Administrative Assistant jobs at Kyyba - 173 jobs

Graduate Program Coordinator (Short-Term Assignment - Onsite) Duration: 4-month assignment Work Environment: Fully onsite, supporting coverage for an FTE on leave This short-term onsite position provides essential administrative support to the Graduate Program and Associate Department Head within the Department of Physics and Astronomy. The coordinator will serve as a primary point of contact for graduate students, faculty, and applicants, offering in-person assistance, phone and email communication, and day-to-day program support. Key Responsibilities Graduate Program Support (30-40%) Provide administrative support for all aspects of the graduate program. Conduct research and prepare reports on prospective and current graduate students. Respond to information requests and manage internal and external correspondence. Support to Associate Department Head (10-20%) Assist the Associate Head for Graduate Education with administrative tasks, communication, and program coordination. Correspondence & Documentation (5-15%) Draft routine and non-routine correspondence. Prepare, proofread, and edit documents as needed. Process Management (15-25%) Develop, implement, and improve operational processes that support graduate program activities, admissions, registration, and student progression. Event Coordination (5-15%) Plan and coordinate graduate student-related events. Manage room reservations, event setup, catering, and resource needs. Record & Data Management (5-10%) Maintain graduate student records, mailing lists, databases, and program websites. Oversee documentation associated with admissions, registration, and ongoing student status. Liaison Functions Serve as primary contact for the Graduate and Admissions Committees. Interface with the Graduate School regarding policies, procedures, and program updates. Assist students, faculty, and applicants with processes and inquiries. Qualifications High School Diploma or GED required. Minimum of 3 years of administrative support experience. Excellent verbal and written communication skills. Strong organizational skills with the ability to balance multiple priorities, handle interruptions, and meet deadlines. Ability to maintain confidentiality and interpret policies and procedures. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), internet applications, and general computer systems. Strong problem-solving skills with the ability to recommend or implement solutions. Experience drafting, proofreading, and editing professional documents. Ability to collaborate with individuals at all levels within and outside the organization. Preferred: Experience with Slate or familiarity with university administrative systems.

The Corporations Division implemented a new system three months ago, which has significantly increased the volume and duration of incoming calls from public customers/users. As we enter our busiest season, temporary employees are essential to ensure timely and effective support for the users relying on the system. Answer telephone inquiries and general questions about specific corporations, limited partnerships and limited liability companies. Provide information to the public from the Corporations Division records and apply instructions and guidelines. Receive and fulfill orders for certificates and certified copies. Customer service experience - being able to effectively communicate with the public, proficient in Outlook and Microsoft Word (preferred), Organizational skills/Being able to multi-task such as answering incoming calls and retrieving information from database.

One of our Prominent Tier 1 Automotive Client is looking for a "Executive Administrative Assistant to Division President" role in Novi, MI. Job details: Job title:: Executive Administrative Assistant to Division President Duration:: 3-6 Months (Potential to extend longer) Location:: Novi, MI 48377 (ONSITE) Shift:: Would be working in flexible hours (i.e., working before 8am, after 5pm, and occasionally on weekends) Brief about the role: The Assistant to the President of Control Devices is a trusted partner and other C-Suite Leaders, proactively anticipating their needs at an exceptionally high level, and empowering the leaders to make their most significant contributions to the business. To support the leader's initiatives, this individual ensures that administrative tasks and projects are executed with high efficiency, confidentiality, accuracy, and flexibility. This position requires a high level of independent judgment, managing day-to-day operations, and navigating complex issues while regularly interfacing with both internal and external stakeholders. This role will also provide support to a few other executives. Provides back-up support and coordination with the other Executive Assistants. Essential Functions Completes a broad variety of tasks for C-suite leaders: managing an extremely active and dynamic calendar of appointments; completing expense reports; composing and preparing correspondences that are at times sensitive and confidential; arranging complex and detailed travel plans, itineraries, and agendas; creating/compiling reports, charts, presentations, and documents. Works closely and effectively with the leaders to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts with a sense of urgency for the issues taking place in the environment and keeping the leaders apprised and updated. Successfully completes critical aspects of deliverables with a hands-on approach, including personal correspondence, and other tasks that facilitate the ability to effectively lead the company. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. Technologically savvy with the ability to enthusiastically embrace and promote new technology. Demonstrated ability to pull together creative presentations and other professional documents rapidly. Experience Preferred: Associate's degree in business administration or related field is preferred. Proven experience of 7+ years supporting a senior-level executive. Proficient with the Microsoft Office suite, including Word, Excel, and PowerPoint, with extensive knowledge of Outlook, and Teams. Exceptional communicational skills, both written and verbal, with the ability to interact across multiple platforms globally with executive leaders and customers. Ability to maintain high discretion and sensitivity with confidential personal and professional information. Ability to foster a collaborative and supportive work environment, promoting open communication and a positive team culture. Proven ability to multi-task and work well under pressure and deadlines. Proven organizational skills and ability to effectively manage an executive's calendar, travel itineraries, and phone calls. Technically competent in operating all types of office equipment (i.e., printers, copiers, phones, fax machines, teleconferencing equipment, etc.) Demonstrated ability to work independently and follow through on assignments with excellent attention to detail.

One of our clients is looking for an Executive Assistant in Lansing, MI. This is a short term contract with extensions. Job Title : Executive Assistant Duration : 01 Week with possible extension Pay Range : $20.49 - $23.01/hr. Job Description Executive and Administrative Support - Provide administrative support for the Associate Vice President (AVP) in routine and with special projects. Prioritize requests made to the AVP including meeting requests, scheduled appointments and communications. Demonstrate the ability to work under pressure at times and to handle a wide variety of activities and confidential matters with the utmost discretion. Essential Duties: Assign work to student employee Manage divisional office physical space including ensuring that supplies are available for the divisional office staff, the office is clean, and the office is provided needed services on a daily basis. Schedule, manage and prioritize the AVP's daily calendar. Analyze, prioritize, and manage the AVP's workflow including reading and evaluating incoming memos, submissions, and reports to determine their significance and plan their distribution. Screen telephone calls; respond, refer or forward callers to the appropriate parties, as necessary. Prepare and submit responses to correspondence containing routine inquires. Conduct research, compile data, and prepare papers, financial statements or reports for consideration and presentation by the AVP or others. Engage with Conference Services and other staff to coordinate and support various events/activities throughout the year. Assist with events, administrative functions and perform other duties as assigned to include data entry. Prepare documents and spreadsheets using all MS Office applications Edit documents and finalize draft documents. Compose letters, email, and other written communications. Required Qualifications: Associate's Degree from regionally accredited college or equivalent combination of education and experience. Demonstrated progressively responsible administrative or executive support experience. Demonstrated experience using a wide array of technology for office administration. Demonstrated excellent verbal and written communication skills. Demonstrated progressive leadership and/or administrative responsibilities. Preferred Qualifications: Knowledge of MS Office applications and other technical applications employed by the college. Excellent communication skills with internal and external stakeholders. Excellent ability to communicate information effectively and confidentially. Ability to lead and support staff in accomplishing many tasks in a short period of time. Ability to act as a resource and effectively lead staff in fulfilling various objectives and tasks. Ability to be flexible for a variety of situations that will best serve the Division and the institution.

Administrative Assistant (Onsite) Salary Range: $50,000 - $70,000 (based on experience) We are seeking a highly organized, detail-oriented, and tech-savvy Administrative Assistant to support day-to-day office operations in a fully onsite environment in South Bend, Indiana. This role requires a professional communicator who can manage multiple priorities simultaneously while maintaining accuracy, discretion, and efficiency. The ideal candidate brings a strong educational background, excellent organizational skills, and the ability to adapt in a fast-paced setting. Key Responsibilities Provide comprehensive administrative support to leadership and office teams, including scheduling, calendar management, and meeting coordination Manage correspondence, documentation, and records with a high level of accuracy and confidentiality Prepare reports, presentations, and internal communications using modern office technologies Coordinate office operations, including filing systems, supplies, and vendor interactions Track tasks, deadlines, and follow-ups to ensure timely completion of assignments Support cross-functional teams by organizing information, prioritizing requests, and managing competing demands Maintain professionalism in all internal and external communications Qualifications Bachelor's degree required 2+ years of experience in an administrative or office support role preferred Strong proficiency with Microsoft Office Suite and general business technologies High level of technical aptitude with the ability to quickly learn new systems and tools Excellent written and verbal communication skills Exceptional attention to detail and organizational ability Proven ability to manage multiple tasks and priorities in a structured, onsite environment Preferred Skills Experience supporting senior leadership or multiple stakeholders Strong time management and problem-solving skills Ability to work independently while contributing to a collaborative office culture Work Environment Fully onsite position Professional office setting requiring consistent in-person collaboration #LI-ONSITE #LI-SH1 #INJAN2026 #admin #administrative #adminassistant Click here to apply online

Job Title: Administrative Assistant Compensation: $40,000 - $50,000 Schedule: M-F 8a-5p on site Company Overview: Our client is a leading global manufacturing company with a commitment to excellence and innovation. They have established a strong presence in the industry and continue to grow rapidly. As they expand their operations, we are seeking a highly motivated and organized Administrative Assistant to join our client's team. Position Overview: As the Administrative Assistant, you will play a crucial role in ensuring the smooth day-to-day operations of our client's office. You will be the first point of contact for clients, visitors, and employees, and will provide essential administrative support to various departments within the organization. This position requires a proactive and detail-oriented individual with excellent communication and organizational skills. Responsibilities: Front Desk Management: Greet and welcome visitors in a professional and courteous manner. Manage incoming calls, directing them to the appropriate departments or individuals. Maintain a neat and organized reception area. Administrative Support: Assist in scheduling appointments and meetings. Coordinate travel arrangements for executives and employees. Prepare and distribute internal and external communications. Document Management: Organize and maintain physical and electronic filing systems. Assist in the creation and editing of documents, presentations, and reports. Facility Coordination: Monitor and order office supplies as needed. Coordinate with building management for maintenance and other facility-related issues. Event Coordination: Assist in the planning and execution of company events and meetings. Visitor and Employee Support: Provide support to employees with various administrative tasks. Ensure a positive and professional experience for all visitors and employees. Qualifications: High school diploma; additional qualifications in office administration or related field is a plus. Proven experience as an administrative assistant or front desk receptionist. Excellent communication and interpersonal skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking abilities. Ability to maintain confidentiality and handle sensitive information with discretion.

A top client of CFS is looking to add an Administrative Assistant to their team. Why work here? Strong benefits package, including PTO Great work environment, company prioritizes work-life balance Responsibilities of the Administrative Assistant Answer phone calls and respond to emails The Administrative Assistant will schedule meetings Send out and input invoices The Administrative Assistant will maintain files for accounts payable Provide clerical support to the accounting department The Administrative Assistant will assist with event planning Preferred Qualifications of the Administrative Assistant High school diploma or equivalent Proficient in Microsoft Office, including Outlook Willingness to learn! Salary: $40,000 - $50,000 depending on experience This role is fully onsite

Grand Rapids - Onsite Compensation: $40,000-$50,000 Schedule: Monday-Friday, 8:00 AM-5:00 PM Our client, a global manufacturing leader known for innovation and growth, is seeking an Administrative Assistant to support daily operations and serve as the first point of contact for visitors and staff. This role requires strong organizational skills, professionalism, and a proactive mindset. Administrative Assistant Key Responsibilities Greet visitors, manage calls, and maintain a professional reception area Support scheduling, travel coordination, and communications Organize and maintain physical and electronic files Prepare documents, presentations, and reports Order supplies and coordinate facility needs Assist with company events and meetings Provide administrative support across departments Administrative Assistant Qualifications High school diploma required; additional admin training a plus Experience as an Administrative Assistant or Receptionist Strong communication and interpersonal skills Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Highly organized, detail-oriented, and able to multi-task Discreet with confidential information

Salary: $42,000 - $48,000 annually Why This Opportunity Stands Out Reliable and Reputable Employer: Work for a well-established organization with a strong presence in the South Bend area and a reputation for operational excellence. Supportive Office Culture: Join a team that values organization, communication, and mutual respect in a fast-paced but friendly environment. South Bend Lifestyle Perks: Enjoy a vibrant city with access to Notre Dame, cultural events, and a revitalized downtown-all with a manageable cost of living. Career Stability and Growth: This role offers long-term stability with opportunities to grow into office management or executive support roles. Training and Impact: Receive structured onboarding and play a key role in keeping operations running smoothly and efficiently. Key Responsibilities Manage scheduling, correspondence, and document preparation for internal teams Maintain organized filing systems and office records Coordinate meetings, travel arrangements, and event logistics Serve as a point of contact for internal and external communications Support general office operations including supply management and vendor coordination Qualifications Minimum 2 years of experience in administrative support or office coordination Proficiency in Microsoft Office Suite and general office software Strong organizational and communication skills This position is on-site and located in South Bend, Indiana Click here to apply online

Job Title: Leasing Administrative Assistant Salary: $17.00 - $20.00/hour Leasing Admin Assistant Overview: Join our client's team at a property management company in South Haven, MI, as a Leasing Admin Assistant. This role is perfect for someone who is detail-oriented, customer service-oriented, and enjoys working in a fast-paced environment. You will play a vital role in assisting with leasing and tenant paperwork, providing excellent customer service to residents and prospects, and supporting various tasks/projects to ensure the smooth operation of our apartment complex. Leasing Admin Assistant Responsibilities: Process leasing and tenant paperwork for a tax credit property with over100 units, involving paperwork and manual entry. Assist the property manager with various tasks and projects, including coding invoices. Answer phones and address questions from residents, as well as communicate with prospects and residents in person, via email, and phone. Conduct tours of units to prospective tenants, showcasing the features and benefits of the apartment complex. Maintain accurate reports and filing systems to ensure efficient management of leasing and tenant information. Leasing Admin Assistant Qualifications: Must Have: Any level of office/admin experience (highly preferred) Proficiency in handling lots of paperwork and manual entry Strong customer service skills and ability to answer phones Plus: Experience with One Sight software Prior leasing or property management experience Knowledge of tax credit housing or affordable housing programs (preferred) Experience with invoice coding Leasing Admin Assistant Schedule: Monday to Friday, either 8:00 AM to 4:00 PM or 9:00 AM to 5:00 PM (flexible)

Schedule: Monday-Friday, 7:00 AM - 4:00 PM Compensation: $24-$28/hour (based on experience) Benefits: Medical, Dental, Vision, 401(k) with up to 6% match, PTO, Annual Raises, Holiday Bonuses About Us A well-established contractor with over 30 years of experience, headquartered in Michigan, known for delivering complex design-build projects on time and within budget. The company has earned both state and national recognition for its work and prides itself on a strong tradition of service. Success is driven by a deep understanding of client needs and consistently exceeding expectations. Project Assistant: Position Overview We're looking for a Project Assistant who's eager to learn, adaptable, and ready to grow into a versatile role. This person will be trained across multiple functions to provide coverage and support wherever needed, especially in project coordination and accounting. If you're organized, a team player, and have a background in construction, we'd love to meet you. Project Assistant: Key Responsibilities Project Support Manage and compile project submittals using Adobe Prepare access forms and OSHA documentation for year-end Accounting & Payroll Backup Assist with accounts payable: invoice processing, approvals, and check preparation Support payroll functions, including prevailing wage and tax-related tasks Cross-Training Learn various office roles to provide coverage during absences or transitions Retain and apply knowledge across departments Project Assistant: Preferred Qualifications Experience in the construction industry Proficiency in Adobe Acrobat and Microsoft Excel Familiarity with construction workers' compensation Understanding of accounts payable and payroll processes Experience with prevailing wage compliance ERP experience with Foundation software is a plus Associate's or Bachelor's degree preferred, but not required What We're Looking For A reliable team player with a stable work history Someone who's easygoing, collaborative, and not territorial about tasks Able to retain information and adapt to new responsibilities Must have a clean background-we've had issues with theft in the past Perks & Benefits Medical, Dental, Vision (eligible after 3 months) 401(k) with up to 6% match (eligible after 1 year) Bonuses: Holiday bonus and occasional recognition during Admin Week Project Assistant Project Assistant #injan2026

Job Description The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Department of Correction. Essential Functions: Research and collect court documents Analyze and interpret the documents collected Communicate with local and state law enforcement agencies Enter data into a designated web portal and data systems Perform related duties as assigned by Division Staff Job Requirements: Broad experience with data collection and data entry. Broad knowledge of the Criminal Code. Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System. Experience and comfortability with court documents and legal jargon Excellent written, verbal, and interpersonal communication skills. Strong organizational and time management skills. Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material Ability to establish cooperative working relationships with department staff and external agency staff. Difficulty of Work: Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment. Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks. Incumbents work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities. Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals. Personal Work Relationships: Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs. Minimum Qualifications: Bachelors Degree required Masters Degree preferred Equivalent work experience may also be considered

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job Description Provides a full range of administrative support including word processing, record and file maintenance, mail distribution and telephone back-up. Typically reports to a Director or Manager. Additional Information For more information, Please contact Pankhuri Razada Associate Recruiter Artech information Systems LLC 360 Mt. Kemble Avenue, Suite 2000 Morristown, NJ 07960 ************ [email protected]

Benefits: 401(k) 401(k) matching Bonus based on performance Health insurance Opportunity for advancement Paid time off Kitchen Tune-Up is seeking an Administrative Assistant to provide customer support and administrative help for our busy team of kitchen remodelers. This role focuses on customer communication, scheduling, and organizational tasks to ensure smooth operations. The ideal candidate has strong customer service skills, can work independently, is highly organized, and follows instructions well. Position will be based in our Grand Rapids design showroom. Design experience is a plus but not required. Duties and Responsibilities: Handles customer communications throughout the kitchen and bath remodeling process, including inquiries, updates, and follow-ups. Assists customers in the showroom with basic needs and coordinates with the team for design consultations. Manages incoming leads by organizing and tracking them to support the sales process. Supports the team with administrative tasks, such as updating customer files, gathering before-and-after photos, and maintaining records. Performs job invoicing, statement preparation, and mailings using computer systems. Maintains mailing lists and ensures adequate levels of literature and inventory. Orders products and samples as needed. Coordinates production and installation schedules with customers and the team. Prepares basic reports on sales performance and pipeline status. Assists with event preparation, such as seminars or showroom activities, on an as-needed basis. Works collaboratively with marketing, sales, and operations teams. Performs any other administrative duties as required to support daily operations. Our Expectations of You: Personally disciplined, self-motivated, and driven. Organized in thought and action. Able to stay focused on a task through completion. Exhibit a strong work ethic. Optimistic, enthusiastic, and friendly. Curious to learn a new industry at a deep level. Excellent written and verbal communication skills. Proficient in MS Outlook & Excel. Must have a valid driver's license. Why Work for Kitchen Tune-Up We are a family-owned company so we value consistency, reliability, working hard, and having fun! Rapid growth throughout Michigan. Growth opportunities available! We are a high-quality company with an excellent reputation. You will be supporting custom projects in some of the nicest areas of our community. Ongoing training and coaching provided. Kitchens are the heart of the home! Join our team as we make our clients' remodeling dreams a reality! Compensation: $40,000.00 - $55,000.00 per year Kitchen Tune-Up Uplifts People's Lives Kitchen Tune-Up is a kitchen design and remodeling franchise system of committed professionals. Our remodeling experts update, uplift and upgrade kitchens utilizing our 5 Trustpoints to create an experience second to none. Our 5 Core Services include our exclusive 1 Day Wood Restoration Tune-Up, Cabinet Re-Facing, Redooring, Cabinet Painting, and Custom Cabinets. While the kitchen is the heart of the home, our people are the heart of our company. At Kitchen Tune-Up our people are valued. Each day we work and collaborate to uplift our customers' homes as well as the lives of our people. Find yourself an uplifting opportunity and join our team! The positions on this website, unless otherwise indicated, are posted by Kitchen Tune-Up franchisees. Kitchen Tune-Up franchises are independently owned and operated businesses and if you accept a position with an Kitchen Tune-Up franchisee, you are employed by that franchisee, and not by franchisor HFC KTU LLC, nor any of its parents or affiliates. The hiring franchisee is solely responsible for all employment decisions including hiring, termination, discipline, compensation and benefits and HFC KTU LLC and its parents and affiliates have no input or involvement in such matters. HFC KTU LLC does not receive, review or store any applications for employment. Any questions about posted positions or the hiring process must be directed to the Kitchen Tune-Up franchisee posting the position.

Business Administrative Assistant I Division Healthcare Pharma Contract 6 Months Qualifications DESCRIPTION Responsible for providing administrative support to an individual or department. MAJOR JOB DUTIES AND RESPONSIBILITIES · Primary duties may include, but are not limited to: Maintains general files, orders supplies, screens phone calls and coordinates meetings. · Compiles and distributes meeting minutes. · Coordinates travel plans and submits expense reports. · Compiles, collates, and assembles meeting/presentation materials. · Utilizes various software packages to produce professional quality reports, letters, presentations and other documents. · Performs various technical support duties such as information gathering, reporting, tracking and researching. · Organizes chart up-dates. Receives and responds to routine correspondence following established procedures. EDUCATION/EXPERIENCE · Requires a HS diploma, 2 years administrative experience, or any combination of education and experience, which would provide an equivalent background. Proficiency with personal computer and appropriate software required. Minimum typing skills of 45 wpm and good proof reading skills required. Additional Information Thanks & Regards, Ranadheer Murari | Team Recruitment | Mindlance, Inc. | W : ************ *************************

Job DescriptionBenefits: 401(k) 401(k) matching Bonus based on performance Health insurance Opportunity for advancement Paid time off Kitchen Tune-Up is seeking an Administrative Assistant to provide customer support and administrative help for our busy team of kitchen remodelers. This role focuses on customer communication, scheduling, and organizational tasks to ensure smooth operations. The ideal candidate has strong customer service skills, can work independently, is highly organized, and follows instructions well. Position will be based in our Grand Rapids design showroom. Design experience is a plus but not required. Duties and Responsibilities: Handles customer communications throughout the kitchen and bath remodeling process, including inquiries, updates, and follow-ups. Assists customers in the showroom with basic needs and coordinates with the team for design consultations. Manages incoming leads by organizing and tracking them to support the sales process. Supports the team with administrative tasks, such as updating customer files, gathering before-and-after photos, and maintaining records. Performs job invoicing, statement preparation, and mailings using computer systems. Maintains mailing lists and ensures adequate levels of literature and inventory. Orders products and samples as needed. Coordinates production and installation schedules with customers and the team. Prepares basic reports on sales performance and pipeline status. Assists with event preparation, such as seminars or showroom activities, on an as-needed basis. Works collaboratively with marketing, sales, and operations teams. Performs any other administrative duties as required to support daily operations. Our Expectations of You: Personally disciplined, self-motivated, and driven. Organized in thought and action. Able to stay focused on a task through completion. Exhibit a strong work ethic. Optimistic, enthusiastic, and friendly. Curious to learn a new industry at a deep level. Excellent written and verbal communication skills. Proficient in MS Outlook & Excel. Must have a valid drivers license. Why Work for Kitchen Tune-Up We are a family-owned company so we value consistency, reliability, working hard, and having fun! Rapid growth throughout Michigan. Growth opportunities available! We are a high-quality company with an excellent reputation. You will be supporting custom projects in some of the nicest areas of our community. Ongoing training and coaching provided. Kitchens are the heart of the home! Join our team as we make our clients remodeling dreams a reality!

Receptionist / General Office Assistant About the Opportunity for a Receptionist / General Office Assistant: • Join a friendly, team-oriented office that values professionalism, reliability, and strong customer service. • This role is ideal for someone who enjoys being the first point of contact and supporting daily office operations. • Great opportunity for a detail-oriented professional seeking a stable, onsite office role. Overview of the Receptionist / General Office Assistant role: • Greet visitors, answer and direct incoming phone calls, and manage front-desk operations. • Perform general administrative duties including data entry, filing, scanning, and mail distribution. • Support office staff with scheduling, correspondence, and basic clerical tasks. • Maintain a clean, organized, and welcoming office environment. Preferred Qualifications for the Receptionist / General Office Assistant role: • Prior experience in a receptionist, administrative, or general office role preferred. • Strong communication and customer service skills. • Comfortable with basic computer functions and Microsoft Office (Word, Outlook, Excel). • Dependable, organized, and able to multitask in a busy office setting. Salary: $44,350.00 - $47,250.35 annually Click here to apply online

Job Description The Intake Intern learns to perform counseling center duties including answering the intake phone line, scheduling initial evaluations, administrative support for the community services programs. *Please note: this internship does not meet MSW placement requirements. Bachelor's Level Internships will be paid $14 hourly. RESPONSIBILITIES: Screen telephone inquiries, enter client data into the intake database. Schedule intake appointments for new clients. Maintain accuracy of Community intake database and follow-up with clients and clinical staff about scheduling and wait lists. Promptly respond to internal and external communication and requests. Assist with data entry and/or faxing for authorizations. Complete administrative duties assigned by supervisor for various community program supervisors, including, but not limited to, data entry, phone calls, preparing treatment/marketing materials, etc. File paperwork into charts and complete chart reviews. Assist with mail runs and other administrative daily tasks. Assist with other administrative duties upon request. Regular participation in supervision meetings and team meetings for the sharing of ideas, feedback, and department planning. QUALIFICATIONS: Currently obtaining a Bachelor's degree, preference to Human Services, Social Work, Psychology, or Criminal Justice students. Prior experience within a human service agency preferred. Subscription to the Statement of Faith of Wedgwood Christian Services and agreement with the goal, purpose and objectives of the agency.

The Admint/ Intake Intern learns to perform counseling center duties including answering the intake phone line, scheduling initial evaluations, administrative support for the community services programs. *Please note: this internship does not meet MSW placement requirements. Bachelor's Level Internships will be paid $14 hourly. RESPONSIBILITIES: * Screen telephone inquiries, enter client data into the intake database. * Schedule intake appointments for new clients. * Maintain accuracy of Community intake database and follow-up with clients and clinical staff about scheduling and wait lists. * Promptly respond to internal and external communication and requests. * Assist with data entry and/or faxing for authorizations. * Complete administrative duties assigned by supervisor for various community program supervisors, including, but not limited to, data entry, phone calls, preparing treatment/marketing materials, etc. * File paperwork into charts and complete chart reviews. * Assist with mail runs and other administrative daily tasks. * Assist with other administrative duties upon request. * Regular participation in supervision meetings and team meetings for the sharing of ideas, feedback, and department planning. QUALIFICATIONS: * Currently obtaining a Bachelors degree, preference to Human Services, Social Work, Psychology, or Criminal Justice students. * Prior experience within a human service agency preferred. * Subscription to the Statement of Faith of Wedgwood Christian Services and agreement with the goal, purpose and objectives of the agency.