Senior Administrative Assistant jobs at Kohler Co. - 307 jobs

We're currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Objectives of this role Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld Responsibilities Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site

Fully onsite in Doral, FL - Need someone to start asap. Responsibilities Act as the point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner Manage executives' calendars and set up meetings Make travel and accommodation arrangements Rack daily expenses and prepare weekly, monthly or quarterly reports Oversee the performance of other clerical staff Act as an office manager by keeping up with office supply inventory Format information for internal and external communication - memos, emails, presentations, reports Take minutes during meetings Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Requirements and skills Work experience as an Executive Assistant to the CEO 5 years of experience within a large global company Bachelor's degree. Bilingual in Spanish Outstanding organizational and time management skills Excellent verbal and written communications skills

Samuel Lawrence Foundation is seeking an articulate and motivated individual who will partner with a small team to make a meaningful impact. Bring your skills to bear on real world problems - this role demands creative thinking, flexibility, and a passion for making a tangible difference. Part-time (afternoons), in person, in a residential office. Our atmosphere is casual, friendly, and interesting. Job Responsibilities: Assist with the day to day office operations Work on environmental issues, explore scientific research, attend meetings, educate elected officials Schedule appointments and conference calls Identify, contact, develop and maintain relationships with community groups, and community members Write letters, research topics, reply to emails Organize and manage donations Maintain an organized Google Drive Assist in the implementation of a CRM Take meeting notes Feed the chickens Required Qualifications: Strong written and verbal communication skills Task-oriented with the ability to manage multiple projects independently Organized Good Technological skills Ability to adapt to changes and challenges Reliable Happy to wear many different hats Experience with AI - Chat, Claude etc.. Desired Qualifications: Science background is helpful Bachelor's degree or advanced degree Pay: $28/hour Along with your resume please share with us your typing WPM, GPA, plus anything else you would like to share.

** MUST BE ABLE TO TRAVEL TO 1441 SOUTH AVE, STATEN ISLAND, NY 10314 FULL TIME Jets.com is seeking a highly organized and detail-oriented IN HOUSE Administrative Assistant to support daily operations and help coordinate company-wide projects. This role blends administrative support, project coordination, and light office management. We're looking for someone proactive, reliable, and able to keep tasks and timelines moving. Responsibilities Provide administrative support , including scheduling, follow-ups, and document preparation Coordinate and track projects, tasks, and deadlines across multiple departments Create and maintain organized Excel trackers, reports, and timelines Build clean, professional PowerPoint presentations and summaries Gather updates from teams and prepare weekly dashboards Assist with cross-functional initiatives and ad-hoc projects Manage office operations such as supplies, vendor coordination, deliveries, and guest support Maintain organized digital files, documentation, and structured workflows Support logistics for internal meetings and small office events Handle general administrative and operational tasks as needed Qualifications 1-3 years of administrative, operations, or project coordination experience Strong Excel skills (pivot tables, charts, formulas) Strong PowerPoint and presentation-building skills Excellent organizational and communication abilities Ability to multitask, prioritize, and follow through Comfortable working across multiple teams in a fast-paced environment Professional, dependable, and detail-oriented Compensation for this position is set at $55,000-$70,000, and will be determined according to the candidate's experience and skill level.

This role is full-time 5 days a week on-site, based at our Northbrook (40%) and Chicago (60%), IL offices. The Senior Executive Assistant is a dedicated support for the Chief Finance Officer and provides administrative support functions and a wide variety of administrative duties including coordinating calendars, travel, will prepare complex reporting and performing special tasks as needed. Resolves complicated and sensitive questions and problems. + Provides a wide variety of complex administrative and staff support services, preparing financial documents, handling correspondence, and maintaining confidential information. + Relieves the organizational unit of administrative work and project details where appropriate, including preparing varied to complex reports, typing documents, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate, etc. + Assists with high-level complex strategic confidential projects, which may include creating supporting documentation such as graphs and charts. + Assists in the preparation and control of a variety of office records, statistics and reports regarding operations, personnel, etc. + Schedules, coordinates and maintains calendar and international travel itineraries. + Makes meeting and travel arrangements for leadership. + Organize and facilitates internal meetings, such as global virtual Townhalls, global virtual knowledge sharing session and communication around corporate initiatives. + Create and distribute update reports to function, manages and maintains SharePoint site + Maintain onboarding & offboarding of all function employees + Coordinate and organize Employee Engagement activities + Support office space + Serves as administrative liaison within or outside the company regarding administrative issues related to the organizational unit assigned. + Assists in the budgetary process for the organizational unit. + Higher Secondary Education plus generally ten or more years of experience as (Senior) Executive Assistant. + Public company experience required, preferably within the finance function. + Experience in preparing materials for Board of Directors and comfort in interacting with Board members. + Ability to interact and communicate with Senior Leadership, influence prioritization of schedules. + Demonstrated ability to handle multiple tasks within the assigned area. + Demonstrated ability to make sound decisions based on information presented or researched. + Detailed knowledge of the organizational area assigned. + Flexible to work at our Northbrook or Chicago, IL office (will have workstation in both locations) What you'll experience working for ULS UL Solutions has been pioneering change since 1894 and we're still leading the way. From day one, we've blazed a trail protecting the planet and everyone on it. Our teams have influenced billions of products, plus services, software offerings and more. We break things, burn things and blow things up. All in the name of safety science. That's where you come in - because none of it could happen without you. It takes passion to protect people, problem-solving to safeguard personal data and conviction to make the world a more sustainable place. It takes bold ideas and brilliant minds to build a better world for future generations across the globe. This is more than a job. It's a calling. A passion to use our expertise and play our part in creating a more secure, sustainable world today - and tomorrow. As a member of our safety science community, you'll use your ideas, your energy and your ambition to innovate, challenge and ultimately, help create a safer world. Everyone here is unique. But we're also a global community, working together to help create a safer world. Join UL Solutions and you can connect with the brightest minds in the business, all bringing their distinct perspectives and diverse backgrounds together to deliver real change. Empowering our customers to keep the world safe means thinking ahead. It means investing in training and empowering our people to learn and innovate. At UL Solutions, we help build a better future - one where everyone benefits. Join UL Solutions to be at the center of safety. To learn more about us and the work we do, visit UL.com Total Rewards: We understand compensation is an important factor as you consider the next step in your career. The estimated salary range for this position is $90,000 to $ 115,000 and is based on multiple factors, including job-related knowledge/skills, experience, geographical location, as well as other factors. This position is eligible for annual bonus compensation with a target payout of 10% of the base salary. This position also provides health benefits such as medical, dental and vision; wellness benefits such as mental and financial health; and retirement savings (401K) commensurate with the standard rewards offered in each individual location or country. We also provide full-time employees with paid time off including vacation (15 days), holiday including floating holidays (12 days) and sick time off (72 hours). #LI-SG2 #LI-On-Site A global leader in applied safety science, UL Solutions (NYSE: ULS) transforms safety, security and sustainability challenges into opportunities for customers in more than 110 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers' product innovation and business growth. The UL Mark serves as a recognized symbol of trust in our customers' products and reflects an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage. UL LLC has been and will continue to be an equal opportunity employer. To assure full implementation of this equal employment policy, we will take steps to assure that: Persons are recruited, hired, assigned and promoted without regard to race, color, age, sex or gender, sexual orientation, gender identity, gender expression, transgender status, religion, creed, national origin, ethnicity, citizenship, ancestry, disability, genetic information, military or veteran status, pregnancy, marital or familial status, or any other protected category under applicable law.

This role is full-time 5 days a week on-site, based at our Northbrook (40%) and Chicago (60%), IL offices. The Senior Executive Assistant is a dedicated support for the Chief Finance Officer and provides administrative support functions and a wide variety of administrative duties including coordinating calendars, travel, will prepare complex reporting and performing special tasks as needed. Resolves complicated and sensitive questions and problems. + Provides a wide variety of complex administrative and staff support services, preparing financial documents, handling correspondence, and maintaining confidential information. + Relieves the organizational unit of administrative work and project details where appropriate, including preparing varied to complex reports, typing documents, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate, etc. + Assists with high-level complex strategic confidential projects, which may include creating supporting documentation such as graphs and charts. + Assists in the preparation and control of a variety of office records, statistics and reports regarding operations, personnel, etc. + Schedules, coordinates and maintains calendar and international travel itineraries. + Makes meeting and travel arrangements for leadership. + Organize and facilitates internal meetings, such as global virtual Townhalls, global virtual knowledge sharing session and communication around corporate initiatives. + Create and distribute update reports to function, manages and maintains SharePoint site + Maintain onboarding & offboarding of all function employees + Coordinate and organize Employee Engagement activities + Support office space + Serves as administrative liaison within or outside the company regarding administrative issues related to the organizational unit assigned. + Assists in the budgetary process for the organizational unit. + Higher Secondary Education plus generally ten or more years of experience as (Senior) Executive Assistant. + Public company experience required, preferably within the finance function. + Experience in preparing materials for Board of Directors and comfort in interacting with Board members. + Ability to interact and communicate with Senior Leadership, influence prioritization of schedules. + Demonstrated ability to handle multiple tasks within the assigned area. + Demonstrated ability to make sound decisions based on information presented or researched. + Detailed knowledge of the organizational area assigned. + Flexible to work at our Northbrook or Chicago, IL office (will have workstation in both locations) What you'll experience working for ULS UL Solutions has been pioneering change since 1894 and we're still leading the way. From day one, we've blazed a trail protecting the planet and everyone on it. Our teams have influenced billions of products, plus services, software offerings and more. We break things, burn things and blow things up. All in the name of safety science. That's where you come in - because none of it could happen without you. It takes passion to protect people, problem-solving to safeguard personal data and conviction to make the world a more sustainable place. It takes bold ideas and brilliant minds to build a better world for future generations across the globe. This is more than a job. It's a calling. A passion to use our expertise and play our part in creating a more secure, sustainable world today - and tomorrow. As a member of our safety science community, you'll use your ideas, your energy and your ambition to innovate, challenge and ultimately, help create a safer world. Everyone here is unique. But we're also a global community, working together to help create a safer world. Join UL Solutions and you can connect with the brightest minds in the business, all bringing their distinct perspectives and diverse backgrounds together to deliver real change. Empowering our customers to keep the world safe means thinking ahead. It means investing in training and empowering our people to learn and innovate. At UL Solutions, we help build a better future - one where everyone benefits. Join UL Solutions to be at the center of safety. To learn more about us and the work we do, visit UL.com Total Rewards: We understand compensation is an important factor as you consider the next step in your career. The estimated salary range for this position is $90,000 to $ 115,000 and is based on multiple factors, including job-related knowledge/skills, experience, geographical location, as well as other factors. This position is eligible for annual bonus compensation with a target payout of 10% of the base salary. This position also provides health benefits such as medical, dental and vision; wellness benefits such as mental and financial health; and retirement savings (401K) commensurate with the standard rewards offered in each individual location or country. We also provide full-time employees with paid time off including vacation (15 days), holiday including floating holidays (12 days) and sick time off (72 hours). #LI-SG2 #LI-On-Site A global leader in applied safety science, UL Solutions (NYSE: ULS) transforms safety, security and sustainability challenges into opportunities for customers in more than 110 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers' product innovation and business growth. The UL Mark serves as a recognized symbol of trust in our customers' products and reflects an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage. UL LLC has been and will continue to be an equal opportunity employer. To assure full implementation of this equal employment policy, we will take steps to assure that: Persons are recruited, hired, assigned and promoted without regard to race, color, age, sex or gender, sexual orientation, gender identity, gender expression, transgender status, religion, creed, national origin, ethnicity, citizenship, ancestry, disability, genetic information, military or veteran status, pregnancy, marital or familial status, or any other protected category under applicable law.

This role is full-time 5 days a week on-site, based at our Northbrook (40%) and Chicago (60%), IL offices. The Senior Executive Assistant is a dedicated support for the Chief Finance Officer and provides administrative support functions and a wide variety of administrative duties including coordinating calendars, travel, will prepare complex reporting and performing special tasks as needed. Resolves complicated and sensitive questions and problems. Responsibilities Provides a wide variety of complex administrative and staff support services, preparing financial documents, handling correspondence, and maintaining confidential information. Relieves the organizational unit of administrative work and project details where appropriate, including preparing varied to complex reports, typing documents, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate, etc. Assists with high-level complex strategic confidential projects, which may include creating supporting documentation such as graphs and charts. Assists in the preparation and control of a variety of office records, statistics and reports regarding operations, personnel, etc. Schedules, coordinates and maintains calendar and international travel itineraries. Makes meeting and travel arrangements for leadership. Organize and facilitates internal meetings, such as global virtual Townhalls, global virtual knowledge sharing session and communication around corporate initiatives. Create and distribute update reports to function, manages and maintains SharePoint site Maintain onboarding & offboarding of all function employees Coordinate and organize Employee Engagement activities Support office space Serves as administrative liaison within or outside the company regarding administrative issues related to the organizational unit assigned. Assists in the budgetary process for the organizational unit. Qualifications Higher Secondary Education plus generally ten or more years of experience as (Senior) Executive Assistant. Public company experience required, preferably within the finance function. Experience in preparing materials for Board of Directors and comfort in interacting with Board members. Ability to interact and communicate with Senior Leadership, influence prioritization of schedules. Demonstrated ability to handle multiple tasks within the assigned area. Demonstrated ability to make sound decisions based on information presented or researched. Detailed knowledge of the organizational area assigned. Flexible to work at our Northbrook or Chicago, IL office (will have workstation in both locations) What you'll experience working for ULS UL Solutions has been pioneering change since 1894 and we're still leading the way. From day one, we've blazed a trail protecting the planet and everyone on it. Our teams have influenced billions of products, plus services, software offerings and more. We break things, burn things and blow things up. All in the name of safety science. That's where you come in - because none of it could happen without you. It takes passion to protect people, problem-solving to safeguard personal data and conviction to make the world a more sustainable place. It takes bold ideas and brilliant minds to build a better world for future generations across the globe. This is more than a job. It's a calling. A passion to use our expertise and play our part in creating a more secure, sustainable world today - and tomorrow. As a member of our safety science community, you'll use your ideas, your energy and your ambition to innovate, challenge and ultimately, help create a safer world. Everyone here is unique. But we're also a global community, working together to help create a safer world. Join UL Solutions and you can connect with the brightest minds in the business, all bringing their distinct perspectives and diverse backgrounds together to deliver real change. Empowering our customers to keep the world safe means thinking ahead. It means investing in training and empowering our people to learn and innovate. At UL Solutions, we help build a better future - one where everyone benefits. Join UL Solutions to be at the center of safety. To learn more about us and the work we do, visit UL.com Total Rewards: We understand compensation is an important factor as you consider the next step in your career. The estimated salary range for this position is $90,000 to $ 115,000 and is based on multiple factors, including job-related knowledge/skills, experience, geographical location, as well as other factors. This position is eligible for annual bonus compensation with a target payout of 10% of the base salary. This position also provides health benefits such as medical, dental and vision; wellness benefits such as mental and financial health; and retirement savings (401K) commensurate with the standard rewards offered in each individual location or country. We also provide full-time employees with paid time off including vacation (15 days), holiday including floating holidays (12 days) and sick time off (72 hours). #LI-SG2 #LI-On-Site

About Us SharkNinja is a global product design and technology company, with a diversified portfolio of 5-star rated lifestyle solutions that positively impact people's lives in homes around the world. Powered by two trusted, global brands, Shark and Ninja, the company has a proven track record of bringing disruptive innovation to market, and developing one consumer product after another has allowed SharkNinja to enter multiple product categories, driving significant growth and market share gains. Headquartered in Needham, Massachusetts with more than 3,600+ associates, the company's products are sold at key retailers, online and offline, and through distributors around the world. At SharkNinja, our success is fueled by extraordinary talent and unstoppable drive. As the Senior Executive Assistant to the CEO, you'll operate at the heart of a fast-moving, global organization - enabling focus, driving execution, and helping our CEO and leadership team deliver transformational impact. This role is far more than managing calendars and logistics. It's about anticipating needs, connecting people, solving problems before they surface, and creating the conditions for the CEO to lead with clarity and speed. You'll serve as an extension of the CEO's office - a trusted business partner, culture ambassador, and critical link between leadership and the broader organization. What You'll Do Be a strategic partner. Anticipate the CEO's needs, manage competing priorities, and ensure time and attention are focused on the most critical business initiatives. Own the rhythm of the office. Lead the planning, coordination, and execution of daily, weekly, and quarterly routines - from leadership team meetings to board prep, global town halls, and business reviews. Drive clarity and execution. Track priorities, decisions, and follow-ups to ensure commitments move seamlessly from discussion to action. Master complex scheduling. Manage a fast-changing, global calendar with precision - balancing multiple time zones, business demands, and high-level internal and external engagements. Plan and manage travel. Coordinate complex domestic and international itineraries with attention to detail, discretion, and efficiency, including last-minute changes. Communicate with influence. Draft, edit, and refine communications, presentations, and correspondence that reflect the CEO's voice and SharkNinja's culture. Collaborate across the business. Partner closely with the Executive Leadership Team, Senior Executive Assistant, and cross-functional leaders to align priorities and maintain organizational flow. Represent the CEO's office. Serve as the first point of contact for key stakeholders, handling all interactions with professionalism, confidentiality, and sound judgment. Support high-stakes events. Lead logistics and coordination for executive offsites, investor sessions, and external partnerships that elevate SharkNinja's brand and leadership presence What You'll Bring Experience: Minimum of 5 years of experience supporting a CEO in a dynamic, fast-paced, global organization. Judgment & discretion: Proven ability to handle highly confidential information with professionalism, poise, and trust. Organization & precision: Exceptional ability to manage multiple priorities while maintaining attention to detail and quality. Communication: Excellent written and verbal communication skills with the ability to craft clear, compelling, and concise messages. Agility: Adaptable and comfortable operating in a fast-changing, entrepreneurial environment where priorities shift quickly. Tech fluency: Advanced knowledge of Microsoft Office (Outlook, Word, PowerPoint, Excel, Teams) and collaboration tools Global perspective: Experience working across time zones and cultures, supporting international teams and travel. Mindset: Proactive, resourceful, and energized by challenge - a true “no job too big, no detail too small” mentality. Culture fit: Passion for SharkNinja's pace, boldness, and Outrageously Extraordinary mindset. Language: Bi-lingual in English and Spanish Our Culture At SharkNinja, we don't just raise the bar-we push past it every single day. Our Outrageously Extraordinary mindset drives us to tackle the impossible, push boundaries, and deliver results that others only dream of. If you thrive on breaking out of your swim lane, you'll be right at home. What We Offer We offer competitive health insurance, retirement plans, paid time off, employee stock purchase options, wellness programs, SharkNinja product discounts, and more. We empower your personal and professional growth with high impact Learning Programs featuring bold voices redefining what's possible. When you join, you're not just part of a company-you're part of an outrageously extraordinary community. Together, we won't just launch products-we'll disrupt entire markets. At SharkNinja, Diversity, Equity, and Inclusion are vital to our global success. Valuing each unique voice and blending all of our diverse skills strengthens SharkNinja's innovation every day. We support ALL associates in bringing their authentic selves to work, making an impact, and having the opportunity for career acceleration. With help from our leadership, associates, and our community, we aim to have equity be a key component of the SharkNinja DNA. Learn more about us: Life At SharkNinja Outrageously Extraordinary SharkNinja Candidate Privacy Notice For candidates based in all regions, please refer to this Candidate Privacy Notice. For candidates based in China, please refer to this Candidate Privacy Notice. For candidates based in Vietnam, please refer to this Candidate Privacy Notice. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, disability, or any other class protected by legislation, and local law. SharkNinja will consider reasonable accommodations consistent with legislation, and local law. If you require a reasonable accommodation to participate in the job application or interview process, please contact SharkNinja People & Culture at accommodations@sharkninja.com

At SharkNinja, our success is fueled by extraordinary talent and unstoppable drive. As the Senior Executive Assistant to the CEO, you'll operate at the heart of a fast-moving, global organization - enabling focus, driving execution, and helping our CEO and leadership team deliver transformational impact. This role is far more than managing calendars and logistics. It's about anticipating needs, connecting people, solving problems before they surface, and creating the conditions for the CEO to lead with clarity and speed. You'll serve as an extension of the CEO's office - a trusted business partner, culture ambassador, and critical link between leadership and the broader organization. What You'll Do * Be a strategic partner. Anticipate the CEO's needs, manage competing priorities, and ensure time and attention are focused on the most critical business initiatives. * Own the rhythm of the office. Lead the planning, coordination, and execution of daily, weekly, and quarterly routines - from leadership team meetings to board prep, global town halls, and business reviews. * Drive clarity and execution. Track priorities, decisions, and follow-ups to ensure commitments move seamlessly from discussion to action. * Master complex scheduling. Manage a fast-changing, global calendar with precision - balancing multiple time zones, business demands, and high-level internal and external engagements. * Plan and manage travel. Coordinate complex domestic and international itineraries with attention to detail, discretion, and efficiency, including last-minute changes. * Communicate with influence. Draft, edit, and refine communications, presentations, and correspondence that reflect the CEO's voice and SharkNinja's culture. * Collaborate across the business. Partner closely with the Executive Leadership Team, Senior Executive Assistant, and cross-functional leaders to align priorities and maintain organizational flow. * Represent the CEO's office. Serve as the first point of contact for key stakeholders, handling all interactions with professionalism, confidentiality, and sound judgment. * Support high-stakes events. Lead logistics and coordination for executive offsites, investor sessions, and external partnerships that elevate SharkNinja's brand and leadership presence What You'll Bring * Experience: Minimum of 5 years of experience supporting a CEO in a dynamic, fast-paced, global organization. * Judgment & discretion: Proven ability to handle highly confidential information with professionalism, poise, and trust. * Organization & precision: Exceptional ability to manage multiple priorities while maintaining attention to detail and quality. * Communication: Excellent written and verbal communication skills with the ability to craft clear, compelling, and concise messages. * Agility: Adaptable and comfortable operating in a fast-changing, entrepreneurial environment where priorities shift quickly. * Tech fluency: Advanced knowledge of Microsoft Office (Outlook, Word, PowerPoint, Excel, Teams) and collaboration tools * Global perspective: Experience working across time zones and cultures, supporting international teams and travel. * Mindset: Proactive, resourceful, and energized by challenge - a true "no job too big, no detail too small" mentality. * Culture fit: Passion for SharkNinja's pace, boldness, and Outrageously Extraordinary mindset. * Language: Bi-lingual in English and Spanish

Benefits: * 401(k) * 401(k) matching Executive Assistant / Sales Support Coordinator FASTSIGNS 008 Central/ West FW - is hiring for an Executive Assistant / Sales Support Coordinator to join our team! This role works directly with our Outside Sales Representative and plays a critical part in supporting sales execution, customer communication, and internal coordination to ensure an exceptional client experience from first contact through final delivery. Benefits / Perks: * Competitive Pay * Paid Vacation and Holidays * Performance Bonus * Ongoing Training Opportunities A Successful FASTSIGNS Executive Assistant / Sales Support Coordinator Will: * Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow-up. * Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing. * Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion. * Manage customer communication on behalf of the sales rep via email, phone, and in person daily. * Track opportunities, follow-ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks. * Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings. * Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process. * Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center. Social media - client visitation. * Handle sensitive information with discretion and professionalism. Ideal Qualifications for FASTSIGNS Executive Assistant / Sales Support Coordinator: * 3+ years of experience in administrative support, sales support, customer service, or executive assistance preferred * High school diploma or equivalent (college coursework a plus) * Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment * Strong written and verbal communication skills * Proactive, dependable, and able to work independently with minimal supervision * Comfortable working with CRM systems, email, scheduling tools, and production/order software * Excellent follow-through and time management skills * Ability to sit and work at a computer for extended periods (4 hours or more) * Ability to work under pressure while producing high-volume, high-quality work * Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow-up. * Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing. * Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion. * Manage customer communication on behalf of the sales rep via email, phone, and in person when needed. * Track opportunities, follow-ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks. * Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings. * Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process. * Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center. * Handle sensitive information with discretion and professionalism. Ideal Qualifications for FASTSIGNS Executive Assistant / Sales Support Coordinator: * 2-3 years of experience in administrative support, sales support, customer service, or executive assistance preferred * High school diploma or equivalent (college coursework a plus) * Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment * Strong written and verbal communication skills * Proactive, dependable, and able to work independently with minimal supervision * Comfortable working with CRM systems, email, scheduling tools, and production/order software * Excellent follow-through and time management skills * Ability to sit and work at a computer for extended periods (4 hours or more) * Ability to work under pressure while producing high-volume, high-quality work Do you enjoy supporting others so they can perform at their best? Do you like organizing, prioritizing, and helping turn opportunities into completed projects? Are you looking for a role where you are a key partner in the success of a sales operation? If so, we would love to meet you. This is an opportunity to become the right-hand support to our Outside Sales Representative and play a meaningful role in the growth and success of our FASTSIGNS Center. Apply today!

Job description About Us: Our Commitment: Origin is a technology company with a mission to enable the world's transition to sustainable materials. Our innovations include PET caps and closures that bring recycling circularity and enhanced performance to a ~$65 billion market, specialty materials, and our patented biomass conversion platform that transforms carbon into sustainable materials for a wide range of end products. Innovation and Impact: We have pioneered products that can enhance sustainability. We anticipate that our PET closure solutions can be transformative for packaging by designing for recycling circularity and improving the performance and sustainability of packaging. We have developed a technology that has the potential to replace petroleum-based materials with decarbonized materials in a wide range of end products, such as food and beverage packaging, clothing, textiles, plastics, car parts, carpeting, tires, adhesives, soil amendments, and fuels. People at Origin Materials: We're not just a company, we're a movement for change and our heart beats with the energy of our diverse and dedicated team. We are a group of passionate individuals who are eager to make a positive impact on the world while pushing the boundaries of innovation in our industry. We celebrate creativity, encourage fresh ideas and empower each other to be a catalyst for meaningful change. Diversity and Inclusion: Our commitment is unwavering in the pursuit of attracting, developing and retaining the most exceptional individuals from a broad and diverse pool of candidates. We take pride in celebrating differences, actively fostering collaboration and cultivating an inclusive environment where every voice is not only heard but genuinely valued. We believe that collaboration among individuals with varied insights propels us forward and ensures our ability to tackle challenges with a comprehensive and innovative approach and we are dedicated to creating a space where individuals feel empowered to share their perspectives, knowing that their contributions are integral to our collective success. For more information, visit our website: ************************ Job requirements About the Position: Job Title: Senior Executive Assistant Location: Remote (USA) Eligible for Hybrid Work : Yes Job Type: Full-Time Department: Business Administration Reporting to: General Counsel Expected Travel: 10% of Expected Travel The Senior Executive Assistant plays a critical role in supporting multiple executives: the VP of Product Supply, the VP of Project Management and VP of Manufacturing. This position plays a key part in providing high level strategic and administrative support to these three executives, requiring flexibility, focusing on overseeing and coordinating tasks with the executives, assisting them with being informed, aligned, and supported, enabling the executives to ensure deadlines are met, and facilitating communication between team members, with a proactive mindset. Responsibilities: Executive Support Managing complex calendars, prioritize fast-changing priority meeting requests for three executives Responding on the executive's behalf when appropriate Bringing items to the executive's attention Scheduling, arranging, and managing domestic and international travel Submitting and reconciling expense reports Organizing internal and external onsite visits Overseeing document management, including project tracking and sensitive files Preparing insights, context, and follow-up actions that help executives lead with clarity, empathy, and purpose Managing sensitive matters with confidentiality and discretion, especially decisions directly impacting personnel, and company operations. Cross-Functional Coordination Tracking and maintaining key initiatives, documentation, and action items to ensure clarity and accountability across teams Developing and improving workflows, system documents, spreadsheets, presentations, and templates that will help the organization run more efficiently Fostering communications and follow-through to keep teams aligned and supported Developing and drafting reports and dashboards that track Supply Team performance Maintaining confidentiality and managing sensitive information with discretion Communication When directed, the Senior EA represents the team executives, both internally and externally. Whether dealing directly with colleagues or third parties, organizing internal or external events, sending personal emails and making phone calls or writing documents on their behalf, the Senior EA is focused on building strong relationships across the organization from the Product Supply team to senior company executives. Time Management The Senior EA helps to ensure maximum time-efficiency of the Product Supply team's executives, developing a thorough understanding of their priorities, preferences, and ways of working. This enables the Senior EA to anticipate and orchestrate the executives' daily activities by optimizing calendars, scheduling meetings, organizing travel, and other activities. Information Management The Senior EA creates and manages business-critical information on behalf of Product Supply team executives by, among other things, creating reports, submitting requisitions for executives, managing email, completing projects as needed, or generating expense reports. The Senior EA assists in improving administrative tasks and routines in ways that make life easier for the executives, their teams, and leaders, with first-time accuracy, efficiency, logical organization and best practice. About You You: Are highly organized and efficient Maintain confidence in personal communication Are energetic and collaborative Take initiative Are analytical Anticipate the needs of the executives you support by operating proactively Exercise sound judgement, discretion, and a commitment to confidentiality Communicate effectively with teams and leadership Have a startup mindset - adaptable, positive, and calm under pressure Required Qualifications: Minimum Qualifications Bachelor's degree and a minimum of 5 years' experience as a Senior Executive Assistant or 7+ years in a relevant professional role, 3+ years of which involved supporting multiple VPs simultaneously Experience in a remote work environment Skills and Competencies Exceptionally organized and efficient, attention to detail and time management to operate effectively with a high degree of autonomy Impeccable integrity with demonstrated ability to manage multiple priorities, maintain confidence and confidentiality in this high-trust role Professional demeanor appropriate for communicating with Origin's and third parties' executives Expert level in Word, Excel, Gmail, Google Calendar, and other digital collaborative platforms (Zoom, Quip, Box, NetSuite, Divvy, Perk, and others) Excellent spoken and written English (other languages may be beneficial) Preferred Qualifications: 3+ years' prior experience supporting multiple VPs simultaneously Prior experience in packaging products, manufacturing, or similar industry is strongly preferred Exposure to the beverage business, and caps and closures business Project management experience Strong understanding of production workflows and logistics Experience in NetSuite, Bill Spend & Expense, or Perk Salary Range: This position is a Level 3 at Origin Materials. The pay range for this position level at Origin Materials is $87,000 -$102,000. This range is not necessarily a guarantee of actual compensation that may be earned nor a promise of any specific pay for any specific employee, which is always dependent on relevant experience, education and other factors. Benefits and Perks Origin Materials understands that our greatest asset is our talented and dedicated team. To show our appreciation and support for your well-being, we offer a comprehensive benefits package. Highlights include: Health Insurance: Your health is paramount and we've got you covered. Enjoy access to quality health coverage that extends to you and your dependents. 401(k) Retirement Plan: Secure your financial future with our 401(k) plan, designed to help you plan for retirement and build a stable financial foundation. Generous Paid Time Off: We believe in the importance of rest and rejuvenation. Benefit from our generous PTO policies that give you the flexibility to recharge or attend to personal matters. Employee Assistance Program (EAP): We care about your holistic well-being. Our EAP provides confidential counseling and support services, assisting you in navigating life's challenges, both personal and professional. Flexibility: We understand that a flexible work environment contributes to a healthier work-life balance and we value the unique needs of our team members. While some roles within our organization may require an onsite presence or specific working hours for collaboration and specific job functions, we are committed to providing flexibility within the scope of the position. Professional Development: Your growth is our priority. Access opportunities for professional development to enhance your skills and advance your career within our dynamic organization. Hiring Process: Application Process: Interested candidates should apply at link. Please reach out to ********************** if you have any questions or require additional assistance. Initial Screening: Qualified candidates will undergo an initial resume screening and phone screening. Interview Process: Shortlisted candidates will be contacted for more in-depth (phone/video/in-person) interviews. Interviews may include technical and cultural assessments / presentations. Final Selection: Successful candidates will undergo a final interview with one of our two Founders. Final selection will be communicated via email. Equal Employment Opportunity (EEO): Origin Materials is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing a workplace that is free from any form of discrimination, including but not limited to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. All done! 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Benefits: 401(k) 401(k) matching Executive Assistant / Sales Support Coordinator FASTSIGNS 008 Central/ West FW - is hiring for an Executive Assistant / Sales Support Coordinator to join our team! This role works directly with our Outside Sales Representative and plays a critical part in supporting sales execution, customer communication, and internal coordination to ensure an exceptional client experience from first contact through final delivery. Benefits / Perks: Competitive Pay Paid Vacation and Holidays Performance Bonus Ongoing Training Opportunities A Successful FASTSIGNS Executive Assistant / Sales Support Coordinator Will: Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow-up. Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing. Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion. Manage customer communication on behalf of the sales rep via email, phone, and in person daily. Track opportunities, follow-ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks. Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings. Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process. Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center. Social media - client visitation. Handle sensitive information with discretion and professionalism. Ideal Qualifications for FASTSIGNS Executive Assistant / Sales Support Coordinator: 3+ years of experience in administrative support, sales support, customer service, or executive assistance preferred High school diploma or equivalent (college coursework a plus) Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment Strong written and verbal communication skills Proactive, dependable, and able to work independently with minimal supervision Comfortable working with CRM systems, email, scheduling tools, and production/order software Excellent follow-through and time management skills Ability to sit and work at a computer for extended periods (4 hours or more) Ability to work under pressure while producing high-volume, high-quality work Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow-up. Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing. Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion. Manage customer communication on behalf of the sales rep via email, phone, and in person when needed. Track opportunities, follow-ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks. Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings. Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process. Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center. Handle sensitive information with discretion and professionalism. Ideal Qualifications for FASTSIGNS Executive Assistant / Sales Support Coordinator: 2-3 years of experience in administrative support, sales support, customer service, or executive assistance preferred High school diploma or equivalent (college coursework a plus) Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment Strong written and verbal communication skills Proactive, dependable, and able to work independently with minimal supervision Comfortable working with CRM systems, email, scheduling tools, and production/order software Excellent follow-through and time management skills Ability to sit and work at a computer for extended periods (4 hours or more) Ability to work under pressure while producing high-volume, high-quality work Do you enjoy supporting others so they can perform at their best? Do you like organizing, prioritizing, and helping turn opportunities into completed projects? Are you looking for a role where you are a key partner in the success of a sales operation? If so, we would love to meet you. This is an opportunity to become the right-hand support to our Outside Sales Representative and play a meaningful role in the growth and success of our FASTSIGNS Center. Apply today! Compensation: $15.00 - $24.00 per hour At FASTSIGNS, every day is unique and presents exciting opportunities, including new ways to use your talent and grow your skills. We have a large network of independently owned locations - both locally and internationally - who offer competitive pay and ongoing training opportunities. Are you ready to plan for your future? Discover your next career. Make your statement. Learn more by exploring the positions offered by FASTSIGNS centers. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to FASTSIGNS Corporate.

What we offer Explore a world of opportunities with us. Look ahead with us and help shape innovative solutions to make our world more sustainable and life healthier, more vibrant and more comfortable. At Evonik, you have the chance to explore, thrive, and grow alongside 33,000 colleagues. Among attractive career paths and high-quality development programs, we not only offer performance-based remuneration and occupational health benefits but also hybrid and flexible working environments with #SmartWork. Bring your fresh perspective, develop your strengths, break out your mold, and find a career that fits your dreams with us. Click on the link below to learn what our employees have to say about Evonik: ************************************************** Senior Administrative Assistant for the Sr. Vice President / Vice President (SVP / VP) of NGT-AMR, and the extended NGT-AMR Management Team. Performs multiple administrative duties with limited supervision. Works independently and is responsible for task achievement and results. RESPONSIBILITIES * Department Administration. Oversees and manages multiple department-wide topics and systems essential for efficient and effective functioning of key activities of NGT-AMR managers and staff, including: * Creation and management of department-wide Microsoft Teams and SharePoint sites, including overall control of access rights to documents and content within. * Management and protection of sensitive and confidential organizational documentation and databases. * Engineering Service Request (ESR) work intake workflow for NGT-AMR to cover activity and project prioritization and resource planning * Collaborates with NGT Controlling department to ensure costs are allocated and charged correctly in the SAP, TEPS, and Concur systems. * Oversight of department-wide policies, procedures and processes. * Management of organization charts and headcount updates. * Coordination of department-wide external services (e.g., training, consulting, couriers). * Coordination and guidance to the group of administrative support staff within AMR-EN, ensuring sufficient cross-training for business-critical functions. * Administration of calendars, department meetings, paid time off (PTO) within Outlook, Workday and other internal Evonik databases. * Department-wide training and qualification processes (e.g. Workday Learning assignments) * Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability. * Reporting, Communications, and Correspondence. Manages and coordinates all official department-wide reporting and other communications in a professional manner handling sensitive and confidential information appropriately. Accountable topics include: * Department internal communications, updates. * KPI reporting. * Intra-company communications (e.g. regional and global level announcements, reports and updates). * Acting as key liaison between NGT-AMR and Corporate Communications * Preparation and distribution of department internal documentation (e.g., reports, presentations, spreadsheets). Reviews all outgoing correspondence for accuracy. Composes some correspondence from verbal instructions or brief notes. Composes on own initiative short, non-technical correspondence. * Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability. * Management Support. Supports two Directors and ten Managers with many delegated tasks and responsibilities on topics including: * TEPS setup / removal of directs, onboarding / offboarding including maintaining organization charts and management of changes. * Delegated review and approval processes (e.g., IT tickets, invoices, expense reports) * Liaison / single-point-of-contact (SPOC) with corporate and site support departments (e.g., IT Services, Site EHSSQ). * Coordinates recruiting processes with hiring managers, HR partners, and candidates. * Makes travel arrangements, when requested, for NGT-AMR management team members. * Assembles information and prepares Concur expense reports, when requested, for NGT-AMR management team members. * Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability. * Planning and Facilitation of Major Meetings, Events and Visits. Accountable topics include: * Responsible for Management Team meetings by preparing agendas, reports and other reference documents. Responsible for taking notes during meetings and documenting actions identified. * Coordinates and arranges accommodations with personnel at the Mobile site and other region NGT offices for NGT-AMR sponsored visitors to the region and temporary assignees to investment projects. * Planning and scheduling larger meetings and events. * Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability. REQUIREMENTS * A business degree (bachelors), or at least an associates degree and equivalent combination of education, with a minimum of 5 - 8 years of experience supporting leadership at or above Director level. Experience with technical and / or engineering topics is preferred. * This position requires the incumbent to be flexible and ready to work with management on short notice, with minimal impact on day-to-day tasks and priorities. This requires application of strategic thinking, planning, and organization skills. * Excellent written and verbal communication skills are required to interface with executive and senior internal and external contacts, outside groups/agencies, and Evonik international offices in a courteous, highly professional, and effective manner. Composes and edits letters, memoranda, reports, and presentations; generates and revises correspondence and handles processing of a variety of documentation. Advanced Microsoft Office application skills, including PowerPoint, Word, and Excel are required tools. SAP and Workday experience is required. * A basic knowledge of German language is preferred for this position to process correspondence transmitted in the German language. Basic knowledge is helpful for determining topics of correspondence, and especially in managing and archiving. The Evonik Group adopts an Equal Employment Opportunity (EEO) approach. Candidates are assessed based on their educational qualifications, experience, job competencies and potential and shall not be discriminated against on the basis of race, ethnicity, age, gender, religion, nationality, disability or sexual orientation or other classifications protected by local, state, or provincial regulations. Your Application To ensure that your application is proceeded as quickly as possible and to protect the environment, please apply online via our careers portal. Further information about Evonik as Employer can be found at *************************** Please address your application to the Talent Acquisition Manager, stating your earliest possible starting date and your salary expectations. Your Talent Acquisition Manager: Taran Singh [C] Company is Evonik Corporation

What we offer Explore a world of opportunities with us. Look ahead with us and help shape innovative solutions to make our world more sustainable and life healthier, more vibrant and more comfortable. At Evonik, you have the chance to explore, thrive, and grow alongside 33,000 colleagues. Among attractive career paths and high-quality development programs, we not only offer performance-based remuneration and occupational health benefits but also hybrid and flexible working environments with #SmartWork. Bring your fresh perspective, develop your strengths, break out your mold, and find a career that fits your dreams with us. Click on the link below to learn what our employees have to say about Evonik: ************************************************** Senior Administrative Assistant for the Sr. Vice President / Vice President (SVP / VP) of NGT-AMR, and the extended NGT-AMR Management Team. Performs multiple administrative duties with limited supervision. Works independently and is responsible for task achievement and results. RESPONSIBILITIES Department Administration. Oversees and manages multiple department-wide topics and systems essential for efficient and effective functioning of key activities of NGT-AMR managers and staff, including: Creation and management of department-wide Microsoft Teams and SharePoint sites, including overall control of access rights to documents and content within. Management and protection of sensitive and confidential organizational documentation and databases. Engineering Service Request (ESR) work intake workflow for NGT-AMR to cover activity and project prioritization and resource planning Collaborates with NGT Controlling department to ensure costs are allocated and charged correctly in the SAP, TEPS, and Concur systems. Oversight of department-wide policies, procedures and processes. Management of organization charts and headcount updates. Coordination of department-wide external services (e.g., training, consulting, couriers). Coordination and guidance to the group of administrative support staff within AMR-EN, ensuring sufficient cross-training for business-critical functions. Administration of calendars, department meetings, paid time off (PTO) within Outlook, Workday and other internal Evonik databases. Department-wide training and qualification processes (e.g. Workday Learning assignments) Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability. Reporting, Communications, and Correspondence. Manages and coordinates all official department-wide reporting and other communications in a professional manner handling sensitive and confidential information appropriately. Accountable topics include: Department internal communications, updates. KPI reporting. Intra-company communications (e.g. regional and global level announcements, reports and updates). Acting as key liaison between NGT-AMR and Corporate Communications Preparation and distribution of department internal documentation (e.g., reports, presentations, spreadsheets). Reviews all outgoing correspondence for accuracy. Composes some correspondence from verbal instructions or brief notes. Composes on own initiative short, non-technical correspondence. Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability. Management Support. Supports two Directors and ten Managers with many delegated tasks and responsibilities on topics including: TEPS setup / removal of directs, onboarding / offboarding including maintaining organization charts and management of changes. Delegated review and approval processes (e.g., IT tickets, invoices, expense reports) Liaison / single-point-of-contact (SPOC) with corporate and site support departments (e.g., IT Services, Site EHSSQ). Coordinates recruiting processes with hiring managers, HR partners, and candidates. Makes travel arrangements, when requested, for NGT-AMR management team members. Assembles information and prepares Concur expense reports, when requested, for NGT-AMR management team members. Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability. Planning and Facilitation of Major Meetings, Events and Visits. Accountable topics include: Responsible for Management Team meetings by preparing agendas, reports and other reference documents. Responsible for taking notes during meetings and documenting actions identified. Coordinates and arranges accommodations with personnel at the Mobile site and other region NGT offices for NGT-AMR sponsored visitors to the region and temporary assignees to investment projects. Planning and scheduling larger meetings and events. Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability. REQUIREMENTS A business degree (bachelors), or at least an associates degree and equivalent combination of education, with a minimum of 5 - 8 years of experience supporting leadership at or above Director level. Experience with technical and / or engineering topics is preferred. This position requires the incumbent to be flexible and ready to work with management on short notice, with minimal impact on day-to-day tasks and priorities. This requires application of strategic thinking, planning, and organization skills. Excellent written and verbal communication skills are required to interface with executive and senior internal and external contacts, outside groups/agencies, and Evonik international offices in a courteous, highly professional, and effective manner. Composes and edits letters, memoranda, reports, and presentations; generates and revises correspondence and handles processing of a variety of documentation. Advanced Microsoft Office application skills, including PowerPoint, Word, and Excel are required tools. SAP and Workday experience is required. A basic knowledge of German language is preferred for this position to process correspondence transmitted in the German language. Basic knowledge is helpful for determining topics of correspondence, and especially in managing and archiving. The Evonik Group adopts an Equal Employment Opportunity (EEO) approach. Candidates are assessed based on their educational qualifications, experience, job competencies and potential and shall not be discriminated against on the basis of race, ethnicity, age, gender, religion, nationality, disability or sexual orientation or other classifications protected by local, state, or provincial regulations. Your Application To ensure that your application is proceeded as quickly as possible and to protect the environment, please apply online via our careers portal. Further information about Evonik as Employer can be found at *************************** Please address your application to the Talent Acquisition Manager, stating your earliest possible starting date and your salary expectations. Your Talent Acquisition Manager: Taran Singh [C] Company is Evonik Corporation

Job Description Job Title: Executive Administrative Assistant Department: Operations Reports To: Chief People Officer/Chief of Staff Type: Full-Time FLSA: Exempt Executive Administrative Assistant Job Summary The Executive Administrative Assistant will be managing time, priorities, relationships, and day-to-day execution for members of the Executive Team. This role goes far beyond scheduling. The ideal candidate drives clarity across the organization, and ensures every minute of the day aligns with strategic priorities. They operate with calm discipline, absolute discretion, and a deep understanding of how high-performance executives function. Supervisory Responsibilities None. Duties/Responsibilities Calendar & Schedule Management Fully own and manage the Executive Team's calendar, serving as the gatekeeper for all internal and external commitments. Evaluate and prioritize requests based on business value, urgency, relationships, and strategic importance. Proactively design the daily and weekly schedule to balance meetings, focus time, decision windows, and communication. Anticipate conflicts and resolve them independently with minimal disruption. Executive Operating Rhythm Build and maintain a consistent executive operating rhythm including prep documents, briefing notes, and follow-ups. Ensure the team enters every meeting fully prepared with context, decisions required, and materials organized. Track all action items, deadlines, and commitments across functions. Prepare summaries, talking points, and structured updates before and after all key meetings. Build and maintain the Executive Team's task management system. Communication & Logistics Coordinate personal and professional logistics to maintain a seamless daily experience, including travel and events. Serve as a trusted liaison between the senior leaders, board members, partners, and external stakeholders. Draft, refine, and send communications on the Executive Team's behalf with precision and professionalism. Follow up with leaders across the organization to close loops and drive accountability. Required Skills/Abilities Strong strategic judgment, ability to anticipate needs, and comfort making decisions independently. Exceptional written and verbal communication skills. High emotional intelligence with the ability to manage relationships at all levels. Experience navigating sensitive information with absolute discretion. Mastery of time management, organization systems, productivity tools, and communication platforms. Education and Experience 3+ years supporting C-suite executives in high-velocity, high-expectation environments required. Demonstrated ability to manage complex calendars and competing priorities with near-zero error tolerance. Physical Requirements Prolonged periods of sitting at a desk and working on a computer. Must be able to lift 15 pounds at times. Must be able to communicate effectively via video conferencing (camera on/off as required) and utilize digital collaboration tools for prolonged periods.

Job Title: Executive Administrative Assistant Department: Operations Reports To: Chief People Officer/Chief of Staff Type: Full-Time FLSA: Exempt Executive Administrative Assistant Job Summary The Executive Administrative Assistant will be managing time, priorities, relationships, and day-to-day execution for members of the Executive Team. This role goes far beyond scheduling. The ideal candidate drives clarity across the organization, and ensures every minute of the day aligns with strategic priorities. They operate with calm discipline, absolute discretion, and a deep understanding of how high-performance executives function. Supervisory Responsibilities None. Duties/Responsibilities Calendar & Schedule Management Fully own and manage the Executive Team's calendar, serving as the gatekeeper for all internal and external commitments. Evaluate and prioritize requests based on business value, urgency, relationships, and strategic importance. Proactively design the daily and weekly schedule to balance meetings, focus time, decision windows, and communication. Anticipate conflicts and resolve them independently with minimal disruption. Executive Operating Rhythm Build and maintain a consistent executive operating rhythm including prep documents, briefing notes, and follow-ups. Ensure the team enters every meeting fully prepared with context, decisions required, and materials organized. Track all action items, deadlines, and commitments across functions. Prepare summaries, talking points, and structured updates before and after all key meetings. Build and maintain the Executive Team's task management system. Communication & Logistics Coordinate personal and professional logistics to maintain a seamless daily experience, including travel and events. Serve as a trusted liaison between the senior leaders, board members, partners, and external stakeholders. Draft, refine, and send communications on the Executive Team's behalf with precision and professionalism. Follow up with leaders across the organization to close loops and drive accountability. Required Skills/Abilities Strong strategic judgment, ability to anticipate needs, and comfort making decisions independently. Exceptional written and verbal communication skills. High emotional intelligence with the ability to manage relationships at all levels. Experience navigating sensitive information with absolute discretion. Mastery of time management, organization systems, productivity tools, and communication platforms. Education and Experience 3+ years supporting C-suite executives in high-velocity, high-expectation environments required. Demonstrated ability to manage complex calendars and competing priorities with near-zero error tolerance. Physical Requirements Prolonged periods of sitting at a desk and working on a computer. Must be able to lift 15 pounds at times. Must be able to communicate effectively via video conferencing (camera on/off as required) and utilize digital collaboration tools for prolonged periods.

About this role: The Senior Administrative Assistant role provides administrative support to the Legal Department's more senior level team members including attorneys and/or managers as determined and assigned by the Business Execution Manager. Job duties consist of handling complex to highly complex assignments as well as the routine day-to-day administrative tasks. For additional information on this line of business, refer to the external Careers Site at Wellsfargo.com/careers. #LegalDeptJobs In this role, you will: Calendaring - Calendar management/resolution of conflicts. Scheduling meetings, including video calls. Communication - Interact and act as a liaison with business clients, business partners, outside counsel, internal and external office staff, expert witnesses, and vendors. Document Preparation - Draft, edit, track changes/redline, and/or proofread communications and documents, create and update organizational charts, compare document versions, print/copy/scan, and utilize Netdocs as the document management system of record to create/maintain business value documents. Excel - Create, edit, and update spreadsheets utilizing provided data, format spreadsheets, and organize data. Expenses - Process expense reports according to Wells Fargo policy, route/process invoices, and process check requests. Mail - Distribute incoming and outgoing mail, faxes, express mail and send outgoing mail. Maintain and update SharePoint sites. Manager Proxy - Act as proxy for managers on corporate systems where proxies are allowed. Meeting Logistics - Prepare meeting agendas, materials, presentations. Coordinate reservations for meeting space, equipment needs, and catering. Office Supplies - Place orders for supplies, business cards, and maintain supply rooms. Presentation Materials - Create, edit, and update brand standard PowerPoint presentations and create visual presentations such as charts and graphs. Records Management - Maintain accurate and organized physical and electronic files in accordance with the Records and Information Management Policy and Legal Department Records Management Procedure. Travel - Make travel arrangements, adjustments as needed, create itineraries, and coordinate ground transportation. Visitor Logistics - Register guests with security, arrange for visitor/temporary badge access, reserve workspace, and act as primary point of contact for visitors including greeting and escorting them throughout the facility. Required Qualifications: 4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education Desired Qualifications: Ability to follow policies, procedures, and regulations Ability to handle confidential material in a professional manner Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment Ability to provide strong customer service while actively listening and responding in an appropriate manner Ability to read and interpret legal documents Ability to work effectively, as well as independently, in a team environment Advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills Demonstrated leadership in identifying and implementing process efficiencies and sharing best practices with others in order to improve the overall effectiveness of the team Excellent technical skills Excellent verbal, written, and interpersonal communication skills High level of motivation, demonstrated ability to be proactive and adaptable to change; leads self and others through change Highly proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling Strong attention to detail, including accuracy in grammar and a sharp focus on eliminating error Job Expectations: This role will report into the office 5 days a week Relocation assistance is not available for this position This position is not eligible for Visa sponsorship Posting Location: 401 Las Colinas Blvd W Bldg. A - IRVING, TX 75039 @RWF22 Pay Range Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to achievements, skills, experience, or work location. The range listed is just one component of the compensation package offered to candidates. $28.85 - $43.75 Benefits Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees. Health benefits 401(k) Plan Paid time off Disability benefits Life insurance, critical illness insurance, and accident insurance Parental leave Critical caregiving leave Discounts and savings Commuter benefits Tuition reimbursement Scholarships for dependent children Adoption reimbursement Posting End Date: 21 Jan 2026 * Job posting may come down early due to volume of applicants. We Value Equal Opportunity Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic. Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements. Applicants with Disabilities To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo. Drug and Alcohol Policy Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more. Wells Fargo Recruitment and Hiring Requirements: a. Third-Party recordings are prohibited unless authorized by Wells Fargo. b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.

Executive Assistant and Operations Coordinator Position Type: Full-time Salary: $60,000 - $65,000 Deadline to apply: January 31, 2026 but will be reviewing apps on a rolling basis! About America On Tech: America On Tech (AOT) is a national nonprofit preparing the next generation of technology leaders from underestimated communities. Since 2014, AOT has provided no-cost tech education and workforce training to students in NYC, LA, Miami, and Atlanta. AOT equips young people with in-demand skills in AI, Web Development, Data Science, and more, creating pathways to higher education and careers. To date, AOT has served 6,600+ students, facilitated 1,500+ paid internships. AOT alumni are twice as likely to attend college and five times more likely to pursue tech degrees. Learn more at ********************* Who We Are Looking For: We are seeking a highly organized, proactive, and resourceful Executive Assistant & Operations Coordinator to support our executive team and ensure smooth day-to-day business operations. This hybrid role combines high-level administrative support with operational coordination, making it ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and can anticipate needs before they arise. Responsibilities: Executive Support Manage complex calendars across multiple time zones, including scheduling, rescheduling, and prioritizing meetings. Coordinate domestic and international travel, including flights, accommodation, itineraries, and expense reconciliation. Serve as a gatekeeper by triaging emails, tracking follow-ups, and drafting communications on behalf of executives. Prepare meeting agendas, briefing materials, presentations, and post-meeting action summaries. Maintain discretion and confidentiality regarding sensitive business information. Complete a variety of special projects including creating presentations, financial spreadsheets and special reports Provide support on additional projects that fall under the purview of the CEO and President as needed Operations and Finance Coordination Support operational processes including office management, vendor coordination, and procurement. Assist with onboarding and offboarding logistics for employees, including equipment distribution and account access. Help maintain systems and tools such as project management platforms, CRM software, HR systems, or shared drives. Manage internal documentation, ensuring information is up-to-date and accessible. Coordinate company events, team meetings, retreats, and culture-building activities. Process weekly invoices and contractor payments and help manage the AP expense tracker Help with the HR coordination; regularly use online Applicant Tracking System through TriNet Process transactions and student stipends during semester. Project & Process Management Track deadlines, deliverables, and priorities across cross-functional projects; flag risks and ensure accountability. Conduct research, gather data, and prepare summaries to support decision-making. Identify administrative or operational inefficiencies and recommend improvements. Support special projects as assigned by leadership. Qualifications: 3+ years in an Executive Assistant, Operations Coordinator, or hybrid administrative/operations role. Exceptional organizational and time-management skills with the ability to manage competing priorities. Strong written and verbal communication skills. Proficiency with tools such as Google Workspace and Salesforce; experience with project management tools a plus. High level of professionalism, discretion, and judgment. Ability to work independently, anticipate needs, and take ownership. Strong project management, and vendor coordination skills. Highly organized, proactive, and comfortable navigating multiple deadlines in a fast-paced environment. Commitment to America On Tech's mission and values. Benefits of Working at America On Tech: Hybrid work model (1 day in-person with additional in-person time required for in-person student and/or recruitment events; these will be scheduled and communicated in advance as much as possible) Medical, dental and vision insurance Pre-tax commuter benefits 20 paid vacation days per year 2 week holiday vacation at the end of the year 10 organizational holidays per year 1 PTO day for your birthday 56 hours of paid sick time 6% 401K Match (after one year) Background Check Disclosure: All positions at America on Tech, Inc. require at least some interaction with minors (see list of duties for specific details). Therefore, candidates must undergo a background check to ensure the safety of the youth we serve. Candidates will be informed about the background check process and will have the opportunity to discuss any relevant issues. Applicants in California will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, while also adhering to CANRA and any other state or local ordinances regarding the protection of minors. How to apply: ********************************************************************************************************************** All applicants will be considered. Only those selected for an interview will be contacted. AOT is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender, disability, age, religion, sexual orientation, or national or ethnic origin.

We are a commercial design, development and production company that has been in business for 30+ years and we are seeking a full time and part time Administrative Assistant / Personal Assistant to support our FIRM! You will perform clerical,administrative clerical support and personal assistant functions. Duties:- • Data entry • Answer telephone, email • Make travel arrangements for staff • Type up documents,letters and reports • Type up documents,letters and reports • Printers, photocopiers and fax machines • Cover reception duties, like greeting and looking after visitors • 1+ years of general office experience • Strong computer skills • Strong attention to detail • Strong organizational skills • Ability to prioritize and multitask • Proficient in Microsoft Word, Excel, Adobe and Outlook Join our team working from the comfort of your own home. This position includes Paid Training, Hour Pay, Weekly Pay and Weekly Bonus! We offer: • Immediate Openings! • Paid Training! • Hour Pay! • Weekly Pay! • Weekly BONUS! • Paid Sick Days • Paid Vacation • Paid Holidays • Medical Insurance • Dental Insurance Medical benefits for full-time employees! Interactive daily communication with your team!