Executive Assistant jobs at The Kraft Heinz Company - 514 jobs

The Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on Coordinator, Administrative, Processor, Support, Business Services, Payroll, Manufacturing, Management

We are seeking a highly experienced Executive Assistant to provide comprehensive administrative and strategic support to senior C-level executives. This role requires exceptional organizational skills, discretion, and the ability to manage complex, global priorities in a fast-paced environment. The ideal candidate brings deep experience supporting executives across multiple geographies and time zones, while also leading high-impact projects and initiatives. Key Responsibilities Provide high-level administrative support to C-suite executives, including complex calendar management, travel coordination, and meeting preparation Manage executive schedules across multiple countries and time zones, ensuring seamless coordination and prioritization Serve as a trusted partner to senior leadership, anticipating needs and proactively resolving issues Lead and manage complex projects on behalf of executives, including cross-functional and global initiatives Coordinate internal and external communications with senior stakeholders, maintaining professionalism and confidentiality Prepare executive-level presentations, reports, agendas, and briefing materials Act as a liaison between executives and internal teams, clients, and external partners Handle sensitive and confidential information with the highest level of discretion Support planning and execution of board meetings, executive offsites, and global travel logistics Qualifications Minimum of 7 years of experience providing direct support to C-level executives Bachelor's degree highly preferred Proven experience supporting executives in a global, multi-country environment Strong understanding of managing priorities across multiple time zones Demonstrated ability to manage complex projects and drive initiatives to completion Exceptional organizational, time-management, and problem-solving skills Advanced proficiency with Microsoft Office and collaboration tools Strong written and verbal communication skills High level of professionalism, judgment, and discretion Work Arrangement Hybrid schedule with 2-3 days per week in the office Salary: $120 - 130K + bonus

Job Title: Executive Assistant Job Summary/Overview The Executive Assistant provides high-level, proactive administrative and operational support to three senior executives: the CHRO, General Counsel/Corporate Secretary, and CFO. This role is responsible for ensuring the efficient and seamless operation of executive functions that support people strategy, governance and compliance, corporate development, and financial leadership. The Executive Assistant serves as a trusted partner, managing complex calendars, confidential information, board level materials, and cross functional coordination while exercising sound judgment, discretion, and diplomacy. The role requires exceptional organizational skills, executive presence, and the ability to navigate competing priorities in a fast paced, highly confidential environment. Essential Duties and Responsibilities Provide comprehensive administrative support to three senior executives, including complex calendar management, travel coordination, and expense reporting. Serve as a gatekeeper for executive communications, prioritizing, monitoring, and responding to emails, calls, and correspondence with professionalism and discretion. Coordinate domestic and international travel arrangements, including itineraries, accommodations, and meeting logistics. Assist with corporate governance and legal documentation, ensuring accuracy, confidentiality, and timely distribution. Conduct research, collect, and analyze data to support executive decision making and strategic initiatives. Coordinate and support project based initiatives across Human Resources, Legal, Finance, and Corporate Development. Liaise effectively with internal stakeholders at all organizational levels and maintain strong working relationships with external partners, vendors, and advisors. Assist with anything related Investor Relations, screen emails and calls, take and deliver accurate messages to appropriate staff, conference prep, trip logistics etc. Maintain databases, filing systems, and document management practices with a strong focus on confidentiality and compliance. Receive and interact professionally with visitors and handle sensitive interactions with discretion. Partners with other assistants on C-level executive matters. Perform additional duties and special projects as assigned. Knowledge, Skills, Competencies, and Abilities Demonstrates exceptional professionalism, discretion, and confidentiality, particularly when supporting HR, Legal, and Finance leadership. Advanced proficiency in PowerPoint, Excel, Word, and Outlook; experience creating executive and board level materials. Strong analytical, reasoning, and critical thinking abilities. Excellent written and verbal communication skills with executive presence. Highly organized with strong time management, prioritization, and multitasking capabilities. Strong interpersonal skills and the ability to build trusted relationships across the organization. Adaptable and proactive in a dynamic, fast changing business environment. Demonstrated ability to manage competing priorities with poise and sound judgment. Service oriented mindset with a continuous improvement approach. Required Qualifications Bachelor's degree (B.A.) or an equivalent combination of education, industry certifications, and experience. 10+ years of experience as an Executive Assistant or Senior Administrative Professional supporting senior leadership, preferably in HR, Legal, Finance, or Corporate environments. Experience supporting multiple executives simultaneously. Active North Carolina Notary Public certification (or ability to obtain promptly). About Columbus McKinnon: Columbus McKinnon is a leading worldwide designer, manufacturer and marketer of intelligent motion solutions that move the world forward and improve lives by efficiently and ergonomically moving, lifting, positioning and securing materials. Key products include hoists, crane components, precision conveyor systems, rigging tools, light rail workstations and digital power and motion control systems. We are focused on commercial and industrial applications that require the safety and quality provided by our superior design and engineering know-how. Columbus McKinnon is a publicly traded company that has been in business for almost 150 years - proud of our heritage, where we come from, and where we're going. As Columbus McKinnon grows globally, so does our need for driven and inspired employees. Join our winning team! Columbus McKinnon Corporation promotes a diverse and inclusive workforce and is an Equal Opportunity Employer that does not discriminate against employees or applicants for employment on the basis of race, color, national origin, ancestry, age, religion, sex, gender, gender identity, gender expression, sexual orientation, physical or mental disability, medical condition, genetic information, military or veteran status, marital status, or any other Federal or State legally-protected classes. We also value the safety of all associates and work hard to maintain a Drug Free Workplace.

About Health Payer Consortium (HPC) We're a high-growth healthcare company that cares about and takes care of our employees. We have been doubling in size nearly every year for a decade. We have a work-hard, play-hard culture. Whether we're jamming at a show, hitting the Derby, or just hanging at the office, you'll find a team of top performers who know how to have fun, support each other, and get results. Position Overview We are seeking a highly organized, polished, and proactive Executive Assistant to support the Owner of HPC. This is a fast-paced, high-visibility role working closely with a busy executive who travels frequently. The ideal candidate brings a strong healthcare background, understands the language of payers and providers, and is comfortable moving between executive-level conversations, detailed logistics, and event coordination. You'll manage a complex schedule, coordinate domestic and international travel with our travel partner, support meetings, oversee select operational tasks (vehicle licensing, shipping), and help plan conferences, trade shows, and company events. Key Responsibilities Maintain and prioritize a complex, frequently changing calendar Coordinate meetings, calls, and events across multiple time zones Ensure appropriate travel time, prep time, and follow-up time are included Work closely with our third-party travel partner to finalize and book all travel arrangements Create detailed itineraries and coordinate travel logistics Travel with the Owner as needed (approx. one week/month, Sunday-Thursday, including out-of-town trips) Take notes during meetings and ensure follow-up items are tracked Prepare meeting materials, agendas, and concise follow-up notes Manage email and communication flow, flagging priorities and deadlines Coordinate with internal leaders and teams to ensure the Owner is fully prepared Handle vehicle plating and licensing, including understanding requirements and documentation Plan and coordinate conferences, trade shows, and company events (timelines, logistics, vendor coordination, on-site execution) Coordinate shipping needs (USPS, FedEx, UPS), including domestic/international protocols Support music equipment and stage setup for HPC events; coordinate with AV/music teams Provide support with occasional personal errands for the Owner, as needed Required Qualifications Local to St. Louis and able to work 100% in-office, with required travel 3+ years as an Executive Assistant or similar role supporting a senior executive or business owner Direct experience supporting an executive who travels frequently Strong healthcare background (healthcare, health insurance, or closely related field) Proven ability to manage complex calendars and frequent travel Experience planning and coordinating conferences, trade shows, or corporate events Knowledge of shipping protocols for USPS, FedEx, UPS (domestic/international) Exceptional organization, attention to detail, and follow-through Upper-level written and verbal communication skills, polished and professional High level of discretion and confidentiality Proficient with Outlook or Google Calendar, email, spreadsheets, and shared drives Valid driver's license and reliable transportation Valid passport and Real ID, or ability to obtain both promptly Ability to pass a pre-employment drug screening and background check Nice to Have Prior experience in a fast-paced, high-growth healthcare or health insurance organization Bilingual skills Extra Bonus Music background, experience around live events, or a genuine love of live music Perks & Benefits Competitive salary ($50,000-$70,000, based on experience) Full benefits package 401(k) with company match Paid time off, paid holidays, and more Lunch provided if you choose to work through your lunch break Company-paid child care for sick days and out-of-town travel Mentorship and growth opportunities within a high-performing organization An amazing team that loves to celebrate wins This is a 100% in-office position. Remote work is not available. Ready for a fast-paced, impactful role where your organization, communication, and healthcare knowledge support the Owner and the growth of HPC?

Fully onsite in Doral, FL - Need someone to start asap. Responsibilities Act as the point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner Manage executives' calendars and set up meetings Make travel and accommodation arrangements Rack daily expenses and prepare weekly, monthly or quarterly reports Oversee the performance of other clerical staff Act as an office manager by keeping up with office supply inventory Format information for internal and external communication - memos, emails, presentations, reports Take minutes during meetings Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Requirements and skills Work experience as an Executive Assistant to the CEO 5 years of experience within a large global company Bachelor's degree. Bilingual in Spanish Outstanding organizational and time management skills Excellent verbal and written communications skills

We're currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Objectives of this role Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld Responsibilities Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site

The Administrative Assistant will be responsible for performing a wide range of duties including providing support to senior level management, performing Human Resources administrative tasks and operations support to sustain the efficient operation of the Burlingame site. The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Support Senior level management with scheduling meetings, domestic and international travel arrangements, expense reports, and written correspondence. Contribute to team objectives by assisting departments with projects and tasks. Sort and distribute all incoming and outgoing correspondence. HR Administrative functions; onboarding (new hire orientation and paperwork), scheduling interviews, greet candidates upon arrival and roll out HR related initiatives. Establish, organize and manage the maintenance of office records, ensuring complete accuracy and confidentiality Responsible for ordering and maintaining all supplies and food for office. Collaborate with Facilities Manager to maintain office equipment and space. Proactively support office needs. Minimal Qualifications: Bachelor's degree or 2 years equivalent experience. Proficiency in Microsoft Excel, Word, PowerPoint, Outlook. Preferred Qualifications: Ability to work independently on a broad variety of projects. Strong communication of the English language, including reading comprehension, oral and written communication skills. Ability to establish and foster healthy working relationships. Strong level of influence and negotiation skills. Ability to deliver effective results, meet tight deadlines and targets. Possess good judgment and decision-making skills. Experience with basic Human Resources administrative tasks, including but not limited to on-boarding. Must successfully handle highly confidential information. Physical/Mental Requirements: While performing the duties of this job, the employee is frequently required to do the following: Sitting, using a computer Lifting 5-10 lbs. occasionally Work Environment: Office Setting 100% No travel Required experience: supporting Senior Level management: 2 years

The primary function of this role is to assist the HVAC department with financial billings and day-to-day flow of paperwork, answering phones and dispatching of service calls as necessary. The Company goal is to continuously grow the revenues of the HVAC department while maintaining profits, satisfying customers' requirements, and staying compliant with required guidelines. Additional duties include general clerical and project-based work as well as administrative support for the Service Manager in the HVAC Department. This job requires attention to detail with a focus on data entry, accuracy, and communication. ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following. Other duties may be assigned. Prepare, organize and store information in paper and digital form Prepare various contract documents and complete project closeout documentation. Dispatch Service Technicians. Maintain all records in Falcon, including open tickets, creating new sites, and printing off monthly work orders. Assist project managers with job completion including documentation, submitting bids, scheduling inspections, requesting permits, etc. Produce various billing reports, summarizing and analyzing them as necessary, such as the S and N tracker, job cost reports as well as the OPS report. Prepare and send weekly payroll report information. Gathers required records to compile all information needed for project billing. Prepare credit memorandums and change order re-budget sheets to indicate returned or incorrectly billed products or services. Ensures that all project billing and accounting deadlines are met and communicates exceptions as necessary. Follow up on open receivables for projects. Enter & maintain information in FMS to assist with project scheduling. Enter Blue Tickets and follow up on all Blue Ticket tools and materials. Create and process purchase orders. Submit vendor invoices to A/P for payment. Maintain refrigeration usage logs. Compile, maintain and organize Citizens Bank information including assets & filter lists as well as completion tracking. Prepare GPS tracking reports. Answer incoming phone calls as necessary. Work with staff from other departments as needed to resolve issues. Additional job duties/responsibilities as assigned by management. SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities. QUALIFICATIONS To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. High School Diploma or GED is required. 3+ years' experience in an administrative/billing role is required. Previous experience in the construction industry is a plus. Strong customer service skills and the ability and willingness to learn new systems and processes are required. Experience with Microsoft Office (i.e., Word, Excel, PowerPoint) applications is required. The ability to think strategically, make sound decisions, and produce accurate and timely results is required. Building positive working relationships with multiple levels of employees and management is required. Demonstrating integrity and professionalism is required. Demonstrating commitment to company values is required. Excellent organizational skills are required. Ability to follow-up on tasks and assignments in a timely manner is required. Excellent written and verbal communications skills are required. Ability to prioritize in a fast-paced multi-task environment is required. Ability to perform basic business mathematical functions is required. Ability to work with minimal supervision is required. Ability to work effectively in a team environment is required. Complying with all operating policies, procedures, executed Plans, and Programs is required. LANGUAGE SKILLS Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors and suppliers. PHYSICAL REQUIREMENTS The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is constantly required to talk, hear, and feel. The employee is frequently required to sit, stand, walk, use hands to grasp, and use fingers to maneuver objects. The employee may be infrequently required to lift, pull/push, stoop, kneel, crouch, and reach. Specific vision abilities required by the job include close visual acuity, distance vision, peripheral vision, and depth perception. The physical strength rating of this position is classified as sedentary work which includes exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Operation of a computer keyboard, headphones, telephone, and hand calculator are required. Understanding of addition and subtraction, simple math, simple drawings, technical reports, and technical instructions is required. In addition, the employee must be able to write or present simple memos, summaries, business letters, and technical reports.

Type: Temporary Job #47204 Salary: $30.00 Job Overview - Executive Assistant Floater (Temp to Perm): Compensation: $30/hour Schedule: Monday to Friday (In-Office) Atlantic Group is hiring an Executive Assistant Floater (Temp to Perm) in New York, NY, for our client. In this temp-to-perm role, you'll support senior executives across departments by managing complex calendars, coordinating meetings, and handling confidential communication with internal and external stakeholders. This opportunity is ideal for proactive executive assistants with strong Microsoft Office skills who thrive in fast-paced financial or corporate environments. Responsibilities as the Executive Assistant Floater: Calendar & Meeting Management: Coordinate complex schedules for C-level executives, ensuring seamless internal and external meeting logistics. Executive Communications: Draft and manage correspondence with clients, investors, and stakeholders on behalf of the executive team. Document & Presentation Support: Prepare presentations, spreadsheets, and reports for executive review and decision-making. Travel & Logistics: Arrange business travel and develop detailed itineraries for trips and events. Expense & Vendor Management: Process expense reports, vendor invoices, and payments with accuracy and timeliness. Qualifications for the Executive Assistant Floater: Education: Bachelor's degree in business, communications, or a related field preferred. Experience: 3+ years providing executive support to C-level leaders (CEO, Managing Partner, CFO) in finance, investment management, or similarly fast-paced corporate environments. Technical Skills: Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) with a high level of digital literacy. Skills & Attributes: Highly organized and detail-oriented professional with strong communication skills, a proactive mindset, and a proven ability to manage shifting priorities in a fast-paced environment. Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion. Your Name: Email Address: Phone Number: Upload Resume File: Upload Resume File: ... Attach a resume file. Accepted file types are DOC, DOCX, PDF, HTML, and TXT. By submitting this application, you give us permission to store your personal information, and use it in the consideration of your fitness for the position, including sharing it with the hiring firm. By submitting this application, you agree to our Terms of Service. People looking for jobs should not put anything here. We are uploading your application. It may take a few moments to read your resume. Please wait!

The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role includes managing daily office tasks, coordinating meetings, and maintaining clear and effective communication with staff, clients, and external contacts. The ideal candidate is organized, detail-oriented, and capable of handling multiple tasks with accuracy and professionalism. **Pay: $17.00/hr** The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on the applicant's experience, skills, abilities, geographic location, and alignment with market data. **Benefit Information:** ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM 2024 Employee Benefits | Staff and Management Team Members (*************************************************************************************** **401(k)** - You become eligible to make personal contributions beginning the first of the month following 30 days of employment. You become eligible for the ABM match beginning the first of the month following six months of employment. ABM matches your pre-tax and/or Roth contributions, dollar for dollar, for the first 3%. For the next 2%, ABM contributes $0.50 for each dollar you contribute. Your contributions and match are immediately vested. **Key Responsibilities:** + **Administrative Support:** Perform general office duties such as answering phones, responding to emails, handling mail, and greeting visitors. + **Document Management:** Prepare, edit, and distribute reports, memos, and other documents. Maintain accurate records and filing systems. + **Scheduling:** Coordinate and schedule meetings, appointments, and events. Manage calendars for executives and team members. + **Communication:** Serve as a liaison between different departments, handling information requests and queries from internal and external parties. + **Travel Arrangements:** Make travel arrangements, including booking flights, accommodations, and transportation for staff and executives. + **Office Coordination:** Order office supplies, handle office equipment maintenance, and ensure the workplace is clean and organized. + **Data Entry and Reporting:** Input data accurately into databases and generate reports as required. Maintain confidentiality of sensitive information. + **Project Assistance:** Support special projects and provide assistance to various departments as needed. **Qualifications:** + **Education:** High School Diploma or equivalent required. + **Experience:** Minimum of 2 years of administrative or office management experience. + **Skills:** + Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). + Excellent organizational and time management skills. + Strong written and verbal communication skills. + Ability to multitask and prioritize workload effectively. + Attention to detail and problem-solving skills. + Ability to work independently and as part of a team. **Working Conditions:** + **Environment:** Office setting, Monday to Friday, with occasional requirements for overtime. + **Physical Requirements:** Ability to sit for extended periods, use a computer, and perform light physical tasks such as lifting up to 25 pounds REQNUMBER: 141699 ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call ************. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

The position is available for an Operations Administrative Coordinator for our PA warehouses. The Operations Administrative Coordinator serves as a key support resource for Operations and Client Services. This role applies strong critical thinking and problem-solving skills to ensure smooth order flow, accurate documentation, and timely client service support. Responsibilities include monitoring WMS progress, triaging issues, assisting with client service tasks, and providing hands-on operational support when needed. Ops Administrative Coordinator Job Responsibilities: 1. Order & Workflow Administration a. Print, collate, and distribute orders; monitor completion through WMS checks. b. Troubleshoot and resolve order issues; escalate complex problems appropriately. c. Maintain printer workflows and troubleshoot basic device issues. 2. Client Service Support a. Upload and manually enter orders; set up/edit item masters. b. Generate and distribute status and performance reports. c. Release special projects to Operations and ensure requirements are met. 3. Documentation & Billing a. Manifest and invoice orders accurately and on time. b. Prepare purchase orders for Operations supplies and services. 4. Operational Flex a. Assist with picking, packing, kitting, and shipping during capacity gaps. b. Identify process improvements and contribute to SOP updates. 5. Communication a. Maintain clear communication with Operations, Client Services, and IT/WMS support. b. Present options and data for decision-making when issues arise. Qualifications: 1. Education & Experience a. High School Diploma or GED required; Associate degree preferred. b. 2-4 years in operations or client services administration (3PL or eCommerce preferred). c. Experience with WMS and Microsoft Excel strongly preferred. 2. Skills a. Critical thinking and problem-solving. b. Strong organizational and communication skills. c. Ability to manage multiple priorities in a fast-paced environment. 3. Technical a. Proficiency in Microsoft 365 and WMS systems. b. Familiarity with printing workflows and basic troubleshooting. About Jay Group: Jay Group is an industry-leading provider of warehouse inventory management, ecommerce fulfillment, transportation, and specialty packaging services. For over 55 years, some of the world's most trusted and well-known brands have relied on Jay Group to ensure their product is delivered accurately and on time. Jay Group manages the back-end details of parcel and B2B fulfillment so that clients can focus on growing their brands and businesses. Benefits: · 401K with company discretionary match · Dental Insurance · Employee Assistance Program · Health Insurance · Life Insurance · Long Term Disability insurance · Paid Holiday Hours · Paid Time-Off · Plum Benefits · Short Term Disability Insurance · Vision Insurance · Weekly Pay What does it take to be a Jay Group Team Member? Uphold Jay Group Core Values Make it Possible: We happily and skillfully remove barriers to success for our clients and our employees. Drive to Innovate: We have a relentless drive to innovate, simplify and continually improve. We Win Together: We recognize that our success depends on our collective genius and that we succeed when our clients succeed. Built on Trust: We live our legacy of being open, honest, ethical, and genuine. Have a proactive and self-motivated work style. Enjoy working independently with strong attention to detail. Must be willing to submit a background check. Ability to work legally in the United States Equal Employment Opportunity Employer Join our team!

Job Type: Full-time (Mon-Fri, 8am-5pm) Salary: $27-$28/HR Are you looking to join one of the world's leading professional services firms? We are seeking a skilled and proactive Administrative Assistant to provide comprehensive support to our Office Managing Partner (OMP). This role requires a high level of attention to detail, strong organizational skills, and the ability to handle multiple tasks simultaneously. Responsibilities Serve as primary on-site admin for the Office Managing Partner, managing calendar, inbox, travel, and expense reporting Coordinate meetings, conference calls, and internal events Prepare reports, format documents, and assist with LinkedIn/profile updates Distribute monthly office newsletters and marketing communications Track time and support CPA/CPE tasks and other OMP initiatives Liaise with clients, schedule restaurant reservations, and arrange gifts as needed Provide light tech troubleshooting and document e-signature support Assist in planning, coordinating, and executing internal and off-site events Attend vendor calls and handle catering, vendor escorts, and Certificates of Insurance Book venues, assist with restaurant reservations, send calendar invites, and register guests Qualifications Previous experience in an administrative or executive support role Proficient in Microsoft Office (Outlook, Word, Excel) Friendly, polished, and professional with strong communication skills Strong attention to detail, ability to multitask, and commitment to confidentiality Positive attitude and team-first mindset All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran

Provides high-level clerical and administrative support to the Company CEO. Performs executive-level administrative functions including preparing correspondence and reports, managing schedules and communications, coordinating meetings and travel, and Administrative Assistant, Administrative, Executive, Assistant, Automotive, Support, Chinese

We are seeking a dedicated Receptionist/Administrative Assistant to join our team. The successful candidate will serve as the first point of contact for visitors and callers, providing a welcoming and professional environment. They are responsible for managing front-desk operations, handling communications, maintaining administrative records, and supporting various office functions. This role ensures the smooth and efficient operation of daily office activities by coordinating mail, supplies, and administrative tasks across departments, while also performing additional duties as assigned by management. Key Responsibilities: Welcome visitors by greeting them in person or on the telephone, answering or referring to inquiries. Ensure all voicemail messages to the main office number are taken and directed to staff members. Administrating Visitor Logbook. Ensure that the reception area is kept tidy. Prepare and coordinate and distribute mail, faxes, and packages. Prepare, send, and file Purchase Orders as per request given. Liaise with office suppliers for stationery and cleaning products orders. Maintain pantry supplies and ensure that they are well stocked. Provide support in administrative activities for all departments. Perform additional job duties as assigned by management. Profile Qualifications & Experience: Education: Minimum of 1 year experience in the field. High School Diploma Knowledge & Skills: Excellent Computer Skills with MS Office, Adobe, Outlook. Knowledge of ISO guidelines is a plus. Personal Attributes: Accountability - Takes personal responsibility for the quality and timeliness of work. Attention to details - Diligently attends to details pursues quality in accomplishing tasks. Data Analysis and Problem Solving - Demonstrates the ability to analyze and understand data and information quickly. Task Management - Effectively manages tasks by appropriately focusing on the critical priorities. Adaptability to changing conditions - Adapts to changing business needs, conditions, and work responsibilities. Collaboration - Works efficiently and inclusively with a range of people, both within and outside of the organization. Fluency in English (additional languages a plus) Position location Country USA Location Houston, TX Candidate criteria Minimum level of education required A-levels / Grade 12 Qualification High school Minimum level of experience required Less than 2 years

About the job Samuel Lawrence Foundation is seeking an articulate and motivated individual who will partner with a small team to make a meaningful impact. Bring your skills to bear on real world problems - this role demands creative thinking, flexibility, and a passion for making a tangible difference. Part-time weekends, in person, in a residential office. Our atmosphere is casual, friendly, and interesting. Job Responsibilities: Assist with the day to day office operations Work on environmental issues, explore scientific research, attend meetings, educate elected officials Schedule appointments and conference calls Identify, contact, develop and maintain relationships with community groups, and community members Write letters, research topics, reply to emails Organize and manage donations Take meeting notes Feed the chickens Required Qualifications: Strong written and verbal communication skills Task-oriented with the ability to manage multiple projects independently Organized Good Technological skills Ability to adapt to changes and challenges Reliable Happy to wear many different hats Experience with AI - Chat, Claude etc.. Desired Qualifications: Science background is helpful Bachelor's degree or advanced degree Pay $25/hour

Administrative Assistant II Employment Type: Contract through February 8, 2027 (High potential for extension) The Administrative Assistant II provides advanced administrative and clerical support while being trained on higher-level responsibilities. This role involves performing complex, repetitive clerical, secretarial, and data entry tasks that require accuracy, organization, and strong attention to detail. The ideal candidate will demonstrate the ability to manage multiple priorities, support daily office operations, and collaborate effectively with internal stakeholders. Key Responsibilities Perform advanced administrative and clerical tasks, including typing, filing, dictation, and data entry Prepare and maintain daily production and routine operational reports Verify accuracy and quality of work, including calculations and data integrity Assist visitors and support general office operations Coordinate travel arrangements and office space logistics Manage and reconcile complex calendars, including scheduling meetings with multiple participants Prepare forms, reports, sketches, diagrams, and routine correspondence Track, maintain, and report on various inventories Operate standard office equipment and utilize personal computers to compile reports and orders Support development of presentations using Microsoft Word, Excel, and PowerPoint Maintain familiarity with and adherence to company policies and procedures Perform additional administrative duties as assigned Required Qualifications Minimum of 2 years of experience as an Administrative Assistant Minimum of 2 years of experience in a specialized or functional administrative discipline Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint required) Experience using electronic calendaring tools to schedule meetings for multiple attendees Ability to perform standard to complex office and administrative tasks Demonstrated ability to prioritize, multitask, and manage conflicting deadlines Excellent verbal and written communication skills Strong interpersonal, analytical, and organizational skills Results-oriented mindset with strong attention to detail Preferred Qualifications Associate's degree or equivalent professional experience Experience with Microsoft Visio and OneNote

We are seeking a highly skilled Senior Executive Assistant to join our team at our Blue Ash, Ohio headquarters. In this pivotal role, you will provide confidential, high-level administrative support to our Executive Leadership Team (ELT). Acting as a central point of contact, you will coordinate communications and logistics between executives, internal associates, customers, and external partners, ensuring smooth and efficient operations across a dynamic environment. Primary Responsibilities Manage complex executive calendars, including scheduling meetings, coordinating appointments, and arranging domestic and international travel Prepare and organize executive presentations, meeting agendas, expense reports, and other key documents Collaborate with regional executive assistants to coordinate international meetings, visits, and cross-functional engagements Support the planning and execution of major company events, including board meetings, community initiatives, trade shows, and customer visits Partner with the Strategic Communications team to draft, review, and deliver internal and external communications on behalf of the ELT Screen and prioritize incoming communications (calls, emails, correspondence), ensuring timely and appropriate responses Serve as a liaison between executives and both internal teams and external stakeholders, fostering clear communication and strong relationships Record, distribute, and track action items from meetings, ensuring accountability and follow-up Handle sensitive and confidential information with the highest level of discretion, professionalism, and integrity Provide support on special projects, initiatives, and other duties as needed Critical Competencies, Knowledge, Skills, and Abilities Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration tools (Zoom, Teams, Slack) Exceptional organizational skills and keen attention to detail, with a commitment to producing high-quality work Strong written and verbal communication abilities, with a professional and polished presence. Ability to manage multiple tasks and shifting priorities under tight deadlines High degree of discretion in handling confidential and sensitive information Outstanding interpersonal skills, with the ability to effectively engage and collaborate with individuals at all levels, both internally and externally Education and Experience Minimum of 7 years providing administrative support at the executive or C-suite level At least 10 years of progressive professional experience demonstrating increasing responsibility Bachelor's degree preferred, though equivalent experience will be considered Work Hours Michelman's standard work hours for this role is Monday - Friday from 8am - 5pm EST. Note: The statements above are intended to describe the general nature and level of work being performed by people assigned to the job. They are not construed to be an exhaustive list of responsibilities, duties and skills required of personnel. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer. About Michelman Motivated by unwavering values, and ingrained with a passion for innovation, Michelman is a global developer and manufacturer of specialized sustainable chemistry used in industrial and agricultural coatings, digital printing, consumer packaging, and advanced composites for automotive and aerospace. From helping grow food and keep it fresh, to making vehicles lighter and more fuel efficient, to shielding our homes from the elements, Michelman‘s environmentally conscious solutions protect and enhance the materials that shape our world. Michelman is proud of the values-focused work environment that we have crafted. We pride ourselves in our focus on our values of integrity, respect, success, collaboration, curiosity, and giving. With our dedication to your technical and professional growth in addition to our rigorous onboarding experience, we guarantee that you will find yourself challenged in new ways. We offer an excellent salary, incentive and benefits package in a dynamic, empowered team environment. No phone calls please. Michelman does not hire individuals who use tobacco products. All candidates will receive a drug test prior to beginning employment which will include a test for tobacco products. For more information about Michelman, please visit https://www.michelman.com/. It is Michelman, Inc. policy to seek and employ qualified persons in all jobs in a manner which will ensure equal employment opportunity as well as administer personnel actions in a manner as to not discriminate against any person on the basis of race, religion, national origin, age, sexual orientation or disability. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Michelman is an Equal Opportunity Employer Minorities/Females/Disabled/Veterans

Benefits: 401(k) 401(k) matching Executive Assistant / Sales Support Coordinator FASTSIGNS 008 Central/ West FW - is hiring for an Executive Assistant / Sales Support Coordinator to join our team! This role works directly with our Outside Sales Representative and plays a critical part in supporting sales execution, customer communication, and internal coordination to ensure an exceptional client experience from first contact through final delivery. Benefits / Perks: Competitive Pay Paid Vacation and Holidays Performance Bonus Ongoing Training Opportunities A Successful FASTSIGNS Executive Assistant / Sales Support Coordinator Will: Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow-up. Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing. Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion. Manage customer communication on behalf of the sales rep via email, phone, and in person daily. Track opportunities, follow-ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks. Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings. Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process. Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center. Social media - client visitation. Handle sensitive information with discretion and professionalism. Ideal Qualifications for FASTSIGNS Executive Assistant / Sales Support Coordinator: 3+ years of experience in administrative support, sales support, customer service, or executive assistance preferred High school diploma or equivalent (college coursework a plus) Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment Strong written and verbal communication skills Proactive, dependable, and able to work independently with minimal supervision Comfortable working with CRM systems, email, scheduling tools, and production/order software Excellent follow-through and time management skills Ability to sit and work at a computer for extended periods (4 hours or more) Ability to work under pressure while producing high-volume, high-quality work Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow-up. Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing. Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion. Manage customer communication on behalf of the sales rep via email, phone, and in person when needed. Track opportunities, follow-ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks. Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings. Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process. Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center. Handle sensitive information with discretion and professionalism. Ideal Qualifications for FASTSIGNS Executive Assistant / Sales Support Coordinator: 2-3 years of experience in administrative support, sales support, customer service, or executive assistance preferred High school diploma or equivalent (college coursework a plus) Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment Strong written and verbal communication skills Proactive, dependable, and able to work independently with minimal supervision Comfortable working with CRM systems, email, scheduling tools, and production/order software Excellent follow-through and time management skills Ability to sit and work at a computer for extended periods (4 hours or more) Ability to work under pressure while producing high-volume, high-quality work Do you enjoy supporting others so they can perform at their best? Do you like organizing, prioritizing, and helping turn opportunities into completed projects? Are you looking for a role where you are a key partner in the success of a sales operation? If so, we would love to meet you. This is an opportunity to become the right-hand support to our Outside Sales Representative and play a meaningful role in the growth and success of our FASTSIGNS Center. Apply today! Compensation: $15.00 - $24.00 per hour At FASTSIGNS, every day is unique and presents exciting opportunities, including new ways to use your talent and grow your skills. We have a large network of independently owned locations - both locally and internationally - who offer competitive pay and ongoing training opportunities. Are you ready to plan for your future? Discover your next career. Make your statement. Learn more by exploring the positions offered by FASTSIGNS centers. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to FASTSIGNS Corporate.

Executive Assistant and Operations Coordinator Position Type: Full-time Salary: $60,000 - $65,000 Deadline to apply: January 31, 2026 but will be reviewing apps on a rolling basis! About America On Tech: America On Tech (AOT) is a national nonprofit preparing the next generation of technology leaders from underestimated communities. Since 2014, AOT has provided no-cost tech education and workforce training to students in NYC, LA, Miami, and Atlanta. AOT equips young people with in-demand skills in AI, Web Development, Data Science, and more, creating pathways to higher education and careers. To date, AOT has served 6,600+ students, facilitated 1,500+ paid internships. AOT alumni are twice as likely to attend college and five times more likely to pursue tech degrees. Learn more at ********************* Who We Are Looking For: We are seeking a highly organized, proactive, and resourceful Executive Assistant & Operations Coordinator to support our executive team and ensure smooth day-to-day business operations. This hybrid role combines high-level administrative support with operational coordination, making it ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and can anticipate needs before they arise. Responsibilities: Executive Support Manage complex calendars across multiple time zones, including scheduling, rescheduling, and prioritizing meetings. Coordinate domestic and international travel, including flights, accommodation, itineraries, and expense reconciliation. Serve as a gatekeeper by triaging emails, tracking follow-ups, and drafting communications on behalf of executives. Prepare meeting agendas, briefing materials, presentations, and post-meeting action summaries. Maintain discretion and confidentiality regarding sensitive business information. Complete a variety of special projects including creating presentations, financial spreadsheets and special reports Provide support on additional projects that fall under the purview of the CEO and President as needed Operations and Finance Coordination Support operational processes including office management, vendor coordination, and procurement. Assist with onboarding and offboarding logistics for employees, including equipment distribution and account access. Help maintain systems and tools such as project management platforms, CRM software, HR systems, or shared drives. Manage internal documentation, ensuring information is up-to-date and accessible. Coordinate company events, team meetings, retreats, and culture-building activities. Process weekly invoices and contractor payments and help manage the AP expense tracker Help with the HR coordination; regularly use online Applicant Tracking System through TriNet Process transactions and student stipends during semester. Project & Process Management Track deadlines, deliverables, and priorities across cross-functional projects; flag risks and ensure accountability. Conduct research, gather data, and prepare summaries to support decision-making. Identify administrative or operational inefficiencies and recommend improvements. Support special projects as assigned by leadership. Qualifications: 3+ years in an Executive Assistant, Operations Coordinator, or hybrid administrative/operations role. Exceptional organizational and time-management skills with the ability to manage competing priorities. Strong written and verbal communication skills. Proficiency with tools such as Google Workspace and Salesforce; experience with project management tools a plus. High level of professionalism, discretion, and judgment. Ability to work independently, anticipate needs, and take ownership. Strong project management, and vendor coordination skills. Highly organized, proactive, and comfortable navigating multiple deadlines in a fast-paced environment. Commitment to America On Tech's mission and values. Benefits of Working at America On Tech: Hybrid work model (1 day in-person with additional in-person time required for in-person student and/or recruitment events; these will be scheduled and communicated in advance as much as possible) Medical, dental and vision insurance Pre-tax commuter benefits 20 paid vacation days per year 2 week holiday vacation at the end of the year 10 organizational holidays per year 1 PTO day for your birthday 56 hours of paid sick time 6% 401K Match (after one year) Background Check Disclosure: All positions at America on Tech, Inc. require at least some interaction with minors (see list of duties for specific details). Therefore, candidates must undergo a background check to ensure the safety of the youth we serve. Candidates will be informed about the background check process and will have the opportunity to discuss any relevant issues. Applicants in California will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, while also adhering to CANRA and any other state or local ordinances regarding the protection of minors. How to apply: ********************************************************************************************************************** All applicants will be considered. Only those selected for an interview will be contacted. AOT is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender, disability, age, religion, sexual orientation, or national or ethnic origin.