Administrative Assistant jobs at Kyyba

Our team is welcoming BC/BE Internal Medicine physicians to join an established practice in Carrollton, Georgia. This is a full-time permanent position with 90/10 Outpatient/Inpatient coverage with NO ICU care. Practice Details Current practice consists of 6 physicians and 1 NP Treat patients 18 years and older Each physician has access to an individual scribe and nurse Ability to perform multiple ancillary services in the office Monday - Friday, 8 am - 5 pm work schedule 1:6 inpatient weekend call rotation (typical schedule 7 am - 1 pm) Weekday inpatient call coverage 5 to 6 pm EPIC EMR Perks/Benefits Partnership opportunity & excellent earning potential available Work as a primary care provider but earn like a specialist About Carrollton, Georgia Part of the Atlanta Metro area - Carrollton, GA is a thriving small town with surprisingly big appeal. This community has excellent schools to attend as well as Emory University nearby for higher education. Located just 35 miles from Downtown and 40 minutes from the airport, enjoy all the conveniences without the city traffic. From a rich and colorful local arts scene to an uncommon variety of outdoor amenities, this city truly offers something for everyone. Add in two colleges bursting with their own activities and classes, a host of locally-owned restaurants and shops, and a calendar full of lively events, and it?s easy to see that Carrollton is Altogether Original. BN-3

Administrative Assistant FLSA Classification: Non-Exempt Position Type: Full Time Reports to: Chief of Staff EEOC Classification: Administrative Support Worker Location: Onsite (Detroit) Summary: The Administrative Assistant supports the Senior Leadership at NSO, handling tasks such managing calendars, coordinating meetings, answering phones and other clerical duties. Responsibilities: Managing calendars for C-Suite/Senior Leadership and coordinating meetings Clerical duties such as: answering phones, filing, preparing documents and correspondence, checking voice mails daily and answering emails frequently, office supply ordering, etc. Process daily incoming mail and distribution Maintenance of copy rooms and equipment as well as postage machines at Central office Coordinate and manage conference room scheduling Assist with preparing reports and data entry tasks Preparing and reconciling monthly expense reports and petty cash reconciliation Process of invoices for payment Preparing meeting agendas, attending meetings and accurately recording minutes within specified timeframe. Assist with supporting company events, and meetings Coverage of the front reception area as assigned ensuring that all staff and visitors sign in when entering building. Work effectively and efficiently in MS Office, particularly Word, Excel and PowerPoint Able to work and handle confidential information Complies with and adheres to department and NSO policies and procedures. Adheres to established quality and performance improvement standards. Works effectively with others to accomplish goals/resolve problems. Organizes work well and uses time effectively. Maintains consistent work attendance. Does not disrupt operations by being habitually tardy or absent; works as scheduled. Professionally represents NSO and promotes NSO mission and vision statements. Promotes a harmonious work environment. Demonstrates expertise in his/her functional area, leveraging unique core of knowledge and skills to achieve results. Ensures consumer satisfaction through process of monitoring, improving, and delivering excellence in program services. Is open to new approaches and takes steps to increase knowledge, skills and abilities, both from within and outside NSO. Complies with contractual and regulatory requirements, as needed. Fosters commitment, team spirit, pride and trust. Possesses good work ethic, drive, energy, and persistence to achieve goals. Takes accountability for job responsibilities. Able to anticipate and bring about change when needed. Performs other duties as assigned. Candidate Requirements: GED or high school diploma required 3 years of office experience Bachelor's degree preferred Proficient in computer software applications Familiarity with standard office equipment Excellent organizational and interpersonal skills Good written and verbal skills Good bookkeeping skills and ability to multitask. Ability to create, maintain and retrieve files: ability to work independently and/or with a team. Neighborhood Service Organization is an equal opportunity employer and values diversity in its workforce. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities.

Job Description Administrative Assistant FLSA Classification: Non-Exempt Position Type: Full Time Reports to: Chief of Staff EEOC Classification: Administrative Support Worker Summary: The Administrative Assistant supports the administrative Leadership at NSO, handling tasks such managing calendars, coordinating meetings, answering phones and other clerical duties. Responsibilities: Managing calendars for C-Suite/Senior Leadership and coordinating meetings Clerical duties such as: answering phones, filing, preparing documents and correspondence, checking voice mails daily and answering emails frequently, office supply ordering, etc. Process daily incoming mail and distribution Maintenance of copy rooms and equipment as well as postage machines at Central office Coordinate and manage conference room scheduling Assist with preparing reports and data entry tasks Preparing and reconciling monthly expense reports and petty cash reconciliation Process of invoices for payment Preparing meeting agendas, attending meetings and accurately recording minutes within specified timeframe. Assist with supporting company events, and meetings Coverage of the front reception area as assigned ensuring that all staff and visitors sign in when entering building. Work effectively and efficiently in MS Office, particularly Word, Excel and PowerPoint Complies with and adheres to department and NSO policies and procedures. Adheres to established quality and performance improvement standards. Works effectively with others to accomplish goals/resolve problems. Organizes work well and uses time effectively. Maintains consistent work attendance. Does not disrupt operations by being habitually tardy or absent; works as scheduled. Professionally represents NSO and promotes NSO mission and vision statements. Promotes a harmonious work environment. Demonstrates expertise in his/her functional area, leveraging unique core of knowledge and skills to achieve results. Ensures consumer satisfaction through process of monitoring, improving, and delivering excellence in program services. Is open to new approaches and takes steps to increase knowledge, skills and abilities, both from within and outside NSO. Complies with contractual and regulatory requirements, as needed. Fosters commitment, team spirit, pride and trust. Possesses good work ethic, drive, energy, and persistence to achieve goals. Takes accountability for job responsibilities. Able to anticipate and bring about change when needed. Able to work and handle confidential information Performs other duties as assigned. Candidate Requirements: GED or high school diploma required 3 years of office experience Bachelor's degree preferred Proficient in computer software applications Familiarity with standard office equipment Excellent organizational and interpersonal skills Good written and verbal skills Good bookkeeping skills and ability to multitask. Ability to create, maintain and retrieve files: ability to work independently and/or with a team. Neighborhood Service Organization is an equal opportunity employer and values diversity in its workforce. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities.

Administrative Assistant

Administrative Assistant FLSA Classification: Non-Exempt Position Type: Full Time Reports to: Chief of Staff EEOC Classification: Administrative Support Worker The Administrative Assistant supports the administrative Leadership at NSO, handling tasks such managing calendars, coordinating meetings, answering phones and other clerical duties. Responsibilities: * Managing calendars for C-Suite/Senior Leadership and coordinating meetings * Clerical duties such as: answering phones, filing, preparing documents and correspondence, checking voice mails daily and answering emails frequently, office supply ordering, etc. * Process daily incoming mail and distribution * Maintenance of copy rooms and equipment as well as postage machines at Central office * Coordinate and manage conference room scheduling * Assist with preparing reports and data entry tasks * Preparing and reconciling monthly expense reports and petty cash reconciliation * Process of invoices for payment * Preparing meeting agendas, attending meetings and accurately recording minutes within specified timeframe. * Assist with supporting company events, and meetings * Coverage of the front reception area as assigned ensuring that all staff and visitors sign in when entering building. * Work effectively and efficiently in MS Office, particularly Word, Excel and PowerPoint * Complies with and adheres to department and NSO policies and procedures. * Adheres to established quality and performance improvement standards. * Works effectively with others to accomplish goals/resolve problems. * Organizes work well and uses time effectively. * Maintains consistent work attendance. * Does not disrupt operations by being habitually tardy or absent; works as scheduled. * Professionally represents NSO and promotes NSO mission and vision statements. * Promotes a harmonious work environment. * Demonstrates expertise in his/her functional area, leveraging unique core of knowledge and skills to achieve results. * Ensures consumer satisfaction through process of monitoring, improving, and delivering excellence in program services. * Is open to new approaches and takes steps to increase knowledge, skills and abilities, both from within and outside NSO. * Complies with contractual and regulatory requirements, as needed. * Fosters commitment, team spirit, pride and trust. * Possesses good work ethic, drive, energy, and persistence to achieve goals. Takes accountability for job responsibilities. * Able to anticipate and bring about change when needed. * Able to work and handle confidential information * Performs other duties as assigned. Candidate Requirements: * GED or high school diploma required * 3 years of office experience * Bachelor's degree preferred * Proficient in computer software applications * Familiarity with standard office equipment * Excellent organizational and interpersonal skills * Good written and verbal skills * Good bookkeeping skills and ability to multitask. * Ability to create, maintain and retrieve files: ability to work independently and/or with a team. Neighborhood Service Organization is an equal opportunity employer and values diversity in its workforce. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities.

Primarily responsible for providing all assistance to the Community Manager and residents at an on-site property which includes daily customer service to homeowners and HOA board members. Perform a wide spectrum of administrative duties that are essential to successfully enforcing community Covenants, Compliance & Regulations (CC&R's), provides administrative support and other tasks as directed to On-site Community Manager and other on-site staff members. Develops a working relationship with community board members and home owners. Extend top-notch customer service and problem resolution via phone and face-to-face interaction with board members and residents. Provide traditional office support by maintaining calendars and appointments, composing correspondence, and creating/maintaining database information. Arrange various meetings (times/locations) and prepare all correspondence necessary to notify included parties. Assists with community inspections of common areas according to AAM's management contract. Work with vendors to provide direction and collect bids per the manager. Perform various general accounting duties, including some A/P, A/R, coding of invoices and billing. Maintains accurate and current association records. Performs other duties as directed by management staff. Knowledge, Skills and Abilities: Ability to multitask, and prepare and process large amounts of administrative and customer request items while being detail oriented. Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines. Exceptional organization and tracking skills. Ability to function efficiently in a fast-paced, demanding environment. Ability to proficiently utilize computer programs and database systems, including Microsoft Office, internet and e-mail systems. Ability to interact and work positively and effectively with homeowners and staff at all levels. Advanced communication skills both verbal and written. Superior customer service skills and phone etiquette. Ability to work collaboratively and cooperatively within the department as well as with other departments. Physical Demands & Work Environment: Primarily sitting at work station utilizing a computer in an office setting. May be required to lift boxes, fill paper trays, and other minor physical office related tasks. Walking/driving through community to assist in the inspection of common areas. Helping to set up/break down for events and/or meetings as needed. #IND123

McMichael Taylor Gray, LLC is seeking an Administrative Assistant for our Peachtree Corners, GA office location. The ideal applicant will have experience in handling high volume workload and exceptional customer service skills. Experience in a law office setting preferred. Requirements Job Responsibilities: Operate office machines, such as voice mail systems, security system and desktop computer. Answer telephones, direct calls, and take messages. Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer. Process incoming and outgoing physical and electronic mail. Communicate with clients, employees, and other individuals to answer questions, disseminate or explain information, and address complaints. Compile, copy, sort, and file original incoming records and other documents. Review files, records, and other documents to obtain information to respond to requests. Entering, recording, storing, or maintaining information in written or electronic/magnetic form. Familiarity with computer equipment setup to include hardware connections and software updates. Skills/Abilities: Experience with multi-line phone system required. Excellent professional communication skills. Position requires interaction with all interoffice personnel, managers and attorneys as well as the clients and outside vendors. Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other Firm procedures, terminology, and technology. Knowledge of principles and processes for providing exceptional customer service to include effective written and oral communication skills. Proficiency with Microsoft Outlook, Word and Excel. Experience with NitroPro a plus. Acquire knowledge of Client Management Systems upon hire. Education and Experience: High school diploma or equivalent. At least two years related law office experience preferred. Prior experience in a law firm setting preferred. ABOUT MCMICHAEL TAYLOR GRAY, LLC McMichael Taylor Gray, LLC (“MTG”) is a full-service default and creditors' rights law firm delivering quality, cost-effective legal services for financial institutions throughout most of the Eastern United States. The founding partners of MTG established a forward-thinking, client focused law firm, centered on an unwavering commitment to the following core values: Excellence Integrity Honesty Respect A successful candidate must pass a background check and be able to provide two professional references. All candidates will be subject to pre-employment screens and confirmation of eligibility to work in the United States. Candidates may also be subject to criminal and/or credit history checks and reference checks depending on the nature of the position for which they are applying. Consideration for employment with McMichael Taylor Gray LLC is conditional upon successful completion of these required standards. McMichael Taylor Gray, LLC is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

Van Andel Institute (VAI), a world-class biomedical research institute, located in Grand Rapids, Michigan, is dedicated to improving human health. We are pioneers in the fight against cancer, Parkinson's, and other diseases. We are committed to inspiring the next generation of scientists and educators. Van Andel Institute (VAI) has an opening for a part-time Administrative Assistant (15-20 hours per week ) reporting to and supporting Dr. Peter Jones in our Department of Epigenetics. In this role, you will support Dr. Jones (laboratory head) and his personnel, including research scientists, technicians, postdoctoral fellows, and graduate students. This position will also coordinate with several other departments to support the lab's function within the context of the entire Institute. Some of the high-level responsibilities you can expect to fulfill include: * Calendar: Manage an active and dynamic calendar of appointments and shifting schedules to serve internal and external colleagues and collaborators. Coordinate lab meeting schedule with Lab Manager. Triage calendar as appropriate. * Travel: Arrange complex and detailed international and domestic travel arrangements, itineraries and agendas, including logistics, flights, car, hotel and dinners. Develop a detailed travel itinerary. * Meetings: Schedule meetings with attendees across various time zones, coordinate speaking engagements, and provide preparation materials, including attendee information and talking points. Collect, prepare, and analyze briefing and background materials for meetings and follow up on any details related to these meetings. * Phone Calls: Answer and triage calls, screen and communicate messages accurately and handle any requests personally, whenever possible. * Daily Stand-up Meeting: Daily, communicate the progress of the calendar, tasks, meetings, and travel arrangements. * Writing/Editing: Assist with letters of support, recommendations, nominations, abstracts, papers, and reporting for external advisory boards and committees. Ensure confidential documents and communications are handled effectively. * Reporting and Budgeting: Manage expenses and reporting for reimbursements from VAI for travel, dinners, etc. Track honorariums as applicable. VAI currently utilizes Concur. You should possess the following skills, characteristics and traits: * High School education with at least 3-5 years of administrative support experience working in a laboratory, research, academic or similar environment. * Software Knowledge - Word, Excel, Outlook, Grammarly, Concur, and Workday are all software programs regularly utilized in this position. Training can be provided, but prior knowledge and an aptitude for self-teaching are preferred. * Attention to Detail - You provide excellent work on many tasks and track multiple activities with limited errors. * Excellent Customer Service - your role is to support Dr. Peter Jones while providing support to laboratory members with varying levels of experience. It will be important for you to be friendly with all the people you work with, internally and externally. * Self-Starter - self-motivation and excitement for the Institute's mission are essential in this fast-paced and rewarding position. * Concise Communicator - concise written and oral skills are key in keeping things moving forward through all daily interactions with customers and vendors. * Dependability - this is an on-site position that requires a set Monday - Friday schedule with consistent set working hours to be developed in cooperation with Dr. Peter Jones. * Confidentiality - the ability to respect both casual and legal confidential information. * Passion for supporting scientists and scientific research. To be a successful member of our team, we will measure you in the following areas: * Attitude of Collaboration * Attention to Detail * Professionalism * Strong technical skills Compensation and Benefits All part-time employees of Van Andel Institute are benefits eligible on a limited basis. A benefits overview is available on our careers page. The rate of pay you can expect in this role is based on your experience and skills. How to Apply If you possess these attributes and enjoy working with motivated and driven people across a small institute, we encourage you to apply today. In your application, provide the following in a single combined PDF document: * Cover letter outlining your experience, future career goals, and why you are interested in this position and the Van Andel Institute * Current resumé * Names and contact information of three professional references Please contact Megan Doerr (*******************) for further information or questions, or if you have any difficulty with the application process. Note: To ensure your application is official and eligible for review, please submit it through our online system. Emailed applications are not considered official. About Van Andel Institute Established in Grand Rapids, Michigan, in 1996 by the Van Andel family, VAI is now home to nearly 500 scientists, educators and support staff, who work with national and international collaborators to foster discovery. The Institute's scientists study the origins of cancer, Parkinson's and other diseases and translate their findings into breakthrough prevention and treatment strategies. Our educators develop inquiry-based approaches for K-12 education to help students and teachers prepare the next generation of problem-solvers, while our Graduate School offers a rigorous, research-intensive Ph.D. program in molecular and cellular biology. VAI is committed to excellence through broad participation and diverse perspectives. We welcome applications from individuals of all backgrounds and experiences who share our passion for innovation and collaboration. Van Andel Institute is an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. As Van Andel Institute is a drug free employer, all prospective new employees undergo a urinalysis/drug test as part of our pre-employment process. This is a 7-panel drug screen and it includes testing for Marijuana, Cocaine, Amphetamines, Opiates, PCP, Barbiturates, and Benzodiazepines. About Grand Rapids, MI Van Andel Institute is in downtown Grand Rapids, Michigan in the center of the Medical Mile. A remarkable combination of a cosmopolitan atmosphere and small-town warmth, Grand Rapids is known for its philanthropic and sustainability-driven community. It's fun affordable and family-friendly. Located on the banks of the Grand River, Grand Rapids offers all the big-city excitement you'd expect from a million-resident metropolis, featuring hundreds of restaurants and nightspots, theaters, museums, sports and concerts. The safe and clean downtown is surrounded by an eclectic mix of walkable neighborhoods and natural areas. The downtown area is safe and clean with an eclectic mix of walkable neighborhoods and natural areas.

Van Andel Institute (VAI), a world-class biomedical research institute, located in Grand Rapids, Michigan, is dedicated to improving human health. We are pioneers in the fight against cancer, Parkinson's, and other diseases. We are committed to inspiring the next generation of scientists and educators. The Van Andel Institute (VAI) has an opening for a full-time, on-site Administrative Assistant, reporting to and supporting seven faculty members in the Department of Cell Biology. In this role, you will support faculty members (laboratory head) and their personnel, including research scientists, technicians, postdoctoral fellows, and graduate students. This position will also work with several other departments to support the function of the entire Institute. Upon joining VAI, you can expect to: * Schedule and coordinate seminars, meetings, and presentations; this may include inviting attendees, preparing agendas for one-on-one meetings with faculty members, and travel arrangements for speakers/guests. * Coordinate travel arrangements, update memberships, submit registrations, and prepare travel itineraries for faculty and/or laboratory personnel to attend conferences and meetings. * Establish and maintain departmental filing and archiving systems; this may include maintaining manuals, records, publications, and personnel files while safeguarding their confidentiality. * Compile data from a variety of sources; this may include the coordination, preparation, and submission of technical or scientific proposals, manuscripts, grants, annual report information, marketing materials, and other documentation or presentations. * Answer phones, manage mail and email, prepare correspondence, coordinate multiple calendars, etc. These duties include exercising independent judgment and tact in handling requests, resolving problems, and managing confidential matters. * Initiate the on-boarding, off-boarding, or transfer of faculty and laboratory personnel. * Prepare monthly expense reports and track the budget for faculty members and laboratory personnel. * Maintain appropriate levels of office supplies, equipment, work orders, etc. This job might be for you if you: * Have administrative experience working in a laboratory, research, or similar environment. * Be able to work independently and as a team member with other research administrative assistants to complete administrative tasks in support of VAI faculty. * Have strong organizational skills, attention to detail, and a sharp focus on efficient completion of tasks. * Be able to anticipate needs and suggest proactive measures to lessen the administrative burden on faculty members. * Be able to communicate efficiently both verbally and in writing. * Be able to effectively prioritize tasks to efficiently manage multiple projects and requests. * Have a high school diploma, GED, or equivalent, plus 3-5 years of college training, or the equivalent combination of education and experience. Expectations: The following are the objectives we expect you to achieve within the first six months. * 1 month - calendaring, preparing agendas * 3 months - expense reports, tracking budget, travel arrangements * 6 months - scheduling/coordinating seminars Joining the Van Andel Institute team will allow you to interact with over 500 of the most passionate and impactful scientific minds in the world, all while providing you with experiences to assist you in growing your career. Compensation and Benefits This position is benefits-eligible. A benefits overview is available on our careers page. The hourly rate of pay you can expect in this role is based on your experience and skills. How to Apply: If you possess these attributes and enjoy working with motivated and driven people, we would welcome speaking with you and encourage you to apply today! In your application, provide the following in a single combined pdf: * cover letter outlining your administrative support experience, future career goals, and how these factors fit with the position described * current resume * names and contact information of 3 professional references (we will check with you before checking references) If you have any difficulty uploading your application or any questions, please email Megan Doerr at *******************. About Van Andel Institute Established in Grand Rapids, Michigan, in 1996 by the Van Andel family, VAI is now home to nearly 500 scientists, educators and support staff, who work with national and international collaborators to foster discovery. The Institute's scientists study the origins of cancer, Parkinson's and other diseases and translate their findings into breakthrough prevention and treatment strategies. Our educators develop inquiry-based approaches for K-12 education to help students and teachers prepare the next generation of problem-solvers, while our Graduate School offers a rigorous, research-intensive Ph.D. program in molecular and cellular biology. VAI is committed to excellence through broad participation and diverse perspectives. We welcome applications from individuals of all backgrounds and experiences who share our passion for innovation and collaboration. Van Andel Institute is an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. As Van Andel Institute is a drug free employer, all prospective new employees undergo a urinalysis/drug test as part of our pre-employment process. This is a 7-panel drug screen and it includes testing for Marijuana, Cocaine, Amphetamines, Opiates, PCP, Barbiturates, and Benzodiazepines. About Grand Rapids, MI Van Andel Institute is in downtown Grand Rapids, Michigan in the center of the Medical Mile. A remarkable combination of a cosmopolitan atmosphere and small-town warmth, Grand Rapids is known for its philanthropic and sustainability-driven community. It's fun affordable and family-friendly. Located on the banks of the Grand River, Grand Rapids offers all the big-city excitement you'd expect from a million-resident metropolis, featuring hundreds of restaurants and nightspots, theaters, museums, sports and concerts. The safe and clean downtown is surrounded by an eclectic mix of walkable neighborhoods and natural areas. The downtown area is safe and clean with an eclectic mix of walkable neighborhoods and natural areas.

Administrative Assistant & Assistant Front Desk/Receptionist Department: Administration and Human Resources Melissa McQueen - Executive Administrative Assistant to the CEO Position Supervises: N/A FLSA Status: Non-Exempt Profile Last Updated: September 4, 2024 Position Summary Provide administrative assistance and support to senior leadership using general administrative assistant skills including scheduling, proofing correspondence, using templates to send offer letters, taking minutes on occasion and other like-type tasks as well as providing receptionist/front desk coverage when the primary receptionist is on break, vacation, or absent during illness, or otherwise using Paid Time Off. The position reports to the Executive Administrative Assistant to the CEO, as well as providing receptionist/front desk coverage when the primary receptionist is on break, vacation, or absent during illness, or otherwise using Paid Time Off. The position calls for flexibility, excellent people skills, multi-tasking, and the ability to work and communicate well with all levels of internal management and staff, as well as outside clients, vendors, and donors. Must show adherence to the Seven Commitments of Sanctuary and application of the Sanctuary tools. Essential Job Functions Administrative Support (75%) Provide general administrative support to C-Level Officers and designated Directors as instructed by Executive Administrative Assistant to the CEO. Support may include, but is not limited to: Scheduling meetings. Filing, correspondence, reference checks, and taking meeting minutes for C-Level Officers and Vice Presidents as assigned. May draft accurate, professional written and electronic correspondence that is free of spelling, grammatical, and formatting errors. Assisting with the annual Giving Tree project. Managing agency wish list(s) and online gift registries. Assisting with preparation of materials for community engagement events (e.g., school fairs, speaking engagements). Assist with ordering food and catering services for meetings and events. Assist with coordinating and setting up of New Employee Orientation, All Staff meetings, and other agency meetings. Assist with facilitating the ordering process for agency shirts (polo shirts and t-shirts), name badges, lanyards, and badge holders. Must be a flexible self-starter with excellent time management skills. The coordination of routine matters, meetings, and various other assignments will be delegated to the administrative assistant with minimal direction. Planning and anticipation of needs are critical responsibilities. Position has access to highly confidential and sensitive information. Protection of this information is a requirement of the position. Attention to detail and effective communication are critical. The administrative assistant is expected to draft accurate, professional written and electronic correspondence that is free of spelling, grammatical, and formatting errors. Must become quickly familiar with agency policies and procedures, the various agency stakeholders, and reporting relationships. Must be able to perform the essential functions of this position with or without reasonable accommodation. Front Desk/Receptionist Coverage (20%) Manage all facets of the reception area of CHNK's administration building from 8:30AM to 5PM Monday through Friday. Answer calls made to CHNK Behavioral Health's (CHNK) main number in a professional, friendly manner; efficiently and effectively direct each call to the appropriate staff or department. Greet and welcome guests and visitors with a positive, helpful attitude as they arrive for meetings, events, or other onsite activities, offering hospitality and notifying the appropriate staff or department of their arrival in a timely manner. Accept deliveries on behalf of CHNK and ensure the recipient is notified of the package arrival in a timely manner. Sort incoming mail: help departments prepare outgoing mail (e.g., managing the postage meter machine, running the folding machine, stuffing/ sealing envelopes, etc.). Accept in-kind donations on behalf of the Development Office, ensuring the donor fills out a donor form, the donated item(s) are routed appropriately, and the Development Office notified of the donation. Assist on-site applicants/new hires for employment by providing them with New Hire Packets to be completed, answering questions regarding forms, ensure paperwork is completed correctly, signed correctly, and is placed in the appropriate Human Resources mail slot. Coordinate pre-arranged drug screen between new hire staff member and designated associate performing drug screen. Ensure all conference rooms and hospitality rooms in the administration building, as well as the mail room, are presentable and well-maintained (e.g., technology is functional, beverage stations are stocked, sanitization products are available, furniture is clean and arranged appropriately, etc.) Assist colleagues, as needed, with administrative tasks such as making photocopies, sending faxes, taking notes, scheduling meetings, and other ad-hoc job duties Must be able to perform the essential functions of this position with or without reasonable accommodation Other Duties as Assigned (5%) Physical Demands and Work Environment While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear; use hands to finger, handle or feel objects; and reach with hands and arms. The employee is occasionally required to sit, kneel, squat, and hold objects or carry. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Minimum Position Qualifications Associate degree in English, Communications, Business or related field, or equivalent knowledge and experience. Bachelor's degree preferred. 1-2 years' experience in an administrative capacity, some experience as a receptionist also preferred. Proficiency with Microsoft suite of programs, including Outlook (email and calendar). Excellent written and verbal communication skills. Self-motivated, organized, and proficient at multi-tasking. Ability to manage highly confidential information in a trustworthy manner. Ability to maintain effectiveness when experiencing major changes in work tasks or the work environment; ability to efficiently adjust within new work structures, processes, or requirements. Strong critical thinking skills and ability to work independently; skilled at identifying, taking ownership of, and intelligently resolving minor issues without involving senior leadership. Effective management of time and time constraints. Comfort communicating and collaborating with all levels of the team, including fellow employees, donors, volunteers, contractors, and Board members. High standards of performance; willingness to assume responsibility for the timely and correct completion of assignments or tasks. Must have a current driver's license and insurance. Demonstrate proven sensitivity to the various cultural and socioeconomic characteristics of Children's Home of Northern Kentucky clients and staff. Ability to work occasional evenings and weekends. CHNK Behavioral Health is an Equal Opportunity Employer. Benefits include 18 PTO days off, 13 paid holidays, 6 Long Term Illness days, retirement plan with 6% match after 1 year, tuition reimbursement, student loan repayment assistance, 4 weeks of paid parental or elder care leave, availability of zero deductible medical plan, dental plan, vision plan, and employer paid life insurance and long-term disability insurance. CHNK has certifications from All Children All Families in LGBTQ+ competencies, Ellequate in work-place equity, the Sanctuary Model of Trauma Informed Care, and Best-In-Class Benefits.

Primarily responsible for providing administrative assistance to assigned Community Managers which includes customer service, preparing/mailing violation letters and overall administrative duties that lead to the success of on-going projects. Position Responsibilities: Provides direct support to assigned Community Managers in order to meet community standards. Addresses customer issues and ensures effective, long-term solutions. Provides customer service to homeowners via phone and email. Provides support to community managers which includes answering phones/returning calls, composing correspondence, sending/receiving faxes, creating and maintaining spreadsheets, etc. Maintains an effective process for tracking architectural submittals. Arranges Board of Directors (BOD) meetings (times/locations) and prepares all correspondence necessary to notify parties and updates, prepares and mails BOD meeting packets. Ensures necessary information is organized and accessible to Community Managers on the day of BOD meetings. Works with vendors to provide direction and collect bids per the manager. Maintains strict adherence to community and company deadlines. Performs other related duties as directed. Knowledge, Skills and Abilities: Ability to multitask, and prepare and process large amounts of administrative items while being detail oriented. Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines. Exceptional organization and tracking skills. Ability to function efficiently in a high volume, fast-paced environment. Ability to proficiently utilize computer programs and database systems, including Microsoft office, internet and e-mail systems. Ability to interact and work professionally, positively and effectively with homeowners and staff at all levels. Excellent customer service skills. Advanced communication skills both verbally and written. Ability to work collaboratively and cooperatively within the department as well as with other departments. Physical Demands & Work Environment Primarily sitting in an office setting utilizing computer. May be required to lift boxes, fill paper trays, and other minor physical office related tasks.

We are seeking a Construction Administrative Assistant (CAA) to work with and support our extraordinary Construction Administrator (CA) Team in the construction administration process along with our design teams and to help serve as a liaison between our teams, consultants, contractors, and client representatives. This Dwellian will need to possess the ability to: Work collaboratively with the CA team to provide efficient operation of the Department Take initiative to assist in creating and fine-tuning procedures Learn and become familiar with a variety of company concepts, practices, and procedures Display confidence in decision making and works well in diverse environments Displays professional communication skills, including technical writing skills, verbal communication, and responsiveness to written communications. Able to craft business oriented and succinct communications Ability to stay organized and meet individual deadlines for a variety of tasks Possess the ability to research and implement proper steps to disseminate information in a timely manner Travel to and visit active, local Project sites with the CA What you'll do: Administrating the construction process by receiving and filing RFI's and Submittals received by email notification to the appropriate Project file Logging RFI's and Submittal information into the company software program Distributing RFI's and Submittals to the appropriate consultants Coordinating and managing project construction files for each project: proper labeling/naming, organization Ability to manage and effectively use software provided by General Contractors and/or clients Working closely with our consultants in providing them with the information needed to respond to RFI's and Submittals in a timely manner Assist CA with tracking information to help meet deadlines for each project Attendance at a semi-monthly CA Meeting What you need to bring: Have a positive attitude with a sense of humor Excellent time management, written and verbal communication skills Excellent organizational skills and follow-through ability Analytical and problem-solving skills Proficiency in Microsoft Office Suite applications Utilizes other Team members in the office as a resource when information or clarity is required

Job Description Handles phone calls, transferring calls appropriately, taking messages, and responding to emails and patient complaints. Performs front desk duties to include greeting customers and accepting deliveries. Complete spreadsheets. Skills: Required Skills & Experience: Previous clerical and/or retail experience. Preferred Skills & Experience: N/A Education: Required Education: HS Diploma or G.E.D. Preferred Education: Associates degree or Bachelors Degree. Required Certification & Licensure: N/A Preferred Certification & Licensure: N/A

Candidate is required to compose well written emails free of grammatical and punctuation errors on a daily basis. This position requires the candidate to be able to not only work on the administrative aspect of the position but to also know and understand the floor operations side of the warehouse as well. MUST have had prior warehouse experience. (Working on floor with RF scanners) MUST be able to process bill of lading, process invoices, and be prepared to move to warehouse if overburdened. MUST be proficient in Microsoft Word, Microsoft Excel, and Outlook. Monday-Friday 8:00-5:00pm

Join LifeLink - Join a Life Saving Team! About LifeLink More than four decades ago, a visionary group of innovators, led by renowned nephrologist Dr. Dana Shires, made a life-changing commitment-to save lives through organ and tissue donation. From that bold beginning, LifeLink Foundation was established - founded with heart, purpose, and a mission that still guides us today. What started as a nonprofit with big dreams has grown into a vision-driven organization of more than 700 dedicated professionals across west-central Florida, Georgia, parts of South Carolina, Puerto Rico, and the US Virgin Islands. At LifeLink, we are united by our mission: To honor donors and save lives through organ and tissue donation. Our vision remains clear: To maximize the gift of life while giving hope to donor families and transplant patients. We are grounded in the values that shape our work and culture-Compassion. Excellence. Legacy. People. Quality. If you're inspired by purpose, driven by impact, and ready to help save and heal lives, LifeLink is the place for you. What You'll Do As a Administrative Assistant, you will directly contribute to LifeLink's life-saving mission. The Administrative Assistant for the public education teams (Public Affairs and Multicultural Donation Education Program) plays a critical role in the smooth implementation of public education initiatives in Georgia by supporting public education staff and serving as a first line of contact for the public through phone interaction. This role also includes maintaining important demographic and initiative data, managing inventory and deployment of public education materials, assisting with meeting preparations, event scheduling, and volunteer onboarding, as well as performing general administrative duties. Key Responsibilities: Serve as first line of contact for the public by answering incoming phone calls, providing public education information/answers to public education questions, and assessing the needs of callers by taking messages or transferring calls to the appropriate member of the public education team. Communicate with public education staff, particularly when they are in the field, regarding itinerary changes, telephone messages, and incoming mail, which may need immediate response. Maintain current demographic and public education data, such as driver license and Department of Natural Resources donor designation information, update public education dashboards, and contribute to monthly reporting. Research/run reports and statistical information in the Volunteer Management System, state donor registries, Power BI, or other current data systems. Inventory, organize, facilitate ordering, and coordinate distribution of public education materials for events and initiatives. Facilitate planning and execution of departmental or other meetings, including securing space, sending meeting invites, preparing agendas, attending, taking and distributing minutes, and ordering refreshments as directed. Support the volunteer program by initiating and tracking onboarding, coordinating volunteer meeting location, refreshments, communicating messages or information to volunteers, scheduling and providing supplies for volunteer participation in public education activities, and processing volunteer mileage requests. Assist with coordinating and compiling presentation materials and maintenance of the lobby monitor. Prepare and coordinate mailings and/or special projects, including researching and obtaining materials, creating and maintaining mailing lists, and packaging contents for special events and observances. Interact with Florida and Puerto Rico public education and support staff to communicate messages, complete projects, or share ideas. Assist at events on or off-site as requested. Who You Are Passionate about helping others and making a difference Aligned with LifeLink's core values of Compassion, Excellence, Legacy, People, and Quality Related college courses and/or Advanced Secretarial Certifications plus a minimum of one year of experience as an Administrative Assistant or equivalent experience of two to four years. Bi-lingual desired but not required. Professional demeanor, appearance and attitude. Demonstrated written and verbal communication skills, with an emphasis on composition, grammar and punctuation. Professional telephone presence, protocol and follow-up. Proficient with Microsoft Office and other related software (Excel, PowerPoint). Ability to meet deadlines, prioritize, multi-task and organize workflow. Demonstrated proactive, positive and professional interpersonal skills - a flexible team player. Demonstrated punctuality and attendance record and availability for after-hours work when requested to do so. Demonstrated physical ability to lift, carry and/or move equipment of varying weight from 1 to 40 pounds. A collaborator who thrives in a mission-first environment. Why LifeLink? Be part of an organization with a legacy of saving lives and giving hope Join a passionate and supportive team across Florida, Georgia, and Puerto Rico COMPANY PAID Medical, Dental, Disability & Life Insurance Generous COMPANY PAID Pension Plan for your Retirement Paid Vacation, Sick Days & Holidays Growth opportunities in a mission-driven, high-impact nonprofit Work with purpose, knowing your efforts directly touch lives Working Conditions Pleasant and comfortable work environment. Routinely works customary hours, although deadlines or events may require extended working hours. Diversity, Equity & Inclusion LifeLink is proud to be an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment that reflects the communities we serve. Ready to Help Change Lives? Your next career move could be the most meaningful one yet.

Nippon Express Company, Ltd. ("NX") was founded in 1872 in Japan and is headquartered in Tokyo. NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world. Nippon Express U.S.A., Inc. ("NEU") was incorporated in New York in 1962 as a fully owned subsidiary of NX. NEU provides logistics solutions and comprehensive transportation services through its international freight forwarding and logistics network, including specialized handling of: air, land, sea and express packages; all types and sizes of cargo; personal effects and household goods; fragile and perishable freight; and livestock. NEU also provides related services, such as warehousing, distribution and customs brokerage and clearance. NEU operates at 55 locations in 27 states within the U.S., with approximately 1300 employees. NEU has enjoyed tremendous growth and success as one of the top five international freight forwarders in the world. We connect people with products throughout the world. Responsibilities Purpose: The accounting and administrative assistant will be responsible for various administrative and accounting tasks within the Atlanta Administration department. General Administrative Tasks & Support * Assist with coordinating meetings and events * Perform date entry, manage calendars, and maintain databases * Ensure records are current * Prepare documents and provide general support to department * Utilize MS Office software with proficiency (Excel, Word, PPT) Accounts Receivable & Customer Management * Receive and process invoices for the branch * Maintain and establish payee codes for existing and new customers * Attend monthly meetings with FAD managers Accounts Payable & Vendor Management * Process payment requests * Scan vendor bills * Establish payee codes for clients and customers utilizing accounting systems. * Provide monthly closing & financial reports * Gather data to ensure completion of reports * Communicate with operations to ensure data accuracy * Ensure all bills are processed in a timely manner * perform other tasks assigned Salary Pay Range: $20 - $25 per hour This range is a good faith estimate of the expected salary range for this position, based on a wide range of factors including qualifications, experience and training, operational and business needs and other considerations permitted by law. At NEU, it is not typical for an individual to be hired at or near the top of the range for the role. Qualifications * B.S. Degree in Accounting or equivalent experience * Proficiency in various PC business software programs MS Excel, Word, PPT * Strong Communication skills * Business Email Etiquette skills * Strong Organizational skills * Be able to pay attention to detail * An expert multi-tasker Organization Relationships: Report to Office Manager Work Environment: (With or without accommodations) This position is predominantly sedentary office work, which involves sitting, typing, filing, and conversing on the phone. This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities and working conditions of the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary. Nippon Express offers a generous Employee Benefits Package including: * Medical, Dental, and Vision beginning the 1st of the month after 30 days. * 401k with a company match * Flexible Spending Accounts, HSA, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Auto and Home policies, Commuter Benefits, and much more. * Generous Vacation and Sick time. Nippon Express USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Nippon Express Company, Ltd. (“NX”) was founded in 1872 in Japan and is headquartered in Tokyo. NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world. Nippon Express U.S.A., Inc. (“NEU”) was incorporated in New York in 1962 as a fully owned subsidiary of NX. NEU provides logistics solutions and comprehensive transportation services through its international freight forwarding and logistics network, including specialized handling of: air, land, sea and express packages; all types and sizes of cargo; personal effects and household goods; fragile and perishable freight; and livestock. NEU also provides related services, such as warehousing, distribution and customs brokerage and clearance. NEU operates at 55 locations in 27 states within the U.S., with approximately 1300 employees. NEU has enjoyed tremendous growth and success as one of the top five international freight forwarders in the world. We connect people with products throughout the world. Responsibilities Purpose: The accounting and administrative assistant will be responsible for various administrative and accounting tasks within the Atlanta Administration department. General Administrative Tasks & Support Assist with coordinating meetings and events Perform date entry, manage calendars, and maintain databases Ensure records are current Prepare documents and provide general support to department Utilize MS Office software with proficiency (Excel, Word, PPT) Accounts Receivable & Customer Management Receive and process invoices for the branch Maintain and establish payee codes for existing and new customers Attend monthly meetings with FAD managers Accounts Payable & Vendor Management Process payment requests Scan vendor bills Establish payee codes for clients and customers utilizing accounting systems. Provide monthly closing & financial reports Gather data to ensure completion of reports Communicate with operations to ensure data accuracy Ensure all bills are processed in a timely manner perform other tasks assigned Salary Pay Range: $20 - $25 per hour This range is a good faith estimate of the expected salary range for this position, based on a wide range of factors including qualifications, experience and training, operational and business needs and other considerations permitted by law. At NEU, it is not typical for an individual to be hired at or near the top of the range for the role. Qualifications B.S. Degree in Accounting or equivalent experience Proficiency in various PC business software programs MS Excel, Word, PPT Strong Communication skills Business Email Etiquette skills Strong Organizational skills Be able to pay attention to detail An expert multi-tasker Organization Relationships: Report to Office Manager Work Environment: (With or without accommodations) This position is predominantly sedentary office work, which involves sitting, typing, filing, and conversing on the phone. This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities and working conditions of the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary. Nippon Express offers a generous Employee Benefits Package including: Medical, Dental, and Vision beginning the 1 st of the month after 30 days. 401k with a company match Flexible Spending Accounts, HSA, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Auto and Home policies, Commuter Benefits, and much more. Generous Vacation and Sick time. Nippon Express USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

ADMINISTRATIVE ASSISTANT Thomas & Hutton is a growing, well-established professional services firm providing consulting services throughout the southeast. We are an award-winning company that has been recognized as one of the best places to work in Georgia and South Carolina. Some of our many services include Civil, Environmental, Structural and Marine Engineering; Land Surveying; Land Planning; Landscape Architecture; Geographic Information Systems and Construction Administration. Thomas & Hutton is seeking an Administrative Assistant in Chamblee, Georgia. The successful candidate will be a professional, friendly, team-player, who is responsible for greeting clients, acting as an office point of contact for internal and external communications, and completing administrative tasks identified below. The regular hours for this position are Mon-Thursday 730AM - 530PM and Friday 730AM-1130AM. Typical Duties: Demonstrated experience regularly using Word, Excel, Outlook, utilizing proper spelling and English grammar. Ability to: draft letters, memos, emails and spreadsheets at an advanced level. Ability to track and order office supplies as needed Maintains files, schedules and facilitates meetings. Provides excellent customer service, good organizational skills, and excellent people skills. Provide information relating to established policies and/or procedures, and other relevant sources, to internal and/or external customers over the telephone, in writing and/or in person. Research and summarize specialized or technical information from varied sources. This may require selecting the most appropriate material and the use of spreadsheets and customized database applications. Organize, oversee, establish and maintain data sources that may include contracts, budgets, payroll, legal documents and/or other records. Compose, draft, summarize, prepare, proofread and/or edit documents, contracts, proposals, and/or correspondence to ensure these conform to the appropriate use of the English language, specialized terminology and established procedures. Process mail that may require attaching related correspondence or information before forwarding, respond to mail that can be handled personally, identify priority and/or time-sensitive matters, and maintain security and confidentiality. Set up and attend departmental meetings, including creating meeting agendas. Assistance with staff travel arrangements to conferences or other events Assist in coordinating office activities and events such as meetings, conferences, and team--building activities Records and types minutes as necessary. Schedule meetings and maintain T&H calendars. Order and pick up lunches and run errands off-site. A valid driver's license is required. Additional duties as necessary and/or required by the supervisor. Minimum Requirements: Education: Associates degree preferred and/or equivalent education and experience. Experience: 5+ years experience performing administrative duties, including the research, analysis, and preparation of written reports and documents. Prior administrative experience in the engineering/architecture/construction industry preferred. Skills: Proven ability to multitask, appropriately prioritize workflow and complete tasks Highly proficient in MS Word, Excel, PowerPoint, E-Mail, Outlook, and the Internet Excellent formatting/editing, spelling & proofreading skills Highly customer service oriented, self-starter, and team player with the ability to maintain a high level of confidentiality Detail/process oriented and problem solver Organized, neat, and professional in day-to-day work practices Excellent command of the English language (encompasses verbal, written, interpersonal, listening and poise) Ability to compose email and business correspondence professionally Ability to effectively present information and respond to questions from the executive team, team members, clients and general public Ability and comfort level to interact professionally with all levels of the organization Maintains a professional appearance and attitude at all times. Excellent time management skills and high levels of responsiveness required (schedules, timelines, task prioritization) Thomas & Hutton is a Drug-Free Workplace & E-Verify Participant Thomas & Hutton's Mission Statement, “Relationships and Solutions for Success” describes not only our unwavering commitment to clients but also our commitment to the success, both professionally and personally, of our employees. Thomas & Hutton was named to the Best Places to Work in South Carolina and Georgia by SCBIZ and Georgia Trend, and named One of the best Civil Engineering firms to work for by CE News/Zweig White. What makes Thomas & Hutton a great place to work? Opportunities for professional development, strong benefits and compensation packages, a commitment to make our communities better for future generations, a family-oriented culture, and our reputation as a firm with extremely knowledgeable professionals who serve as trusted advisors to our clients. Visit *********************** to learn more. Some of our many benefits include: Superior Health, Dental, Vision, and Rx Insurance Programs Condensed work schedule Generous base compensation and bonus plan Retirement Plans Generous paid time off and holidays Thomas & Hutton University - On-site provider of professional development hours and continuing education credits College tuition reimbursement programs (Graduate & Undergraduate) In-house Up and Ready Civil 3D Software Training Program We are an equal opportunity employer. Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply. If you want to view the EEO is the Law poster, please choose your language: English - Spanish - Arabic - Chinese

The Geotechnical Bureau is seeking a detail-oriented and motivated Administrative Assistant to join our Administrative Support Staff. This part-time, temporary role will provide essential support to bureau operations, ensuring accuracy, organization, and efficiency in administrative processes. Requirements Key Responsibilities: Perform clerical and administrative tasks, including event coordination and technical document review. Gather, organize, and compile information into reports and final packages. Develop and maintain filing and record-keeping systems. Process and post data, ensuring accuracy. Prepare professional business correspondence with correct grammar, punctuation, and formatting. Interpret and apply policies, procedures, and instructions. Provide courteous and effective communication with internal and external stakeholders. Utilize Microsoft Word, Excel, Outlook, and other basic applications. Qualifications: Associate's degree or two years of related administrative experience. Strong organizational, analytical, and problem-solving skills. Ability to perform basic mathematical calculations. Commitment to quality customer service, ethical conduct, and professional standards. Effective verbal and written communication skills. Term: 6 months - 1 year Schedule: Approximately 24 hours per week