Front Desk Coordinator jobs at JWCH Institute

The Front Office Clerk for JWCH Clinic is a full-time position under the direction of the Clinic Administrator. The Front Office Clerk is responsible for the financial screening of all clients for state certification of eligibility, reception area duties, responding to client questions, and providing directions to clients. This position the first point of contact for patients, visitors, and medical professionals, representing the facility with professionalism and empathy. This position plays an important role in ensuring a welcoming environment for patients while assisting with administrative tasks to keep operations running smoothly. Principal Responsibilities: Greet patients and visitors in a courteous and welcoming manner. Manage patient check-ins and check-outs efficiently. Appointment Scheduling- Coordinate patient appointments, consultations, and follow-ups. Ensure scheduling accuracy and adherence to clinic policies. Handle incoming calls and emails, providing assistance, scheduling appointments, and directing inquiries to appropriate personnel. Maintain patient records, ensuring confidentiality and accuracy. Assist in data entry and record updates as necessary. Screen all clinic patients and verify their insurance coverage and eligibility. Assist patients with insurance-related inquiries and documentation. Process patient payments, co-payments, and insurance claims. Collaborate with billing departments to resolve billing discrepancies. Monitor inventory levels of office supplies and place orders as needed. Ensure adequate stock of essential items for daily operations. Provide administrative support to medical staff, including physicians, nurses, and technicians. Prepare patient charts, documents, and referrals as required. Keep the front office area clean, organized, and presentable. Ensure waiting areas are comfortable and welcoming for patients. Adhere to healthcare regulations, privacy laws (such as HIPAA), and organizational policies. Maintain confidentiality of patient information at all times. Ensure that all patients have clinic ID card, HAP or Medi-Cal card and have signed a current General Consent Form. Log patient names on daily register and disposition on log sheet. Complete designated information on various forms such as Encounter, Certification Information and Sterilization Billing Reports in accordance with requirements. Ensure patient clinic/cards are stamped on all the appropriate sheets/forms. Ensure that Medi-Cal card is photocopied and attach receipt to the Encounter Form. Responsible for contacting the Medical Records Department and/or pulling and filing charts as necessary. Fill out the Chart Request List for obtaining records from Medical Records, as assigned. Register clients electronically using the e-healthcare System. Performs other duties, as assigned. Requirements: Bilingual (English/Spanish) is preferred. One year's experience working in a general office environment or medical facility. Knowledge of general office procedures. Typing skills at 35 words/minute. Experience in working with clients and staff from diverse socio-economic, ethnic, and cultural backgrounds. High school diploma or equivalent. Excellent communication and interpersonal skills with the ability to interact professionally with patients, visitors, and medical staff. Strong organizational abilities with attention to detail and the ability to multitask and prioritize tasks effectively in a fast-paced environment. Proficient in using computers and basic software applications. Familiarity with electronic health records- Next-Gen is preferred. Collaborative attitude with a willingness to support colleagues and contribute to a positive work environment. Compassionate and empathetic approach towards patients, recognizing their individual needs and concerns. *All JWCH, Wesley Health Centers workforce are recommended to be fully vaccinated and boosted against COVID-19. Employee Benefits: At JWCH Institute, Inc., we believe in taking care of those who take care of others. If you work 30+ hours per week, you'll enjoy competitive pay and a robust benefits package that includes: Medical, Dental, Vision Monthly employer-sponsored allowance for assistance with health premiums. Funded Health Savings Account (up to deductible) to assist with carrier-approved medical expenses. Paid time off (vacation, sick leave) and 13 paid holidays. 401(k) Safe Harbor Profit Sharing plan. Mileage reimbursement. Short- and long-term disability plans (LTD/STD). Life insurance policy & AD&D, and more! Become part of a team where your work matters. Apply today and help us change lives, one patient at a time. JWCH Institute, Inc + Wesley Health Centers is an Equal Opportunity and Fair Chance Employer.

In this role, you will provide general and administrative support to the staff, physicians and patients of the assigned Clinic. Schedule new consultations, coordinate and follow up patient appointments and cancellations. Complete demographics, referral forms, on-line transactions including appointment and procedure scheduling using the Encounter Registration system. Collect insurance cards and payments. Balance daily cash drawers. Provide back up administrative support, triage calls, Xerox, collate and file reports, sort and distribute mail. You will travel and work at department clinics throughout the community as assigned by the supervisor for coverage. Salary range: $26.42/hr - $37.49/hr Qualifications Required: + Typing skills to prepare forms, manuscripts, and correspondence with speed and accuracy. + Ability to follow proper channels of policies & procedures, communication & work standards. + Skill to organize tasks to facilitate smooth work/patient flow. + Demonstrated ability to be punctual and maintain a satisfactory attendance record + Ability to work overtime in cases of emergency. + Demonstrated ability to be punctual and maintain a satisfactory attendance record. + Skill in maintaining a harmonious work atmosphere, practicing excellent customer service. + Skill in speaking clearly and using proper grammar. + Ability to travel to various UCLA Health locations. + Availability to work various days/shifts. Preferred: + Knowledge to schedule patient appointments and encounter patients using the Appointment Scheduling/Encounter Registration Programs. + Knowledge to schedule patients for referrals to specialists. + Knowledge of major medical insurance plans. UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

As the front desk receptionist, you will have the opportunity to greet and serve guests from all over the world through phone calls, emails and receiving them in our main office at College View Campus, our Lake Boulevard location and multiple other locations. The position requires problem solving skills and self motivation to complete on going tasks. The front desk provides valuable information regarding church services, events, local church classes and calendars, You will be responsible for answering phones and forwarding them to the correct departments, sorting and responding to emails, receiving and sorting mail, straightening up the kitchen and common areas. This position includes a variety of administrative tasks. This position is an on call position as support is needed. This is a unique job that allows you to see into many different departments in Bethel and lend support through customer service. The front desk is often the first point of contact for people reaching out to Bethel for more information, seeking help through our benevolence ministry, looking into BSSM, asking theological questions or looking for prayer. It's a great honor to serve in this capacity and is greatly rewarding, and at times it requires compassion and patience. Hours: Up to 29 hours per week Salary: $17.00 per hour Requirements We are seeking candidates who demonstrate proficiency in essential computer skills, including but not limited to Google Suite and Microsoft Office applications. This expertise will enable you to efficiently manage tasks and contribute to team projects effectively. In this role, you will occasionally be responsible for producing signage, which involves operating various equipment such as laminators, folding machines, large-scale cutting machines, and other similar tools. Familiarity with these tools will be beneficial as you work to create high-quality visual materials that meet our organization's needs. This position not only requires strong communication skills but also demands flexibility and a proactive approach to problem-solving. You should be comfortable seeking out information and answers to a variety of inquiries that may arise during your daily activities, ensuring that you can confidently assist colleagues and clients alike. Benefits Free Staff Lunch offered throughout the year 20% Discount on most items in the Bethel bookstore Free premium pass access to Bethel.tv Invitation to attend select conferences HealthiestYou (24-hour doctor/prescription access) 403(b) Retirement Fund Matching Paid Sick Leave, Jury Duty & Bereavement Leave

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday - Friday 8:30am-5:30pm Posted Date 12/11/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration indefinate Job # 27867 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility In this position, you will provide administrative and patient care support to assigned clinic in the Ambulatory and Community Practice. Assist in coordinating patient flow throughout the clinic, from registration to discharge. Work as a member of the Ambulatory Care clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation. Salary Range: Job Qualifications Press space or enter keys to toggle section visibility Required: * Ability to communicate professionally and effectively with physicians and staff in a high volume setting. * Excellent organizational skills and ability to prioritize assignments * Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules * Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services Preferred: * Skill in using a PC with associated programs including Word, Excel, and Email * Skill in demonstrating work experience with a database computer program * Knowledge of major medical insurance plans and types of coverage provided * Knowledge of medical terminology

Remote within California, some travel required for in-person event support. We are seeking a Coordinator to join the Foundation in its mission of benefitting, supporting, and enhancing the California Community Colleges-the largest and most diverse system of higher education in the nation. The Foundation for California Community Colleges is on a mission to double its impact in the next 10 years. We are a group of relentless optimists and innovators in education, working collaboratively with public and private partners to help improve the student experience and expand pathways to economic and social mobility in communities across California. What You'll Do The Registration Coordinator position is an excellent opportunity for an individual with strong organization, communication, and interpersonal skills to provide support for the Foundation for California Community Colleges Conferences & Events team. You'll be part of a dynamic nonprofit team that facilitates collaboration, accelerates innovation, and increases system-wide resources. Create, manage, and update the Team Calendars, Department Manuals, shared folders, and all event-related record-keeping files and programs. Order, maintain, and manage the inventory tracker stock of event supplies. Assist with the collection and storage of event data to use for Dashboards and Year-End Reports. Manage the New Event Process: Adding the event to all calendars, creating a Google event folder, creating an ASANA project, adding the event to Salesforce, and maintaining throughout planning, adding to the Vision Resource Center (VRC) event calendar. Manage data through the entire registration process: launch registration, maintain registration process, enable waitlist, close registration, manage data for the event, and utilize data for timing of event. Manage on-site registration desk in use of OnArrival: greet and check in guests, process onsite payments, handle walk-in attendees, and answer questions. Management of all onsite volunteers - creating processes and documents for a smooth process onsite Other duties as assigned. Attributes for Success Minimum of 2 years related client-side work experience in conception to execution of event planning, conference services and logistics. Minimum of 2 years of experience supporting a team. Event Registration Experience (virtual and in-person) Experience using CRM to track stakeholders lists; direct experience with Salesforce and/or Cvent is a plus. Any experience in an education or non-profit environment is preferred. Exemplary interpersonal skills, with the ability to represent the organization with professionalism and integrity and to develop, maintain, and promote strong internal and external relationships Ability to organize event details such as catering, location, invite lists, special guests, technology set-up, and promotional materials High proficiency with Microsoft Office Suite (specifically MS Word, Outlook, PowerPoint, and Excel), Google Suite, and Asana. We're recruiting for mission-driven, passionate, equity-minded individuals with a strong desire to impact and change people's lives for the better Our work holds great weight and responsibility, and the opportunity to impact the lives of millions Innovation, creativity, collaboration, and entrepreneurship are encouraged as employees work to achieve organizational goals FoundationCCC blends the impact of a non-profit, the culture of an entrepreneurial start-up, and the scale of a state agency Team members are hired for their expertise in niche areas across our areas of impact and higher education overall, and for their knowledge of business, philanthropy, technology, communications, and more We have a commitment to professional development and an emphasis on shared leadership, to ensure growth for employees and the organization overall What we Offer FoundationCCC is fully committed to a “remote-first” philosophy, and recruits and hires talent across the state in fully remote positions, where virtual work is possible. Our headquarters are located in Downtown Sacramento, just blocks from California's State Capitol. Benefits Competitive compensation, generous PTO, holidays Medical, dental, and vision plans, Flexible Spending Accounts, and Health Savings Accounts (HSA), Employee Assistance Program (EAP), and Wellness offerings CalPERS retirement program and optional 403(b) and 457 Retirement plans Tuition reimbursement Public Service Loan Forgiveness certified employer If you have any questions, please email us at **********************. Budgeted Hourly Pay Range: $24.04 - $25.49 Final salary and rates are based on education, experience, skills relevant to the role, and internal equity.

Job Details Experienced CVN - Oceanside - Oceanside, CA Full Time High School $68649.00 - $75499.00 Salary/year DayDescription Licensed Clinician Experience Experienced Area Clinical Business The Steven A. Cohen Military Family Clinic Status Full Time Did you know? More than 90% of all network staff have noted being satisfied with working at CVN. About Steven A. Cohen Military Family Clinic at VVSD: The Steven A. Cohen Military Family Clinic at VVSD provides high-quality mental healthcare services accessible to all post-9/11 (including National Guard and Reserves), their families, and the families of active-duty service members including spouse or partner, children, parents, siblings, caregivers, and others. A Career with the Steven A. Cohen Military Family Clinic at VVSD The Steven A. Cohen Military Family Clinic offers a variety of services to post 9/11 Veterans, Active-Duty Service Members, Reservists, National Guard and their family members. Therapist will provide evidence-based therapy to individuals, couples and families. The Steven A. Cohen Military Family Clinic has a commitment to training, consultation and proficiency in Cognitive Behavioral Therapy, Cognitive Processing Therapy, and Prolonged Exposure. The Clinician will provide evidence-based treatment to veterans, particularly those who served in the Iraq and Afghanistan wars, and their families. The Clinician will have training Cognitive Behavioral Therapy (CBT) and should be skilled at offering treatment in a measurement-based, time-limited treatment environment. Clinician must have background and training in utilizing evidence-based interventions in the assessment and treatment of mood disorders, Post Traumatic Stress Disorder and adjustment disorders. Qualified candidates will be proficient in providing individual, couples, and family therapy, with an emphasis on delivering evidence-based care. Certification or documented proficiency in one or more in one or more of the following EBPs: PE, CBT and CPT is required at time of hire or within a year of employment. Salary: $68,640- $75,499 per year Position Overview: With a multidisciplinary team of psychiatrists, psychologists, licensed clinical social workers, licensed chemical dependency counselor, case managers, and veteran outreach professionals, the clinic offers high- quality, evidence-based, and personalized outpatient mental health treatment tailored to meet the specific needs of Post 9/11 veterans, Active-Duty Service Members, and their families. The Cohen Clinic is part of the Cohen Veterans Network, a national nonprofit (501c3) network of clinics. Under the general direction of the Office Manager, the Front Office Billing Coordinator is responsible for registering and scheduling patients in the appropriate IT system, organizing daily patient schedules, triaging incoming patient reports to appropriate locations, answering phones, preparation of billing information for billing services, obtaining and documenting insurance pre-authorizations and pre-certifications and facilitating physician and patient administrative needs. Responsibilities: Manages care billing process, managing local relationships with 3rd party insurance, and ensuring that the Clinic is in compliance with contractual and reimbursement policies. Maintains and monitors all financial records to ensure accuracy, completeness of data and compliance with state and federal rules and regulations for business continuity. Collaborates the Cohen Veterans Network' Billing Team around financial data collection, trend analysis, research, reporting, etc. Works with insurance co-payment to gathering confidential information to verify insurance eligibility and collect co-payment at time of service. Corrects audit report findings including suspense, missing benefits, self-pay, and denial logs. Maintains a daily log of copayments collected on the premises. Operates the main phone line at the Cohen Clinic to ensure a smooth intake process for new clients and provide continuous exceptional customer service for established clients. Maintains current information on all clinic services and other community services to assist consumers, staff, and the general public in accessing the Cohen Clinic and other community services. Responsible for properly triaging clients and/or callers in crisis following clinic's policies and procedures. Implement administrative safeguards to protect and control access to PHI, in accordance to The Department of Health and Human Services (HHS) and Health Insurance Portability Accountability Act (HIPAA). Presents a professional image, maintaining a calm, professional manner knowing that some callers are consumers or family members and may be agitated, stressed, or present a difficult communication situation. Qualities: Analytical skills, professional acumen, business ethics, thorough understanding of continuous improvement processes, problem solving, respect for confidentiality, excellent communication and presentation skills. Qualifications Qualifications: At least 2 years of experience collecting, analyzing, and reporting financial/billing data. Intermediate level on MS Excel, Email and word processing programs. Professional level communication skills, poise and ability to handle high volume telephone duty. Prior experience within the military community and/or veteran administrative organizations Strong consultative abilities, conflict-resolution skills, and leadership abilities. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work including diverse interest groups, advocacy groups, and other governmental organizations. Proven capacity to synthesize disparate information into a coherent vision that aligns with the company's strategy to maintain a successful operation. We take care of our people Competitive pay 12 paid holidays a year Paid vacation Paid sick leave 403b plan Medical, dental and vision insurance Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities VVSD does not discriminate based on race, color, national origin, religion, gender, gender identity, age, marital/familial status, sexual orientation, or disability. Please Note: If you were a client of VVSD, you must have been out of all programs for a minimum of 2 years. Veterans Village of San Diego is an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Mission City Community Network (MCCN) is a not-for-profit organization operating multiple clinics as a Federally Qualified Health Center. We proudly serve low-income families across the San Fernando Valley, San Gabriel Valley, Los Angeles, and San Bernardino areas. Our commitment is to provide high-quality care across a wide range of services, including: * Pediatrics * Family Medicine * OB/GYN * Dentistry * Health Education * Mental Health Position: Medical Receptionist (Bilingual: Korean) Location: Wilshire/Koreatown Status: Full-Time (40 hrs/week) Schedule: Monday - Friday Flexibility to assist at other MCCN clinic locations as needed Role Overview This role consists of front-office reception duties. You'll be the first point of contact for patients-setting the tone for their care experience-and also support clinical operations to ensure smooth patient flow and quality care delivery. Responsibilities * Greet patients and visitors in person and by phone; respond to inquiries or direct appropriately * Schedule appointments and optimize provider time and room utilization * Prepare medical charts and verify eligibility for Medi-Cal or health plans * Screen and enroll patients in appropriate programs/payor sources * Maintain patient records and update personal/financial information * Collect payments when applicable * Maintain confidentiality and uphold patient rights * Support clinic operations by following procedures and reporting needed changes * Answer phones promptly and courteously; take and distribute messages * Ensure proper financial screening and documentation when no payor source is available * Assist with general clerical and maintenance tasks as needed Qualifications & Skills * Bilingual in Korean (required) * High School Diploma/GED from a WASC-accredited school * Minimum 1+ year experience in front medical clinic setting * Must pass Basic Clerical Skills Test * Valid California driver's license, insurance, and reliable transportation * Willingness to travel to Mobile Clinic sites as needed MCCN Benefits * 403B Retirement Plan - 5% match * Medical, Dental, Vision & Life Insurance (effective 1st of the month after 60 days) * After 90 Days: Sick Time Usage * Holiday Pay * Bereavement Leave (up to 3 days/year for immediate family) * Jury Duty Pay (up to 5 days with proof) * After 6 Months: Vacation Accrual (with rollover) Mission City Community Network is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Job Type: Full-time Pay: $21.00 - $24.00 per hour Education: * High school or equivalent (Required) Language: * Korean (Required) Work Location: In person

Abode, one of the largest and effective nonprofits working to end homelessness in the Bay Area, is seeking a Front Desk Receptionist for our programs in Solano County. About The Role: The Front Desk Receptionist will welcome and greet all participants and walk-ins and connect them with the proper services and/or program. This includes assisting program staff whose participants access the Housing Resource Center daily; people seeking housing, currently and previously Chronically Homeless participants, people with Serious mental health disorders and/or substance use disorders, and Transition Age Youth (ages 18-24), vendors, and community partners. Act as the internal liaison between Abode programs and assist with cross-referrals. Provide administrative support as needed to services teams housed in the Housing Resources Center. Maintain cleanliness, order, available resources, and welcoming vibe of the waiting room. The People and Culture: You will be surrounded by some of the most talented, supportive, smart, and kind leaders and teams - people you can be proud to work with! Abode Services regularly recognizes employees' efforts, seeks employees' input, and cares for employees as people with lives outside of work. We believe that we make better decisions and provide quality services when our workforce reflects the diversity of the communities in which we operate. People of color make up nearly 70% of our workforce and we strive to recruit and retain employees from all backgrounds. Our Benefits & Perks: $25.00 - $27.00 per hour 100% paid health, vision, and dental options 19 PTO days & 12 Holidays per year Voluntary benefits: FSA, EAP, Commuter Checks, Life Insurance, Legal, and more 3% retirement match/contribution Professional Development Trainings and Opportunities, Leadership Academy Programs, and All Staff Events Dynamic, mission-driven culture and supportive leadership. We support you in supporting others How You Make An Impact: Create a welcoming environment and provide warm, helpful customer service. Assist all participants that come into the Housing Resource Center with contacting their onsite service provider and navigating services. Deescalate participants and assist them in maintaining composure in the waiting area.  Help people with psychiatric symptoms and/or low tolerance for frustration manage their behavior in the waiting area and cope with unforeseen changes.  Maintain resources in the waiting area, have a strong understanding of these resources, and be able to explain resources to anyone who may stop in for assistance.  Assist service teams with dispensing stipend and payee checks throughout the week. Communicate with Abode teams regarding their appointments and drop-in participants. Manage referrals from internal Abode programs and connect the participants with the appropriate services. Communicate regularly with other internal Abode programs on the services being offered and space availability. Maintain cleanliness, order, available resources, and welcoming vibe of the waiting room. Other duties as assigned. How You Meet Qualifications: High school diploma or equivalent (GED) required. 1 year of field experience working with people with serious mental illness disorders and/or the homeless population.  Use of personal vehicle, proof of a valid and current California Driver's License and current insurance along with a clean DMV record required.   Notice: This description is to be used as a guide only. It does not constitute a contract, commitment or promise of any kind. Abode Services reserves the right to change, add, delete, upgrade, or downgrade the position as dictated by business necessity at any time with or without notice.   Notice: Abode Services is an Equal Opportunity Employer/Drug Free Workplace  

Job DescriptionDescription: The Care Coordinator is primarily responsible for providing administrative and coordination support to clinical staff across a wide range of services, programs, and initiatives within the community health center. This role plays a vital part in closing care gaps by ensuring patients receive timely, comprehensive, and well-organized care. In addition to supporting internal teams, the Care Coordinator serves as a key patient advocate, acting as a liaison between the health center and external entities to help navigate healthcare systems, facilitate referrals, and promote continuity of care. The following statements for this position reflect only some specific responsibilities and are considered necessary to describe the principal functions of the job as identified and shall not be considered a detailed description of all duties required that may be inherent in the position: Become an expert on eClinical Works and all services, programs and resources STP has to offer patients. Provide administrative support to clinical staff in and outside the clinic. Understand STP's quality assurance program and remain accountable in delivering high quality care to patients and become an expert of STP's (18) UDS clinical measures. Become an expert on clinical measure compliance workflows. Identify, address and close assigned patients' care gaps via: making appointments, enhancing their health literacy, performing follow up calls, providing translation, and leading them through our healthcare system at STP. Follow up on authorizations, referrals for all services not rendered by STP for assigned patients. (i.e. x-ray, mammogram, and or any other outside referral service) Work with peers and supervisor to develop an action plan for executing the many responsibilities and duties involved in closing care gaps as they relate to the coordination of patients' care Ensure all appointments are properly created, scheduled and confirmed. Assist in providing transportation and social services to assigned patients. Attend meetings as applicable to the job title. (i.e. all staff meetings) Behave professionally and work collaboratively with co-workers to increase productivity Understand the organizations chain of command and report all issues, concerns, suggestions for improvement and other to direct supervisor. Prepare weekly, monthly, and quarterly productivity reports to direct supervisor. Establish shared goals/milestones to track performance with direct supervisor. Adhere to HIPAA regulations and other relevant laws to protect patient privacy and confidentiality in all communications. Perform other duties as assigned by the executive leadership and administration. The schedule for this job is Tuesday through Saturday from 8:00 AM to 5:00 PM - full time only. Requirements: High School Diploma or equivalent At least 2 years working for a community based organization or community health center Knowledge and experience in working with diverse communities in the Orange County area Exceptional interpersonal skills Exceptional organizational and planning skills Skilled in meeting project deadlines. Great time management skills Available to work evenings and weekends as needed Effective communication skills Written & Verbal Communication, Active Listening, Social Perceptiveness, Interpersonal, Organization, Reporting & Data Analysis (Excel)

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday, 8:00am-5:00pm Posted Date 11/03/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 27438 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility In this role, you will provide administrative and patient care support to assigned clinic in the UCLA Health Community Clinics. You will assist in coordinating patient flow throughout the clinic, from registration to discharge. You will work as a member of the Ambulatory Care clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation. Salary range: $26.42/hr - $37.49/hr Job Qualifications Press space or enter keys to toggle section visibility Required: * Ability to communicate professionally and effectively with physicians and staff in a high volume setting * Excellent organizational skills and ability to prioritize assignments * Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules * Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Medical Center Preferred: * Skill in using a PC with associated programs including Word, Excel, and Email * Skill in demonstrating work experience with a database computer program * Knowledge of major medical insurance plans and types of coverage provided * Knowledge of medical terminology

In this role, you will provide administrative and patient care support to assigned clinic in the UCLA Health Community Clinics. Assist in coordinating patient flow throughout the clinic, from registration to discharge. Work as a member of the Ambulatory Care clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation. Salary range: $26.42/hr - $37.49/hr Qualifications Required: + Ability to communicate professionally and effectively with physicians and staff in a high volume setting. + Excellent organizational skills and ability to prioritize assignments + Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules + Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Medical Center Preferred: + Skill in using a PC with associated programs including Word, Excel, and Email + Skill in demonstrating work experience with a database computer program + Knowledge of major medical insurance plans and types of coverage provided + Knowledge of medical terminology UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday, 8:00am-5:00pm Posted Date 10/13/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 27168 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility In this role, you will provide administrative and patient care support to assigned clinic in the UCLA Health Community Clinics. Assist in coordinating patient flow throughout the clinic, from registration to discharge. Work as a member of the Ambulatory Care clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation. Salary range: $26.42/hr - $37.49/hr Job Qualifications Press space or enter keys to toggle section visibility Required: * Ability to communicate professionally and effectively with physicians and staff in a high volume setting * Excellent organizational skills and ability to prioritize assignments * Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules * Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Medical Center Preferred: * Skill in using a PC with associated programs including Word, Excel, and Email * Skill in demonstrating work experience with a database computer program * Knowledge of major medical insurance plans and types of coverage provided * Knowledge of medical terminology

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday 9:00am-6:00pm Posted Date 11/25/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration indefinite Job # 27668 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility Major duties include but are not limited to: * Provide administrative and patient care support to physicians, staff and patients within the assigned clinic. * Assist in coordinating patient flow throughout the clinic, from registration to discharge. * Work as a member of the Ambulatory Care clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation. * Be energetic, positive and a team player and be willing to embrace tasks as assigned. Salary Range: $26.42- $37.49/hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Ability to communicate professionally and effectively with physicians and staff in a high volume setting. * Excellent organizational skills and ability to prioritize assignments * Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules * Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Medical Center Preferred: * Skill in using a PC with associated programs including Word, Excel, and Email * Skill in demonstrating work experience with a database computer program * Knowledge of major medical insurance plans and types of coverage provided * Knowledge of medical terminology

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday 9:00am-6:00pm Posted Date 10/15/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 27076 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility Major duties include but are not limited to: * Provide administrative and patient care support to assigned clinic in the UCLA Health Community Clinics. * Assist in coordinating patient flow throughout the clinic, from registration to discharge. * Work as a member of the Ambulatory Care clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation. Salary Range: $26.42 - $37.49/hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Ability to communicate professionally and effectively with physicians and staff in a high volume setting. * Excellent organizational skills and ability to prioritize assignments * Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules * Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Medical Center Preferred: * Skill in using a PC with associated programs including Word, Excel, and Email * Skill in demonstrating work experience with a database computer program * Knowledge of major medical insurance plans and types of coverage provided * Knowledge of medical terminology

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Wednesday, 8:15 am - 5:15 pm, Friday, 8:15 am - 5:15 pm & Saturday, 8:30 am - 5:00 pm Posted Date 11/12/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 27492 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility In this position, you will provide administrative and patient care support at the Encino Primary Care office. Primary duties include but are not limited to: * Assist in coordinating patient flow throughout the clinic, from registration to discharge and work as a member of the clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation. * Act as a key patient contact in the appointment and registration desk area, following the world class practices of CI-CARE. * Schedule patients using the electronic medical records system, collect and update demographics, perform insurance verification and authorizations as necessary. * Greet and check-in patients and perform cash collections and ensure that proper procedures and policies are followed. * Act as a liaison between the patients, providers, nursing staff, house staff and health system administration. * Other duties as assigned by the manager. Salary Range: $26.42 - $37.49/hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Ability to communicate professionally and effectively with physicians and staff in a high-volume setting. * Excellent organizational skills and ability to prioritize assignments. * Skill in efficiently and accurately facilitating the appointment making process. * Demonstrated ability to be punctual and maintain a satisfactory attendance record. * Skill in maintaining a harmonious work atmosphere, practicing excellent customer service. * Skill in speaking clearly and using proper grammar. Preferred: * Knowledge of major medical insurance plans and types of coverage provided. * Skill in using a PC with associated programs including Word, Excel, and Email. * Skill in demonstrating work experience with a database computer program. * Knowledge of medical terminology.

Our UCLA Health Ronald Reagan Hospital is is seeking to hire a full-time Front Office Admin to support our Orthopedic Clinics. + Answering and directing central phone lines + Front desk duties (greeting, check-in, discharge, preparation of patient charts, etc.) + Patient scheduling, interviewing, encounter registration + Verifying insurance benefits and record benefit for finance review + Monitoring collection, quality control, and processing of charge documents + Updating referrals and new authorization dates and extended treatments + Other administrative duties as assigned Please note, all employees are required to float or travel to all UCLA Orthopedic Clinics as assigned. Salary range: $26.42/hr - $37.49/hr + Minimum 1 year work experience in a customer service environment + Working knowledge of Medi-Cal, HMOs, PPOs, third party payors, authorization and eligibility requirements and regulations + Ability to perform the functions patient encounters, registration, and appointment scheduling using a computerized system + Knowledge of medical terminology + Working knowledge of Orthopedic Surgery terminology (highly preferred) + Working knowledge of CPT and ICD-9 codes (preferred) + Knowledge of patient related policies and procedures + Knowledge of Microsoft Word, Windows, Outlook, and other PC Applications + Knowledge of Medical Enterprise supported services, Care Connect (EPIC) systems (preferred) + Skill in performing basic arithmetic operations + Sufficient typing skills + Strong communication skills + Ability to work part of a team, establishing and maintaining cooperative working relationships with all staff members, management, and the public + Proficiency in speaking Spanish (highly preferred) DescriptionQualifications UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

Position: Full-Time Receptionist/Front Desk Schedule: Monday - Friday, 8:30 AM - 5:00 PM PST Compensation: $25/hour We are a well-established psychiatric practice dedicated to providing exceptional mental health care. We are seeking a professional and friendly Receptionist/Front Desk Associate to join our team and serve as the first point of contact for our patients. Key Responsibilities: Greet patients Answer and direct phone calls professionally Schedule and manage patient appointments Check and return voicemails promptly Review, sort, and scan faxes to the appropriate providers Manage answering service messages and ensure timely follow-up Scan documents, medical records, and lab results into patient charts Send Zoom links to doctors and patients for telehealth appointments Conduct insurance verifications via portal and phone (temporary role) Process patient payments (credit card, checks, cash) Register new patient demographic information accurately Call patients to collect copays and remind them of required intake forms Follow up with new patient referrals Check patients in and out for their appointments Provide administrative support to assigned doctors Qualifications: Minimum 2 years of Receptionist experience at a medical practice Strong communication and organizational skills Ability to multitask in a fast-paced environment Professional and compassionate demeanor when interacting with patients If you are a detail-oriented and customer-focused professional looking to join a compassionate team, we encourage you to apply! We are an Equal Opportunity Employer. Job Type: Full-time Work Location: In person

Position: Full-Time Receptionist/Front Desk Schedule: Monday - Friday, 8:30 AM - 5:00 PM PST Compensation: $25/hour We are a well-established psychiatric practice dedicated to providing exceptional mental health care. We are seeking a professional and friendly Receptionist/Front Desk Associate to join our team and serve as the first point of contact for our patients. Key Responsibilities: Greet patients Answer and direct phone calls professionally Schedule and manage patient appointments Check and return voicemails promptly Review, sort, and scan faxes to the appropriate providers Manage answering service messages and ensure timely follow-up Scan documents, medical records, and lab results into patient charts Send Zoom links to doctors and patients for telehealth appointments Conduct insurance verifications via portal and phone (temporary role) Process patient payments (credit card, checks, cash) Register new patient demographic information accurately Call patients to collect copays and remind them of required intake forms Follow up with new patient referrals Check patients in and out for their appointments Provide administrative support to assigned doctors Qualifications: Minimum 2 years of Receptionist experience at a medical practice Strong communication and organizational skills Ability to multitask in a fast-paced environment Professional and compassionate demeanor when interacting with patients If you are a detail-oriented and customer-focused professional looking to join a compassionate team, we encourage you to apply! We are an Equal Opportunity Employer. Job Type: Full-time Work Location: In person

Position: Full-Time Receptionist/Front Desk Schedule: Monday - Friday, 8:30 AM - 5:00 PM PST Compensation: $25/hour We are a well-established psychiatric practice dedicated to providing exceptional mental health care. We are seeking a professional and friendly Receptionist/Front Desk Associate to join our team and serve as the first point of contact for our patients. Key Responsibilities: Answer and direct phone calls professionally Schedule and manage patient appointments Check and return voicemails promptly Review, sort, and scan faxes to the appropriate providers Manage answering service messages and ensure timely follow-up Scan documents, medical records, and lab results into patient charts Send Zoom links to doctors and patients for telehealth appointments Conduct insurance verifications via portal and phone (temporary role) Process patient payments (credit card, checks, cash) Register new patient demographic information accurately Call patients to collect copays and remind them of required intake forms Follow up with new patient referrals Check patients in and out for their appointments Provide administrative support to assigned doctors Qualifications: Minimum 2 years of customer service or front desk experience Experience in a medical or mental health setting is a plus Strong communication and organizational skills Ability to multitask in a fast-paced environment Professional and compassionate demeanor when interacting with patients If you are a detail-oriented and customer-focused professional looking to join a compassionate team, we encourage you to apply! We are an Equal Opportunity Employer. Job Type: Full-time Work Location: In person