Junior administrative assistant vs administrative office assistant

The differences between junior administrative assistants and administrative office assistants can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a junior administrative assistant and an administrative office assistant. Additionally, an administrative office assistant has an average salary of $33,318, which is higher than the $32,940 average annual salary of a junior administrative assistant.

The top three skills for a junior administrative assistant include data entry, word processing and telephone calls. The most important skills for an administrative office assistant are customer service, data entry, and phone calls.

Junior administrative assistant vs administrative office assistant overview

	Junior Administrative Assistant	Administrative Office Assistant
Yearly salary	$32,940	$33,318
Hourly rate	$15.84	$16.02
Growth rate	-8%	-8%
Number of jobs	68,717	81,528
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 53%	Bachelor's Degree, 46%
Average age	50	50
Years of experience	2	2

What does a junior administrative assistant do?

A junior administrative assistant is responsible for performing administrative functions to support business operations and requirements. Junior administrative assistants handle financial and business transactions, write and file reports, and respond to the clients' inquiries and concerns. They also monitor office inventories, schedule appointments, and plan travel arrangements. A junior administrative assistant must have excellent communication and organizational skills, especially in data management processes, to sort files and documents accurately and update information on the database.

What does an administrative office assistant do?

An administrative office assistant is responsible for performing administrative duties to assist in daily management operations. These duties include taking calls and responding to client and customers' inquiries and concerns, scheduling meetings and conferences, organizing files and submitting required documents, sorting invoices for release, processing travel arrangements, receiving emails, forwarding reports to the appropriate department, and coordinating with company's events. An administrative assistant must be detail-oriented, as well as having excellent time-management and multi-tasking skills to perform duties even under minimal supervision.

Junior administrative assistant vs administrative office assistant salary

Junior administrative assistants and administrative office assistants have different pay scales, as shown below.

	Junior Administrative Assistant	Administrative Office Assistant
Average salary	$32,940	$33,318
Salary range	Between $25,000 And $41,000	Between $25,000 And $43,000
Highest paying City	Bellevue, WA	Sacramento, CA
Highest paying state	Hawaii	Hawaii
Best paying company	Beacon Hill Staffing Group	Buckley King
Best paying industry	Finance	Government

Differences between junior administrative assistant and administrative office assistant education

There are a few differences between a junior administrative assistant and an administrative office assistant in terms of educational background:

	Junior Administrative Assistant	Administrative Office Assistant
Most common degree	Bachelor's Degree, 53%	Bachelor's Degree, 46%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Junior administrative assistant vs administrative office assistant demographics

Here are the differences between junior administrative assistants' and administrative office assistants' demographics:

	Junior Administrative Assistant	Administrative Office Assistant
Average age	50	50
Gender ratio	Male, 17.3% Female, 82.7%	Male, 14.7% Female, 85.3%
Race ratio	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.2% Asian, 3.8% White, 66.2% American Indian and Alaska Native, 0.7%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.1% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between junior administrative assistant and administrative office assistant duties and responsibilities

Junior administrative assistant example responsibilities.

File and manage HRIS and payroll systems, form tracking, personnel file management, employee relations and benefits.
Manage and develop the daily clinical schedule for the in-patient rehabilitation staff taking into consideration Medicare guidelines and staffing ratios.
Encode information into accounting systems or computer programs (QuickBooks).
Handle all payroll responsibilities and distribution of commission checks.
Create PowerPoint presentations for parent meetings and classroom educational material.
Schedule client meetings and create account reports utilizing Microsoft PowerPoint.

Administrative office assistant example responsibilities.

Develop and manage external financial relationships between clients and the IRS.
Manage the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
Establish and maintain effective communications and cohesive working relationships with company associates, telephone and walk-in customers, and site visitors.
Dust offices and clean windows and doors.
Update information in CATT database, as well as make appointments for therapists and psychiatrists in Sharepoint.
Create electronic filing system to alleviate paper copies and recruit fellow co-workers to get on board with SharePoint.

Junior administrative assistant vs administrative office assistant skills

Common junior administrative assistant skills

Data Entry, 17%
Word Processing, 11%
Telephone Calls, 8%
HR, 8%
Administrative Tasks, 8%
PowerPoint, 7%

Common administrative office assistant skills

Customer Service, 14%
Data Entry, 13%
Phone Calls, 7%
Payroll, 5%
PowerPoint, 4%
Database Management, 4%

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Junior Administrative Assistant
Junior Administrative Assistant vs Administrative Office Assistant

Updated January 8, 2025

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