How to hire a lease administrator

How to hire a lease administrator, step by step

Here's a step-by-step lease administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a lease administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new lease administrator
• Step 8: Go through the hiring process checklist

What does a lease administrator do?

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1. Identify your hiring needs

   First, determine the employments status of the lease administrator you need to hire. Certain lease administrator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A lease administrator's background is also an important factor in determining whether they'll be a good fit for the position. For example, lease administrators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of lease administrators.

   Type of Lease Administrator	Description	Hourly rate
   Lease Administrator	Property, real estate, and community association managers take care of the many aspects of residential, commercial, or industrial properties. They make sure the property is well maintained, has a nice appearance, and preserves its resale or leasing value.	$20-33
   Director Of Property Management	A director of property management oversees and directs the property management programs and projects of an organization. They take the lead in identifying and meeting the needs of different facilities, researching client and business opportunities, gathering and analyzing data from annual and monthly reports, coordinating with suppliers and contractors, and making significant decisions... Show more	$29-72
   Property Manager	Property managers are responsible for overseeing the real estate properties of their clients. They manage property rentals and leasing and ensure that the terms on these rentals are by what the owner is amenable to... Show more	$16-34

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Lease Management
   • Property Management
   • Landlords
   • Lease Administration
   • Yardi
   • Reconciliations
   • Lease Data
   • MRI
   • Critical Dates
   • Real Estate Portfolio
   • Rent Rolls
   • CPI
   • Real Estate Taxes
   • Lease Language

   Check all skills

   Responsibilities:

   • Manage and review final lease information enter into real estate database (YARDI) and lease files.
   • Manage reporting requirements to senior management on status of real estate portfolio.
   • Research and resolve A/R and A/P.
   • Abstract lease information and input into YARDI.
   • Review daily workflow to ensure GAAP and internal compliance.
   • Prepare both new HUD paperwork and recertification paperwork for residents' signature.

   More lease administrator duties

3. Make a budget

   Including a salary range in your lease administrator job description helps attract top candidates to the position. A lease administrator salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a lease administrator in Louisiana may be lower than in Connecticut, and an entry-level lease administrator usually earns less than a senior-level lease administrator. Additionally, a lease administrator with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average lease administrator salary

   $54,245yearly

   $26.08 hourly rate

   ---

   Entry-level lease administrator salary

   $42,000 yearly salary

   Updated December 19, 2025

   Average lease administrator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Maryland	$63,046	$30
   2	Washington	$62,937	$30
   3	Texas	$62,649	$30
   4	District of Columbia	$62,510	$30
   5	Massachusetts	$62,289	$30
   6	Minnesota	$61,273	$29
   7	Kansas	$60,336	$29
   8	New York	$59,654	$29
   9	Rhode Island	$59,575	$29
   10	New Jersey	$59,284	$29
   11	Michigan	$59,207	$28
   12	Oregon	$58,930	$28
   13	Pennsylvania	$57,887	$28
   14	North Carolina	$57,013	$27
   15	California	$56,643	$27
   16	Colorado	$55,977	$27
   17	Virginia	$55,781	$27
   18	Montana	$55,149	$27
   19	South Dakota	$54,273	$26
   20	Nevada	$52,932	$25

   Average lease administrator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Ross Stores	$100,550	$48.34
   2	Publix	$87,562	$42.10
   3	Family Dollar	$85,901	$41.30
   4	BGC Partners	$85,239	$40.98
   5	Hy-Vee	$84,723	$40.73	5
   6	Advance Auto Parts	$75,138	$36.12	1
   7	Splunk	$71,645	$34.44
   8	CKE Restaurants Holdings	$71,551	$34.40
   9	Dollar Tree	$69,961	$33.64	2
   10	Tractor Supply	$68,350	$32.86
   11	Mission Regional Medical Center	$67,885	$32.64	5
   12	United Dominion Realty Trust	$67,136	$32.28
   13	Ryder System	$66,690	$32.06	18
   14	First American Payment Systems	$65,969	$31.72	2
   15	New England Heritage Properties	$65,086	$31.29
   16	Grubb Properties	$64,105	$30.82
   17	Select Medical	$63,410	$30.49	7
   18	Brilliant	$63,305	$30.44	1
   19	OUTFRONT Media	$62,664	$30.13
   20	Related Companies	$62,590	$30.09

4. Writing a lease administrator job description

   A lease administrator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a lease administrator job description:

   Lease administrator job description example

   Working with KinderCare Learning Companies means using your outstanding talents to help set the foundation for lifelong learners, where you can collaborate with colleagues, grow and learn, and positively impact the families we serve.
   
   With over 50 years of experience, 30,000 employees, and more than 2,000 early learning center programs, we are the most accredited leaders in early childhood education. Together, we create environments where kids grow and thrive. As one of only four companies to receive the Gallup Exceptional Workplace Award six times, we're confident that you can grow and thrive here, too. We can't wait to meet you.
   
   KinderCare is searching for a passionate Lease Compliance Administrator to support Asset Managers and the Lease Administration team in recording lease administration activity related to KinderCare's real estate portfolio. The Administrator will build and maintain effective relationships with landlords, their representatives, Field and Facilities leaders, Legal and Finance departments in support of day-to-day real estate interactions, processing functions and payments related to leases. They'll also provide continuity in service delivery across Asset Management Team.
   When you join our team as a Lease Compliance Administrator, you will...
   Maintain real estate database according to company standard and associated files in an organized filing system Ensure all prescribed lease information is accurate and current Point of contact for lease documents from our Legal team. Distribute, and track lease documents Enter pertinent information into the lease administration software and ensure that all relevant terms and conditions are properly maintained in accordance with detailed process Generate Estoppels and SNDA's as requested, using standard forms Draft simple agreements for Asset Managers, as requested Calculate CPI increases for lease charges, as needed Supervise small subset of subtenant leases and their monthly payments Maintain tracking logs, work logs, and alerts according to documented process including lease-related action dates, and requirements, upcoming lease expirations, renewal options, and other obligations and rights Review lease documents and assist Facilities with lease obligation information Contact Landlords for maintenance, repair, and replacement issues, as needed Coordinate landlord building access Assist landlords with changes to ownership and/or addresses by obtaining appropriate documentation to update Real Estate systems Advise Asset Managers/department leadership of any issues that arise and could adversely impact a lease agreement, operations, or the company's financial performance Assist Lease Administrator(s) with lease administration duties, maintaining files, and administrative tasks Coordinate consistent customer experience, service delivery, and documentation processes across Lease Administration Team; may serve as a point person for the team in these matters Work under leadership direction to ensure that all processes are either Sarbanes-Oxley compliant or can be quickly adapted to be compliant Related duties and special projects as assigned Qualifications
   
   Minimum of five years combined experience in the fields of lease administration, real estate coordination, real estate accounting, or a minimum of seven years of legal experience. Experience and confidence reading, and interpreting lease language is required Demonstrated attention to detail and accuracy Expertise in Microsoft Excel Proven understanding of general business administration and accounting/finances required Extensive experience with Lucernex or other property management database system Strong analytical and oral/written presentation skills Experience with research, reporting, legal document review preferred Ability to be flexible with day-to-day assignments and needs of department Our benefits meet you where you are. We're here to help our employees navigate the integration of work and life:
   Know your whole family is supported with discounted child care benefits. Breathe easy with medical, dental, and vision benefits for your family (and pets, too!). Feel supported in your mental health and personal growth with employee assistance programs. Feel great and thrive with access to health and wellness programs, unlimited paid time off and discounts for work necessities, such as cell phones. ... and much more. At KinderCare Learning Companies you'll use your skills and expertise to help craft and contribute to our shared mission of supporting communities and encouraging lifelong learners. From our teachers to our cooks to our financial analysts, we are all passionate about crafting a world of learning, happiness and adventure for more than 150,000 children every day.
   
   As the first national early childcare education provider to achieve the WELL Health-Safety Rating from the International WELL Building Institute, we continue to follow the latest science-backed and evidence-based strategies for maintaining a safe and worry-free workplace.
   
   Our highest priority has always been to keep our employees, children, families, and communities as safe and healthy as possible. KinderCare highly encourages its employees to be vaccinated against COVID-19 to protect themselves and their communities. We are proud to provide paid time off for employees to receive the COVID-19 vaccine. We are also subject to state law, local ordinances, and Health Department requirements for employees working in child care, school facilities, and corporate work spaces.
   
   We truly believe that everyone belongs in our circle, and everyone deserves to be celebrated for who they are. By partnering with underrepresented groups and experts in DEI, we are identifying areas to improve and forging a path forward through accountability, compassion, accessibility, and inclusion.
   
   KinderCare Learning Companies is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, military or veteran status, gender identity or expression, or any other basis protected by local, state, or federal law.

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5. Post your job

   There are various strategies that you can use to find the right lease administrator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your lease administrator job on Zippia to find and recruit lease administrator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting lease administrators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new lease administrator

   Once you've decided on a perfect lease administrator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   Once that's done, you can draft an onboarding schedule for the new lease administrator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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