Fiscal Specialist (39638)
Lutheran Services Florida
Fiscal Specialist Job in West Palm Beach, FL
Palm Beach Head Start / Early Head Start
LSF is looking for a talented
who wants to make an impact in the lives of others.
Purpose & Impact
Performs and documents complex financial analysis projects. Performs various work assignments with limited supervision. Assist with general ledger accounting, account reconciliation, journal entries, inventory control and non-federal share in-kind. Assists the Finance Director and Fiscal Coordinator to ensure that the financial records of the assigned grants are complete, accurate, and comply with sound accounting principles and the requirements of funding sources and other external users. Communicate inconsistencies and problems to the attention of management. Reconcile general ledger accounts. Must meet the requirements per Federal Head Start Performance Standards, and any local, state and/or agency policies and procedures. Must participate in the HS/EHS Quality Assurance Efforts, including grant fiscal monitoring. This is a confidential position with access to sensitive employment-related and personal information.
Responsible for the entry of per diem advances.
Conduct periodic research of actual expenses and budget variances to actual and perform reviews/reconciliations of the grant(s) activities.
Prepare and enter journal entries; analyze and correct discrepancies to ensure the accuracy and completeness of the Agency’s general ledger.
Reconcile childcare partners & delegate agency monthly invoices, code and submit to AP for processing. Review delegate agency invoice to ensure expenses & NFS meet cost principle guidelines, monitor NFS and administrative cost. Brings any inconsistencies and problems to the attention of management (Fiscal Coordinator, and Finance Director).
Process in-kind weekly by journal entry and assist with Non-Federal Share (NFS) training.
Assist with ensuring the integrity of the Agency accounting information by compiling, verifying, entering and reconciling applicable transactions and information necessary for the monthly closing process and financial statements.
Coordinates with the administrative team to receive all checks from Central Office and create a check log for all vendor checks. Review checks and compare to payment journal for segregation of duty and internal control purposes. Check accuracy of checks with amounts, remittance addresses, and invoice numbers.
Provides monthly analysis of grant funds and fiscal performance against budget to Fiscal Coordinator and Finance Director with the objective of proactively detect trends that require any changes in program scope and budget modification(s).
Administers the company mileage program.
Conducts Microix training for new managers and staff.
Prepares billings and financial reports as assigned.
Reviews general ledger entries weekly to monitor transactions validity and accuracy.
Complete journal entries as needed to re-class miscoded expenses.
Coordinates activities with other departments to ensure adequate flow of pertinent information.
Prepares complex analysis and reports on accounting problems or projects.
Participates in all fiscal related meetings to support the Fiscal Coordinator and Finance Director.
Completes special projects and other related duties as assigned.
Work Environment and Physical Demands
Reports to Finance Director and works closely with the Fiscal Coordinator for the Service Delivery Area (County)
Effective organization of priorities.
Effective communication with LSF staff.
Accurate, complete and timely preparation of financial reports and reconciliations.
High level of cooperation and flexibility with staff members and auditors.
Adherence to Agency policies and procedures.
Team player with co-workers and program staff.
Competencies (Skills/Knowledge & Abilities)
Knowledge of governmental accounting and auditing principles, practices, procedures, methods, and theory.
Knowledge of computerized accounting systems to include automated accounting systems and their applications.
Knowledge of the specific accounting and reporting requirements and the complete accounting cycle of the organization to which assigned.
Knowledge of budgetary procedures and controls.
Ability to analyze and research accounting, fiscal, payroll and leave data, reports and statements.
Ability to prepare accounting and audit records, statements, and reports.
Ability to read, comprehend, interpret and apply job related laws, rules, policies and procedures.
Ability to develop computer based spreadsheets, graphs, summaries, and reports.
Proficient computer skills with Windows, Microsoft Office and Excel, and 10 key by touch.
Required/Preferred Educations and Experience
A Bachelor's degree in Accounting or Finance
Experience in general ledger accounting required. Experience with MIP-ABILA accounting system a plus.
An equivalent combination of education, training and experience that would reasonably be expected to provide the job-specific competencies noted below.
Why work for LSF?
LSF offers 60 programs across the state of Florida serving a wide range of populations in need.
staff members become part of the LSF community while
transforming the lives of those in need.
Our staff additionally find
as they explore areas of interest within the organization.
Amazing benefits package
Medical, Dental and Vision
Teledoc (24/7 online access to Doctors)
Employee Assistance Program (EAP)
Employer paid life insurance (1X salary)
13 paid holidays + 1 floating holiday
Generous PTO policy (starting at 16 working days a year)
403(b) Retirement plan with 3% discretionary employer match OR 3% student loan repayment reimbursement
Lutheran Services Florida is an equal opportunity employer and a drug free workplace.
Lutheran Services Florida Children & Head Start Services
3230 Commerce Place, Suite A West Palm Beach, FL 33407