Junior administrative assistant vs administrative staff

The differences between junior administrative assistants and administrative staff can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a junior administrative assistant and an administrative staff. Additionally, an administrative staff has an average salary of $77,101, which is higher than the $32,940 average annual salary of a junior administrative assistant.

The top three skills for a junior administrative assistant include data entry, word processing and telephone calls. The most important skills for an administrative staff are telephone calls, word processing, and travel arrangements.

Junior administrative assistant vs administrative staff overview

	Junior Administrative Assistant	Administrative Staff
Yearly salary	$32,940	$77,101
Hourly rate	$15.84	$37.07
Growth rate	-8%	-8%
Number of jobs	68,717	119,030
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 53%	Bachelor's Degree, 63%
Average age	50	50
Years of experience	2	2

What does a junior administrative assistant do?

A junior administrative assistant is responsible for performing administrative functions to support business operations and requirements. Junior administrative assistants handle financial and business transactions, write and file reports, and respond to the clients' inquiries and concerns. They also monitor office inventories, schedule appointments, and plan travel arrangements. A junior administrative assistant must have excellent communication and organizational skills, especially in data management processes, to sort files and documents accurately and update information on the database.

What does an administrative staff do?

As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll. They plan department weekly meetings, schedule conference calls, and work on solving administrative related concerns and issues. They do a complex task that involves multi-tasking from the preparation of department reports, analyzing data, and finding solutions. It is a requirement to be an experienced, collaborator, and trained cross-functional communicator. Moreover, other duties will include scheduling company-initiated activities, meetings, and events.

Junior administrative assistant vs administrative staff salary

Junior administrative assistants and administrative staff have different pay scales, as shown below.

	Junior Administrative Assistant	Administrative Staff
Average salary	$32,940	$77,101
Salary range	Between $25,000 And $41,000	Between $58,000 And $101,000
Highest paying City	Bellevue, WA	San Francisco, CA
Highest paying state	Hawaii	California
Best paying company	Beacon Hill Staffing Group	NVIDIA
Best paying industry	Finance	Professional

Differences between junior administrative assistant and administrative staff education

There are a few differences between a junior administrative assistant and an administrative staff in terms of educational background:

	Junior Administrative Assistant	Administrative Staff
Most common degree	Bachelor's Degree, 53%	Bachelor's Degree, 63%
Most common major	Business	Business
Most common college	Western Carolina University	University of Pennsylvania

Junior administrative assistant vs administrative staff demographics

Here are the differences between junior administrative assistants' and administrative staff' demographics:

	Junior Administrative Assistant	Administrative Staff
Average age	50	50
Gender ratio	Male, 17.3% Female, 82.7%	Male, 31.9% Female, 68.1%
Race ratio	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.2% Asian, 3.8% White, 66.2% American Indian and Alaska Native, 0.7%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.2% Asian, 3.8% White, 66.2% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between junior administrative assistant and administrative staff duties and responsibilities

Junior administrative assistant example responsibilities.

File and manage HRIS and payroll systems, form tracking, personnel file management, employee relations and benefits.
Manage and develop the daily clinical schedule for the in-patient rehabilitation staff taking into consideration Medicare guidelines and staffing ratios.
Encode information into accounting systems or computer programs (QuickBooks).
Handle all payroll responsibilities and distribution of commission checks.
Create PowerPoint presentations for parent meetings and classroom educational material.
Schedule client meetings and create account reports utilizing Microsoft PowerPoint.

Administrative staff example responsibilities.

Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
Prepare PowerPoint presentations for management distribution.
Maintain payroll information by collect, calculate and enter data.
Prepare briefing slides and presentation material using PowerPoint and Visio.
Maintain accounting statements, databases, and other financial information such as payroll coding and budget preparation
Provide cloud base customer relationship management with Salesforce for optimization in coordination of the workforce development program and other community orient events

Junior administrative assistant vs administrative staff skills

Common junior administrative assistant skills

Data Entry, 17%
Word Processing, 11%
Telephone Calls, 8%
HR, 8%
Administrative Tasks, 8%
PowerPoint, 7%

Common administrative staff skills

Telephone Calls, 19%
Word Processing, 16%
Travel Arrangements, 7%
Payroll, 6%
Personnel Actions, 6%
Financial Reports, 5%

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Office and Administrative Industry
Junior Administrative Assistant
Junior Administrative Assistant vs Administrative Staff

Updated January 8, 2025

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