Assistant jobs at Kelly Services - 22 jobs

Description We are looking for a detail-oriented Administrative Assistant to join a non-profit organization in Berkeley, California. This Contract to permanent position involves providing essential administrative and event coordination support, ensuring smooth operations and exceptional service. The role combines administrative tasks with event setup coordination, offering a dynamic and collaborative work environment. Responsibilities: - Coordinate room reservations, manage client communications, and provide accurate quotes. - Organize and maintain spreadsheets and calendars using Google Suite to ensure efficient scheduling. - Confirm reservations and ensure all details are accurate and up-to-date. - Collaborate with setup teams and facilities staff to ensure event spaces are prepared according to client specifications. - Provide on-site support during events, addressing any issues and assisting as needed. - Handle multiple events weekly, including managing overlapping schedules and logistics. - Occasionally work flexible hours, including evenings or weekends, to meet event needs. - Work remotely for administrative tasks while being present on-site for event coordination. - Maintain strong customer service standards and clear communication with all stakeholders. - Adapt to ad hoc tasks and provide support across different teams as required. Requirements - Proficiency in Google Suite, including Docs, Sheets, and Calendar. - Strong technical skills with the ability to manage spreadsheets and calendars effectively. - Excellent customer service and communication abilities. - Experience coordinating with diverse teams and handling multiple responsibilities. - Ability to work efficiently in a fast-paced environment with attention to detail. - Comfortable working flexible hours, including occasional evenings or weekends. - Prior administrative or event coordination experience preferred. - Demonstrated problem-solving skills and adaptability in dynamic situations. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Description We are looking for a detail-oriented Administrative Assistant to support our contracts team with essential administrative tasks. This long-term contract position offers flexibility in hours and is ideal for candidates with a background in healthcare or hospital environments. The role involves remote work and requires a proactive individual who can efficiently manage contract-related processes. Responsibilities: - Upload new contracts and ensure they are accurately documented. - Follow up with hospital vendors to facilitate contract-related communications. - Conduct audits of existing contracts to verify compliance and accuracy. - Assist with modifications to contracts, including updates to pricing and terms. - Support the team in negotiating contract renewals and extensions. - Maintain organized records and track contract statuses. - Handle data entry tasks related to contract administration. - Respond to inbound calls and address administrative inquiries. - Provide general administrative office support as needed. Requirements - Minimum of 2 years of experience in administrative roles, preferably in healthcare or hospital settings. - Proficiency in contract administration, including audits, modifications, and renewals. - Strong organizational skills and attention to detail. - Ability to handle data entry tasks with accuracy. - Effective communication skills for vendor follow-ups and team collaboration. - Familiarity with administrative office functions and receptionist duties. - Experience managing contract pricing and negotiations. - Comfortable working in a remote environment with flexible hours. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

We are looking for a dedicated PART-TIME Administrative Assistant to provide essential support to our team in Nashville, Tennessee. This is a REMOTE opportunity. This is a long-term contract position where you will play a key role in maintaining efficient office operations and ensuring smooth communication within the organization. If you are detail-oriented, proactive, and thrive in a dynamic environment, this opportunity is perfect for you. Responsibilities: - Manage and organize daily office operations to ensure efficiency and accuracy. - Process expense reports. - Maintain accurate records and perform data entry tasks with a high level of attention to detail. - Coordinate travel, both domestic and international. - Support administrative staff with scheduling, correspondence, and other organizational tasks. - Collaborate with team members to address operational challenges and implement solutions. - Ensure all administrative processes comply with organizational standards and procedures. Requirements - Proven experience in administrative assistance or a similar role. - Strong communication skills, both verbal and written, to interact effectively with team members and external stakeholders. - Proficiency in handling inbound calls and providing exceptional customer service. - Demonstrated ability to perform data entry tasks with accuracy and efficiency. - Familiarity with office equipment and basic software tools, such as Microsoft Office Suite. - Exceptional organizational skills and the ability to multitask in a fast-paced environment. - Detail-oriented approach with the ability to maintain confidentiality. - High school diploma or equivalent; additional qualifications in office administration are a plus. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Description We are looking for a meticulous and proactive Grant Assistant to join our team in Youngstown, Ohio. This role is essential in ensuring effective grant management, fiscal accuracy, and compliance across various funding sources. As a Contract-to-permanent position, this opportunity offers the chance to contribute to a meaningful mission within the nonprofit sector while developing long-term career potential. Responsibilities: - Collaborate with team managers to oversee grant accounts and monitor associated activities. - Review spending patterns and reconcile discrepancies, ensuring proper allocation of funds. - Maintain thorough records to track progress toward monthly and quarterly goals, supporting the team in meeting deadlines. - Generate detailed fiscal reports and communicate findings to the Fiscal Director, addressing any irregularities or areas for improvement. - Assist in ensuring compliance with grant guidelines and deadlines to promote accuracy and accountability. - Identify and resolve potential challenges in grant administration independently, taking ownership of follow-through. - Contribute to process enhancements and solutions in collaboration with managers and directors. - Support documentation and reporting requirements for diverse funding sources, including federal, state, local, and private grants. - Provide consistent, confidential, and reliable assistance with grant communications and reporting. Requirements - Previous experience in grant management, preferably within a nonprofit organization. - Proven ability to handle multiple funding streams and their respective reporting requirements. - Strong organizational and analytical skills, with attention to detail and accuracy. - Excellent time management capabilities and ability to work independently. - Familiarity with spreadsheet applications, accounting systems, and fiscal reporting tools. - Commitment to meeting deadlines and supporting team objectives. - Effective communication skills to collaborate with team members and stakeholders. - Demonstrated ability to proactively address issues and implement solutions. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Description We are looking for a skilled Administrative Assistant to join our team on a contract basis in Maumee, Ohio. In this role, you will provide essential administrative support, ensuring smooth daily operations and efficient communication. The ideal candidate will possess excellent organizational skills and a strong ability to manage multiple tasks simultaneously. Responsibilities: - Respond to incoming calls professionally, providing accurate information or redirecting calls as necessary. - Perform data entry tasks with precision to maintain accurate and up-to-date records. - Support office operations by managing schedules, coordinating meetings, and maintaining administrative files. - Act as the primary receptionist, greeting visitors and ensuring a welcoming environment. - Assist in preparing documents, reports, and correspondence as required. - Manage inventory of office supplies and coordinate replenishment when needed. - Handle incoming and outgoing mail, ensuring proper distribution and documentation. - Collaborate with team members to support various administrative projects and tasks. - Maintain confidentiality of sensitive information and adhere to company policies. - Provide general office support to ensure seamless daily operations. Requirements - Proven experience in administrative support or a similar role. - Strong proficiency in data entry and handling computer-based tasks. - Excellent communication skills, both verbal and written. - Ability to multitask and prioritize responsibilities effectively. - Familiarity with office equipment and software, including Microsoft Office Suite. - Exceptional organizational skills with attention to detail. - A detail-oriented approach and ability to interact with clients and colleagues. - High school diploma or equivalent required; additional certifications in office administration or related fields are a plus. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

We are looking for a detail-oriented Administrative Assistant to join our team in Springboro, Ohio. This contract position will last approximately 4 to 6 weeks, with working hours from 8:00 AM to 4:00 PM, Monday through Friday. The ideal candidate will have advanced Excel skills and thrive in a role that involves repetitive and precise tasks. Responsibilities: - Extract and organize data from internal systems into Excel spreadsheets for easy analysis. - Create and maintain detailed spreadsheets, including sales data and other business metrics. - Perform advanced Excel functions such as vlookups, pivot tables, and formulas to support data management. - Ensure accuracy and consistency when entering and updating data in various formats. - Assist with general administrative tasks, including document organization and reporting. - Provide support in handling monotonous yet critical tasks with efficiency. - Collaborate with team members to understand project requirements and execute them independently. - Adapt to changing priorities and maintain focus on assigned projects. - Review and validate data to ensure high-quality deliverables. - Actively seek clarification when necessary, while maintaining steady progress on tasks. For immediate consideration, call 937.224.8326. Requirements - Proficiency in Microsoft Excel, including vlookups, pivot tables, and formulas. - Strong attention to detail and a commitment to accuracy. - Ability to work on repetitive tasks without losing focus. - Self-starter who can work independently and ask questions when needed. - Experience in administrative roles, including data entry and office support. - Familiarity with handling large sets of data and organizing them effectively. - Excellent organizational and time management skills. - Comfortable working in a contract position with specific deadlines. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Description Administrative Assistant / Front Desk Our team is seeking an Administrative Assistant / Front Desk detail oriented who will create a positive first impression and support essential office operations. This role is responsible for managing incoming packages and distributing them, greeting and assisting guests with the sign-in process, answering and directing incoming calls, and delivering exceptional customer service. Additional duties may be assigned as needed to support the office and leadership team. Key Responsibilities: Manage and distribute incoming packages and mail throughout the office. Greet guests in a courteous, detail oriented manner and assist with the sign-in sheet. Answer and route incoming telephone calls promptly and accurately. Serve as the first point of contact for visitors, maintaining a welcoming and organized front desk environment. Maintain office records, documentation, and other administrative files as requested. Support various administrative tasks as assigned by supervisor or outlined in the extended job description. Required Skills & Software: Proficiency in Microsoft Outlook, Excel, and Word. Excellent communication and interpersonal skills. Strong organizational abilities and attention to detail. Ability to prioritize and manage multiple responsibilities in a fast-paced environment. Requirements Administrative Assistance, Answering Inbound Calls, Administrative Office, Data Entry, Receptionist Duties TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Office Administrator (HVAC/Plumbing/Construction) We are seeking an experienced and self-driven Office Administrator to oversee day-to-day administrative operations in a fast-paced HVAC, plumbing, or construction office. This is a standalone position; the successful candidate will serve as the primary administrative resource and must demonstrate the ability to work independently, prioritize tasks, and maintain a high level of professionalism. Key Responsibilities: + Manage all administrative functions within the office, including scheduling, correspondence, document control, and file maintenance + Process invoices, billing, and assist with payroll duties; accuracy and attention to detail are essential + Provide exceptional customer service to clients, vendors, and internal staff in person, via phone, and by email + Prepare estimates, proposals, and other documents relevant to HVAC/plumbing/construction projects + Track project timelines, maintain logs, and coordinate with field staff for job status updates + Maintain records related to compliance, certifications, and insurance + Efficiently utilize Microsoft Excel for reports, project tracking, and administrative support tasks + Identify opportunities to improve office processes and implement best practices to support business objectives Requirements Required Qualifications: + Proven office administration experience in the HVAC, plumbing, or construction industries + Demonstrated ability to work independently as the sole administrative professional in an office setting + Comfortable handling billing, payroll, and customer service activities (proficiency not required, but must be able to perform duties reliably) + Strong working knowledge of Microsoft Excel and basic office software + Excellent organizational, communication, and multitasking skills + Ability to prioritize workload and solve problems proactively Preferred Qualifications: + Familiarity with industry project management software or ERP systems + Experience assisting with estimating and document preparation for service or construction projects + Certification as a Certified Administrative Professional (CAP) or similar credential is a plus Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Description We are looking for an Administrative Coordinator to join our team on a contract basis in Cincinnati, Ohio. This role is integral to supporting our daily operations and ensuring seamless coordination across various administrative functions. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to effectively manage multiple tasks in a fast-paced environment. Responsibilities: - Provide administrative support to ensure smooth day-to-day operations. - Manage calendars and schedules, coordinating meetings and appointments efficiently. - Handle inbound calls, addressing inquiries and redirecting them appropriately. - Assist with customer acquisition processes, ensuring a positive experience for clients. - Oversee billing activities, ensuring accuracy and timely processing. - Coordinate and maintain documentation for financial aid processes. - Support the organization in compliance with institutional and federal guidelines. - Facilitate communication between departments to enhance workflow efficiency. - Organize and prioritize tasks to meet deadlines effectively. - Deliver exceptional service to both internal and external stakeholders. Requirements - Proven experience in administrative assistance or a related role. - Strong proficiency in managing calendars and scheduling appointments. - Excellent telephone etiquette and ability to handle inbound calls professionally. - Familiarity with customer acquisition processes and client management. - Knowledge of billing practices and financial documentation. - Exceptional organizational and multitasking abilities. - Ability to work independently and collaboratively within a team. - Strong attention to detail and commitment to accuracy. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

We are looking for an Administrative Coordinator to join a non-profit organization in Cincinnati, Ohio, on a contract basis. This role involves supporting and assisting with event planning. The ideal candidate will bring excellent organizational skills, a customer-focused mindset, and proficiency in administrative tasks. Responsibilities: - Provide administrative support to the activities department, ensuring smooth operations during peak seasons. - Manage social media platforms such as Instagram, TikTok, and Facebook to enhance event visibility and participation. - Organize and maintain accurate documentation and filing systems. - Utilize Microsoft Outlook, Word, and Excel for efficient scheduling, communication, and data tracking. - Deliver exceptional customer service to address inquiries and build strong relationships. - Demonstrate adaptability to meet evolving needs and priorities within the department. Requirements - Proven experience in administrative assistance or related roles. - Strong customer service skills with the ability to interact professionally with diverse groups. - Familiarity with social media platforms and their application for event promotion. - Proficiency in Microsoft Office programs, including Excel, Word, and Outlook. - Ability to plan and execute events from initial concept to completion. - Excellent attention to detail and organizational abilities. - Flexibility and willingness to adapt to changing priorities. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Description We are looking for a detail-oriented Administrative Assistant to join our team in Independence, Ohio. This Contract to permanent position offers an opportunity to work closely with leadership staff, providing essential support and ensuring efficient operations within the organization. The role involves a combination of administrative tasks and high-level responsibilities, with the potential to transition into assisting the national president. Responsibilities: - Prepare and distribute correspondence, including letters and audits, to internal teams and external stakeholders. - Assist departments with administrative tasks and ensure timely completion of projects. - Manage membership records, including handling cases related to deceased members and coordinating related communications. - Schedule and organize meetings using Zoom, ensuring all participants are informed and prepared. - Maintain calendars, coordinate appointments, and plan events for leadership staff. - Provide support in drafting and editing letters, audits, and other official documents. - Handle incoming calls professionally, directing inquiries appropriately and managing follow-ups. - Collaborate with various departments to facilitate smooth workflows and improve efficiency. - Utilize software tools such as Excel, Word, and Adobe products for data entry and document management. - Contribute to potential travel arrangements and logistics planning as needed. Requirements - Proven experience in administrative roles, preferably with exposure to high-level responsibilities. - Proficiency in Microsoft Excel, Word, and Adobe Acrobat, with strong computer skills. - Excellent written and verbal communication abilities, including drafting and editing documents. - Strong organizational skills and attention to detail, ensuring accuracy in all tasks. - Ability to schedule meetings and manage calendars effectively. - Familiarity with Zoom and other digital communication tools. - Experience handling sensitive information with discretion and professionalism. - Background in paralegal work or contractual language is preferred but not required. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Description We are looking for a detail-oriented Administrative Assistant to join our team in Independence, Ohio. This position will provide critical support to multiple team members, with opportunities for growth into a more senior role. The ideal candidate will demonstrate strong organizational skills, the ability to manage multiple tasks, and proficiency in essential software tools. Responsibilities: - Assist a team of four by managing administrative tasks and ensuring smooth daily operations. - Prepare and edit reports, letters, and other written communications with precision. - Collaborate with various departments to provide support as needed. - Coordinate updates for memberships, including sending letters to families regarding changes. - Conduct audits and reviews of correspondence to ensure accuracy and compliance. - Handle contractual language and documentation; a background in paralegal work is a plus. - Utilize Adobe software extensively for document creation and editing. - Support the National President in an expanded capacity as the role evolves. - Explore AI tools and integrate them into administrative processes to improve efficiency. Requirements - Proficiency in Microsoft Word, Excel, and Adobe Acrobat. - Strong skills in data entry and invoice processing. - Experience in administrative assistance and correspondence preparation. - Ability to review and understand contractual language. - Familiarity with Adobe tools and their applications. - Excellent organizational and multitasking abilities. - Strong written communication skills for drafting reports and letters. - Adaptability to new technologies, including AI tools. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Description We are looking for an Administrative Assistant to join our team in Cleveland, Ohio. This is a Contract to permanent position offering an exciting opportunity to support upper management in a dynamic and fast-paced office environment. The ideal candidate will excel at managing schedules, maintaining organization, and ensuring tasks are completed efficiently. Responsibilities: - Coordinate and schedule meetings with internal departments and external stakeholders regularly. - Manage calendars extensively, including organizing virtual meetings, screen sharing, and utilizing tools like Teams. - Record detailed meeting minutes and create actionable tasks based on discussions. - Monitor and follow up on assigned tasks to ensure timely completion. - Collaborate with executive team members to support their daily operational needs. - Maintain a detail-oriented and organized approach to clerical and administrative duties. - Solve problems proactively and provide solutions to streamline office operations. - Communicate effectively and respectfully with upper management and team members. - Assist in maintaining office documentation and digital records. Requirements - Previous experience in office clerical or administrative roles, preferably in fast-paced environments. - Exceptional calendar management skills and proficiency in scheduling tools. - Strong organizational abilities with attention to detail. - Effective communication skills, especially when interacting with executive-level staff. - Ability to solve problems and manage multiple tasks efficiently. - Proficiency in Microsoft Office applications. - Comfortable working in a detail-oriented and high-performing office environment. - Demonstrated ability to complete tasks promptly and accurately. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Description We are looking for a detail-oriented Administrative Assistant to join our team in Cleveland, Ohio. This Contract to permanent position requires someone who thrives in a fast-paced environment, excels at managing schedules, and communicates effectively with upper management. The ideal candidate will bring strong organizational skills and professionalism to ensure the smooth operation of daily administrative tasks. Responsibilities: - Coordinate and manage calendars, including scheduling meetings with internal teams and external partners. - Organize virtual meetings, share screens, and utilize platforms such as Microsoft Teams. - Prepare detailed meeting minutes, document tasks, and follow up to ensure deadlines are met. - Collaborate with executive directors to maintain accountability for assigned tasks and projects. - Provide general clerical support, ensuring timely and accurate completion of administrative duties. - Monitor and prioritize incoming requests, maintaining an organized workflow. - Assist in problem-solving and troubleshooting administrative issues as they arise. - Communicate professionally and effectively with upper management and other stakeholders. - Maintain a high level of attention to detail in all tasks. - Adapt to a dynamic office environment while ensuring consistent productivity. Requirements - Proven experience in office clerical roles, with the ability to work alongside executive leadership. - Strong skills in calendar management and scheduling. - Proficiency in Microsoft Office applications, including Teams. - Excellent organizational and problem-solving abilities. - Exceptional communication skills, both written and verbal. - Ability to work efficiently in a fast-paced setting. - Detail-oriented with consistent follow-through on tasks. - Ability to adapt and maintain a positive attitude in a corporate environment. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Description We are looking for a skilled Administrative Assistant to join our team in Cincinnati, Ohio. In this role, you will support the claims department by managing documentation, coordinating communication, and ensuring smooth processing of insurance claims. This is a long-term contract position, ideal for someone with strong organizational skills and experience in administrative tasks. Responsibilities: - Review contracts and gather pertinent information for claims processing. - Accurately input claims data into internal systems and maintain organized records. - Communicate professionally with clients, policyholders, and adjusters to collect necessary information and provide updates. - Schedule and manage appointments with external parties such as repair services or medical providers. - Draft and distribute correspondence, including claim status updates and denial letters. - Assist claims adjusters in investigations and preparation of reports. - Ensure compliance with company policies and industry standards. - Conduct audits to verify claims data and maintain accuracy. - Provide general administrative support to the claims department as needed. Requirements - Proven experience in administrative roles, preferably within claims or insurance sectors. - Proficiency in Microsoft Word and Excel. - Exceptional attention to detail and organizational skills. - Strong communication abilities, both written and verbal. - Ability to manage multiple tasks efficiently in a fast-paced environment. - Familiarity with claims processing and insurance terminology is a plus. - Capable of maintaining confidentiality and handling sensitive information. - Adept at data entry and record management with high accuracy. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

We are seeking a detail-oriented and proactive Administrative Assistant to support our team's day-to-day operations. The ideal candidate will possess excellent organizational, communication, and problem-solving skills, and thrive in a fast-paced detail oriented environment. Key Responsibilities: + Provide administrative support to ensure efficient operation of the office + Answer and direct phone calls, greet visitors, and manage incoming/outgoing correspondence + Schedule meetings, maintain calendars, and coordinate appointments + Prepare reports, presentations, and other documents as needed + Assist with expense reports, invoice processing, and basic bookkeeping tasks Maintain and update files, physical and electronic, with accuracy and confidentiality + Order and restock office supplies; liaise with vendors as necessary + Assist in planning company events and meetings Support special projects and perform other administrative duties as assigned Requirements Requirements: + Proven experience as an administrative assistant or in a relevant role + Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software Excellent written and verbal communication skills + Exceptional organizational skills and attention to detail Ability to manage multiple priorities and meet deadlines detail oriented attitude, discretion, and reliability + Preferred Qualifications: Knowledge of project management tools or platforms + Experience in industries such as construction, education, healthcare, or detail oriented services + Relevant certifications (e.g., Certified Administrative detail oriented [CAP]) Familiarity with virtual collaboration and communication tools TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

South Dayton area real estate company is looking for an Administrative Assistant to join their team immediately! Job duties will include scheduling, meeting with sellers, managing calendars, assisting with errands, filing and supporting various clerical duties as needed. This is a contract-to-hire position working full-time hours, Monday - Friday, 9:00am - 6:00pm. There will be occasional work in the evenings and on the weekends. For more information please call, 937-224-8326. Requirements + Previous Real Estate or Construction Industry experience is highly preferred + Experience with MS Office Suite TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Description We are looking for a reliable and detail-oriented Office Assistant to support the daily operations of a financial institution in Youngstown, Ohio. In this long-term contract position, you will play a key role in ensuring the smooth organization and handling of electronic documents while maintaining confidentiality and accuracy. This is an onsite role, offering an excellent opportunity to contribute to a dedicated team in the banking industry. Responsibilities: - Digitize paper documents and organize electronic files in compliance with established procedures. - Operate office equipment, such as Xerox machines and scanners, to complete copying and scanning tasks efficiently. - Handle sensitive financial data with a high level of confidentiality and accuracy. - Perform clerical duties, including answering inbound calls and assisting with other administrative tasks as needed. - Maintain an organized workspace and ensure all documents are properly stored and accessible. - Collaborate with team members to support overall office operations. - Monitor office supplies and report inventory needs to ensure continuous workflow. - Provide reception duties by greeting visitors and directing calls appropriately. - Identify and resolve minor technical issues with office equipment to avoid disruptions. - Support special projects or assignments as directed by management. Requirements - High school diploma or equivalent education. - Proficiency in basic computer applications, including electronic document systems. - Familiarity with office equipment, particularly Xerox machines and scanners. - Strong organizational skills and attention to detail. - Ability to work independently while meeting deadlines. - Excellent communication skills for interacting with colleagues and clients. - Punctual and dependable with a detail-oriented approach. - Experience in clerical or receptionist duties is an advantage. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

**Receptionist/ Office Coordinator - Higher Education & Senior Leadership Support** Are you a polished, proactive professional with a passion for supporting senior-level executives in a fast-paced, academic environment? We're seeking a high-end Receptionist/Office Coordinator to serve as the first point of contact and provide comprehensive executive-level support within the Office of the Provost at a distinguished university in University Circle. This high-visibility role is ideal for someone who thrives on delivering exceptional service, upholding confidentiality, and coordinating the daily operations for academic leaders. **Position Summary:** As the Office Coordinator, you will represent the Provost's Office with the utmost professionalism-greeting and assisting visitors, managing complex executive schedules, and ensuring a seamless, welcoming environment for colleagues, guests, and university officials. You will play a key role in maintaining office protocols, facilitating smooth communication, and handling sensitive information with discretion. **Key Responsibilities:** + Serve as the primary point of contact for senior university leadership, visitors, and high-profile guests-offering a polished, service-oriented presence at all times. + Coordinate executive calendars, appointments, meetings, and university events, upholding the highest standards of organization and efficiency. + Greet and screen visitors, triage calls and inquiries, and direct matters promptly to appropriate contacts. + Arrange and manage travel logistics for senior leadership, including expense processing and reimbursements. + Monitor, reconcile, and authorize office budget records, purchases, invoices, and expense reports utilizing PeopleSoft or comparable systems. + Maintain a well-organized work environment, proactively tracking office supplies and managing expenses. **Requirements:** + Minimum 5 years of experience in a reception/administrative coordinator role **supporting senior-level executives** , preferably within a higher education or comparable high-standard environment. + High school diploma required; additional college coursework or formal secretarial/office training is strongly preferred. + Impeccable interpersonal skills, with a refined and approachable demeanor, and proven experience maintaining confidentiality. + Proven organizational, planning, and troubleshooting skills with the ability to manage shifting priorities and complex schedules. + Excellent verbal, written, and proofreading abilities; command of the English language is essential. + Technologically adept, with expertise in Microsoft Office Suite, Google Suite, and proven ability to quickly learn new systems and applications. + Ability to work independently and collaboratively, maintaining professionalism in all interactions. Interested candidates are invited to email their resume to ********************** for immediate consideration. Please include a brief cover letter detailing your experience supporting senior executives or working in a university environment. As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (********************************************************************* for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community. Get a complete career fit with Kelly . You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career. About Kelly Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year. Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.