How to hire a junior coordinator

How to hire a junior coordinator, step by step

Here's a step-by-step junior coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a junior coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new junior coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a junior coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect junior coordinator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents junior coordinator salaries for various positions.

   Type of Junior Coordinator	Description	Hourly rate
   Junior Coordinator	Training and development specialists plan, conduct, and administer programs that train employees and improve their skills and knowledge.	$14-31
   Curriculum Developer	A curriculum developer is responsible for managing instructional materials, providing recommendations to the teachers, and making adjustments to the current student's curriculum to adhere to the highest educational standards and policies. Curriculum developers also facilitate and offer assistance for any implemented procedures... Show more	$17-37
   Curriculum Writer	Curriculum writers are professionals who are responsible for developing new academic instructional materials, lessons, and activities to be used by teachers or instructional staff from school districts, media companies, and other businesses. These writers are required to conduct professional development sessions for all staff about the design and changes in the new curriculum... Show more	$16-45

   Show more

2. Create an ideal candidate profile

   Common skills:

   • JR
   • ACH
   • RAN
   • Social Events
   • Front Desk
   • Literature
   • Training Sessions
   • Facebook
   • PowerPoint

   Responsibilities:

   • Manage and organize all incoming/outgoing documents concerning the junior staff leadership program.
   • Assist the CME manager with monitoring of activity participation and maintenance of accurate records, and compliance with require accreditation criteria.
   • Assist the CME manager with monitoring of activity participation and maintenance of accurate records, and compliance with require accreditation criteria.

3. Make a budget

   Including a salary range in your junior coordinator job description is a great way to entice the best and brightest candidates. A junior coordinator salary can vary based on several factors:

   • Location. For example, junior coordinators' average salary in west virginia is 52% less than in district of columbia.
   • Seniority. Entry-level junior coordinators earn 55% less than senior-level junior coordinators.
   • Certifications. A junior coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a junior coordinator's salary.

   Average junior coordinator salary

   $45,044yearly

   $21.66 hourly rate

   ---

   Entry-level junior coordinator salary

   $30,000 yearly salary

   Updated December 18, 2025

4. Writing a junior coordinator job description

   A junior coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a junior coordinator job description:

   Junior coordinator job description example

   DMS International (DMS) is a professional services firm headquartered in Silver Spring, Maryland, with work locations throughout the continental United States. We prepare managers and executives to lead their workforce through customized learning solutions that drive the standards of an ever-changing world. We build creative, unique, and engaging learning experiences for commercial, civilian and defense organizations. Our high-caliber talent, delivery methodology and innovative solutions contribute to preparing a workforce that is ready for the future. You can join us on this journey to bring efficiency and creativity to our customers.
   
   At DMS, we are the catalyst for effective workforce transformation. To achieve this, we hire professionals who take pride in doing quality work and who are excited about contributing to the professional development of tomorrow's leaders.
   DMS seeks candidates that possess and display the attributes that reflect our Core Values of:
   
   + Quality in delivering solutions
   
   + Leadership
   
   + Teamwork
   
   + Innovation
   
   + Integrity in conduct
   
   + Responsiveness to our customer's mission.
   
   Job Description
   
   DMS is seeking a Junior Webinar Coordinator to work on one of our new contracts to provide support services for ongoing webinars and web-based meetings. The Junior Webinar Coordinator will be responsible for supporting with webinar pre and postproduction activities. The ideal candidate should be prepared to schedule and support, manage and deliver up to five simultaneous webinars or meetings.
   
   Responsibilities
   
   + Set up a designated email address to provide direct support to webinar/meeting participants and client staff
   
   + Schedule and configure meetings and webinars, including:
   
   + Create or schedule meeting or webinars and events using the meeting platform
   
   + Provide relevant information about each webinar to client staff for publication and or dissemination including webinar date, time, link to register, and information on how to join the webinar
   
   + Arrange for English-to-English and English-to-Spanish live captioning for all webinars and meetings delivered under this contract, and Spanish-to-Spanish live captioning for up to 10 webinars
   
   + Configure evaluations and/or polls
   
   + Conduct back-end administration of the webinar or meeting (e.g., triage questions, open and close polls, turn on and off annotation, advance slides, etc.)
   
   + Assist participants with connection, audio and visual needs
   
   + Provide advance support for client staff in testing device compatibility with webinar platform
   
   + Assist participants who have issues with registration or joining webinar sessions
   
   + Conduct one or more pre-webinar/meeting rehearsal with AmeriCorps staff prior to the delivery of the live meeting or webinar
   
   + Provide transcripts of the webinar as a Microsoft Word document within 3 business days of the occurrence of the webinar
   
   + Provide post meeting/webinar reports to the webinar or meeting lead. These reports include device reports, attendee reports, registration reports and other reports available within the meeting platform
   
   + Provide post-production captioning as needed by uploading the files into YouTube and using YouTubes auto captioning. Check the accuracy of the captioning and upload the recording to AmeriCorps Learning Management System
   
   Required Skills & Experience
   
   + Strong interpersonal and communication skills
   
   + Exceptional attention to details
   
   + Excellent writing skills
   
   + Experience with virtual meeting/webinar/event coordination and scheduling
   
   + Proficient computer skills (Microsoft Word, Excel, PowerPoint, and SharePoint)
   
   + Demonstrated ability to work in a highly collaborative environment with a heavy emphasis on teamwork
   
   + Proficient with webinar and meeting platforms: Microsoft Teams, Zoom Meetings, and Zoom Webinars
   
   + Minimum Experience: 5 Years
   
   Education
   
   + Associates degree or equivalent in Business Administration, Finance, Organizational Development, or other technical fields of study from a regionally accredited college or university.
   
   Position Type
   
   + Full-time
   
   Location
   
   + Washington, D.C.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right junior coordinator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your junior coordinator job on Zippia to find and recruit junior coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with junior coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new junior coordinator

   Once you have selected a candidate for the junior coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new junior coordinator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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