Lease administrator job description

Working with KinderCare Learning Companies means using your outstanding talents to help set the foundation for lifelong learners, where you can collaborate with colleagues, grow and learn, and positively impact the families we serve.

With over 50 years of experience, 30,000 employees, and more than 2,000 early learning center programs, we are the most accredited leaders in early childhood education. Together, we create environments where kids grow and thrive. As one of only four companies to receive the Gallup Exceptional Workplace Award six times, we're confident that you can grow and thrive here, too. We can't wait to meet you.

KinderCare is searching for a passionate Lease Compliance Administrator to support Asset Managers and the Lease Administration team in recording lease administration activity related to KinderCare's real estate portfolio. The Administrator will build and maintain effective relationships with landlords, their representatives, Field and Facilities leaders, Legal and Finance departments in support of day-to-day real estate interactions, processing functions and payments related to leases. They'll also provide continuity in service delivery across Asset Management Team.
When you join our team as a Lease Compliance Administrator, you will...


Maintain real estate database according to company standard and associated files in an organized filing system Ensure all prescribed lease information is accurate and current Point of contact for lease documents from our Legal team. Distribute, and track lease documents Enter pertinent information into the lease administration software and ensure that all relevant terms and conditions are properly maintained in accordance with detailed process Generate Estoppels and SNDA's as requested, using standard forms Draft simple agreements for Asset Managers, as requested Calculate CPI increases for lease charges, as needed Supervise small subset of subtenant leases and their monthly payments Maintain tracking logs, work logs, and alerts according to documented process including lease-related action dates, and requirements, upcoming lease expirations, renewal options, and other obligations and rights Review lease documents and assist Facilities with lease obligation information Contact Landlords for maintenance, repair, and replacement issues, as needed Coordinate landlord building access Assist landlords with changes to ownership and/or addresses by obtaining appropriate documentation to update Real Estate systems Advise Asset Managers/department leadership of any issues that arise and could adversely impact a lease agreement, operations, or the company's financial performance Assist Lease Administrator(s) with lease administration duties, maintaining files, and administrative tasks Coordinate consistent customer experience, service delivery, and documentation processes across Lease Administration Team; may serve as a point person for the team in these matters Work under leadership direction to ensure that all processes are either Sarbanes-Oxley compliant or can be quickly adapted to be compliant Related duties and special projects as assigned
Qualifications



Minimum of five years combined experience in the fields of lease administration, real estate coordination, real estate accounting, or a minimum of seven years of legal experience. Experience and confidence reading, and interpreting lease language is required Demonstrated attention to detail and accuracy Expertise in Microsoft Excel Proven understanding of general business administration and accounting/finances required Extensive experience with Lucernex or other property management database system Strong analytical and oral/written presentation skills Experience with research, reporting, legal document review preferred Ability to be flexible with day-to-day assignments and needs of department
Our benefits meet you where you are.
We're here to help our employees navigate the integration of work and life:

Know your whole family is supported with discounted child care benefits. Breathe easy with medical, dental, and vision benefits for your family (and pets, too!). Feel supported in your mental health and personal growth with employee assistance programs. Feel great and thrive with access to health and wellness programs, unlimited paid time off and discounts for work necessities, such as cell phones. ... and much more.
At KinderCare Learning Companies you'll use your skills and expertise to help craft and contribute to our shared mission of supporting communities and encouraging lifelong learners. From our teachers to our cooks to our financial analysts, we are all passionate about crafting a world of learning, happiness and adventure for more than 150,000 children every day.

As the first national early childcare education provider to achieve the WELL Health-Safety Rating from the International WELL Building Institute, we continue to follow the latest science-backed and evidence-based strategies for maintaining a safe and worry-free workplace.

Our highest priority has always been to keep our employees, children, families, and communities as safe and healthy as possible. KinderCare highly encourages its employees to be vaccinated against COVID-19 to protect themselves and their communities. We are proud to provide paid time off for employees to receive the COVID-19 vaccine. We are also subject to state law, local ordinances, and Health Department requirements for employees working in child care, school facilities, and corporate work spaces.

We truly believe that everyone belongs in our circle, and everyone deserves to be celebrated for who they are. By partnering with underrepresented groups and experts in DEI, we are identifying areas to improve and forging a path forward through accountability, compassion, accessibility, and inclusion.

KinderCare Learning Companies is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, military or veteran status, gender identity or expression, or any other basis protected by local, state, or federal law.

The Senior Lease Administrator will manage the legal documents (leases, amendments, etc) associated with our owned and operated stores and will be responsible for managing the distribution of projects to our outsourced attorney pool. The Senior Lease Administrator will also negotiate some basic legal documents which do not require attorney review or processing, as well as manage the lease action process to ensure all key dates are met.
Key Responsibilities:
Manage legal services for all new store leases, lease renewals, amendment, lease actions and real estate related activity for existing fleet of over 250 stores Manage inter-department input into legal documents, including finance, construction, design, insurance and operations. Responsible for letter of intent, work letter and construction responsibility matrix templates
Manage lease summary, final approval and execution process.Assist real estate deal makers with letter of intent and lease negotiations to assure all Levi's lease standards are met. Lead weekly store development meeting, coordinating among all cross-function groups including real estate dealmakers, brokers, construction, design, operations, legal, finance, lease administration and facilitiesadminister services agreements with real estate brokers and construction project managers Review and approve legal and broker invoices and maintain systems for tracking legal and broker fees and co-tenancy Negotiate, prepare, and execute remote ancillary storage agreements, sign agreements, estoppel certificates, SNDAs, and notice letters to landlords Together with real estate dealmakers and lease administration, engage with landlords and resolve lease disputes, manage outside counsel in litigation and threatened litigation Influence team members and drive project outcomes Develop and administer tools to track completion times for lease, architectural drawings and construction Assist in the implementation of process improvements with a goal of reducing redundancy, shorten store development timelines, and accelerate store growth Approve percentage rent calculations and payments by lease administration team Liaison to lease administration team, assist with lease interpretation Manage of lease critical dates Influence team members and drive project outcomes Assist in the architecture and administration of the future End-to- End (E2E) real estate management system which will be used for real estate and asset pipeline management

Qualifications:
Bachelor's degree
Law degree preferred
5+ years retail real estate experience desired
5+ years of legal experience
Knowledge of retail lease standards
Retail lease negotiations

EOE M/F/Disability/Vets

LOCATION
Remote - USA

FULL TIME/PART TIME
Full time
Current LS&Co Employees, apply via your Workday account.

It’s an exciting time to be part of our growing retail company, with US headquarters in Philadelphia, PA. SNIPES is a global sneaker and streetwear retailer with almost 400 doors in Europe and 300 doors in the US. Key brands include Nike, Jordan, Adidas, Puma, Timberland and UGGs. Our mission is to move street culture forward through our communities.

To achieve this mission, we operate as an “entertainment company with a little bit of retail”. Our customer journey starts in our communities where we support, empower, and celebrate in order to earn the right to do business there. We are deeply engrained in our neighborhoods and work with many local partners to provide experiences and tell our stories – be it at food drives, music festivals, skate tournaments, dance contests, basketball games, or in one of our 700 state-of-the-art doors. To ensure our stories have reach, we also regularly work with global partners such as our Chief Creative Office DJ Khaled, Snoop Dogg, Rick Ross, or brands such as Sony PlayStation and Sprite.

We entered the US market in 2019 through two acquisitions and have been extremely well-received by our communities, customers, and brand partners. We completed our third acquisition at the end of 2021, and in March 2022 acquired a fourth company in the US. We are geared up to invest more in our communities, our brand, and points of sale to unlock further growth across the US.

Position Overview: The lease administrator will function as a member of Snipes’ in-house legal team in a retailer environment, to assure that we, the retailer, the landlord, and any other lease stakeholders adhere to the guidelines set forth in retail leases, including financial obligations, insurance requirements, sales reporting, and other lease obligations. The candidate should be prepared to be held to the legal standards of confidentiality and quality of work in an atmosphere that stresses teamsmanship as a member of the Legal Department.

Responsibilities

• Review and interpret commercial/retail lease language (e.g. CAM obligations and exclusions, etc.)
• Review monthly statements and invoices from landlords
• Reconcile accounts at year end
• Report sales and in house reports
• Negotiate disputes with landlords
• Deal effectively and diplomatically with other departments

Skills & Qualifications

• 2-4 years’ experience in the legal field; or paralegal certification or an associate degree in paralegal studies; or equivalent experience
• General knowledge of accounting practices
• Good computer skills especially in Excel and Word
• Good communication skills
• Ability to interpret commercial leases
• Ability to multi-task
• Ability to confidently interact with landlords and external stakeholders
• Paralegal and/or real estate experience helpful
• Lease database (e.g. AMTDirect) experience.

Snipes USA and all its subsidiary Companies are equal opportunity employers. We will not discriminate or make hiring decisions based on race, religion, creed, color, national origin, sex, political affiliation, sexual orientation, or any other criteria that would violate any Federal or State laws.