsibilities * Assist in developing operational plans to meet research goals. * Set up tools and procedures for data collection and study processes. * Collect and organize data per study requirements, e.g. participant interviews, administer questionnaires, conduct background research, laboratory processing, etc. * Process data by organizing data records and study files. * Run basic analyses and prepare routine reports. * Perform literature searches, abstract data from literature searches and index gathered data. * Other duties as assigned. Minimum Qualifications * High school diploma or graduation equivalent. * One year of related experience. * Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications * Bachelor's Degree in a related field. Technical Skills &Expected Level of Proficiency * Administrative Skills - Awareness * Analytical Skills - Awareness * Clinical Trial Management System - Awareness * Data Entry - Awareness * Data Management and Analysis - Awareness * Information Gathering - Awareness * Interpersonal Skills - Awareness * Oral and Written Communications - Awareness * Organizational Skills - Awareness * Research and Analytical Skills - Awareness The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. Classified Title: Research Project Assistant II Role/Level/Range: ACRO40/E/02/CC Starting Salary Range: $15.70 - $26.25 HRLY ($43,680 targeted; Commensurate w/exp.) Employee group: Full Time Schedule: M-F 8am-5pm FLSA Status: Non-Exempt Location: School of Medicine Campus Department name: SOM OB GYN Maternal Fetal Medicine Personnel area: School of Medicine

We are seeking a **_Research Project Assistant II_** who will support the conduct of a research project. Collects and organizes data through study-specific procedures that may include community outreach, data collection, sample collection, laboratory work, and/or field work. Provides general administrative support for meetings/events, communications, reporting, etc. **Specific Duties & Responsibilities** + Assist in developing operational plans to meet research goals. + Set up tools and procedures for data collection and study processes. + Collect and organize data per study requirements, e.g. participant interviews, administer questionnaires, conduct background research, laboratory processing, etc. + Process data by organizing data records and study files. + Run basic analyses and prepare routine reports. + Perform literature searches, abstract data from literature searches and index gathered data. + Other duties as assigned. **Minimum Qualifications** + High school diploma or graduation equivalent. + One year of related experience. + Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. **Preferred Qualifications** + Bachelor's Degree in a related field. **Technical Skills &Expected Level of Proficiency** + Administrative Skills - Awareness + Analytical Skills - Awareness + Clinical Trial Management System - Awareness + Data Entry - Awareness + Data Management and Analysis - Awareness + Information Gathering - Awareness + Interpersonal Skills - Awareness + Oral and Written Communications - Awareness + Organizational Skills - Awareness + Research and Analytical Skills - Awareness _The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs._ Classified Title: Research Project Assistant II Role/Level/Range: ACRO40/E/02/CC Starting Salary Range: $15.70 - $26.25 HRLY ($43,680 targeted; Commensurate w/exp.) Employee group: Full Time Schedule: M-F 8am-5pm FLSA Status: Non-Exempt Location: School of Medicine Campus Department name: SOM OB GYN Maternal Fetal Medicine Personnel area: School of Medicine Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We are seeking a Research Project Assistant II who will support the conduct of a research project. Collects and organizes data through study-specific procedures that may include community outreach, data collection, sample collection, laboratory work, and/or field work. Provides general administrative support for meetings/events, communications, reporting, etc. Specific Duties & Responsibilities * Assist in developing operational plans to meet research goals. * Set up tools and procedures for data collection and study processes. * Collect and organize data per study requirements, e.g. participant interviews, administer questionnaires, conduct background research, laboratory processing, etc. * Process data by organizing data records and study files. * Run basic analyses and prepare routine reports. * Perform literature searches, abstract data from literature searches and index gathered data. * Other duties as assigned. Minimum Qualifications * High school diploma or graduation equivalent. * One year of related experience. * Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications * Bachelor's Degree in a related field. * Two+ years coursework or certificates in computer programming. * Fluency in Python. * Prior experience with computational analyses of human behavioral and neuroscience data. Classified Title: Research Project Assistant II Role/Level/Range: ACRO40/E/02/CC Starting Salary Range: $15.70 - $26.25 HRLY (Commensurate w/exp.) Employee group: Casual / On Call Schedule: Monday - Sunday / 10-20 hours per week FLSA Status: Non-Exempt Location: Homewood Campus Department name: Psychological and Brain Sciences Personnel area: School of Arts & Sciences

We are seeking a **_Research Project Assistant II_** who will support the conduct of a research project. Collects and organizes data through study-specific procedures that may include community outreach, data collection, sample collection, laboratory work, and/or field work. Provides general administrative support for meetings/events, communications, reporting, etc. **Specific Duties & Responsibilities** + Assist in developing operational plans to meet research goals. + Set up tools and procedures for data collection and study processes. + Collect and organize data per study requirements, e.g. participant interviews, administer questionnaires, conduct background research, laboratory processing, etc. + Process data by organizing data records and study files. + Run basic analyses and prepare routine reports. + Perform literature searches, abstract data from literature searches and index gathered data. + Other duties as assigned. **Minimum Qualifications** + High school diploma or graduation equivalent. + One year of related experience. + Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. **Preferred Qualifications** + Bachelor's Degree in a related field. + Two+ years coursework or certificates in computer programming. + Fluency in Python. + Prior experience with computational analyses of human behavioral and neuroscience data. Classified Title: Research Project Assistant II Role/Level/Range: ACRO40/E/02/CC Starting Salary Range: $15.70 - $26.25 HRLY (Commensurate w/exp.) Employee group: Casual / On Call Schedule: Monday - Sunday / 10-20 hours per week FLSA Status: Non-Exempt Location: Homewood Campus Department name: Psychological and Brain Sciences Personnel area: School of Arts & Sciences Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We are seeking a Research Project Assistant who will provide entry-level administrative support for a research project. Will assist with tasks that may include community outreach, data collection, sample collection, laboratory work, and/or field work. Collects and/or organizes data through implementation of research procedures and understanding of research goals. Specific Duties & Responsibilities * Assist with collection and organization of data per study requirements, e.g. participant interviews, administer questionnaires, conduct background research, etc. * Assist with setting up tools and procedures for data collection and study processes. * Enter data into the database. * Run routine queries of the data. * Perform basic literature searches. * Other duties as assigned. Technical Qualifications & Specialized Certifications Technical Skills & Expected Level of Proficiency * Analytical Skills - Awareness * Data Entry - Awareness * Electronic Office Tools - Awareness * Information Gathering - Awareness * Interpersonal Skills - Awareness * Oral and Written Communications - Awareness * Organizational Skills - Awareness * Research and Analytical Skills: Awareness The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. Minimum Qualifications * High school diploma or graduation equivalent. * Six months of work experience. * Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Classified Title: Research Project Assistant Role/Level/Range: ACRO40/E/02/CB Starting Salary Range: $15.40 - $23.25 HRLY ($15,054 targeted; Commensurate w/exp.) Employee group: Casual / On Call Schedule: Varies - Max 15 hours per week FLSA Status: Non-Exempt Location: School of Medicine Campus Department name: SOM DOM Gastroenterology Personnel area: School of Medicine

We are seeking a **_Research Project Assistant_** who will provide entry-level administrative support for a research project. Will assist with tasks that may include community outreach, data collection, sample collection, laboratory work, and/or field work. Collects and/or organizes data through implementation of research procedures and understanding of research goals. **Specific Duties & Responsibilities** + Assist with collection and organization of data per study requirements, e.g. participant interviews, administer questionnaires, conduct background research, etc. + Assist with setting up tools and procedures for data collection and study processes. + Enter data into the database. + Run routine queries of the data. + Perform basic literature searches. + Other duties as assigned. **Technical Qualifications & Specialized Certifications** _Technical Skills & Expected Level of Proficiency_ + Analytical Skills - Awareness + Data Entry - Awareness + Electronic Office Tools - Awareness + Information Gathering - Awareness + Interpersonal Skills - Awareness + Oral and Written Communications - Awareness + Organizational Skills - Awareness + Research and Analytical Skills: Awareness _The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs._ **Minimum Qualifications** + High school diploma or graduation equivalent. + Six months of work experience. + Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Classified Title: Research Project Assistant Role/Level/Range: ACRO40/E/02/CB Starting Salary Range: $15.40 - $23.25 HRLY ($15,054 targeted; Commensurate w/exp.) Employee group: Casual / On Call Schedule: Varies - Max 15 hours per week FLSA Status: Non-Exempt Location: School of Medicine Campus Department name: SOM DOM Gastroenterology Personnel area: School of Medicine Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.