What does a junior administrative assistant do?
A junior administrative assistant is responsible for performing administrative functions to support business operations and requirements. Junior administrative assistants handle financial and business transactions, write and file reports, and respond to the clients' inquiries and concerns. They also monitor office inventories, schedule appointments, and plan travel arrangements. A junior administrative assistant must have excellent communication and organizational skills, especially in data management processes, to sort files and documents accurately and update information on the database.
Junior administrative assistant responsibilities
Here are examples of responsibilities from real junior administrative assistant resumes:
- File and manage HRIS and payroll systems, form tracking, personnel file management, employee relations and benefits.
- Manage and develop the daily clinical schedule for the in-patient rehabilitation staff taking into consideration Medicare guidelines and staffing ratios.
- Encode information into accounting systems or computer programs (QuickBooks).
- Handle all payroll responsibilities and distribution of commission checks.
- Create PowerPoint presentations for parent meetings and classroom educational material.
- Schedule client meetings and create account reports utilizing Microsoft PowerPoint.
- Configure wireless router and database server to access Quickbooks software wirelessly.
- Manage and develop the daily clinical schedule for the in-patient rehabilitation staff taking into consideration Medicare guidelines and staffing ratios.
- Review process Medicaid applications and renewals by coordinating the start of service date with the Medicaid eligibility data.
Junior administrative assistant skills and personality traits
We calculated that 17% of Junior Administrative Assistants are proficient in Data Entry, Word Processing, and Telephone Calls. They’re also known for soft skills such as Interpersonal skills, Organizational skills, and Writing skills.
We break down the percentage of Junior Administrative Assistants that have these skills listed on their resume here:
- Data Entry, 17%
Handled day-to-day office procedures, answered all incoming phone calls/data entry/filing.
- Word Processing, 11%
Performed basic office duties including word processing, filing, copying, and faxing.
- Telephone Calls, 8%
Greeted and received visitors, answered telephone calls and sorted incoming mail for a complement of 150 Sailors and 15 Officers.
- HR, 8%
Credit Representative (Full-time 40 hr.)
- Administrative Tasks, 8%
Performed general office duties and administrative tasks as needed.
- PowerPoint, 7%
Created MS Word, Excel and PowerPoint documents to support team.
Common skills that a junior administrative assistant uses to do their job include "data entry," "word processing," and "telephone calls." You can find details on the most important junior administrative assistant responsibilities below.
Interpersonal skills. To carry out their duties, the most important skill for a junior administrative assistant to have is interpersonal skills. Their role and responsibilities require that "secretaries and administrative assistants interact with clients, customers, or staff." Junior administrative assistants often use interpersonal skills in their day-to-day job, as shown by this real resume: "enhanced interpersonal skills through individual contact with patients, administration, and doctors. "
Organizational skills. Another soft skill that's essential for fulfilling junior administrative assistant duties is organizational skills. The role rewards competence in this skill because "secretaries and administrative assistants keep files, folders, and schedules in order so that an office runs efficiently." According to a junior administrative assistant resume, here's how junior administrative assistants can utilize organizational skills in their job responsibilities: "streamlined many of the company s computer systems and organizational procedures to maximize efficiency. "
Writing skills. Another skill that relates to the job responsibilities of junior administrative assistants is writing skills. This skill is critical to many everyday junior administrative assistant duties, as "secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers." This example from a resume shows how this skill is used: "experience writing sql reports, data management and writing large macros. "
The three companies that hire the most junior administrative assistants are:
- Robert Half7 junior administrative assistants jobs
- ICONMA2 junior administrative assistants jobs
- Compass SLS and ILS2 junior administrative assistants jobs
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Compare different junior administrative assistants
Junior administrative assistant vs. Assistant secretary
An assistant secretary is responsible for performing administrative and clerical duties to support the daily operations of various departments and management personnel and ensure the efficiency of business functions. Assistant secretaries usually assist in business communications, responding to customers' inquiries and concerns, reaching out to existing clients to schedule appointments, welcoming guests on the office, and routing calls to the appropriate department. They also handle data entry procedures, updating customer information on the database, as well as creating reports on business and financial transactions.
While similarities exist, there are also some differences between junior administrative assistants and assistant secretary. For instance, junior administrative assistant responsibilities require skills such as "data entry," "phone calls," "jr," and "proofreading." Whereas a assistant secretary is skilled in "computer system," "direct calls," "federal agencies," and "real estate." This is part of what separates the two careers.
The education levels that assistant secretaries earn slightly differ from junior administrative assistants. In particular, assistant secretaries are 4.4% more likely to graduate with a Master's Degree than a junior administrative assistant. Additionally, they're 2.0% more likely to earn a Doctoral Degree.Junior administrative assistant vs. Team assistant
A team assistant is an employee who is responsible for performing administrative duties to help members of the office team focus on their assigned projects. Under the direct supervision of team leaders, team assistants are required to schedule appointments with clients, organize internal team meetings, and alert team members of upcoming deadlines. They keep track of project expenses and purchase receipts and input those numbers into an accounting software program or spreadsheet. Team assistants must also order supplies and products when inventories are low.
Each career also uses different skills, according to real junior administrative assistant resumes. While junior administrative assistant responsibilities can utilize skills like "word processing," "phone calls," "jr," and "proofreading," team assistants use skills like "patients," "customer service," "patient care," and "cleanliness."
Team assistants earn a higher average salary than junior administrative assistants. But team assistants earn the highest pay in the professional industry, with an average salary of $56,346. Additionally, junior administrative assistants earn the highest salaries in the finance with average pay of $35,554 annually.In general, team assistants achieve similar levels of education than junior administrative assistants. They're 3.1% more likely to obtain a Master's Degree while being 2.0% less likely to earn a Doctoral Degree.Junior administrative assistant vs. Administrative support
Administrative support specialists provide different types of governmental assistance. They carry out varied clerical duties in almost all industries. Most of these duties revolve around supervising and distributing information within an organization. This typically includes taking memos, answering phone calls, and managing, storing, and organizing files. They are also responsible for receiving and sending correspondence and greeting customers and clients. Some administrative support may be required to have vast professional knowledge as their duties are more specialized than the others.
There are many key differences between these two careers, including some of the skills required to perform responsibilities within each role. For example, a junior administrative assistant is likely to be skilled in "hr," "jr," "proofreading," and "office procedures," while a typical administrative support is skilled in "customer service," "patients," "excellent organizational," and "human resources."
Administrative supports make a very good living in the technology industry with an average annual salary of $40,623. On the other hand, junior administrative assistants are paid the highest salary in the finance industry, with average annual pay of $35,554.Most administrative supports achieve a similar degree level compared to junior administrative assistants. For example, they're 2.2% more likely to graduate with a Master's Degree, and 0.1% more likely to earn a Doctoral Degree.Junior administrative assistant vs. Administrative staff
As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll. They plan department weekly meetings, schedule conference calls, and work on solving administrative related concerns and issues. They do a complex task that involves multi-tasking from the preparation of department reports, analyzing data, and finding solutions. It is a requirement to be an experienced, collaborator, and trained cross-functional communicator. Moreover, other duties will include scheduling company-initiated activities, meetings, and events.
Types of junior administrative assistant
Updated January 8, 2025
