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Become A Legal Administrator

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Working As A Legal Administrator

  • Interacting With Computers
  • Organizing, Planning, and Prioritizing Work
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Documenting/Recording Information
  • Mostly Sitting

  • Repetitive

  • Stressful

  • $54,513

    Average Salary

What Does A Legal Administrator Do At Travelers

* Serve as liaison between Managing Attorney, Claim Office and Home Office.
* Maintain strict confidentiality of office records, including on site employee personnel drop files.
* Provide professional customer service to claim clients and insured clients.
* Ensure compliance with Claim Finance policies and procedures for the payment of court filing fees, process server fees, witness and court fees, court reporters, subscriptions and any other office/file related expenses.
* Accountable for the standardization of legal forms, templates and pleadings, and their input into the case management system.
* Oversee the organization, indexing and maintenance of the legal file.
* Ensuring consistency and uniformity by all support staff; maintain and update office protocol/best practices inclusive of court calendaring and diaries.
* Responsible for ensuring support staff is compliant with day to day operations, i.e. scheduling of mediations; hearings; independent medical examinations; depositions; site and evidence inspections; preparation of trial documents; exhibits and other demonstrative evidence for trial; scheduling of witnesses and experts; confirming that all necessary parties have been notified timely.
* May act as legal secretary to one or more attorneys.
* Comply with all monthly reporting requirements to Claim Legal.
* Responsible for processing check requests for the payment of office operating expenses.
* Accountable for maintaining and ordering office operating supplies and equipment.
* Maintain records of all staff attorneys continuing legal education seminar credits and current verification of good standing.
* Accountable for maintenance of law library publications.
* Responsible for follow up on all work environment/ergonomic request.
* Monitor the operation of systems by support staff to assure the consistency and accuracy of data entry.
* Oversee/troubleshoot technology problems and office equipment.
* Coordinate regular maintenance and repair of office equipment.
* Professional communication with court personnel, other law office staff, experts and witnesses.
* Serve as liaison between office and Internal IT department and/or outside vendors.
* Serve as liaison between local Westlaw Rep. and staff to coordinate local Westlaw training.
* Serve as liaison between managing attorney and human resource manager on issues of employee relations and staff performance.
* Oversee support staff personnel, including legal secretaries, receptionists and all temporary clerical personnel.
* Provide meaningful input to managing counsel with regard to performance evaluations of support staff and make recommendations with regard to promotions and development opportunities.
* Responsible for on-the-job training of support staff.
* Serve as liaison between attorneys and support staff.
* Recommend support staff/attorney assignments to Managing Attorney for his/her final decision and monitor and adjust quantity of workflow among support staff within the office.
* Monitor quality and efficiency of support staff performance.
* Administer orientation for new support staff employees by clearly explaining office procedures, best practices, company policies and job duties.
* Serve as liaison between managing attorney and human resources personnel throughout the hiring process.
* Conduct preliminary interviews and screen applicants for all support staff positions.
* Recommend suitable applicants to managing attorney for his/her final hiring decision.
* Responsible for securing temporary support as needed, either directly or through temporary agencies.
* Job Opening ID:
* BR
* Equal Employment Opportunity Statement:
* Travelers is an equal opportunity employer

What Does A Legal Administrator Do At JBS USA

* Manages business functions and the overall day-to-day operations of the JBS USA Legal Department, reporting to the General Counsel.
* Variety of administrative tasks, such as copying, filing, scanning, and document management.
* Supports the collection, accrual and payment of outside counsel invoices.
* Manages document retention and retrieval for subpoena, government agency, and litigation requests.
* Key leader in the implementation and direction of the company’s contract review policy.
* Expected to manage office functions economically and efficiently, organize work, establish priorities and maintain good interpersonal relations and communications with a wide variety of individuals and groups to include in-house and outside lawyers, support staff, plant personnel, and corporate executives

What Does A Legal Administrator Do At Tully Rinckey PLLC

* Oversee the delivery of legal support to firm attorneys throughout the firm in 10 locations.
* Work closely with Managing Partners and firm attorneys to monitor an adjust staffing levels as needed;
* Oversee interviewing, hiring, performance appraisal, termination and progressive discipline process for office legal support staff;
* Oversee the annual evaluation process for the legal support staff team;
* Work with the Human Resources Manager and management team as needed to address personnel related issues when they arise;
* Ensures that the firm’s paperless office policies are strictly adhered to;
* Ensure that firm policies and procedures are being followed in all offices.
* Develop and implement standardized and efficient office procedures, develop and implement specialized training initiatives for the legal support staff team;
* Oversee the firm calendaring process to ensure that client deadlines are properly docketed;
* Supervise paralegal billing requirements, manage, develop and grow the paralegal team;
* Ensure client confidentiality and ethical standards set within firm policies are met on a daily basis;
* Supervise the operation of the reception, mailroom, kitchen/break areas in all firm offices;
* Demonstrate and maintain confidentiality of the firm’s business operations and personnel affairs;
* Be responsible for case file management and storage to include the closing of electronic and physical cases and ensuring the files are properly sent to storage;
* Travel to all firm offices on the east coast once every two months for multiple days;
* Availability on nights and weekends as needed to address emergency issues;
* Performs or supervises payroll functions;
* Evaluates non-legal staff and makes recommendations to firm management regarding work assignments, salaries, bonuses and discipline;
* Performs a liaison function between the firm and office landlords to ensure the following activities are performed:
* Facility problems are solved
* Parking facilities are made available to employees
* Cleaning services are satisfactory
* Emergency protocols and plans are set out and ready when needed
* Manages the firm’s office furniture inventory
* Coordinating routine furniture purchases
* Assisting the owner in making furniture purchasing decisions
* Acting as the firm’s liaison with vendors
* Coordinates the purchase of office supplies in all firm offices;
* Arranges for the purchase of approved office equipment;
* Monitors and enforces the Firm’s policies and procedures to ensure that all work is completed in accord with the Firm’s approved rules, policies & procedures;
* Coordinates and handles the arrangements for firm events (e.g. holiday parties, volunteer work, etc.).
* Qualification and Experience
* Bachelor’s degree in Business Management or related field;
* At least 5 years of management experience in a professional services industry with client facing experience, experience in a law firm is preferred;
* Proven track record of results and leadership;
* Must be a self-starter, team player, highly organized, pro-active and able to take the lead on tasks with minimal direction;
* Exceptional written and verbal communication skills;
* Strong analytic and organizational skills;
* Experience in Microsoft Office suite;
* Must be able to travel several times per month for several days.
* SUPERVISORY RESPONSIBILITIES
* Legal Administrator has direct supervision of:
* Deputy Director of Legal Administration
* Office Manager
* Legal Support Staff
* Paralegals
* Receptionists
* Benefits:
* Competitive compensation, employer matched 401(k), paid holidays, vacation and sick time a comprehensive benefits package to include six health insurance options, three dental plans, vision, life, short term and long term disability insurance, and a 24/7 concierge telemedicine service.
* Please submit your cover letter, resume, and salary requirements for consideration.
* Submissions without these requirements will not be considered.
* If you have any questions or need help using our career portal, please contact our hiring team at hiring@tullylegal.com.
* EEOC/AA
* ID: 2017
*

What Does A Legal Administrator Do At Nana Regional Corporation

* Coordinate intake of new cases and requests for work on existing cases, create case files and tracking records, generate indexing, organizing documentation electronically and in paper case files, and communicating case information to case teams or individuals assigned to work or coordinate on the cases
* Organize and process cases received from other FBI units or external agencies and update the tracking database as needed
* Track progress on cases, including checking PACER notifications, updating case files and tracking records, monitoring work flow, and reporting progress
* Manage and adhere to security procedures, including recording and executing permissions to case information upon receiving written approval from a government task lead
* Respond to changes in the case team, including drafting correspondence related to the cases and the requests to FBI divisions, including field offices
* Coordinate technical/data processing support
* Prepare documents for imaging/scanning; and scan, copy and file documents
* Perform law library management; manage case evidence and exhibits; update manuals and other research manuals, budget development and tracking
* Prepare files for hearings and trials; assemble notebooks; pull file copies of documents, tab binders, number, bind, label, re-file documents and shelving; pack boxes and prepare them for shipment
* Develop and document a comprehensive Standard Operating Procedure for centralized case intake, tracking and closing that incorporates industry best practices
* Perform multiple projects in conjunction with day to day activities

What Does A Legal Administrator Do At Paypal

* Day-to-day management of Legal Department’s eBilling system, including serving as internal owner of the system.
* Provide exceptional eBilling support to the Legal Department
* Serve as primary point of contact for law firms with billing inquiries.
* Interact independently with attorneys, administrative assistants, outside counsel and vendors to answer questions concerning invoicing/status, retention guidelines and to resolve any invoice issues
* Perform first-line review of invoices for compliance with billing guidelines; conduct periodic invoice audits
* Become an expert in eBilling system.
* Train/assist department members on the e-billing system and processes.
* Drive collection of forecast and accrual data (both from internal legal team as well as law firms/vendors) in support of monthly forecasting exercise with Finance
* Generate invoice aging report on a monthly basis and follow up with department members re past due unapproved invoices
* Partner with Accounts Payable and Tax departments to resolve payment issues
* Maintain and update eBilling reference guides and educational tools that support the eBilling solution
* Proactively seek ways to improve current process to maximize productivity, workflow, and maximize efficiency in all aspects of the eBilling function
* Provide project support, reports and analysis as requested by the Director of Legal Operations (e.g. global law firm consolidation exercise)
* Special projects as assigned
* Partner closely with Law Firm Relations Manager on such things as:
* Development/execution of new hire training on PayPal’s outside counsel management philosophy
* Implementation of alternative fee arrangements within eBilling tool for tracking/auditability
* Rate/spend trends and analytics to assist with law firm negotiations
* Onboarding of firms, review and approval of timekeeper rates

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How To Become A Legal Administrator

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Legal Administrator jobs

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Legal Administrator Career Paths

Legal Administrator
Operations Manager Branch Manager
Assistant Vice President
7 Yearsyrs
Controller Operations Manager
Branch Manager
6 Yearsyrs
Chief Executive Officer Real Estate Agent Marketing Director
Business Director
10 Yearsyrs
Senior Paralegal Contracts Administrator Human Resources Coordinator
Business Office Manager
8 Yearsyrs
Business Manager Service Manager Finance Manager
Business Operations Manager
8 Yearsyrs
Project Manager Program Manager General Manager
Chief Executive Officer
8 Yearsyrs
Assistant Office Manager Office Manager Controller
Chief Finance Officer
12 Yearsyrs
Project Manager Construction Manager Operations Manager
Chief Operating Officer
11 Yearsyrs
Chief Executive Officer President/Chief Executive Officer Business Developer
Executive Vice President
11 Yearsyrs
Assistant Office Manager Operations Manager Sales/Marketing
Executive Vice President Of Sales
10 Yearsyrs
Office Administrator Accounts Payable Clerk Accountant
Finance Manager
7 Yearsyrs
Corporate Paralegal Contracts Manager Senior Manager
Managing Partner
9 Yearsyrs
Controller General Manager Account Executive
Office Manager
5 Yearsyrs
Contracts Administrator Project Coordinator Program Manager
Operations Director
9 Yearsyrs
Office Administrator Human Resources Coordinator Specialist
Operations Manager
7 Yearsyrs
Operations Manager Account Executive Office Manager
Practice Manager
9 Yearsyrs
Corporate Paralegal Contracts Administrator Program Manager
President/Chief Executive Officer
10 Yearsyrs
Senior Paralegal Contracts Manager General Manager
Regional Manager
8 Yearsyrs
Contracts Administrator Project Manager Program Manager
Senior Manager
10 Yearsyrs
Business Manager Chief Executive Officer Managing Partner
Senior Partner
8 Yearsyrs
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Legal Administrator Demographics

Gender

  • Female

    73.5%
  • Male

    25.0%
  • Unknown

    1.6%

Ethnicity

  • White

    77.9%
  • Hispanic or Latino

    11.9%
  • Asian

    7.6%
  • Unknown

    1.9%
  • Black or African American

    0.7%
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Languages Spoken

  • Spanish

    50.8%
  • Chinese

    6.2%
  • Arabic

    6.2%
  • Japanese

    4.6%
  • Mandarin

    4.6%
  • Russian

    4.6%
  • Portuguese

    3.1%
  • French

    3.1%
  • Amharic

    3.1%
  • Italian

    3.1%
  • Hawaiian

    1.5%
  • Ukrainian

    1.5%
  • German

    1.5%
  • Hindi

    1.5%
  • Tagalog

    1.5%
  • Polish

    1.5%
  • Bengali

    1.5%
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Top Skills for A Legal Administrator

LegalDocumentsCounselEnsureComplianceLegalDatabaseFinancialReportsHumanResourcesLegalMattersRealEstateDiscoveryDocumentsPayrollLegalDepartmentBankruptcyCasesTravelArrangementsLegalResearchExpenseReportsAdditionalManagementSystemOfficeSuppliesDataEntryDueDiligence

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Top Legal Administrator Skills

  1. Legal Documents
  2. Counsel
  3. Ensure Compliance
You can check out examples of real life uses of top skills on resumes here:
  • Arranged travel accommodations for attorneys, electronic filing of legal documents with all U.S. Bankruptcy Courts electronically.
  • Interacted daily with opposing counsel and vendors via telephone, email or direct contact Medical Only Administrator.
  • Monitored certificates of insurance and effectively processed forms for renewal to ensure compliance with all insurance requirements.
  • Maintained firm's legal database and physical library.
  • Created monthly financial reports including general accounting, cash flow control, and trust accounting.

Top Legal Administrator Employers

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Legal Administrator Videos

Laura Legere: Let's Put The Power Back In The Laps of We The People! December 1, 2015

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