Administrative Coordinator jobs at LA State University Continuing - 41 jobs

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page. Job Posting Title: Wages as Earned - Administrative Coordinator 3 Position Type: Wages as Earned (Fixed Term) Department: LSUAM VetMed - VTH - Admin - HO - LA Client Services - Daytime (Lisa C Athey (On Leave) (00091444)) Work Location: Veterinary Medicine Pay Grade: Temporary : The incumbent of this position will provide support to the Veterinary Teaching Hospital's Large Animal Client Services Unit and operations. They will interact daily with clients, referring Veterinarians, faculty, House Officers, staff, and students. It is essential that this person has experience with client reception and business management practices. The incumbent will be responsible for attending to the needs of the clients at all stages from scheduling to admission, all the way through to patient discharge. 45% Greet clients upon arrival. Gather and input client and patient demographics into electronic medical record system. Communicating with internal services to inform them when clients have arrived. Verifying client is in good financial standing with the hospital before intake. Communicating with referral hospitals and veterinarians to obtain medical records on mutual patients. Answer incoming client phone calls Identify if client is dealing with an emergency or routine issue. Route call or message appropriately, may be related to prescription refills (in hospital or outside pharmacy), patient status, discharge clarifications. Discuss services offered with clients 35% Prepare daily appointment sheet. Understand appointment schedules of different specialty and primary care services. Assist clients with scheduling appointments, including asking appropriate questions to ensure scheduling with appropriate service 10% Establishing records for new clients and patients. Updating demographics for established clients. Ensuring all documents from referring veterinarians are attached to patient file. Reviewing check in documentation with clients and capture electronic signatures. Prepare donation paperwork according to SOP. 5% In the absence of or to provide back up to HAT: Inputting charges, receiving payments from clients, discussing finance options with clients, assisting with providing estimates for future clients 5% Other duties defined by client service supervisor or hospital administration, including (but not limited to) providing back up to LA Patient Coordinator. MINIMUM QUALIFICATIONS: Two years of experience or training in clerical work. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. ******************************************************************************************* SPECIAL OR PHYSICAL QUALIFICATIONS: Per PS-18, Emergency response personnel - These personnel are linked with the hospital during any emergency response event and are expected to report in and perform as outlined in the emergency response plan. Physical Requirements - Required to be cable of lifting up to 50 pounds, standing or walking for prolonged periods, able to reach and/or climb a ladder, bending, squatting, and/or twisting. Due to the nature of this position and/or position responsibilities, this position is subject to random drug and alcohol testing in accordance with University Policy Statement 67. Additional Job Description: Special Instructions: A copy of your transcript(s) may be attached to your application (if available). Please provide your resume and three professional references including name, title, phone number and e-mail address. This position will provide coverage for Large Animal Client Services area of the Veterinary Teaching Hospital as needed at an employment effort not to exceed an average of 29 hours per week. Posting Date: December 23, 2025 Closing Date (Open Until Filled if No Date Specified): March 31, 2026 Additional Position Information: Background Check - An offer of employment is contingent on a satisfactory pre-employment background check. Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more! Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, next Source Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement. Essential Position (Y/N): Y LSU is an Equal Opportunity Employer. All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university's ability to employ individuals in certain positions. HCM Contact Information: For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at ************ or email **********. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.

Thank you for your interest in The University of New Orleans. Once you start the application process, you will not be able to save your work, so you should collect all required information before you begin. The required information is listed below in the job posting. You must complete all required portions of the application and attach the required documents in order to be considered for employment. Department Medicaid SupportJob SummaryJob Description Serves as a subject matter expert (SME) for billing/premium collections for the LaCHIP Affordable Plan (LAP) and FOA programs, as well as for Medicare premium payments made for the Buy-In program, and may stand-in for the Program Managers as SME for various projects. Serves as the primary point of contact for LAP and FOA inquiries received by members, eligibility workers, and external entities; and, may work to resolve escalated issues, alongside and/or independent of team lead (i.e. Coordinator 3) and/or Program Managers. Monitors and ensures the reliability and accuracy of the Buy-In System as it interfaces with the Louisiana Medicaid Eligibility Data System (LaMEDS), Medicaid Management Information System (MMIS) maintained by the Fiscal Intermediary, and CMS. Participates in planning, development, design, testing, and implementation of changes and/or new specifications to the related systems. Assists with monitoring, identifying, and reporting changes in trends to team lead/Program Managers to identify potential system issues and impacts. Coordinates with Medicaid's Technology teams and others to identify system issues and work towards resolution; coordinates with team lead (i.e. Coordinator 3) and/or Program Managers in these efforts. Submits additions and deletions to the Buy-In file and notifies CMS of any changes to the individual's Buy-In status through a daily, weekly, and/or monthly electronic data exchange. Assists Coordinator 3 and/or Program Managers with training of new staff, as needed. Serve as back up to the Coordinator 3 and/or Program Managers, as needed. Assists in providing program expenditure projections as needed by LDH Management. Assists LDH upper management with special projects and/or other duties, as assigned. Other tasks as assigned. QUALIFICATIONS REQUIRED: Bachelor's Degree or 6 years of professional work experience in lieu of a degree. Minimum 1 year professional experience with MAGI and NON-MAGI related policies and procedures. Minimum 1 year professional experience with the Medicaid Management Information System (MMIS) and the Louisiana Medicaid Eligibility Determination System (LaMEDS). Demonstrates excellent analytical abilities with strong organizational and time management skills to effectively prioritize and complete tasks. Proven ability to manage projects, assignments, and competing priorities while working independently and applying strong problem-solving skills. Proficient in Microsoft Office Suite, including Outlook, Word, and Excel, with the ability to leverage these tools effectively for communication, documentation, and data management. DESIRED: Advanced Degree. Minimum 2 years professional experience with MAGI and NON-MAGI related policies and procedures. Minimum 2 years professional experience with the Medicaid Management Information System (MMIS) and the Louisiana Medicaid Eligibility Determination System (LaMEDS). Minimum 2 years professional experience with Medicare Part A and B, and the Social Security Administration (SSA). Minimum 2 years professional experience facilitating and overseeing premium billing and collections, as well as administering the State Medicaid Buy-In program. Required Attachments Please upload the following documents in the Resume/Cover Letter section. Detailed resume listing relevant qualifications and experience; Cover Letter indicating why you are a good fit for the position and University of Louisiana Systems; Names and contact information of three references; Applications that do not include the required uploaded documents may not be considered. Posting Close DateThis position will remain open until filled. Note to Applicant: Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials. References will be contacted at the appropriate phase of the recruitment process. This position may require a criminal background check to be conducted on the candidate(s) selected for hire. As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks. The University of New Orleans is an Affirmative Action and Equal Employment Opportunity employer. We do not discriminate on the basis of race, gender, color, religion, national origin, disability, sexual orientation, gender identity, protected Veteran status, age if 40 or older, or any other characteristic protected by federal, state, or local law.

Thank you for your interest in The University of New Orleans. Once you start the application process, you will not be able to save your work, so you should collect all required information before you begin. The required information is listed below in the job posting. You must complete all required portions of the application and attach the required documents in order to be considered for employment. Department OPH-BCDPHAJob SummaryJob Description Takes lead in the implementation and management of coordinated statewide programs for the Bureau of Chronic Disease Prevention and Healthcare Access (BCDPHA) Maintains partnerships and collaborations with national, state, local public/private organizations whose missions align with improving oral health outcomes. Builds and fosters relationships with providers to increase access, programs, and partnerships for public health. Takes lead in partnership engagement for community leaders and other partners. Collaborates with internal programs across the BCDPHA and within the Office of Public Health. Manages grant activities and funding including, writing grant applications, strategic planning, development and tracking of grant budget, submitting progress/performance reports and continuation applications. Oversees grant management, monitors progress and submits programmatic and budgetary reports as recommended. Coordinates with surveillance team to ensure data management plans and surveillance reports are submitted on time. Executes and monitors contracts with appropriate partners for consulting or professional/social services to maximize program delivery. Identifies and seeks out additional funding to support various health program initiatives. Develops and maintains online, digital, and print resources to support programs/grants. Regularly presents on behalf of BCDPHA as required at partner meetings, conferences, training opportunities, etc. Speaks on behalf of program or grant development initiatives to media outlets as required. Works with Communications Team to develop content submissions for Well-Ahead social media channels as requested. Ensures that resources, tools, and other communications materials are developed. Travels in and out of state as necessary to fulfill job duties and support program deliverables, including but not limited to conferences, seminars, meetings, summits, trainings, provision of technical assistance, and provision of professional development events, etc. Other tasks as assigned. QUALIFICATIONS REQUIRED: Bachelor's degree, or Associate's degree plus 3 years of professional experience, or 6 years of professional work experience. Minimum 3 years professional experience with project or program coordination. Minimum 2 years professional experience in public health or relevant healthcare setting. Excellent analytical and critical thinking skills; effective organizational and time management skills. Great attention to detail and follow up. Ability to manage projects, assignments, and competing priorities. Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel. DESIRED: Advanced degree in Health Education, Public Health, or other relevant field. Minimum 4 years professional experience with project or program coordination. Minimum 3 years professional experience in public health or relevant healthcare setting. Minimum 2 years professional grant management experience. Relevant industry certifications. Required Attachments Please upload the following documents in the Resume/Cover Letter section. Detailed resume listing relevant qualifications and experience; Cover Letter indicating why you are a good fit for the position and University of Louisiana Systems; Names and contact information of three references; Applications that do not include the required uploaded documents may not be considered. Posting Close DateThis position will remain open until filled. Note to Applicant: Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials. References will be contacted at the appropriate phase of the recruitment process. This position may require a criminal background check to be conducted on the candidate(s) selected for hire. As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks. The University of New Orleans is an Affirmative Action and Equal Employment Opportunity employer. We do not discriminate on the basis of race, gender, color, religion, national origin, disability, sexual orientation, gender identity, protected Veteran status, age if 40 or older, or any other characteristic protected by federal, state, or local law.

Advancement, Major Gifts Summary The Senior Administrative Program Coordinator is an administrative position providing the day-to-day support for the Office of the Associate Vice President for Major Gifts, the Major Gifts Regional fundraising unit, and the Family Leadership Council. Responsibilities include providing administrative support to frontline officers for advancement-related activities, meeting and travel scheduling, expense reporting and event support. The Senior Administrative Program Coordinator works closely with other departments within Advancement including other Major Gifts teams, Gift Planning, Stewardship, Corporate & Foundation Relations, Alumni Relations, Advancement Communications, and other departments throughout the university. Required Knowledge, Skills, and Abilities • Strong oral, written, and interpersonal skills required. • Excellent organizational skills, including the ability to manage multiple demands and multiple projects under tight deadlines. • Proficient in MS Office applications (Word, PowerPoint, Excel, Access) • Demonstrated ability to pay attention to detail and keep projects on task meeting and exceeding timeline expectations. • Ability to work occasional nights and weekends. Required Education and/or Experience • High School Diploma and 3-years related/transferable experience • Any appropriate combination of relevant education, experience, and/or certification may be considered. Preferred Qualifications • Knowledge of university fundraising. Compensation Information Tulane offers a variety of options to enhance your health and well-being so that you may enjoy more out of life now and in the future. Learn more about Life at Tulane as well as our Benefits and Pay. See our Candidate Resources to learn more about our hiring process and what to expect. This position will close on the date it is filled Please Note: Depending on your role and the department in which you work, you may be expected to adhere to COVID-19 requirements, such as vaccinations and booster shots. Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person's race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane's employment or educational programs or activities. Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at ************ or by email at *************.

Advancement - Campaigns and Administration Summary The Senior Program Coordinator provides professional administrative and programmatic support for the Office of Advancement Information Services (AIS). AIS provides gift administration, data management, centralized business analysis and training, programming, and desktop/mobile support for Tulane Advancement. This position will primarily support the Executive Director of AIS by way of managing vendors and contracts, expense reporting, invoice management, budget tracking, AIS scheduling, correspondence, and presentation support. Other responsibilities may include light CRM reporting and task management of the AIS annual plan using project management software. • Solid analytical skills and attention to detail • Excellent organizational skills • Excellent interpersonal skills • Ability to multitask and prioritize work assignments • Demonstrated proficiency in Word and Excel; familiar with other Microsoft Office software applications Required Knowledge, Skills, and Abilities • High School Diploma and 3 years of related/transferable experience. Any appropriate combination of relevant education, experience, and/or certifications may be considered. Required Education and/or Experience • Strong oral, written, and interpersonal skills required. • Excellent organizational skills, including the ability to manage multiple duties and projects. • Proficient in MS Office applications (Word, PowerPoint, Excel, Access) • Demonstrated ability to pay attention to detail and keep projects on task, meeting and exceeding timeline expectations. Preferred Qualifications • Some college and 2 years of direct experience; or Bachelor's Degree and 1+ years transferable experience. • Strong budget management skills. • Knowledge of Salesforce and/or other CRMs. Compensation Information This position is classified as "non-exempt, hourly" and is assigned to pay grade 24. Tulane offers a variety of options to enhance your health and well-being so that you may enjoy more out of life now and in the future. Learn more about Life at Tulane as well as our Benefits and Pay. See our Candidate Resources to learn more about our hiring process and what to expect.

The Senior Administrative Program Coordinator, Reunion Giving assists the Senior Director and the Class Officers with day-to-day operations within the unit, including travel and administrative support and inventory/supply management. * Excellent organizational skills, with an attention to detail. * Ability to communicate in a sensitive and courteous manner * Knowledge of standard software applications including but not limited to, word processing, database management, and/or spreadsheet software. Strong communication skills. * Familiar with operation of electronic office machines (phones, copiers, fax, etc.). * Ability to work occasional nights and weekends. * High School Diploma or equivalent. AND * 3 years of office or administrative support experience. * Extensive experience with Microsoft Office (Word, Access, and Excel) preferred.

The Senior Administrative Program Coordinator initiates, coordinates, and processes all faculty appointments, searches, promotions, and tenure actions. This position plans, executes, and publicizes special events and conferences for the Department of Environmental Health Sciences. This position administers the academic procedures for the graduate degree programs within the department. * Excellent interpersonal and organizational skills. * Demonstrated ability to proactively work independently and complete a given assignment. * Excellent written and verbal communication skills. * Bachelor's Degree with 1 year of relevant experience. * Bachelor's Degree with 2 years of relevant experience. * Experience supporting educational programs across multiple platforms.

Advancement - Associate VP Major Gifts The Senior Administrative Program Coordinator, Office of Gift Planning, provides professional support for the Office of Gift Planning. This position is also responsible for tracking and identifying all stock donations to the university by working with the Tulane Cash Manager and Tulane's representative at State Street. The Senior Administrative Program Coordinator is also responsible for handling Tulane's insurance premiums and drafting gift receipts and acknowledgment letters to donor(s). The position will also work with the Associate Vice President of Gift Planning in processing gifts and realized bequests. The Senior Administrative Program Coordinator will also work with Tulane's Communications department regarding marketing strategies and advertising for the Office of Gift Planning. The position will work closely with other departments within the Office of Development including other Major Gifts teams, Gift Planning, Stewardship, Corporate & Foundation Relations, and Alumni Development Information Services as well as Alumni Relations, Communications and other departments throughout the university. The position is responsible for supporting the Executive Director of Gift Planning and all front-line officers in the Gift Planning office. Required Knowledge, Skills, and Abilities • Excellent interpersonal and organizational skills and the ability to manage multiple demands and/or projects simultaneously. • Excellent verbal and written communication skills and the ability to communicate with potential donors at all levels. • Ability to work cooperatively and effectively with high-level prospects, donors, and volunteers. • Ability to make decisions independently and follow up. • Ability to contribute to the yearly strategic planning of the department. Required Education and/or Experience • High School Diploma or equivalent required. • 2 years' experience providing office or administrative support. Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications • Bachelor's Degree • Meeting/event planning/management, volunteer management, sales, public relations, marketing, admissions, or trust officer experience • Budget and accounts management expertise • Experience using Advanced Database Compensation Information This position is classified as "non-exempt, hourly" and is assigned to pay grade 24. Tulane offers a variety of options to enhance your health and well-being so that you may enjoy more out of life now and in the future. Learn more about Life at Tulane as well as our Benefits and Pay. See our Candidate Resources to learn more about our hiring process and what to expect. How to Apply This position will close on the date it is filled Please Note: Depending on your role and the department in which you work, you may be expected to adhere to COVID-19 requirements, such as vaccinations and booster shots. Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person's race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane's employment or educational programs or activities. Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at ************ or by email at *************. Apply now >>>

Provides advanced level administrative support for the Section Chief and Clinical Administrator III in the Section of Hematology/Oncology. Primarily responsible for the management of day-to-day operations of the Section of Hematology Oncology.Serves as the first point of contact for the Section of Hematology/Oncology faculty, staff, and visitors.• Strong organizational and communication skills * Proficient data entry and keyboarding skills * Proficient knowledge of Microsoft Suite with emphasis on Word, Excel and Adobe * Knowledge of office management * Strong communication, management and analysis skills * Ability to demonstrate initiative and organize activities * Ability to be prioritize and work with multiple projects simultaneously * Ability to work as part of a professional team and collaborate effectively with individuals within the university as well as outside contractors * High School Diploma or equivalent * Three years of administrative secretarial experience * Bachelor's Degree * Experience working in medical/academic office * Experience using PatientKeeper and eCW * Experience working in social media * Experience writing webpage content

The Senior Administrative Program Coordinator, School of Medicine - Grateful Giving and Annual Giving reports to the Sr. Associate Director, Operations & Special Projects, and is responsible for overall administrative support for the Grateful Giving and Annual Giving programs within the School of Medicine's Advancement Team. This role will support the Director of Annual Giving and the Executive Director, Health Systems. Primary responsibilities include budget tracking and processing; communications coordination; data and project management support; event planning and support; and other administrative duties as determined by the manager. The Senior Administrative Program Coordinator will directly liaise with Advancement Communications in executing multi-channel solicitations and engagement efforts; provide high level meeting coordination and support; manage expense, reimbursement and invoice processing; and will provide administrative support for the Annual Fund's 1834 Society, including reporting, processing, stewardship, and event planning. They will also facilitate partnership between the Grateful Giving team and clinics to provide ongoing event management and preparation. This position works with other departments within Advancement, including all Major Gifts teams, Gift Planning, Stewardship, Corporate & Foundation Relations, Alumni Relations, Development Communications, and other departments throughout the university. * Knowledge of university fundraising, events management, and constituency relations. * Experience with event planning, social media, and marketing. * Strong ethical standards and a commitment to maintaining confidentiality. * Strong computer skills and working knowledge of database management and information systems. * Excellent written and verbal communication skills. * Strong organizational skills, time management and ability to multi-task and prioritize projects. * Ability to develop strong interpersonal relations. * Ability to work independently, take initiative, and follow through with projects. * Strong knowledge of Microsoft Office and the Adobe Suite. * Ability to work occasional nights and weekends. * High School Diploma and 2-years related/transferable experience OR * Bachelor's Degree Any appropriate combination of relevant education, experience, and/or certifications may be considered. * Experience with Grateful Giving and/or Annual Giving programs

The Senior Administrative Program Coordinator, Office of Gift Planning, provides professional support for the Office of Gift Planning. This position is also responsible for tracking and identifying all stock donations to the university by working with the Tulane Cash Manager and Tulane's representative at State Street. The Senior Administrative Program Coordinator is also responsible for handling Tulane's insurance premiums and drafting gift receipts and acknowledgment letters to donor(s). The position will also work with the Associate Vice President of Gift Planning in processing gifts and realized bequests. The Senior Administrative Program Coordinator will also work with Tulane's Communications department regarding marketing strategies and advertising for the Office of Gift Planning. The position will work closely with other departments within the Office of Development including other Major Gifts teams, Gift Planning, Stewardship, Corporate & Foundation Relations, and Alumni Development Information Services as well as Alumni Relations, Communications and other departments throughout the university. The position is responsible for supporting the Executive Director of Gift Planning and all front-line officers in the Gift Planning office. * Excellent interpersonal and organizational skills and the ability to manage multiple demands and/or projects simultaneously. * Excellent verbal and written communication skills and the ability to communicate with potential donors at all levels. * Ability to work cooperatively and effectively with high-level prospects, donors, and volunteers. * Ability to make decisions independently and follow up. * Ability to contribute to the yearly strategic planning of the department. * High School Diploma or equivalent required. * 2 years' experience providing office or administrative support. Any appropriate combination of relevant education, experience, and/or certifications may be considered. * Bachelor's Degree * Meeting/event planning/management, volunteer management, sales, public relations, marketing, admissions, or trust officer experience * Budget and accounts management expertise * Experience using Advanced Database

The Senior Program Coordinator provides professional administrative and programmatic support for the Office of Advancement Information Services (AIS). AIS provides gift administration, data management, centralized business analysis and training, programming, and desktop/mobile support for Tulane Advancement. This position will primarily support the Executive Director of AIS by way of managing vendors and contracts, expense reporting, invoice management, budget tracking, AIS scheduling, correspondence, and presentation support. Other responsibilities may include light CRM reporting and task management of the AIS annual plan using project management software. * Solid analytical skills and attention to detail * Excellent organizational skills * Excellent interpersonal skills * Ability to multitask and prioritize work assignments * Demonstrated proficiency in Word and Excel; familiar with other Microsoft Office software applications * High School Diploma and 3 years of related/transferable experience. Any appropriate combination of relevant education, experience, and/or certifications may be considered. * Strong oral, written, and interpersonal skills required. * Excellent organizational skills, including the ability to manage multiple duties and projects. * Proficient in MS Office applications (Word, PowerPoint, Excel, Access) * Demonstrated ability to pay attention to detail and keep projects on task, meeting and exceeding timeline expectations. * Some college and 2 years of direct experience; or Bachelor's Degree and 1+ years transferable experience. * Strong budget management skills. * Knowledge of Salesforce and/or other CRMs.

To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Employees follow detailed procedural guidelines in completing well-defined duties. Under minimal supervision from the Assistant Manager and Manager of the Health Science Bookstore, incumbent in this position will perform highly responsible financial tasks including sales and the proper handling of assets. Duties will include the purchasing, stocking and merchandising of all food and snack items on a routine basis, in addition to other select merchandise. The position will also provide customer service support to faculty, staff and students of LSU Health New Orleans.

To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Employees follow detailed procedural guidelines in completing well-defined duties. Under minimal supervision from the Assistant Manager and Manager of the Health Science Bookstore, incumbent in this position will perform highly responsible financial tasks including sales and the proper handling of assets. Duties will include the purchasing, stocking and merchandising of all food and snack items on a routine basis, in addition to other select merchandise. The position will also provide customer service support to faculty, staff and students of LSU Health New Orleans.

Southeastern Louisiana University's Office of Admissions invites applications for the position of Administrative Assistant 3. This position provides clerical support for the Director of Admissions within Enrollment Management. Current Salary: $13.77/hour AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided EXAMS AND LICENSE REQUIRMENTS No Civil Service test score is required in order to be considered for this vacancy Applicants must possess a valid driver's license and be able to be certified through the Southeastern Defensive Driving Course MINIMUM REQUIREMENTS Two years of experience in administrative services. SUBSTITUTIONS Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Failure to provide your qualifying work experience will result in your application not being considered Any qualifying experience that is based on college credit/hours will require a transcript for verification Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges. When applying, you should list all Education and Work Experience on this application. When listing your Work Experience, indicate if the job was full-time or part-time and what percentage of time you spent on each of the duties listed. This information will be used to determine if you meet the Minimum Qualifications of the position. If complete information is not listed, it may result in your application not being considered. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the posting to make a hiring decision. Click Here to View the Civil Service Job Spec Posting Close DateJanuary 28, 2026 Please Note: Applications must be completed and submitted by 11:59 p.m. on the posting close date to ensure consideration. Southeastern Louisiana University is committed to fostering an environment of inclusion, respect and appreciation of differences in individuals. Southeastern is also designated as a State as a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. How to Apply Click on the Apply button and complete an electronic application, which can be used for this vacancy as well as future vacancies. HR ContactIf you have questions about this position, the application process or need special accommodations, please call the Human Resources Office at ************** or send an email to *********************.

The Administrative Assistant performs general administration duties such as record keeping, data entry and scheduling. The position also performs light clerical duties such as copying, faxing, and filing. The Assistant helps with the general operations of the administrative office. The position orders office supplies and provides administrative support for department leadership. The position may assist with major projects related to the initiatives of the department.• Proficiency with Microsoft Office products, including Outlook, Excel and Word. * Ability to communicate effectively and courteously in person, on the phone, and via e-mail * Strong organizational skills. * Proficiency with general office equipment (copy machine, fax machine, printers, etc.) * High School Diploma or Equivalent * 1 year of administrative experience * Reception experience * Ability to perform at a high level in an open office environment * Experience with financial reconciliation * Ability to take on and complete tasks with little guidance

The Administrative Secretary serves as primary assistant to the Director of Tulane University's Environmental Law Clinic, as well as provides administrative support to Law Clinic staff and faculty. Responsibilities of the position include, but are not limited to answering the phone lines, responding to emails, greeting visitors, typing correspondence, reports, and manuscripts; managing and tracking expenditures; maintaining program files; calendaring and coordinating logistical arrangements for meetings and special events.• Excellent oral and written communication skills * Proficient budget/financial management skills * Excellent interpersonal skills; ability to interact diplomatically, professionally, and courteously with internal and external colleagues * Excellent organizational skills; ability to prioritize work assignments and manage multiple projects simultaneously * Highly proficient calendaring and scheduling skills * Ability to maintain confidentiality in all work performed * Proficient computer skills and a strong working knowledge of MS-Office Word and Excel software applications * Ability to work occasional evenings and weekends as needed * High School Diploma OR * Equivalent and three (3) years' administrative office experience to include general bookkeeping/accounting/budget management experience. * Associate's Degree * More than (3) years' office management and/or program coordination experience to include general bookkeeping/accounting/budget management experience.

Careers at SUSLA The Facilities Operations Coordinator plays a key role in supporting the daily operations and administrative functions of the Facilities Department. This position is responsible for coordinating maintenance requests, tracking work orders, managing vendor communications, scheduling repairs and inspections, and maintaining accurate records of facility-related activities. The coordinator serves as a liaison between internal departments, external contractors, and facilities staff to ensure timely and efficient service delivery. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. PRIMARY RESPONSIBILITIES * Assist the Director of Facilities in day-to-day work activities of Facilities staff * Issue work orders to maintenance staff, custodians, grounds, and helpers. Consult with director to coordinate jobs and make sure individuals are suitable for duties. * Follow up on work orders to confirm completion. Advise the director on maintenance and repair problems. * Manage special setups for campus events, activities and small projects. * Orders keys for entire campus, and issue to employees. Keep records of keys issued to employees for each building on campus. * Order supplies, issue supplies, and maintain sufficient stock of supplies for custodians, helpers, and maintenance repairmen, and assist in maintaining inventory of stock. Assist in delivering and picking up various material * Reviews contracts and advises director on contract specifications and contents * Prepare letters for intra university correspondence, prepare letters of correspondence to contractors and vendors prepare requisitions and work orders per request from faculty and staff * Answer the telephone, take messages for and relay messages to the director and other facilities staff. Serves as receptionist for assigned work unit * Services as clerical assistant to director, which may include keeping appointment schedule, preparing travel issuing directives to other on director's behalf, and relieving the director of administrative matters * Performs other duties as assigned by the Director of Facilities and Risk Management or the Assistant Director. REQUIRED EDUCATION AND EXPERIENCE * 3 or more years of experience in office coordination or an Associate Degree in Facilitic Management, Business Administration, or related field preferred * Excellent written and verbal communication * Proficient in Microsoft Office Suite (Outlook, Excel, Word) * Ability to prioritize tasks and manage time effectively * Ability to work independently and as part of a team * Strong customer service orientation and problem-solving skills PREFERRED SKILLS * Experience in managing budgets and expenses * Experience working with vendors, contractors, and maintenance personnel * Knowledge of workplace safety standards and regulations (e.g., OSHA compliance) TYPE: Full-time COMPENSATION: $33,000-$38,000 APPLICATION DEADLINE: Review of applications begins January 26, 2026 and continues until position is filled. * The application can be filled out online at SUSLA's Application for Employment * Please attach cover letter, resume, transcript(s), and three references to application. * Reasonable accommodations may be made to enable individuals with disabilities to perform the duties. APPLY NOW ➔ Criminal background check and reference verification is required. Southern University at Shreveport, an institution within the Southern University and A & M System, seeks to provide quality education for its students, while being committed to the total community. This institution prepares students for careers in technical and occupational fields; awards certificates, diplomas and associate degrees; and offers courses and programs that are transferable to other colleges and universities. Dedicated to excellence in instruction and community service, this open enrollment institution promotes cultural diversity, provides developmental and continuing education, and seeks partnerships with business and industry. Title IX is a federal law that prohibits discrimination on the basis of sex in any federally funded education program or activity. Title IX prohibits use of federal money to support sex discrimination in education programs and provides individuals protection against such practices. In compliance with federal law and USDOE federal guidance, including provisions of Title VII of the Civil Rights Act of 1964 (Title VII), Title IX of the Education Amendments of 1972 (Title IX), Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act (ADA) of 1990, the ADA Amendments Act of 2008, the Age Discrimination in Employment Act of 1967 (ADEA), Executive Order 11246, Executive Order 13988, the Vietnam Era Veterans Readjustment Assistance Act of 1974 as mended by the Jobs for Veterans Act, the Uniformed Services Employment and Reemployment Rights Act, as amended, and the Genetic Information Nondiscrimination Act of 2008, an institution of the Southern University System shall not discriminate against individuals on the basis of their race, sex, sexual orientation, gender identity, gender expression, religion, color, nation or ethnic origin, age, disability, military service, covered veteran's status, or genetic information in its administration of education policies, programs, or activities; admission policies; scholarship and loan programs; athletic or other institution-administered programs; or employment. As part of their commitment to maintaining a community free of discrimination, and in compliance with Title IX's mandate, institutions of the Southern University System shall address allegations of power-based violence and sexual misconduct, including sexual harassment and sexual assault, in a timely and effective manner. Further, institutions of the Southern University System will provide resources as needed for affected persons (Reporters, Complainants, Respondents, and third parties within the institution's community) and will not tolerate retaliation against any person who reports or participates in the investigation of alleged power-based violence or sex/gender discrimination. In accordance with the requirement of Title II of the Americans with Disabilities Act of 1990 and its Amending Act of 2008 (collectively "ADA"), the Southern University System (System) will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities. The System does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under Title I of the ADA. The System will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in the System's programs, services, and activities, including qualified sign language interpreters, assistive listening devices, documents in Braille, and other ways of making communications accessible to people who have speech, hearing, or vision impairments. The System will make reasonable modifications to policies, procedures, and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a program, service, or activity of the System, should contact the ADA Coordinator. The ADA does not require the System to take any action that would fundamentally alter the natures of its programs or services or impose an undue financial or administrative burden. Complaints that a program, service, or activity of the System is not accessible to persons with disabilities should be directed to the ADA Coordinator.

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page. Job Posting Title: Office Coordinator Position Type: Professional / Unclassified Department: LSUAM AA - SA - H&WB - SHC - Mental Health Services (Raime Thibodeaux (00065106)) Work Location: Student Health Center (C&l Infirmary) Building Pay Grade: Professional Hourly : Reporting to the Director of Mental Health, the Office Coordinator is responsible for providing administrative support for the professional staff in the office of Mental Health Service. The Office Coordinator is the initial point of contact for clients and guests, provides appointment scheduling, manages fee charges related to eligibility, oversees travel arrangements, supply procurement, inventory management for the unit, oversees student workers and provides needed administrative support for clinicians and interns. The Office Coordinator should be committed to investing in the integrated care model and advancing the Student Affairs divisional priorities, and a working relationship with Our Lady of the Lake Health. Job Responsibilities Student Support - 55% Serves as the initial point of contact for students and guests; provides front desk coverage during hours of operation; greeting students and assisting with check-in; answers phones; schedules student appointments; educates students about policies and procedures. Administrative Support - 25% Manages reservations of group/conference room, manages provider calendars and internal referrals to maximize patient access; distributes relevant communication to providers and staff; arranges ambulance transports upon request of staff; monitors unit email and secure electronic fax line; processes unit billing/fees; verifies student eligibility and receives/processes internal referrals. Student Employee Supervision - 10% Recruits, hires, trains, and supervises student employees; verifies work times and attendance; ensures efficiency and accuracy of work performed; delegates tasks based on workload; performs performance evaluations in consultation with appropriate professional staff. Quality Control - 5% Supports accreditation and quality improvement efforts and collaborates to implement improvements that maximize student access and enhance administrative functions; updates and organizes current manuals and paper and electronic files; maintains inventory of educational materials and supplies. Other Duties as Assigned - 5% Performs other duties as assigned. Supports broad divisional/institutional efforts including at least 40 hours per year helping with initiatives such as Move-In Day, Welcome Week, Family Weekend, Career Expo, Disability Services Finals Testing, and other special projects. Minimum Qualifications * Bachelor's degree * Some experience in an administrative office setting, customer service, or similar role. * LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply -- a degree is not required as long as the candidate meets the required years of experience specified in the . Preferred Qualifications * Two years experience. * Full-time professional experience in a capacity related to the duties performed. * Possesses working knowledge of health and wellness concerns typical of a university student population. Additional Requirements/Expectations Due to the nature of this position and/or position responsibilities, this position shall be subject to drug/alcohol testing in accordance with University Policy Statement 67. In accordance with University Policy Statement 18, this position is considered essential and may be required to report to stay on campus in the event of an emergency closure. Ability and willingness to work occasional nights and weekends. Additional Job Description: Special Instructions: Requested application materials include a letter of interest or cover letter; resume or curriculum vitae; and the names, telephone numbers, and e-mail addresses of at least three professional references. For questions or concerns regarding the status of your application or salary ranges, please contact Mitzi Trentacoste at ************. Posting Date: November 24, 2025 Closing Date (Open Until Filled if No Date Specified): March 24, 2026 Additional Position Information: Background Check - An offer of employment is contingent on a satisfactory pre-employment background check. Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more! Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, next Source Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement. Essential Position (Y/N): Y LSU is an Equal Opportunity Employer. All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university's ability to employ individuals in certain positions. HCM Contact Information: For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at ************ or email **********. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.