Judicial assistant job description

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The City of Peoria strives to be an employer of choice and most of our employees turn jobs into long-term careers. The salary shown in the job description is full range for this position from entry to later career.


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The purpose of this position is to perform specialized duties in accordance with Court policies and procedures, which involves considerable public contact and knowledge of court cases with judicial instructions. This is accomplished by performing a wide variety of duties including legal support, clerical, cash handling, data entry, and responding to and resolving customer inquiries. Other duties may include completing related tasks as assigned.

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The ideal candidate for this position will be able to:

• Prepare and process a variety of cases including misdemeanor, civil traffic, parking violations, and other civil matters.
• Perform a variety of computer data entry functions including input of traffic citations and long form complaints.
• Provide customer service by assisting public at the front counter and by telephone.
• Record information during court proceedings, noting any court action on various documents.
• Perform clerical duties including typing correspondences and sorting and distributing mail. Collect and post fees and fines.
• Assist judges, attorneys, and defendants in the courtroom.

Why Peoria?


Recently voted the #1 place, to live, work and play, Peoria is a community you can be proud to work for.

In addition to offering a competitive salary, Peoria offers competitive compensation and benefit package to eligible employee groups. Click here to view benefits offered.


About Peoria


The City of Peoria, AZ is a thriving city in the Northwest Valley that provides excellent municipal services to our community. Recently ranked as the #1 place to live in Arizona by Money Magazine, and in the top 50 happiest places to live in the country, we are committed to maintaining the level of service to our residents to sustain and enhance the lives, and culture of Peoria.

Join our growing team and become a part of the buzz that is Peoria! If you are passionate about providing excellent service through anticipating our community's needs, creating partnerships, promoting sustainability, and embracing diversity, then #PeoriaisthePlace for you!

Get an inside look at the Culture of Peoria


We are:


P-Professional~E-Ethical~O-Open~R-Responsive~I-Innovative~A-Accountable


Application Process:


A standard twelve-month probationary period must be served. However, it may be extended depending on incumbent performance. Applications will be accepted for current vacancies only until closing date, or until a sufficient number of applications have been received.

DURING THE SELECTION PROCESS, ANY APPLICANT REQUIRING ACCOMMODATION FOR A DISABILITY SHOULD ADVISE THE HUMAN RESOURCES DEPARTMENT

AN EQUAL OPPORTUNITY EMPLOYER

OPORTUNIDAD DE EMPLEO CON DERECHOS IGUALES


Other Requirements

• High School graduate or equivalent
• 1-2 years of experience

SPECIAL INFORMATION:

• A criminal background check is required.
• An employee new to the Judicial Branch will serve a one-year probationary period.
• This position requires availability to work from 8am to 5pm, Monday through Friday.

Nature of Work:

This is a legal and administrative office support and judicial process coordinator position.

Work includes providing legal and administrative office support services to one or more Water Judges or Water Masters. Although the primary purpose of positions in this classification is to provide services to Water Judges and Water Masters, the incumbent may provide support services of an administrative or secretarial nature to the court administrator. Work is performed in accordance with legal reference manuals and dictionaries, Supreme Court Adjudication Rules and Water Court local rules and regulations, state statutes, and verbal or written instructions. Work is performed with considerable independence after orientation to the workflow of the office. Work is reviewed for accuracy, completeness, timeliness and adherence to court rules and procedures.

Essential Functions: (Any one position may not include all the duties listed, nor do the examples cover all the duties which may be performed.)

• Formats court orders in word processing software and maintains accurate service lists. Types, edits, and proofreads a variety of legal and court documents for grammar, style, punctuation, sentence structure, spelling, and format.
• Updates electronic docketing system and verifies accuracy of data needed for effective reporting and case management activities.
• Reviews water right abstracts and ensures accurate processing of abstracts.
• Detailed review of orders and comparison of abstract to orders.
• Assists Water Judge or Water Master with the consolidation of cases. Assists with running reports and organizing data on water rights to identify related claims efficiently and accurately.
• Reviews incoming pleadings, motions, correspondence, and telephone messages for proper action or proposed response from the court; communicates with counsel, parties involved, DNRC, and other agencies as authorized.
• Arranges for meetings and conferences by notifying participants, preparing, and distributing agendas and accompanying materials, and assists with follow-up of decision items; makes and coordinates travel arrangements.
• Organizes and coordinates incoming paperwork to keep appropriate individuals informed and to ensure timely and accurate processing of information.
• Maintains hard copy and/or computerized calendars of case status, conferences, and other events or activities; schedules cases for the judge; reminds judge and others of dates and events; pulls files and obtains other information required for court, conferences, and meetings; maintains filing systems; maintains the exhibit library.
• Receives, screens, and routes incoming telephone calls and callers and provides information as authorized; screens mail; schedules matters for hearing, and maintains judge's personal calendar.
• Answers telephone in a professional, confidential, and courteous manner; screens calls, takes messages, and provides information as authorized.
• May arrange for, attend, and electronically record evidentiary hearings.
• Coordinates and compiles tabulations for enforcement projects. Provides district court judges and water commissioners with distribution information in a timely and professional manner.
• Makes corrections to abstracts in DNRC database.
• Enter operating authority date from orders in DNRC database.

Working Conditions:

Positions require activities such as sitting for long periods, standing, bending, stooping, reaching, climbing stairs, lifting, moving, and carrying light to medium objects, and operating office equipment.

Physical Demands:

The work is performed primarily in an office environment and involves exposure to normal, everyday risks which require normal safety precautions typical of offices. May be required to travel for occasional hearings and trials around the state.

Qualifications

Knowledge, Abilities and Skills:

Thorough knowledge of legal terminology and format.

Thorough knowledge of business English, spelling, and punctuation.

Thorough knowledge of legal office practices, procedures, equipment, and standard secretarial techniques.

Thorough knowledge of court procedures.

Ability to understand and carry out complex verbal and written instructions.

Ability to recognize and maintain the need for confidentiality in work assignments.

Ability to organize and prioritize work and meet deadlines.

Ability to operate a personal computer with word processing software.

Ability to communicate effectively and accurately, both verbally and in writing with a diverse group of people.

Ability to accurately maintain extensive file systems.

Ability to work well in cooperation with others, execute tasks promptly as assigned, be self-directed and well-organized and work well under pressure.

Ability to deal with irate or upset people in a calm manner.

Ability to establish and maintain effective working relationships with attorneys and their staff, other judges and water masters, DNRC employees, and the public.

Skill in the operation of office equipment.

Skill in transcribing from machine dictation.

Qualifications:

The position requires an associate degree in business or clerical studies or a similar field and/or at least two (2) years of administrative experience which demonstrates the ability to perform the duties of the position. Experience in a legal setting is preferred but not required.

Licensure and Certification Requirements:

Possession of a valid Montana driver's license may be required for some positions; proof of insurance if using a personal vehicle on State business.