Legal Secretary jobs at Law Firm

A legal secretary assists lawyers and other legal personnel with regard to various administrative details; coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with all personnel, clients, vendors and guests of the Firm. Duties and Responsibilities Types, formats, edits and finalizes documents, including correspondence, memoranda and standard legal documents for transactional clients, including handling tasks related to transactional legal matters like contracts, mergers and acquisitions, where they would manage calendars, prepare legal documents, and coordinate communication between lawyers and clients during deal processes, in accordance with the Firm's document formatting standards using standard computer software specific to the legal industry. Ability to format and review of legal documents such as pleadings, briefs, motions, discovery requests, and correspondence, ensuring accuracy and compliance with court rules, in preparation for electronic submission with relevant state and federal courts. Support attorneys in pre-, during, and post-trial stages. Aid other Secretaries within assigned teams whenever necessary to meet Firm and client needs; organize and prioritize workload for maximum efficiency and facilitation of Firm and client goals. Foster professional, cooperative and supportive relationships with peers, superiors, and clients. Manages multiple lawyer-assignments and organizes clerical functions and work flow to meet administrative and client needs. Manages the onboarding of new clients from the processing of conflicts to the assignment of billing information. Works with various Firm departments and resources to complete engagement processes in an expedited and accurate manner. Enters, proofreads and posts lawyers' time entries. Works to ensure time entries are in compliance with client billing requirements and to ensure timeliness of entries in compliance with Firm policy. Coordinates travel arrangements, including air, hotel and ground transportation for lawyers and clients. Processes lawyers' travel expenses. Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service. Receives, screens telephone calls, conference calls and messages to lawyers, clients and staff (as directed from assignments). Works with various audio and video software to calendar and create calls on behalf of assignments. Promptly processes incoming and outgoing mail and distributes upon receipt (as directed from assignments). Coordinates conferences, meetings and appointments for lawyers and clients both in person and via remote options. As required, schedules conference rooms and food service using specific Firm software and procedures. Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $110,000 - $140,000 if located in California Qualifications To perform this job successfully, an individual must be able to perform each Essential Duty and Responsibility (the “Essential Duties”) satisfactorily. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the Essential Duties. If you need such an accommodation, please email ************************** (current employees should contact Human Resources). Education and/or Experience: Required: High school diploma or general education degree (GED) Five or more years of related work experience and/or training; or equivalent combination of education and experience Working knowledge of the Microsoft Office Suite, legal terminology and standard document formatting Types accurately at a minimum of 60 wpm Thorough understanding of civil litigation discovery and docketing processes Experience with State and Federal court filings, including ECF Experience with collaborating with support staff Preferred: Bachelor's degree Other Skills and Abilities: The following will also be required of the successful candidate: Strong organizational skills Strong attention to detail Good judgment Strong interpersonal communication skills Strong analytical and problem-solving skills Able to work harmoniously and effectively with others Able to preserve confidentiality and exercise discretion Able to work under pressure Able to manage multiple projects with competing deadlines and priorities Sidley Austin LLP is an Equal Opportunity Employer #LI-HM1

Cooley is seeking a Legal Secretary to join the San Francisco Business team. The Business Legal Secretary will provide complex and specialized secretarial and clerical support to assigned attorneys and paralegals. Specific duties and responsibilities include, but are not limited to, the following: Position responsibilities: Prepare documents to support timekeepers which may include transcribing from dictation, drafts, handwritten notes or oral instruction, redlining and proofreading end product Handle all incoming telephone calls and placement of outgoing calls in a professional manner Maintain good client relationships for all assigned timekeepers Open and sort mail for assigned timekeepers Enter Time Entry daily for assigned timekeepers in IntApp and maintain appropriate records Create and maintain files, including chronological files and indexes not stored in the Information Governance department Keep all files up-to-date and organized. Ensure materials are forwarded to the Information Governance department, as needed Complete all document processing and correspondence assignments accurately and within timekeepers' stated timeframes Assist other secretaries and timekeepers, as needed Prepare New Business Forms for new and existing clients, conflict sheets and engagement letters Prepare and submit expense reports, check requests, travel reimbursements, health club reimbursement in accordance with accounting guidelines Prepare and arrange messenger service, copy center and facsimile requests, as needed Copy documents that are not appropriate to send to the copy center Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for attorney's contacts and updating, maintaining and resolving conflicts within the CRM tool Make all necessary travel arrangements, adhering to the firm's Travel Policy Review and handle prebills Maintain current secretarial backup instructions, and client/matter lists Maintain attorney calendar, including scheduling and coordinating meetings Coordinate internal procedures and compile backup materials for attorney preparation of audit letter responses Reconcile telephone charge reports for office and cellular phones Other duties as assigned or required Skills & Experience Required: After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications Available to work overtime, as required Fast and accurate typing Preferred: Previous business/corporate secretarial experience College degree or business college certificate Competencies Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in attorney/paralegal assignments) and work schedule Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary Must demonstrate initiative, diplomacy and tact Possess excellent written, communication and proofreading skills with attention to detail Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel and others Reliable, committed and punctual Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE. The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $36.00 - $51.00 ($70,200.00 - $99,450.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

Cooley is seeking a Legal Secretary to join the Litigation team. The Litigation secretary will provide complex and specialized secretarial and administrative support to attorneys and other timekeepers. Specific duties and responsibilities include, but are not limited to the following: Position responsibilities: Complete all document processing and correspondence assignments accurately and within timekeepers' stated timeframes Manage, organize, and maintain all documents and pleadings up to date in iManage and a shared M drive. Maintain attorney/paralegal calendar, including scheduling and coordinating meetings and inputting all court related deadlines to team members Communicate with docket department for all litigation related deadlines Redline documents using Litera program Draft pleading and discovery documents to support timekeepers and case team which may include creating a master caption; drafting a shell notice; shell declaration; shell proposed order, and proof of service Arrange for court filings and service of documents; electronically file and serve documents required by state, Federal and local rules Arrange and coordinate with a vendor for Service of Process of new complaints and subpoenas Arrange and coordinate with a vendor to provide courtesy and/or chambers copies after a filing Handle Attorney Admissions to Various Courts (California, Washington State, NY, etc.) Coordinate and request court reporters and videographers for depositions and court hearings Assist with deposition exhibits preparation Assist, draft, and coordinate service of subpoenas Proofread documents Conduct basic legal research Assist with documents to DocuSign Handle all incoming telephone calls and placement of outgoing calls in a professional manner Maintain good client relationships for attorneys Enter time using Intapp daily Assist other team timekeepers, as needed Prepare New Business Forms for new and existing clients, conflict sheets and draft engagement and waiver letters Prepare and process invoices, expense reports, check requests, travel reimbursements, cell phone reimbursements and health club reimbursement forms, etc. in accordance with accounting guidelines Assist with requesting conference rooms for various client meetings and depositions Copy documents that are not appropriate to send to the Copy Center Make travel arrangements, adhering to the firm's Travel Policy Review, distribute and process prebills Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses All other duties as assigned or required Skills and experience: Required: After orientation at Cooley, exhibit proficiency in iManage and other firm applications Available to work overtime, as required Proficiency in Microsoft Office Suite Keep abreast of court rules and procedures and understand legal terminology Previous litigation secretarial experience Preferred: College degree or business college certificate Competencies: Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in timekeeper assignments) and work schedule Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary Must demonstrate initiative, diplomacy, and tact Possess excellent written, communication and proofreading skills with attention to detail Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel and others Reliable, committed, and punctual Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE. The expected hourly pay range for this position with a work schedule of 40 hours per week is $33.00 - $48.00 ($68,640.00 - $99,840.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Jackson Lewis is seeking a Litigation Legal Secretary for the San Francisco, CA office. In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings, and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks, as necessary. Duties and Responsibilities: Maintain electronic case files and update as needed following set protocols for search ease. Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters. Assist with preparation of administrative filings/exhibits in agency matters. Assist with preparation of exhibits for submission in a variety of matters. Maintain and review attorney calendars to assist attorneys with filing deadlines, etc. Complete monthly expense reports for assigned attorneys. Assist attorneys with monthly client invoicing in conjunction with our billing department. Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed. Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm's travel agency. Prepare notebooks and proofreading of documents. Run conflict checks and open new client engagements in conjunction with our new business team. Continued knowledge and basic status of current cases and projects of assigned attorneys. Oversee a wide variety of complex and confidential, time-sensitive material. Perform other administrative duties as assigned. Skills and Educational Requirements: 7+ years minimum legal experience, preferably in labor and employment law. Solid understanding of basic technical legal terminology. Solid experience working in ECF and California state e-filing systems. Solid experience in working with document database system (NetDocs or similar). Proficiency in Windows environment including Word and Outlook. Familiarity with state and federal rules and procedures, general legal procedures. Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus. Experience supporting 4+ active attorneys at one time a strong plus. Experienced with trial preparation a plus. Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented. Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload. Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level. Reliable with punctuality and attendance. An associate degree or 4-year college degree preferred, or relevant experience considered. This is a hybrid position. For California, the expected salary range for this position is between $40 and $50 per hour. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

About the job We are seeking a full-time Legal Secretary to join our Walnut Creek, California office. Our California attorneys' primary practice areas are litigation defense, insurance coverage, coverage opinions, coverage analysis, personal injury, and product liability. This position will be a hybrid position in our Walnut Creek, California office. The qualifications and key responsibilities for this position include: The ability to e-file documents in state and federal courts The ability to prepare and revise legal documents Familiarity with legal documents and terminology Knowledge of Word, Office 365, and Net Docs The ability to maintain attorney calendar Excellent typing skills We are looking for a person with: Proven work experience as a legal secretary Integrity and professionalism Superb time management and multi-tasking capabilities Excellent written and verbal communication skills Some featured benefits are: Medical Insurance Vision Insurance Dental Insurance 401(K) Company Match Paid paternity leave Paid maternity leave . About Life at Tressler We are a full-service, modern law firm located in ten cities across the country. We are known for our people-centric approach to business, which includes collaborative teaming, professional development opportunities, flexible schedules and a positive work environment. We have been successful for more than 39 years because of our wonderful team. Tressler has been named to the prestigious U.S. News and Best Lawyers “Best Law Firms” lists for the past five years and we are “Client Recommended” by A.M. Best. We are proud to be a Certified Great Place to Work© in the U.S.A., a ranking based on our employee happiness scores and positive reviews of our management team.

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Job Summary In this role you will provide coverage to San Diego attorneys. Our legal secretaries work with multiple attorneys (typically dedicated support to four) providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents for filing with state and federal courts and agencies; calendar maintenance and travel arrangements; and paper and electronic filing. The successful candidate is a very organized, detail-oriented team player possessing at least 5 years recent CA litigation legal secretary experience who will engage in the work of attorneys by demonstrating knowledge and status of current cases and projects. Familiarity with California state and federal rules and procedures is required, labor and employment law experience and experience with class action litigation preferred. Responsibilities Familiarity with California state and federal rules and procedures required, labor and employment law experience preferred, civil litigation required. Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. Handle a wide variety of complex and confidential time-sensitive material. Prepare/revise correspondence, pleadings, documents and other administrative assignments as directed (including proofreading). Provide support to four attorneys in employment litigation, class action and other related matters and backup support as needed. Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications. Maintain electronic case files and update as needed following set naming protocols for search ease. Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state and federal matters. Assist with preparation of administrative filings/exhibits in agency matters and venues. Handle e-filings, discovery submissions, correspondence, etc for assigned attorneys. Maintain, review attorney calendars and provide weekly updates to assist attorneys with filing deadlines, etc. Complete monthly expense reports for assigned attorneys. Maintain attorney case lists including closing files as necessary in engagement system. Process vendor invoices in conjunction with our billing department. Monitor CLE needs of supported attorneys and assist with bar admissions, etc as needed. Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed through firm's travel agency as necessary. Prepare notebooks for mediations/arbitrations/trials etc as needed. and proofreading of all filed documents. Run conflict checks and open new client engagements in conjunction with our new business team. Handle all aspects of case opening tasks for assigned case managers and matter team. Perform other administrative duties as assigned. Coordinate docketing for litigation attorneys, maintain calendars and CLE records. Job Requirements Minimum 5 years' experience as a California legal secretary in civil litigation. Knowledge of office equipment including telephones, copy/scan/fax equipment and computers, Microsoft Office Suite, and excellent typing skills. Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and have the ability to multi-task. Must be self-directed, able to follow instructions, and proactively seeks additional work when time allows. Possess a client service mindset with strong verbal and written communication skills. Be analytical, able to problem-solve and propose resolutions. Outstanding organizational skills, ability to prioritize and manage multiple deadlines and projects simultaneously and frequently under tight deadlines. Must possess a commitment to excellence and high standards of accuracy and professionalism. For California, the expected hourly range for this position is between $38-46. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Job Summary In this role you will provide dedicated support to employment litigation attorneys in the Riverside office. Our legal secretaries work with multiple attorneys (typically dedicated support to four) providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents for filing with state and federal courts and agencies; calendar maintenance and travel arrangements; and paper and electronic filing. The successful candidate is a very organized, detail-oriented team player possessing at least 3 years recent CA litigation legal secretary experience who will engage in the work of attorneys by demonstrating knowledge and status of current cases and projects. Responsibilities · Familiarity with California state and federal rules and procedures is required, labor and employment law experience and experience with class action litigation highly preferred. · Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. · Handle a wide variety of complex and confidential time-sensitive material. · Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed (including proofreading). · Provide support to four attorneys in employment litigation, affirmative action, class action and other related matters and backup support as needed. · Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications. · Coordinate docketing for litigation attorneys, maintain calendars and CLE records. · Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed. · Prepare expense reports and assist with billing and collections as needed. · Perform various office and client filing (paper and electronic). Job Requirements · High school diploma or equivalent required, BA strongly preferred. · 3+ years' experience as a California legal secretary. · Knowledge of office equipment including telephones, copy/scan equipment and computers, Microsoft Office Suite, and excellent typing skills. · Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and can multi-task. · Must be self-directed, able to follow instructions, and proactively seeks additional work when time allows. · Possess a client service mindset with strong verbal and written communication skills. · Be analytical, able to problem-solve and propose resolutions. · Outstanding organizational skills, ability to prioritize and manage multiple deadlines and projects simultaneously and frequently under tight deadlines. For California, the expected hourly range for this position is between $38-$44 per hour. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Jackson Lewis is seeking a Litigation Legal Secretary for the Silicon Valley, CA office. In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings, and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks, as necessary. Duties and Responsibilities: Maintain electronic case files and update as needed following set protocols for search ease. Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters. Assist with preparation of administrative filings/exhibits in agency matters. Assist with preparation of exhibits for submission in a variety of matters. Maintain and review attorney calendars to assist attorneys with filing deadlines, etc. Complete monthly expense reports for assigned attorneys. Assist attorneys with monthly client invoicing in conjunction with our billing department. Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed. Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm's travel agency. Prepare notebooks and proofreading of documents. Run conflict checks and open new client engagements in conjunction with our new business team. Continued knowledge and basic status of current cases and projects of assigned attorneys. Oversee a wide variety of complex and confidential, time-sensitive material. Perform other administrative duties as assigned. Skills and Educational Requirements: 7+ years minimum legal experience, preferably in labor and employment law. Solid understanding of basic technical legal terminology. Solid experience working in ECF and California state e-filing systems. Solid experience in working with document database system (NetDocs or similar). Proficiency in Windows environment including Word and Outlook. Familiarity with state and federal rules and procedures, general legal procedures. Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus. Experience supporting 4+ active attorneys at one time a strong plus. Experienced with trial preparation a plus. Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented. Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload. Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level. Reliable with punctuality and attendance. An associate degree or 4-year college degree preferred, or relevant experience considered. This is a hybrid position. For California, the expected salary range for this position is between $40 and $50 per hour. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Jackson Lewis is seeking a Litigation Legal Secretary for the Orange County, CA office. In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings, and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks, as necessary. Duties and Responsibilities: Maintain electronic case files and update as needed following set protocols for search ease. Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters. Assist with preparation of administrative filings/exhibits in agency matters. Assist with preparation of exhibits for submission in a variety of matters. Maintain and review attorney calendars to assist attorneys with filing deadlines, etc. Complete monthly expense reports for assigned attorneys. Assist attorneys with monthly client invoicing in conjunction with our billing department. Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed. Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm's travel agency. Prepare notebooks and proofreading of documents. Run conflict checks and open new client engagements in conjunction with our new business team. Continued knowledge and basic status of current cases and projects of assigned attorneys. Oversee a wide variety of complex and confidential, time-sensitive material. Perform other administrative duties as assigned. Skills and Educational Requirements: 5+ years minimum legal experience, preferably in labor and employment law. Solid understanding of basic technical legal terminology. Solid experience working in ECF and California state e-filing systems. Solid experience in working with document database system (NetDocs or similar). Proficiency in Windows environment including Word and Outlook. Familiarity with state and federal rules and procedures, general legal procedures. Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus. Experience supporting 4+ active attorneys at one time a strong plus. Experienced with trial preparation a plus. Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented. Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload. Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level. Reliable with punctuality and attendance. An associate degree or 4-year college degree preferred, or relevant experience considered. This is a hybrid position. For California, the expected salary range for this position is between $47.20 and $55.60 per hour. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

A legal secretary assists lawyers and other legal personnel with regard to various administrative details, coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with all personnel, clients, vendors and guests of the Firm. Duties and Responsibilities Types, formats, edits and finalizes documents, including correspondence, memoranda and standard legal documents for both transactional and litigation clients, in accordance with the Firm's document formatting standards using standard computer software specific to the legal industry. Aid other Secretaries within assigned teams whenever necessary to meet Firm and client needs; organize and prioritize workload for maximum efficiency and facilitation of Firm and client goals. Foster professional, cooperative and supportive relationships with peers, superiors, and clients. Manages multiple lawyer-assignments and organizes clerical functions and work flow to meet administrative and client needs. Manages the onboarding of new clients from the processing of conflicts to the assignment of billing information. Works with various Firm departments and resources to complete engagement processes in an expedited and accurate manner. Enters, proofreads and posts lawyers' time entries. Works to ensure time entries are in compliance with client billing requirements and to ensure timeliness of entries in compliance with Firm policy. Coordinates travel arrangements, including air, hotel and ground transportation for lawyers and clients. Processes lawyers' travel expenses. Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service. Receives, screens telephone calls, conference calls and messages to lawyers, clients and staff (as directed from assignments). Works with various audio and video software to calendar and create calls on behalf of assignments. Promptly processes incoming and outgoing mail and distributes upon receipt (as directed from assignments). Coordinates conferences, meetings and appointments for lawyers and clients both in person and via remote options. As required, schedules conference rooms and food service using specific Firm software and procedures. Maintains calendars, contacts and client information through specific Firm software and procedures. Works with other Firm departments and resources to coordinate and complete tasks as necessary for the management of multiple responsibilities and assignments. Coordinates client billing with billing services (as directed from assignments). Maintains a safe and unobstructed work area, including a neat and well-organized desk. Demonstrates safe work practices. Maintains accuracy of electronic and hardcopy client files on a daily basis through both the Firm's document management system and various electronic repositories for client materials in accordance with standards set by Records Management Center. Performs other work related duties as assigned or as judgment or necessity dictate. Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $90,000 - $105,000, if located in California Qualifications To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email ************************** (current employees should contact Human Resources). Education and/or Experience: Required: High school diploma or general education degree (GED) Five or more years of related work experience and/or training; or equivalent combination of education and experience. Thorough working knowledge of Microsoft Office (Outlook, Word, PowerPoint, Excel), legal terminology and formats (legal documents). Types accurately at a minimum of 60 wpm Thorough working knowledge of other applications (NetDocs, Adobe Pro, InTapp Time, Emburse) Experience with collaborating with support staff Other Skills and Abilities: The following will also be required of the successful candidate: Strong organizational skills Strong attention to detail Good judgment Strong interpersonal communication skills Strong analytical and problem-solving skills Able to work harmoniously and effectively with others Able to preserve confidentiality and exercise discretion Able to work under pressure Able to manage multiple projects with competing deadlines and priorities Sidley Austin LLP is an Equal Opportunity Employer #LI-HM1

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Job Summary In this role you will provide dedicated support to employment litigation attorneys in the Orange County office. Our legal secretaries work with multiple attorneys (typically dedicated support to four) providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents for filing with state and federal courts and agencies; calendar maintenance and travel arrangements; and paper and electronic filing. The successful candidate is a very organized, detail-oriented team player possessing at least 3 years recent CA litigation legal secretary experience who will engage in the work of attorneys by demonstrating knowledge and status of current cases and projects. Responsibilities · Familiarity with California state and federal rules and procedures is required, labor and employment law experience and experience with class action litigation highly preferred. · Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. · Handle a wide variety of complex and confidential time-sensitive material. · Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed (including proofreading). · Provide support to four attorneys in employment litigation, affirmative action, class action and other related matters and backup support as needed. · Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications. · Coordinate docketing for litigation attorneys, maintain calendars and CLE records. · Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed. · Prepare expense reports and assist with billing and collections as needed. · Perform various office and client filing (paper and electronic). Job Requirements · High school diploma or equivalent required, BA strongly preferred. · 3+ years' experience as a California legal secretary. · Knowledge of office equipment including telephones, copy/scan equipment and computers, Microsoft Office Suite, and excellent typing skills. · Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and can multi-task. · Must be self-directed, able to follow instructions, and proactively seeks additional work when time allows. · Possess a client service mindset with strong verbal and written communication skills. · Be analytical, able to problem-solve and propose resolutions. · Outstanding organizational skills, ability to prioritize and manage multiple deadlines and projects simultaneously and frequently under tight deadlines. For California, the expected hourly range for this position is between $38-$44 per hour. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Job Summary (basic description) The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; calendar maintenance; various office and client filing and electronic transcription. The successful candidate types at least 65+ wpm accurately, is a very organized multi-tasking, detail-oriented team player possessing at least 3 years recent legal secretary experience (including electronic filing). Essential Functions Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. Provide support to up to four attorneys in employment law matters and backup support as needed. Prepare documents for filing with various courts (Circuit and Federal), including e-filing in Federal court, LA County, and other counties. Reviews proformas and edits bills according to client billing guidelines. Answer phones and communicate with clients on a daily basis. Act as liaison between internal departments and outside agencies. Preparation/revision of correspondence, pleadings, documents and other clerical assignments as directed. Handle a wide variety of complex and confidential time-sensitive material. Run conflict checks and open new client engagements as requested. Maintain calendars, CLE, reports and time records. Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed. Maintain docketing for litigation attorneys. Transcribe electronic dictation and schedule depositions. Various office and client filing; proofreading documents. Qualifications/Skills Required At least 3 years recent legal secretarial experience within a law firm, at least one of which was in the labor and employment field. Typing 65+ wpm. Law firm billing software a plus. Familiarity with state and federal rules and procedures. Must have a solid understanding of technical legal terminology as well as court filings. Experienced with trial preparation and briefs. Punctual with excellent attendance. Proficient with generating Tables of Authorities. Proficient with generating Table of contents. Strong verbal and written communication skills, as well as excellent proofreading skills. Ability to multi-task, and timely respond to deadlines as well as balance workload. Knowledge of Office Suite 2013 a plus, including Outlook, Word, Excel, and PowerPoint. Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level. Educational Requirements High School diploma or equivalent required. 4 year college degree preferred. This is a hybrid position. For California, the expected salary range for this position is between $73,000 and $90,000. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.

Job Details Hamilton, NJ $50000.00 - $75000.00 SalaryDescription Under the supervising Attorney in the Investment Management practice group, this position provides general legal secretarial support to our Investment Management & Securities group in our Hamilton, NJ office. The ideal candidate is self-directed and detail-oriented with the ability to organize and manage multiple tasks in a fast-paced environment. The right candidate will have the extraordinary opportunity to continue their professional development in a challenging, but collegial, environment. Responsibilities: Provide general administrative and secretarial support to attorneys and paralegals. Answer and direct phone calls in a courteous and professional manner. Schedule meetings, conference calls, and maintain calendars for attorneys. Draft, edit, and manage client correspondence. Assist in the execution and tracking of the firm's annual compliance program. Review client bills and billing entries for accuracy and completeness. Generate and maintain reports related to compliance and client matters. Monitor and track key compliance program tasks and deadlines. Review and organize client email archives and relevant communications. Analyze brokerage statements and assist in identifying discrepancies or irregularities. Organize, maintain, and update physical and digital client files. Support the analysis and documentation of client fee arrangements. Handle other responsibilities as directed. Qualifications: Bachelor's degree preferred. 3-5 years of experience in financial services, law, or related field (preferred). Proficient in Microsoft Office, especially Excel. Strong numeracy, analytical, and organizational skills with high attention to detail. Familiar with financial/investment terminology. Quick learner with ability to master new software. Reliable self-starter with strong work ethic and follow-through. Able to multitask, prioritize, and perform under pressure. Team-oriented with professional client interaction skills. Proficient typing and keyboarding. Compensation & Benefits Stark & Stark is committed to the health and well-being of its staff members. The firm offers a full range of benefits, including medical, prescription, dental and vision coverage. The firm also provides generous paid time off, life insurance, accidental death and dismemberment, disability benefits and 401(k) plan with firm contributions. Compensation will be determined based on multiple factors, including candidate experience, qualifications, accomplishments, and location. Employees may also be eligible for annual performance-based merit increases rewarding individual and firm achievements. *No calls or emails from staffing agencies or recruiters, please. Unsolicited resumes from search firms will not be considered when no contract is in place. Equal Opportunity Employer Stark & Stark's policy is to make employment decisions based on merit, ability, and competence. Except where required by law, employment practices shall not be influenced or affected by an applicant's or staff member's race, color, religion, sex, national origin, age, or any other characteristic provided by law. Qualified minorities, females, veterans, and attorneys with disabilities are encouraged to apply. It is also our policy to provide a work environment that is free of harassment of any kind, including that which is sexual, age-related, or ethnic. Mansfield Rule As part of its continued efforts to actively recruit and advance the recruitment, development, and promotion of diverse lawyers Stark & Stark is participating in Diversity Lab's Midsize Mansfield Rule initiative. The Mansfield Rule is named for Arabella Mansfield, the first woman admitted to practice law in the United States. It measures whether law firms affirmatively consider diverse lawyers for hiring, advancement, and significant leadership roles. Under this initiative, we strive for a candidate pool consisting of at least 30% women, attorneys from underrepresented racial and/or ethnic groups, lawyers with disabilities, and/or LGBTQ+ attorneys. The Mansfield Rule initiative also includes a commitment by Stark & Stark to be transparent in our internal governance, particularly with our selection guidelines and job descriptions for firm management roles and committees. Qualifications

A legal secretary assists lawyers and other legal personnel with regard to various administrative details, coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with all personnel, clients, vendors and guests of the Firm. Duties and Responsibilities * Types, formats, edits and finalizes documents, including correspondence, memoranda and standard legal documents for both transactional and litigation clients, in accordance with the Firm's document formatting standards using standard computer software specific to the legal industry. * Aid other Secretaries within assigned teams whenever necessary to meet Firm and client needs; organize and prioritize workload for maximum efficiency and facilitation of Firm and client goals. Foster professional, cooperative and supportive relationships with peers, superiors, and clients. * Manages multiple lawyer-assignments and organizes clerical functions and work flow to meet administrative and client needs. * Manages the onboarding of new clients from the processing of conflicts to the assignment of billing information. Works with various Firm departments and resources to complete engagement processes in an expedited and accurate manner. * Enters, proofreads and posts lawyers' time entries. Works to ensure time entries are in compliance with client billing requirements and to ensure timeliness of entries in compliance with Firm policy. * Coordinates travel arrangements, including air, hotel and ground transportation for lawyers and clients. Processes lawyers' travel expenses. * Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service. * Receives, screens telephone calls, conference calls and messages to lawyers, clients and staff (as directed from assignments). Works with various audio and video software to calendar and create calls on behalf of assignments. * Promptly processes incoming and outgoing mail and distributes upon receipt (as directed from assignments). * Coordinates conferences, meetings and appointments for lawyers and clients both in person and via remote options. As required, schedules conference rooms and food service using specific Firm software and procedures. * Maintains calendars, contacts and client information through specific Firm software and procedures. * Works with other Firm departments and resources to coordinate and complete tasks as necessary for the management of multiple responsibilities and assignments. * Coordinates client billing with billing services (as directed from assignments). * Maintains a safe and unobstructed work area, including a neat and well-organized desk. Demonstrates safe work practices. * Maintains accuracy of electronic and hardcopy client files on a daily basis through both the Firm's document management system and various electronic repositories for client materials in accordance with standards set by Records Management Center. * Performs other work related duties as assigned or as judgment or necessity dictate. Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $90,000 - $105,000, if located in California Qualifications To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email ************************** (current employees should contact Human Resources). Education and/or Experience: Required: * High school diploma or general education degree (GED) * Five or more years of related work experience and/or training; or equivalent combination of education and experience. * Thorough working knowledge of Microsoft Office (Outlook, Word, PowerPoint, Excel), legal terminology and formats (legal documents). * Types accurately at a minimum of 60 wpm * Thorough working knowledge of other applications (NetDocs, Adobe Pro, InTapp Time, Emburse) * Experience with collaborating with support staff Other Skills and Abilities: The following will also be required of the successful candidate: * Strong organizational skills * Strong attention to detail * Good judgment * Strong interpersonal communication skills * Strong analytical and problem-solving skills * Able to work harmoniously and effectively with others * Able to preserve confidentiality and exercise discretion * Able to work under pressure * Able to manage multiple projects with competing deadlines and priorities Sidley Austin LLP is an Equal Opportunity Employer #LI-HM1

Since 1933, Stark & Stark has developed innovative legal solutions to meet our clients' needs. We have experienced attorneys in more than 30 practice areas and a commitment to putting the law to work for our clients. We believe that is the basis for building and maintaining our practice. Stark & Stark is actively recruiting for a Legal Secretary based in our Hamilton, NJ office. The right candidate will have the extraordinary opportunity to continue their professional development in a challenging, but collegial environment. Responsibilities: Perform the legal support duties of client intake, gathering medical records and preparing pleadings, discovery demands, discovery responses, and motions. Electronically file documents with State and Federal courts in New Jersey. Track important deadlines. Professionally answer and handle phone calls and act as client liaison on practice matters. Manage the scheduling of conference calls with attorneys, mediations, court appearances with the clients, expert witnesses, other law firms, settlement conferences, oral arguments, and trials. Work with witnesses and other law firms to coordinate deposition and trial testimony. Handle miscellaneous administrative duties such as copying, filing, scanning, faxing, mailing, and handling general office duties as needed. Draft and proofread correspondences, pleadings and legal documents with high levels of accuracy. Process expense reimbursements and professional service invoices as needed. Sort and distribute department mail. Draft settlement disbursement reports. Handle other responsibilities as directed. Qualifications: The right candidate will have at least two years of personal injury litigation experience. An understanding of legal terminology, pleadings, discovery, and court procedures is preferred. Proficiency with the NJ E-Court Filing System. Comprehensive knowledge of Microsoft Office is a must. Experience with legal case management software, preferably FileVine. Fluency in Spanish, Russian, Gujarati or Hindi preferred. The ideal candidate will be self-directed, and detail oriented with a high level of accuracy. Able to organize and manage multiple tasks in a fast-paced environment. Ability to maintain a high level of discretion, judgment, confidentiality, professional and ethical standards in communications with both external and internal parties. Well organized and able to see an assignment through to successful conclusion. Self-directed; able to think analytically and solve problems with little direction. Ability to learn and adapt to emerging technologies in the legal field, including AI. Compensation & Benefits Stark & Stark is committed to the health and well-being of its staff members. The firm offers a full range of benefits, including medical, prescription, dental and vision coverage. The firm also provides generous paid time off, life insurance, accidental death and dismemberment, disability benefits and 401(k) plan with firm contributions. Compensation will be determined based on multiple factors, including candidate experience, qualifications, accomplishments, and location. Employees may also be eligible for annual performance-based merit increases rewarding individual and firm achievements. *No calls or emails from staffing agencies or recruiters, please. Unsolicited resumes from search firms will not be considered when no contract is in place. Equal Opportunity Employer Stark & Stark's policy is to make employment decisions based on merit, ability, and competence. Except where required by law, employment practices shall not be influenced or affected by an applicant's or staff member's race, color, religion, sex, national origin, age, or any other characteristic provided by law. Qualified minorities, females, veterans, and attorneys with disabilities are encouraged to apply. It is also our policy to provide a work environment that is free of harassment of any kind, including that which is sexual, age-related, or ethnic. Mansfield Rule As part of its continued efforts to actively recruit and advance the recruitment, development, and promotion of diverse lawyers Stark & Stark is participating in Diversity Lab's Midsize Mansfield Rule initiative. The Mansfield Rule is named for Arabella Mansfield, the first woman admitted to practice law in the United States. It measures whether law firms affirmatively consider diverse lawyers for hiring, advancement, and significant leadership roles. Under this initiative, we strive for a candidate pool consisting of at least 30% women, attorneys from underrepresented racial and/or ethnic groups, lawyers with disabilities, and/or LGBTQ+ attorneys. The Mansfield Rule initiative also includes a commitment by Stark & Stark to be transparent in our internal governance, particularly with our selection guidelines and job descriptions for firm management roles and committees. Qualifications

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Orange County Office. This position offers a flexible, hybrid working arrangement. The Position This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm. Key Responsibilities: Prepare pleadings and discovery documents for filing and service Prepare court forms such as California Judicial Council Forms for attorneys review Schedule depositions with attorneys, clients, witnesses, and court reporters Schedule conference calls and on-site/off-site meetings Arrange and coordinate travel arrangements Calendar depositions, hearings, trials and all associated dates. Manage Outlook calendar of all appointments, conferences and meetings Open new matters, run conflict checks for partner's review, prepare engagement letters Document management and organization, saving documents and emails to document management system. Become familiar with court rules and filing procedures Prepare cover letters for attorney bills Submit attorneys expense reports Manage bills for third party vendors, process check requests and follow up with accounting Excellent spelling, grammar and punctuation Qualifications Must have 3+ years of Civil Litigation experience This position is not a remote position and will require you to be in office with eligibility for a hybrid schedule after 60 days. Knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules Must know Microsoft Office Suite (Word, Outlook, Excel) Experience working with a document management system Strong interpersonal relationship skills Excellent organizational skills with the ability to integrate into a fast-paced environment Ability to prioritize and work independently Work well under pressure, remain flexible, be proactive, resourceful and efficient Strong written and verbal communication skills A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $62,000 - $97,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Job Title: Legal Office Manager / Secretary Salary/Payrate: $95K - $105K + bonus and AWESOME benefits!!! Work Environment: Onsite Term: Permanent / Fulltime Bachelor's degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Under the direction of the Partner in Charge, the Office Manager/Legal Secretary is responsible for overseeing the overall administrative management and day-to-day operations of the Marin office. This role plays a key part in fostering a professional, efficient, and collaborative work environment. The Office Manager/Legal Secretary leads and supports non-attorney staff, ensures that attorneys receive timely and effective administrative support, and proactively coordinates resources to meet the needs of the office. Acting as a central point of contact between the Sacramento office and Firmwide departments, this role is instrumental in maintaining consistent operational excellence and upholding the Firm's policies, procedures, and high standards of service. The Office Manager/Legal Secretary also provides direct legal secretarial support to one to two attorneys, depending on office needs, staffing ratios, and coverage requirements. This hybrid role requires excellent multitasking, organizational, and communication skills, along with the ability to manage competing priorities effectively. Office Operations and Leadership Oversee daily office operations in coordination with the Partner in Charge to ensure efficiency, professionalism, and high staff morale Supervise non-attorney staff; partner with Human Resources on hiring, onboarding, employee relations, and workplace investigations Ensure supervisory responsibilities are carried out in accordance with Firm policies and applicable employment laws Maintain strict confidentiality in handling sensitive personnel, client, and Firm-related information Monitor staff performance and draft performance evaluations and counseling documentation for HR review Review and approve staff timecards to support accurate and timely semi-monthly payroll processing Responsible for overseeing the annual renewal process for client contracts and legal service agreements. Manage office budget planning and expense tracking Administrative Coordination Ensure attorneys receive timely administrative support by coordinating workloads and secretarial assignments Reassign staff as needed based on skills, workload, and team dynamics Manage overflow support and short-term support needs by leveraging Firmwide resources Communicate attorney coverage updates before 9:00 a.m. daily Schedule and lead regular staff meetings to share updates and training Collaboration Coordinate with the Facilities Department for office improvements, buildouts, and office moves; liaise with building management on facility issues Support IT Department with local tech needs and provide on-site assistance to IT staff as needed Work with the Marketing Department on events, seminars, and materials such as pitch folders, attorney biographies, and presentations Facilitate continuing legal education tracking by ensuring appropriate documentation is submitted to the Firm's librarian Team Building and Culture Plan and coordinate staff events to foster engagement and collaboration Encourage participation in Firmwide and HR-organized activities Maintain positive communication with attorneys, staff, and Firmwide departments Promote a professional and collegial office environment Legal Secretary Duties Provide direct legal support to one to two attorneys, including drafting, editing, and proofreading legal documents and correspondence Handle e-filings and support all stages of the litigation process, from initiation through trial Prepare and assemble court filings, hearing binders, deposition exhibits, and arbitration/mediation packets Maintain attorney calendars, schedule meetings and travel, and manage time entry and expense reporting Prepare and process new client/matter intakes per Firm procedures Support marketing efforts through preparation of presentations and pitch materials Provide backup and overflow coverage to other attorneys and staff as needed Maintain confidentiality of all Firm, client, and personnel information Additional duties may be assigned as required to meet business needs. Qualifications and Requirements Minimum of five years of office management experience, preferably in a legal or professional services environment Minimum of five years of litigation secretary experience Strong organizational skills with effective task management, prioritization, and delegation Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with document management systems such as iManage preferred Strong business writing, editing, and proofreading skills High level of professionalism, discretion, and interpersonal communication Typing speed of at least 70 words per minute Communicate effectively and professionally with clients, attorneys, staff, and vendors Skilled in operating standard office equipment, including computers, scanners, and photocopiers Consistently reliable in attendance and punctuality

Job DescriptionDescriptionJob Purpose: Prepare correspondence, memoranda and time records as well as perform a variety of secretarial duties for attorneys to whom you are assigned according to established policies and procedures. Maintain positive contact with clients, attorneys and administrative professionals and observe confidentiality of client matters. Work in a collaborative team environment. Working with us, you will: Prepare and proof correspondence, memoranda and other legal documents; ensure that attorney time sheets are submitted timely; maintain records and filing system; and handle projects that may be complex in nature. Process bills; proof billing sheets; and review and edit bills. Set up and maintain client and firm files; manage daily mail; request conflict of interest checks; and maintain respective attorney calendars and deadline reminder systems. Receive clients and visitors; maintain good public relations with clients; and observe confidentiality of attorney-client relationship. Work with junior and senior level attorneys. Work closely with administrative professionals (word processing, office services, receptionists, etc.) Perform legal assistant duties as requested. An ideal candidate: At least 3 years of legal secretarial experience supporting senior level attorneys, preferably in more than one practice area such as litigation, corporate or employment law. Ability to transcribe legal documents, correspondence and reports from rough drafts or dictation proficiently and accurately. Excellent proof-reading abilities for law office correspondence and transactional documents and the ability to perform non-complex arithmetic calculations when verifying calculations on forms and documents. Ability to organize and prioritize numerous tasks and complete them under time constraints. Excellent interpersonal skills - one who can communicate effectively in a courteous and diplomatic fashion, since you will work with a diverse group of clients and vendors, attorneys and other team members.

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Livonia Office. Following 30 days of employment, this role offers a flexible hybrid schedule with three in-office days and two remote workdays per week. Please note that this arrangement is subject to change based on business needs. The Position This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm. Key Responsibilities: Draft and prepare professional correspondence with attention to detail and tone. Manage court filings, including both e-filing and traditional methods, ensuring deadlines are met and procedures followed. Coordinate and scheduling depositions, motion hearings client meetings, and other key events; proactively maintain and update attorney calendars. Organize, maintain, and retrieve documents within our document management system to support case teams and ensure smooth workflow. Initiate the file-opening process for new matters, ensuring accuracy and adherence to firm protocols. Process vendor invoices and check requests efficiently, while liaising with accounting to ensure timely payments and issue resolution. Take on a variety of administrative and case support tasks as needed. Demonstrate a proactive mindset and willingness to grow by embracing new responsibilities and taking on challenging assignments. Qualifications At least 2+ years of hands-on experience in insurance defense litigation, with a solid understanding of case lifecycle and client service. expectations. Proven experience navigating both state and federal court systems, including familiarity with court rules, procedures, and filing requirements. Ability to thrive in a collaborative team-based environment, providing seamless support to multiple attorneys. Excellent organizational skills and the ability to prioritize effectively in a high-volume, fast-paced setting. Excellent typing skills with proficiency in Microsoft Office (Word, Outlook, Excel). Clear, concise written and verbal communication paired with sharp attention to detail. Experience with iManage or similar document management systems is a plus. Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR