Executive Assistant jobs at The Kraft Heinz Company - 571 jobs

The Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on Coordinator, Administrative, Processor, Support, Business Services, Payroll, Manufacturing, Management

We are seeking a highly experienced Executive Assistant to provide comprehensive administrative and strategic support to senior C-level executives. This role requires exceptional organizational skills, discretion, and the ability to manage complex, global priorities in a fast-paced environment. The ideal candidate brings deep experience supporting executives across multiple geographies and time zones, while also leading high-impact projects and initiatives. Key Responsibilities Provide high-level administrative support to C-suite executives, including complex calendar management, travel coordination, and meeting preparation Manage executive schedules across multiple countries and time zones, ensuring seamless coordination and prioritization Serve as a trusted partner to senior leadership, anticipating needs and proactively resolving issues Lead and manage complex projects on behalf of executives, including cross-functional and global initiatives Coordinate internal and external communications with senior stakeholders, maintaining professionalism and confidentiality Prepare executive-level presentations, reports, agendas, and briefing materials Act as a liaison between executives and internal teams, clients, and external partners Handle sensitive and confidential information with the highest level of discretion Support planning and execution of board meetings, executive offsites, and global travel logistics Qualifications Minimum of 7 years of experience providing direct support to C-level executives Bachelor's degree highly preferred Proven experience supporting executives in a global, multi-country environment Strong understanding of managing priorities across multiple time zones Demonstrated ability to manage complex projects and drive initiatives to completion Exceptional organizational, time-management, and problem-solving skills Advanced proficiency with Microsoft Office and collaboration tools Strong written and verbal communication skills High level of professionalism, judgment, and discretion Work Arrangement Hybrid schedule with 2-3 days per week in the office Salary: $120 - 130K + bonus

About Health Payer Consortium (HPC) We're a high-growth healthcare company that cares about and takes care of our employees. We have been doubling in size nearly every year for a decade. We have a work-hard, play-hard culture. Whether we're jamming at a show, hitting the Derby, or just hanging at the office, you'll find a team of top performers who know how to have fun, support each other, and get results. Position Overview We are seeking a highly organized, polished, and proactive Executive Assistant to support the Owner of HPC. This is a fast-paced, high-visibility role working closely with a busy executive who travels frequently. The ideal candidate brings a strong healthcare background, understands the language of payers and providers, and is comfortable moving between executive-level conversations, detailed logistics, and event coordination. You'll manage a complex schedule, coordinate domestic and international travel with our travel partner, support meetings, oversee select operational tasks (vehicle licensing, shipping), and help plan conferences, trade shows, and company events. Key Responsibilities Maintain and prioritize a complex, frequently changing calendar Coordinate meetings, calls, and events across multiple time zones Ensure appropriate travel time, prep time, and follow-up time are included Work closely with our third-party travel partner to finalize and book all travel arrangements Create detailed itineraries and coordinate travel logistics Travel with the Owner as needed (approx. one week/month, Sunday-Thursday, including out-of-town trips) Take notes during meetings and ensure follow-up items are tracked Prepare meeting materials, agendas, and concise follow-up notes Manage email and communication flow, flagging priorities and deadlines Coordinate with internal leaders and teams to ensure the Owner is fully prepared Handle vehicle plating and licensing, including understanding requirements and documentation Plan and coordinate conferences, trade shows, and company events (timelines, logistics, vendor coordination, on-site execution) Coordinate shipping needs (USPS, FedEx, UPS), including domestic/international protocols Support music equipment and stage setup for HPC events; coordinate with AV/music teams Provide support with occasional personal errands for the Owner, as needed Required Qualifications Local to St. Louis and able to work 100% in-office, with required travel 3+ years as an Executive Assistant or similar role supporting a senior executive or business owner Direct experience supporting an executive who travels frequently Strong healthcare background (healthcare, health insurance, or closely related field) Proven ability to manage complex calendars and frequent travel Experience planning and coordinating conferences, trade shows, or corporate events Knowledge of shipping protocols for USPS, FedEx, UPS (domestic/international) Exceptional organization, attention to detail, and follow-through Upper-level written and verbal communication skills, polished and professional High level of discretion and confidentiality Proficient with Outlook or Google Calendar, email, spreadsheets, and shared drives Valid driver's license and reliable transportation Valid passport and Real ID, or ability to obtain both promptly Ability to pass a pre-employment drug screening and background check Nice to Have Prior experience in a fast-paced, high-growth healthcare or health insurance organization Bilingual skills Extra Bonus Music background, experience around live events, or a genuine love of live music Perks & Benefits Competitive salary ($50,000-$70,000, based on experience) Full benefits package 401(k) with company match Paid time off, paid holidays, and more Lunch provided if you choose to work through your lunch break Company-paid child care for sick days and out-of-town travel Mentorship and growth opportunities within a high-performing organization An amazing team that loves to celebrate wins This is a 100% in-office position. Remote work is not available. Ready for a fast-paced, impactful role where your organization, communication, and healthcare knowledge support the Owner and the growth of HPC?

Job Title: Executive Assistant Job Summary/Overview The Executive Assistant provides high-level, proactive administrative and operational support to three senior executives: the CHRO, General Counsel/Corporate Secretary, and CFO. This role is responsible for ensuring the efficient and seamless operation of executive functions that support people strategy, governance and compliance, corporate development, and financial leadership. The Executive Assistant serves as a trusted partner, managing complex calendars, confidential information, board level materials, and cross functional coordination while exercising sound judgment, discretion, and diplomacy. The role requires exceptional organizational skills, executive presence, and the ability to navigate competing priorities in a fast paced, highly confidential environment. Essential Duties and Responsibilities Provide comprehensive administrative support to three senior executives, including complex calendar management, travel coordination, and expense reporting. Serve as a gatekeeper for executive communications, prioritizing, monitoring, and responding to emails, calls, and correspondence with professionalism and discretion. Coordinate domestic and international travel arrangements, including itineraries, accommodations, and meeting logistics. Assist with corporate governance and legal documentation, ensuring accuracy, confidentiality, and timely distribution. Conduct research, collect, and analyze data to support executive decision making and strategic initiatives. Coordinate and support project based initiatives across Human Resources, Legal, Finance, and Corporate Development. Liaise effectively with internal stakeholders at all organizational levels and maintain strong working relationships with external partners, vendors, and advisors. Assist with anything related Investor Relations, screen emails and calls, take and deliver accurate messages to appropriate staff, conference prep, trip logistics etc. Maintain databases, filing systems, and document management practices with a strong focus on confidentiality and compliance. Receive and interact professionally with visitors and handle sensitive interactions with discretion. Partners with other assistants on C-level executive matters. Perform additional duties and special projects as assigned. Knowledge, Skills, Competencies, and Abilities Demonstrates exceptional professionalism, discretion, and confidentiality, particularly when supporting HR, Legal, and Finance leadership. Advanced proficiency in PowerPoint, Excel, Word, and Outlook; experience creating executive and board level materials. Strong analytical, reasoning, and critical thinking abilities. Excellent written and verbal communication skills with executive presence. Highly organized with strong time management, prioritization, and multitasking capabilities. Strong interpersonal skills and the ability to build trusted relationships across the organization. Adaptable and proactive in a dynamic, fast changing business environment. Demonstrated ability to manage competing priorities with poise and sound judgment. Service oriented mindset with a continuous improvement approach. Required Qualifications Bachelor's degree (B.A.) or an equivalent combination of education, industry certifications, and experience. 10+ years of experience as an Executive Assistant or Senior Administrative Professional supporting senior leadership, preferably in HR, Legal, Finance, or Corporate environments. Experience supporting multiple executives simultaneously. Active North Carolina Notary Public certification (or ability to obtain promptly). About Columbus McKinnon: Columbus McKinnon is a leading worldwide designer, manufacturer and marketer of intelligent motion solutions that move the world forward and improve lives by efficiently and ergonomically moving, lifting, positioning and securing materials. Key products include hoists, crane components, precision conveyor systems, rigging tools, light rail workstations and digital power and motion control systems. We are focused on commercial and industrial applications that require the safety and quality provided by our superior design and engineering know-how. Columbus McKinnon is a publicly traded company that has been in business for almost 150 years - proud of our heritage, where we come from, and where we're going. As Columbus McKinnon grows globally, so does our need for driven and inspired employees. Join our winning team! Columbus McKinnon Corporation promotes a diverse and inclusive workforce and is an Equal Opportunity Employer that does not discriminate against employees or applicants for employment on the basis of race, color, national origin, ancestry, age, religion, sex, gender, gender identity, gender expression, sexual orientation, physical or mental disability, medical condition, genetic information, military or veteran status, marital status, or any other Federal or State legally-protected classes. We also value the safety of all associates and work hard to maintain a Drug Free Workplace.

The Administrative Assistant will be responsible for performing a wide range of duties including providing support to senior level management, performing Human Resources administrative tasks and operations support to sustain the efficient operation of the Burlingame site. The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Support Senior level management with scheduling meetings, domestic and international travel arrangements, expense reports, and written correspondence. Contribute to team objectives by assisting departments with projects and tasks. Sort and distribute all incoming and outgoing correspondence. HR Administrative functions; onboarding (new hire orientation and paperwork), scheduling interviews, greet candidates upon arrival and roll out HR related initiatives. Establish, organize and manage the maintenance of office records, ensuring complete accuracy and confidentiality Responsible for ordering and maintaining all supplies and food for office. Collaborate with Facilities Manager to maintain office equipment and space. Proactively support office needs. Minimal Qualifications: Bachelor's degree or 2 years equivalent experience. Proficiency in Microsoft Excel, Word, PowerPoint, Outlook. Preferred Qualifications: Ability to work independently on a broad variety of projects. Strong communication of the English language, including reading comprehension, oral and written communication skills. Ability to establish and foster healthy working relationships. Strong level of influence and negotiation skills. Ability to deliver effective results, meet tight deadlines and targets. Possess good judgment and decision-making skills. Experience with basic Human Resources administrative tasks, including but not limited to on-boarding. Must successfully handle highly confidential information. Physical/Mental Requirements: While performing the duties of this job, the employee is frequently required to do the following: Sitting, using a computer Lifting 5-10 lbs. occasionally Work Environment: Office Setting 100% No travel Required experience: supporting Senior Level management: 2 years

MUST HAVE EXPERIENCE WORKING DIRECTLY FOR A FOUNDER IN A START-UP ENVIORNMENT - AT LEAST 10 YEARS OF EXPERIENCE. We're looking for an Executive Assistant (EA) for our client (from a tech company based in NYC). who thrives in a fast-paced, high-growth environment. This is a career-defining opportunity for someone who wants to be deeply embedded in the company's strategy and leadership, working side by side with the CEO to drive business efficiency, scalability, and impact. The company is in the tech space, boutique now, but growing rapidly. The CEO needs someone to be Individual must have start-up experience The Opportunity This role is not just about supporting the CEO-it's about thinking ahead, problem-solving proactively, and making decisions that free up the CEO's time to focus on scaling the company. You will be the CEO's most trusted strategic partner, ensuring that priorities, meetings, and business initiatives are handled with precision, efficiency, and foresight. You will also take ownership of key operational and strategic projects-gaining exposure to leadership functions, cross-functional collaboration, and high-level decision-making. The Ideal Candidate: • Long-term mindset-committed to growing and transitioning into a Chief of Staff role over time. • Highly organized and process-driven-able to juggle multiple priorities without missing a beat. • Thinks two steps ahead-anticipating needs, identifying challenges before they arise, and taking ownership of solutions. • Agile and adaptable-able to pivot quickly in a fast-moving, high-growth environment. • Loves technology and efficiency-excited to leverage AI tools, automations, and smart processes to streamline workflows. Key Responsibilities 🗂 Executive Support & Efficiency Optimization • Calendar & Time Management - Own the CEO's schedule, ensuring time is allocated strategically. • Meeting Preparation & Follow-Up - Anticipate CEO needs, prepare detailed agendas, and summarize key takeaways. • Inbox & Communication Management - Monitor and respond to emails with discretion. • Travel Planning & Logistics - Book complex domestic and international travel, optimize itineraries. • Confidential Business Matters - Handle sensitive information with the highest level of discretion and professionalism. 📊 Business & Operational Leadership • Cross-Functional Leadership - Collaborate across Sales, Marketing, Operations, and Product teams. • Project Ownership - Take the lead on special projects and strategic initiatives. • Decision-Making & Problem-Solving - Act as a thought partner, bringing solutions to the table. • Data & AI Utilization - Leverage AI tools to track KPIs and improve efficiency. 🧠 AI, Technology & Process Optimization • AI & Automation Integration - Identify opportunities to use AI to automate tasks. • Technology Proficiency - Become an expert in Google Suite, Salesforce, Asana, Slack. • Workflow & Process Improvement - Analyze current operations and develop scalable systems. 👥 Culture & Leadership Support • Internal Communication & Team Coordination - Ensure seamless communication between leadership and the broader team. • Company Culture & Employee Experience - Assist in planning team events and leadership meetings. • HR & People Operations Support - Help with hiring coordination and executive-level HR projects. --- Who You Are • 10 years of experience as an Executive Assistant, or similar role. • Experience in proptech, SaaS, or multifamily is a strong plus. • Highly detail-oriented and organized, with the ability to multitask. • Strong problem solver-able to anticipate needs and proactively address issues. • Tech-savvy & AI-curious-excited to work with AI-powered platforms l • Able to work in-person in NYC with flexibility for occasional remote work. • A strong communicator-capable of drafting high-quality emails, presentations, and reports. • Ambitious and growth-oriented, eager to take on more responsibility over time. --- Compensation & Growth • Competitive Salary: + performance-based incentives. • Pathway to Chief of Staff-structured career growth with increasing leadership responsibilities. • Hybrid NYC-Based Role-flexibility with in-person work required. • Comprehensive Benefits-Medical, Dental, Vision, 401K, PTO. • Unique Career Opportunity-direct mentorship from the CEO & hands-on experience in business strategy, operations, and leadership.

We're currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Objectives of this role Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld Responsibilities Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site

Fully onsite in Doral, FL - Need someone to start asap. Responsibilities Act as the point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner Manage executives' calendars and set up meetings Make travel and accommodation arrangements Rack daily expenses and prepare weekly, monthly or quarterly reports Oversee the performance of other clerical staff Act as an office manager by keeping up with office supply inventory Format information for internal and external communication - memos, emails, presentations, reports Take minutes during meetings Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Requirements and skills Work experience as an Executive Assistant to the CEO 5 years of experience within a large global company Bachelor's degree. Bilingual in Spanish Outstanding organizational and time management skills Excellent verbal and written communications skills

Provide support in areas such as recruitment, staffing, and orientation. Assist in maintaining personnel records. Process a variety of confidential forms, including enrollment, pay changes, and pre-employment screening information. Support employee c Administrative, Coordinator, Bakery, Manufacturing, Support

Type: Temporary Job #47204 Salary: $30.00 Job Overview - Executive Assistant Floater (Temp to Perm): Compensation: $30/hour Schedule: Monday to Friday (In-Office) Atlantic Group is hiring an Executive Assistant Floater (Temp to Perm) in New York, NY, for our client. In this temp-to-perm role, you'll support senior executives across departments by managing complex calendars, coordinating meetings, and handling confidential communication with internal and external stakeholders. This opportunity is ideal for proactive executive assistants with strong Microsoft Office skills who thrive in fast-paced financial or corporate environments. Responsibilities as the Executive Assistant Floater: Calendar & Meeting Management: Coordinate complex schedules for C-level executives, ensuring seamless internal and external meeting logistics. Executive Communications: Draft and manage correspondence with clients, investors, and stakeholders on behalf of the executive team. Document & Presentation Support: Prepare presentations, spreadsheets, and reports for executive review and decision-making. Travel & Logistics: Arrange business travel and develop detailed itineraries for trips and events. Expense & Vendor Management: Process expense reports, vendor invoices, and payments with accuracy and timeliness. Qualifications for the Executive Assistant Floater: Education: Bachelor's degree in business, communications, or a related field preferred. Experience: 3+ years providing executive support to C-level leaders (CEO, Managing Partner, CFO) in finance, investment management, or similarly fast-paced corporate environments. Technical Skills: Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) with a high level of digital literacy. Skills & Attributes: Highly organized and detail-oriented professional with strong communication skills, a proactive mindset, and a proven ability to manage shifting priorities in a fast-paced environment. Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion. Your Name: Email Address: Phone Number: Upload Resume File: Upload Resume File: ... Attach a resume file. Accepted file types are DOC, DOCX, PDF, HTML, and TXT. By submitting this application, you give us permission to store your personal information, and use it in the consideration of your fitness for the position, including sharing it with the hiring firm. By submitting this application, you agree to our Terms of Service. People looking for jobs should not put anything here. We are uploading your application. It may take a few moments to read your resume. Please wait!

The position is available for an Operations Administrative Coordinator for our PA warehouses. The Operations Administrative Coordinator serves as a key support resource for Operations and Client Services. This role applies strong critical thinking and problem-solving skills to ensure smooth order flow, accurate documentation, and timely client service support. Responsibilities include monitoring WMS progress, triaging issues, assisting with client service tasks, and providing hands-on operational support when needed. Ops Administrative Coordinator Job Responsibilities: 1. Order & Workflow Administration a. Print, collate, and distribute orders; monitor completion through WMS checks. b. Troubleshoot and resolve order issues; escalate complex problems appropriately. c. Maintain printer workflows and troubleshoot basic device issues. 2. Client Service Support a. Upload and manually enter orders; set up/edit item masters. b. Generate and distribute status and performance reports. c. Release special projects to Operations and ensure requirements are met. 3. Documentation & Billing a. Manifest and invoice orders accurately and on time. b. Prepare purchase orders for Operations supplies and services. 4. Operational Flex a. Assist with picking, packing, kitting, and shipping during capacity gaps. b. Identify process improvements and contribute to SOP updates. 5. Communication a. Maintain clear communication with Operations, Client Services, and IT/WMS support. b. Present options and data for decision-making when issues arise. Qualifications: 1. Education & Experience a. High School Diploma or GED required; Associate degree preferred. b. 2-4 years in operations or client services administration (3PL or eCommerce preferred). c. Experience with WMS and Microsoft Excel strongly preferred. 2. Skills a. Critical thinking and problem-solving. b. Strong organizational and communication skills. c. Ability to manage multiple priorities in a fast-paced environment. 3. Technical a. Proficiency in Microsoft 365 and WMS systems. b. Familiarity with printing workflows and basic troubleshooting. About Jay Group: Jay Group is an industry-leading provider of warehouse inventory management, ecommerce fulfillment, transportation, and specialty packaging services. For over 55 years, some of the world's most trusted and well-known brands have relied on Jay Group to ensure their product is delivered accurately and on time. Jay Group manages the back-end details of parcel and B2B fulfillment so that clients can focus on growing their brands and businesses. Benefits: · 401K with company discretionary match · Dental Insurance · Employee Assistance Program · Health Insurance · Life Insurance · Long Term Disability insurance · Paid Holiday Hours · Paid Time-Off · Plum Benefits · Short Term Disability Insurance · Vision Insurance · Weekly Pay What does it take to be a Jay Group Team Member? Uphold Jay Group Core Values Make it Possible: We happily and skillfully remove barriers to success for our clients and our employees. Drive to Innovate: We have a relentless drive to innovate, simplify and continually improve. We Win Together: We recognize that our success depends on our collective genius and that we succeed when our clients succeed. Built on Trust: We live our legacy of being open, honest, ethical, and genuine. Have a proactive and self-motivated work style. Enjoy working independently with strong attention to detail. Must be willing to submit a background check. Ability to work legally in the United States Equal Employment Opportunity Employer Join our team!

Job Type: Full-time (Mon-Fri, 8am-5pm) Salary: $27-$28/HR Are you looking to join one of the world's leading professional services firms? We are seeking a skilled and proactive Administrative Assistant to provide comprehensive support to our Office Managing Partner (OMP). This role requires a high level of attention to detail, strong organizational skills, and the ability to handle multiple tasks simultaneously. Responsibilities Serve as primary on-site admin for the Office Managing Partner, managing calendar, inbox, travel, and expense reporting Coordinate meetings, conference calls, and internal events Prepare reports, format documents, and assist with LinkedIn/profile updates Distribute monthly office newsletters and marketing communications Track time and support CPA/CPE tasks and other OMP initiatives Liaise with clients, schedule restaurant reservations, and arrange gifts as needed Provide light tech troubleshooting and document e-signature support Assist in planning, coordinating, and executing internal and off-site events Attend vendor calls and handle catering, vendor escorts, and Certificates of Insurance Book venues, assist with restaurant reservations, send calendar invites, and register guests Qualifications Previous experience in an administrative or executive support role Proficient in Microsoft Office (Outlook, Word, Excel) Friendly, polished, and professional with strong communication skills Strong attention to detail, ability to multitask, and commitment to confidentiality Positive attitude and team-first mindset All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran

Provides high-level clerical and administrative support to the Company CEO. Performs executive-level administrative functions including preparing correspondence and reports, managing schedules and communications, coordinating meetings and travel, and Administrative Assistant, Administrative, Executive, Assistant, Automotive, Support, Chinese

We are seeking a dedicated Receptionist/Administrative Assistant to join our team. The successful candidate will serve as the first point of contact for visitors and callers, providing a welcoming and professional environment. They are responsible for managing front-desk operations, handling communications, maintaining administrative records, and supporting various office functions. This role ensures the smooth and efficient operation of daily office activities by coordinating mail, supplies, and administrative tasks across departments, while also performing additional duties as assigned by management. Key Responsibilities: Welcome visitors by greeting them in person or on the telephone, answering or referring to inquiries. Ensure all voicemail messages to the main office number are taken and directed to staff members. Administrating Visitor Logbook. Ensure that the reception area is kept tidy. Prepare and coordinate and distribute mail, faxes, and packages. Prepare, send, and file Purchase Orders as per request given. Liaise with office suppliers for stationery and cleaning products orders. Maintain pantry supplies and ensure that they are well stocked. Provide support in administrative activities for all departments. Perform additional job duties as assigned by management. Profile Qualifications & Experience: Education: Minimum of 1 year experience in the field. High School Diploma Knowledge & Skills: Excellent Computer Skills with MS Office, Adobe, Outlook. Knowledge of ISO guidelines is a plus. Personal Attributes: Accountability - Takes personal responsibility for the quality and timeliness of work. Attention to details - Diligently attends to details pursues quality in accomplishing tasks. Data Analysis and Problem Solving - Demonstrates the ability to analyze and understand data and information quickly. Task Management - Effectively manages tasks by appropriately focusing on the critical priorities. Adaptability to changing conditions - Adapts to changing business needs, conditions, and work responsibilities. Collaboration - Works efficiently and inclusively with a range of people, both within and outside of the organization. Fluency in English (additional languages a plus) Position location Country USA Location Houston, TX Candidate criteria Minimum level of education required A-levels / Grade 12 Qualification High school Minimum level of experience required Less than 2 years

About the job Samuel Lawrence Foundation is seeking an articulate and motivated individual who will partner with a small team to make a meaningful impact. Bring your skills to bear on real world problems - this role demands creative thinking, flexibility, and a passion for making a tangible difference. Part-time weekends, in person, in a residential office. Our atmosphere is casual, friendly, and interesting. Job Responsibilities: Assist with the day to day office operations Work on environmental issues, explore scientific research, attend meetings, educate elected officials Schedule appointments and conference calls Identify, contact, develop and maintain relationships with community groups, and community members Write letters, research topics, reply to emails Organize and manage donations Take meeting notes Feed the chickens Required Qualifications: Strong written and verbal communication skills Task-oriented with the ability to manage multiple projects independently Organized Good Technological skills Ability to adapt to changes and challenges Reliable Happy to wear many different hats Experience with AI - Chat, Claude etc.. Desired Qualifications: Science background is helpful Bachelor's degree or advanced degree Pay $25/hour

Benefits: * 401(k) * 401(k) matching Executive Assistant / Sales Support Coordinator FASTSIGNS 008 Central/ West FW - is hiring for an Executive Assistant / Sales Support Coordinator to join our team! This role works directly with our Outside Sales Representative and plays a critical part in supporting sales execution, customer communication, and internal coordination to ensure an exceptional client experience from first contact through final delivery. Benefits / Perks: * Competitive Pay * Paid Vacation and Holidays * Performance Bonus * Ongoing Training Opportunities A Successful FASTSIGNS Executive Assistant / Sales Support Coordinator Will: * Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow-up. * Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing. * Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion. * Manage customer communication on behalf of the sales rep via email, phone, and in person daily. * Track opportunities, follow-ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks. * Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings. * Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process. * Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center. Social media - client visitation. * Handle sensitive information with discretion and professionalism. Ideal Qualifications for FASTSIGNS Executive Assistant / Sales Support Coordinator: * 3+ years of experience in administrative support, sales support, customer service, or executive assistance preferred * High school diploma or equivalent (college coursework a plus) * Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment * Strong written and verbal communication skills * Proactive, dependable, and able to work independently with minimal supervision * Comfortable working with CRM systems, email, scheduling tools, and production/order software * Excellent follow-through and time management skills * Ability to sit and work at a computer for extended periods (4 hours or more) * Ability to work under pressure while producing high-volume, high-quality work * Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow-up. * Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing. * Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion. * Manage customer communication on behalf of the sales rep via email, phone, and in person when needed. * Track opportunities, follow-ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks. * Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings. * Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process. * Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center. * Handle sensitive information with discretion and professionalism. Ideal Qualifications for FASTSIGNS Executive Assistant / Sales Support Coordinator: * 2-3 years of experience in administrative support, sales support, customer service, or executive assistance preferred * High school diploma or equivalent (college coursework a plus) * Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment * Strong written and verbal communication skills * Proactive, dependable, and able to work independently with minimal supervision * Comfortable working with CRM systems, email, scheduling tools, and production/order software * Excellent follow-through and time management skills * Ability to sit and work at a computer for extended periods (4 hours or more) * Ability to work under pressure while producing high-volume, high-quality work Do you enjoy supporting others so they can perform at their best? Do you like organizing, prioritizing, and helping turn opportunities into completed projects? Are you looking for a role where you are a key partner in the success of a sales operation? If so, we would love to meet you. This is an opportunity to become the right-hand support to our Outside Sales Representative and play a meaningful role in the growth and success of our FASTSIGNS Center. Apply today!

Apply now " Apply now * Apply Now * Start applying with LinkedIn Start Please wait... Executive Assistant to Global BU President In this pivotal role, the appointee will deliver senior-level executive administrative support for a Global Business Unit President and 2-3 other senior executives within the company. The individual will manage day-to-day administrative tasks, such as meeting calendaring, Outlook email management, along with expense and travel management. We are looking for an individual who is professional, with an entrepreneurial spirit and a hands-on approach which will be crucial to success in this dynamic role. The position demands superior professionalism, attention to detail, and a self-starter mentality to intuitively address routine requirements without explicit instructions. Agility and flexibility are key to success, as the appointee will support the Global BU President across multiple time zones, requiring adaptability to varying schedules and swift responses to changing priorities. The ideal candidate embodies proactiveness, credibility, trustworthiness, and a diplomatic approach, coupled with meticulous organizational skills and keen autonomy. Sound judgment and the ability to handle competing demands while efficiently scheduling and following up on critical matters are essential. This person embodies the professionalism required for a visibly impactful position. You will embark on an exciting journey, where you will meet diverse challenges, work closely with experienced business professionals, and become part of an internationally renowned organization. Responsibilities * Managing complex calendars, prioritizing appointments aligned with business needs, coordinating travel arrangements, on- and off-site meetings, conference calls, and management conferences, including associated logistics * Managing emails, correspondence, and calls on behalf of the executives * Keeping the executives well informed about upcoming commitments, addressing concerns, and navigating conflicting priorities by determining appropriate courses of action * Maintaining a strong sense of confidentiality and discretion about employee matters and meetings * Serving as the executives' administrative liaison between the executives and other key stakeholders, fostering smooth communication and collaboration between departments * Facilitating meetings, including agenda compilation and follow-up on action items * Producing presentation materials and compiling documents as needed * Processing expense reports and managing travel bookings * Maintaining organized files, ensuring timely and confidential access to documents * Coordinating executive outreach and external relations and liaising with other executive assistants * Contributing to the business in a helpful and professional manner while being willing to tackle many tasks * Supporting the Business Unit President, as well as Finance and Human Resources, along with related departmental activities * Leading Voluntary Counsel of Charlotte and provides back up support to Charlotte office manager, when needed Requirements * High school diploma and ideally some further education, such as college courses with a minimum of 10 years of administrative support experience, or a bachelor's degree in business administration combined with a minimum of 5 years' experience supporting C-level executives in a multinational corporate environment * Fluency in business English and a secondary language such as Spanish or Portuguese would be an asset * Mastery of the MS Office Suite and competency in contemporary office IT systems and business tools (Outlook, Teams, SharePoint, Webex), demonstrating a keen understanding of technology to optimize workflow efficiency * Intermediate skills in Excel would be ideal * Given the extensive global network, clear, precise communication skills with the ability to seamlessly liaise with diverse audiences of various backgrounds and cultures across different organizational levels * Exceptional organizational skills; ability to perform and prioritize multiple tasks with attention to detail * Emotional maturity and strong interpersonal skills-you radiate positivity and willingness to go the extra mile * You will be the executive's person of trust; hence, uncompromising reliability and confidentiality are a must * Ability to handle problems calmly as they arise, coupled with robust decision-making capabilities-you take ownership of actions and deliverables with excellent follow-through skills * You are a highly resourceful team player with a forward-looking mindset, actively seeking opportunities and proposing solutionre * Agility and flexibility to support a global BU president across multiple time zones with swift responses to changing priorities; the role requires flexibility in work hours and a commitment to on-site representation. While occasional remote work is possible, the primary expectation is to operate from the office #LI-HA1 What´s in it for you? * Medical/Dental/Vision Insurances * Paid Holidays * PTO time with a carry-over benefit * Tuition Reimbursement * Wellness Program * EAP Program * Spending and Savings Accounts * Life/AD&D Insurance * Disability Insurance * Pet Insurance * Online discount Mall * Auto/Home Insurance * Identity Theft Protection * Legal Services Plan Hannah Andrepont Talent Acquisition Manager NORAM ***************************** ************ Clariant is a Swiss-based global specialty chemicals company, which is concentrated and developed in three business units: Care Chemicals, Catalysts and Adsorbents & Additives. Our purpose as a company is reflected in our tagline "Greater chemistry - between people and planet", which considers the principles of customer, innovation and people orientation, as well as a focus on creating solutions to foster sustainability in different industries by offering high-value and high-performance chemical specialties. At Clariant, we believe that diversity, equity and inclusion are essential to our success. We strive to cultivate a workplace where all employees feel welcomed, respected, supported, and valued. Our diverse workforce allows us to tap into a wealth of perspectives, experiences, and capabilities that drive innovation. We are committed to ensuring equal opportunities for professional growth and advancement across all levels of the organization, based on objective criteria and regardless of gender, gender identity, race, ethnicity, religion, protected veteran status ,age, disability, sexual orientation or other aspects of diversity in accordance with the relevant governing laws. By bringing together talented individuals with diverse backgrounds and viewpoints, we gain the agility to meet the evolving needs of our global customers and communities. Join our team to help advance our mission of fostering a culture of belonging where everyone can thrive. . Clariant Corporation is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, protected Veteran status, or any other protected class as established by law. * Learn more about Clariant * Follow us on Facebook, Twitter and LinkedIn Apply now " Apply now * Apply Now * Start applying with LinkedIn Start Please wait... Find similar jobs:

Benefits: 401(k) 401(k) matching Executive Assistant / Sales Support Coordinator FASTSIGNS 008 Central/ West FW - is hiring for an Executive Assistant / Sales Support Coordinator to join our team! This role works directly with our Outside Sales Representative and plays a critical part in supporting sales execution, customer communication, and internal coordination to ensure an exceptional client experience from first contact through final delivery. Benefits / Perks: Competitive Pay Paid Vacation and Holidays Performance Bonus Ongoing Training Opportunities A Successful FASTSIGNS Executive Assistant / Sales Support Coordinator Will: Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow-up. Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing. Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion. Manage customer communication on behalf of the sales rep via email, phone, and in person daily. Track opportunities, follow-ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks. Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings. Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process. Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center. Social media - client visitation. Handle sensitive information with discretion and professionalism. Ideal Qualifications for FASTSIGNS Executive Assistant / Sales Support Coordinator: 3+ years of experience in administrative support, sales support, customer service, or executive assistance preferred High school diploma or equivalent (college coursework a plus) Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment Strong written and verbal communication skills Proactive, dependable, and able to work independently with minimal supervision Comfortable working with CRM systems, email, scheduling tools, and production/order software Excellent follow-through and time management skills Ability to sit and work at a computer for extended periods (4 hours or more) Ability to work under pressure while producing high-volume, high-quality work Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow-up. Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing. Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion. Manage customer communication on behalf of the sales rep via email, phone, and in person when needed. Track opportunities, follow-ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks. Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings. Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process. Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center. Handle sensitive information with discretion and professionalism. Ideal Qualifications for FASTSIGNS Executive Assistant / Sales Support Coordinator: 2-3 years of experience in administrative support, sales support, customer service, or executive assistance preferred High school diploma or equivalent (college coursework a plus) Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment Strong written and verbal communication skills Proactive, dependable, and able to work independently with minimal supervision Comfortable working with CRM systems, email, scheduling tools, and production/order software Excellent follow-through and time management skills Ability to sit and work at a computer for extended periods (4 hours or more) Ability to work under pressure while producing high-volume, high-quality work Do you enjoy supporting others so they can perform at their best? Do you like organizing, prioritizing, and helping turn opportunities into completed projects? Are you looking for a role where you are a key partner in the success of a sales operation? If so, we would love to meet you. This is an opportunity to become the right-hand support to our Outside Sales Representative and play a meaningful role in the growth and success of our FASTSIGNS Center. Apply today! Compensation: $15.00 - $24.00 per hour At FASTSIGNS, every day is unique and presents exciting opportunities, including new ways to use your talent and grow your skills. We have a large network of independently owned locations - both locally and internationally - who offer competitive pay and ongoing training opportunities. Are you ready to plan for your future? Discover your next career. Make your statement. Learn more by exploring the positions offered by FASTSIGNS centers. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to FASTSIGNS Corporate.

Executive Assistant and Operations Coordinator Position Type: Full-time Salary: $60,000 - $65,000 Deadline to apply: January 31, 2026 but will be reviewing apps on a rolling basis! About America On Tech: America On Tech (AOT) is a national nonprofit preparing the next generation of technology leaders from underestimated communities. Since 2014, AOT has provided no-cost tech education and workforce training to students in NYC, LA, Miami, and Atlanta. AOT equips young people with in-demand skills in AI, Web Development, Data Science, and more, creating pathways to higher education and careers. To date, AOT has served 6,600+ students, facilitated 1,500+ paid internships. AOT alumni are twice as likely to attend college and five times more likely to pursue tech degrees. Learn more at ********************* Who We Are Looking For: We are seeking a highly organized, proactive, and resourceful Executive Assistant & Operations Coordinator to support our executive team and ensure smooth day-to-day business operations. This hybrid role combines high-level administrative support with operational coordination, making it ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and can anticipate needs before they arise. Responsibilities: Executive Support Manage complex calendars across multiple time zones, including scheduling, rescheduling, and prioritizing meetings. Coordinate domestic and international travel, including flights, accommodation, itineraries, and expense reconciliation. Serve as a gatekeeper by triaging emails, tracking follow-ups, and drafting communications on behalf of executives. Prepare meeting agendas, briefing materials, presentations, and post-meeting action summaries. Maintain discretion and confidentiality regarding sensitive business information. Complete a variety of special projects including creating presentations, financial spreadsheets and special reports Provide support on additional projects that fall under the purview of the CEO and President as needed Operations and Finance Coordination Support operational processes including office management, vendor coordination, and procurement. Assist with onboarding and offboarding logistics for employees, including equipment distribution and account access. Help maintain systems and tools such as project management platforms, CRM software, HR systems, or shared drives. Manage internal documentation, ensuring information is up-to-date and accessible. Coordinate company events, team meetings, retreats, and culture-building activities. Process weekly invoices and contractor payments and help manage the AP expense tracker Help with the HR coordination; regularly use online Applicant Tracking System through TriNet Process transactions and student stipends during semester. Project & Process Management Track deadlines, deliverables, and priorities across cross-functional projects; flag risks and ensure accountability. Conduct research, gather data, and prepare summaries to support decision-making. Identify administrative or operational inefficiencies and recommend improvements. Support special projects as assigned by leadership. Qualifications: 3+ years in an Executive Assistant, Operations Coordinator, or hybrid administrative/operations role. Exceptional organizational and time-management skills with the ability to manage competing priorities. Strong written and verbal communication skills. Proficiency with tools such as Google Workspace and Salesforce; experience with project management tools a plus. High level of professionalism, discretion, and judgment. Ability to work independently, anticipate needs, and take ownership. Strong project management, and vendor coordination skills. Highly organized, proactive, and comfortable navigating multiple deadlines in a fast-paced environment. Commitment to America On Tech's mission and values. Benefits of Working at America On Tech: Hybrid work model (1 day in-person with additional in-person time required for in-person student and/or recruitment events; these will be scheduled and communicated in advance as much as possible) Medical, dental and vision insurance Pre-tax commuter benefits 20 paid vacation days per year 2 week holiday vacation at the end of the year 10 organizational holidays per year 1 PTO day for your birthday 56 hours of paid sick time 6% 401K Match (after one year) Background Check Disclosure: All positions at America on Tech, Inc. require at least some interaction with minors (see list of duties for specific details). Therefore, candidates must undergo a background check to ensure the safety of the youth we serve. Candidates will be informed about the background check process and will have the opportunity to discuss any relevant issues. Applicants in California will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, while also adhering to CANRA and any other state or local ordinances regarding the protection of minors. How to apply: ********************************************************************************************************************** All applicants will be considered. Only those selected for an interview will be contacted. AOT is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender, disability, age, religion, sexual orientation, or national or ethnic origin.