Lease analyst job description

IRG Realty Advisors (IRG RA) provides comprehensive commercial real estate solutions for entrepreneurial owners/investors, corporations, institutional and governmental clients. Currently, the largest management services company headquartered in the state of Ohio, our portfolio has over 90 million square feet of assets in 28 states. The profile includes Commercial Office & Retail, Industrial, Warehouse, and Multi-Family properties.

In principle and practice, IRG Realty Advisors is powered by unique and talented people. We embrace our differences and celebrate our combined strengths, recognizing our success depends on the diverse perspectives and backgrounds that each of us brings to the table. At IRG Realty Advisors, we listen, we coach, we mentor, we educate, and we succeed. If you love what we’re doing and share our core values, we’re growing and would love to talk with you!

The Lease Analyst position is responsible for reviewing, abstracting, and inputting into the Accounting system all commercial tenant leases and legal documents. As a Lease Analyst, you will assist the Property Management and Accounting Team(s) in ensuring that all tenants are being properly billed per their lease. You will be solely responsible for the integrity of all information related to tenant billing in the system. Additionally, you will work on audits and special

projects as assigned.

Responsibilities :

· Abstraction of all tenant lease documents for individual portfolio.

· Research and interpret lease language in consultation with property managers.

· Provide information and guidance related to tenant lease matters as requested by property managers, accountants, and principals of the company.

· Input all approved lease abstraction information into the accounting database.

· Utilize MRI accounting software programs to perform duties and responsibilities.

· Collect and input all information needed to calculate rent statements; utility billings, flex rent, CPI increases, etc.

· Check the data input in the accounting system to ensure the accuracy of the final bill.

· Maintain any excel tracking utility spreadsheets.

· Generate accounting rent statements, utility billings, and reports.

· Issue tenant invoices and bills and send them to the tenant via mail, email, etc.

· Receive payments through various methods; check, EFT, etc.

· Research cash receipts, coding, and posting of receipts.

· Answer questions and handle complaints from tenants regarding bills.

· Assist with additional responsibilities as assigned.

· File, fax, scan, and copy all rent statement documents and other correspondence as it relates to the tenant’s AR.

· Overall control of cash application into the accounting system.

Skills & Attributes:

· Must have a minimum of three years’ commercial real estate experience.

· Advanced level of proficiency in Word, Outlook, and Excel.

· Ability to handle a fast-paced, deadline-driven environment.

· Ability to multi-task and prioritize assignments while delivering consistent, quality work products to property managers.

· High level of attention to detail and accuracy.

· Ability to work well with others.

· Strong analytical and communication skills.

Experience a plus but not required:

· MRI experience

· Lease Administration Experience

· Billing Experience

IRG Realty Advisors, LLC is an equal opportunity employer and is committed to a diverse workforce. Qualified applicants will receive consideration for employment without regard to their protected veteran or disabled status.

• High School Diploma Required, Bachelor's Degree preferred
• 3 years of Commercial Real Estate experience
• Experience in an accounting function such as AP, AR, or Billing is a huge plus

Additional Details:

• This position is 90% remote, candidates will need to go in-office for meetings 4 times per month
• Excellent benefits upon going perm
• Multi-billion dollar global company with tons of room for growth

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit . Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Make your next move an expert one.
At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Why Colliers?
Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

Who you are
The Lease Analyst is responsible for managing Lease Administration resources and implementations, client and vendor relationships, and centralizing, establishing and producing schedules, reports, communication plans, and process flow for the Lease Administration team. The lease analyst will focus on small to midsized account assignments and may work as a member of larger global account team.

As a Lease Analyst, you'll apply your superior organizational and analytical skills to review contracts, correspondence, and accounts. You will collaborate with other departments to get information you need to support your clients. You like variety in your work and can easily navigate your way around spreadsheets, contracts (including billing agreements), files and reports.

What you bring
At least 3 years of relevant experience in the commercial real estate lease administration industry and/or paralegal, accounting or property management fields having worked in either (or both) the Landlord or Tenant sector.Working experience with commercial real estate database applications such as ProLease, Harbor Flex or Virtual Premise and accounting software such as MRI or Yardi or other lease management database systems.Knowledge of AR, billing agreements, rental obligations, and thorough understanding of client agreements including boundaries of scope of work, fee structure, billing frequency and payee information

Bonus skills and experience
Associates or Bachelor's degree in business, accounting, real estate, or similar field.Strong communication skills Strong analytical and technology/database skills.

What success looks like
You contribute to a better contract by identifying errors, compliance issues and other anomalies.Account managers and brokers are pleased with your work and your positive approach with our clients.You take the initiative to work proactively with landlords and clients to resolve any disputes issues.You consistently deliver high quality work on time and on budget.
LI-BW1
Make your next move an expert one and join us as we lead the industry into the future.

Please be aware that due to the COVID-19 pandemic, Colliers professionals in the United States are required to be fully vaccinated or engage in ongoing testing at regular intervals determined by Colliers in order to attend any Colliers workplace. As a condition of commencing any role, you will be required to self-report your vaccination status or testing results, as applicable, and provide verifying documentation. If you have any questions, please discuss with your Talent Acquisition Advisor.
Direct applicants only please, no agencies.
Colliers provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law.