Legal administrator job description
Updated March 14, 2024
8 min read
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Example legal administrator requirements on a job description
Legal administrator requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in legal administrator job postings.
Sample legal administrator requirements
- Associate’s degree in business administration or related field.
- Minimum of 3 years of experience in legal administration.
- Excellent knowledge of legal terminology, principles, and procedures.
- Proficiency in Microsoft Office Suite and legal case management software.
- Strong organizational and time management skills.
Sample required legal administrator soft skills
- Excellent communication and interpersonal skills.
- Ability to work independently and in a team environment.
- Strong attention to detail and accuracy.
- Ability to handle confidential information with discretion and maintain confidentiality.
- Ability to multitask and prioritize workload effectively.
Legal administrator job description example 1
Fragomen legal administrator job description
Legal Administrator - US Consular
About the team:
The US consular teams provide consular and substantive US immigration assistance matters either as stand-alone services or part of a larger immigration application process. This team's approach is designed to maximise efficiencies, ensure ownership of work and to empower team members to design work practices to meet the expectations of their clients.
About the role:The Legal Administrator will assist in case processing (reviewing and preparing forms, support letters and Firm correspondence) and assist in the maintenance of case files within the team. They will also help maintain cases of their own under supervision.
Other key responsibilities will include:
Support Consultants/Senior Consultants with more complex cases if necessary Perform intake of cases once assigned and ensure case is correctly set up on Connect (in-house system) Advise assignees on consular procedures Prepare initial draft communication to clients as directed by Consultants/Senior Consultants/AssociatesFile applications with government agency Maintain client contact information Update case management system in real time Keeps Associate aware of the progress of matters to manage expectations, and informs of conflicting priorities/requesting assistance as problems arise / informing of current capacity Takes on additional projects as required
About you:
Ideally you will have previous administrative experience and be highly organised.
Also required:
Able to follow the instructions of senior members of staff Develops strong working relationships with team members and gains their confidence through displaying professionalism and efficiency in all communications Able to plan workload often with conflicting deadlines, able to meet deadlines and priorities for own work, taking into account delivery expectations and agreed client service standards Proven ability to generate clear, well-organised written work and able to effectively express oneself verbally in an articulate and polished manner Strong listening skills Accurate work style; focus on details
Fragomen in Sheffield:
Our Sheffield office is based in the city centre with the added bonus of free on-site parking, as well as several public transport links close by. The office has approximately 270 people working collaboratively and creating a dynamic, positive environment with over 20 different languages being spoken.
The Firm has recently transitioned to a hybrid working model, which incorporates a blend of in-person attendance as well as working from home - our aim being to fully leverage our remote working technology and provide a balance for our people in the way that they work.
Whether in the office or working remotely, we are proud of our team spirit and we like to reflect this in the way that we work and everything we do. Our Responsible Business Strategy (RBS) prioritises Fragomen's social responsibility through one cross-cutting theme and five focus areas. These focus areas include: Wellbeing, Diversity and Inclusion, Charity & Pro bono work, Social and Environmental & Sustainability. The RBS initiative offers great opportunities for everyone at Fragomen to get involved and help steer a variety of initiatives and activities at the Firm. These range from social events and activities, to regular wellbeing newsletters and diversity discussions.
Fragomen is committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status.
About the team:
The US consular teams provide consular and substantive US immigration assistance matters either as stand-alone services or part of a larger immigration application process. This team's approach is designed to maximise efficiencies, ensure ownership of work and to empower team members to design work practices to meet the expectations of their clients.
About the role:The Legal Administrator will assist in case processing (reviewing and preparing forms, support letters and Firm correspondence) and assist in the maintenance of case files within the team. They will also help maintain cases of their own under supervision.
Other key responsibilities will include:
Support Consultants/Senior Consultants with more complex cases if necessary Perform intake of cases once assigned and ensure case is correctly set up on Connect (in-house system) Advise assignees on consular procedures Prepare initial draft communication to clients as directed by Consultants/Senior Consultants/AssociatesFile applications with government agency Maintain client contact information Update case management system in real time Keeps Associate aware of the progress of matters to manage expectations, and informs of conflicting priorities/requesting assistance as problems arise / informing of current capacity Takes on additional projects as required
About you:
Ideally you will have previous administrative experience and be highly organised.
Also required:
Able to follow the instructions of senior members of staff Develops strong working relationships with team members and gains their confidence through displaying professionalism and efficiency in all communications Able to plan workload often with conflicting deadlines, able to meet deadlines and priorities for own work, taking into account delivery expectations and agreed client service standards Proven ability to generate clear, well-organised written work and able to effectively express oneself verbally in an articulate and polished manner Strong listening skills Accurate work style; focus on details
Fragomen in Sheffield:
Our Sheffield office is based in the city centre with the added bonus of free on-site parking, as well as several public transport links close by. The office has approximately 270 people working collaboratively and creating a dynamic, positive environment with over 20 different languages being spoken.
The Firm has recently transitioned to a hybrid working model, which incorporates a blend of in-person attendance as well as working from home - our aim being to fully leverage our remote working technology and provide a balance for our people in the way that they work.
Whether in the office or working remotely, we are proud of our team spirit and we like to reflect this in the way that we work and everything we do. Our Responsible Business Strategy (RBS) prioritises Fragomen's social responsibility through one cross-cutting theme and five focus areas. These focus areas include: Wellbeing, Diversity and Inclusion, Charity & Pro bono work, Social and Environmental & Sustainability. The RBS initiative offers great opportunities for everyone at Fragomen to get involved and help steer a variety of initiatives and activities at the Firm. These range from social events and activities, to regular wellbeing newsletters and diversity discussions.
Fragomen is committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status.
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Legal administrator job description example 2
Old National Bank legal administrator job description
Old National Bank is honored to be named one of the World's Most Ethical Companies for the 11th consecutive year!
Old National Bank was established in 1834. Today, we are the largest financial services holding company with dual headquarters in Chicago and Evansville, IN. We provide an array of services to our clients which include Community Banking, Investments, and Wealth Management. At Old National, we believe that by helping our associates balance work life with home life, we create a more productive workforce and a stronger company.
The Legal Administrator will process and respond to legal documents that are served upon the Bank, including subpoenas, citations, garnishments, levies, summons, turnover and other court orders and child support liens. The job requires the review, research, and processing of legal mail matters to resolution as well as routing to and coordinating with internal departments to determine the Bank's interest in the underlying legal notification to accomplish a timely resolution.
It further requires the sorting and timely logging of all legal notifications. Experience in the use of Nautilus, Foxtrot, CSS, CBS, Image Center, OminView, and GuardianSpaces is a significant plus.
REQUIRED EDUCATION, EXPERIENCE AND SKILLS:
+ The candidate must be self-motivated, proven ability to work efficiently within fixed deadlines, can follow processes and procedures and most importantly can work in close cooperation with an experienced colleague.
+ Requires high school diploma or equivalent GED; college degree preferred
+ Requires minimum 1 year banking experience
+ Requires excellent organizational capabilities
+ Requires excellent written and oral communication skills
+ Requires strong attention to detail while able to handle multiple matters simultaneously
+ Must be highly proficient in MS Word, Excel, and have the ability to learn and adapt to other databases and systems such as Nautilus and Foxtrot.
DUTIES/RESPONSIBILITIES:
+ Administer and process legal documents served on the Bank, including subpoenas, citations, garnishments, levies, summons, turnover and other court orders and child support liens
+ Determine responses to incorrectly served, overly broad or contradictory legal process served upon the Bank
+ Determine when to consult Bank internal counsel
+ Oversee the legal documents process to ensure proper processing, resolve documentation issues and/or clarification, fee collections, etc.
+ Prepare communication and form letters to clients
+ Assist attorneys, law enforcement, branch managers and internal and external clients by answering all necessary questions pertaining to the legal document processes
Participate and assist Compliance Department in audits by internal auditors and Federal examiners
Old National is proud to be an equal opportunity employer focused on fostering an inclusive workplace and committed to hiring a workforce comprised of diverse backgrounds, cultures and thinking styles.
As such, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, status as a qualified individual with disability, sexual orientation, gender identity or any other characteristic protected by law.
We do not accept resumes from external staffing agencies or independent recruiters for any of our openings unless we have an agreement signed by the Head, Talent Acquisition, VP to fill a specific position.
External Job Title: LEGAL ADMINISTRATOR
Street: One Main St.
Old National Bank was established in 1834. Today, we are the largest financial services holding company with dual headquarters in Chicago and Evansville, IN. We provide an array of services to our clients which include Community Banking, Investments, and Wealth Management. At Old National, we believe that by helping our associates balance work life with home life, we create a more productive workforce and a stronger company.
The Legal Administrator will process and respond to legal documents that are served upon the Bank, including subpoenas, citations, garnishments, levies, summons, turnover and other court orders and child support liens. The job requires the review, research, and processing of legal mail matters to resolution as well as routing to and coordinating with internal departments to determine the Bank's interest in the underlying legal notification to accomplish a timely resolution.
It further requires the sorting and timely logging of all legal notifications. Experience in the use of Nautilus, Foxtrot, CSS, CBS, Image Center, OminView, and GuardianSpaces is a significant plus.
REQUIRED EDUCATION, EXPERIENCE AND SKILLS:
+ The candidate must be self-motivated, proven ability to work efficiently within fixed deadlines, can follow processes and procedures and most importantly can work in close cooperation with an experienced colleague.
+ Requires high school diploma or equivalent GED; college degree preferred
+ Requires minimum 1 year banking experience
+ Requires excellent organizational capabilities
+ Requires excellent written and oral communication skills
+ Requires strong attention to detail while able to handle multiple matters simultaneously
+ Must be highly proficient in MS Word, Excel, and have the ability to learn and adapt to other databases and systems such as Nautilus and Foxtrot.
DUTIES/RESPONSIBILITIES:
+ Administer and process legal documents served on the Bank, including subpoenas, citations, garnishments, levies, summons, turnover and other court orders and child support liens
+ Determine responses to incorrectly served, overly broad or contradictory legal process served upon the Bank
+ Determine when to consult Bank internal counsel
+ Oversee the legal documents process to ensure proper processing, resolve documentation issues and/or clarification, fee collections, etc.
+ Prepare communication and form letters to clients
+ Assist attorneys, law enforcement, branch managers and internal and external clients by answering all necessary questions pertaining to the legal document processes
Participate and assist Compliance Department in audits by internal auditors and Federal examiners
Old National is proud to be an equal opportunity employer focused on fostering an inclusive workplace and committed to hiring a workforce comprised of diverse backgrounds, cultures and thinking styles.
As such, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, status as a qualified individual with disability, sexual orientation, gender identity or any other characteristic protected by law.
We do not accept resumes from external staffing agencies or independent recruiters for any of our openings unless we have an agreement signed by the Head, Talent Acquisition, VP to fill a specific position.
External Job Title: LEGAL ADMINISTRATOR
Street: One Main St.
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Legal administrator job description example 3
Burlington legal administrator job description
Bring your 3+ years of Legal project/operations management experience to a growing Fortune 500 retail company and certified Great Place to Work! Burlington Stores is a nationally recognized retailer of high-quality, branded merchandise at everyday low prices, with over 840 stores in 45 states and Puerto Rico.
The Burlington in-house Legal team is growing and they're seeking a skilled Legal Operations Analyst to join the team! The Analyst will serve as the liaison between IT, Finance, and Legal. They will also act as the primary contact for administrative matters on behalf of Legal and be a main contact for outside entities, such as governmental agencies, business associates, outside law firms, courts, and so on.
The successful candidate will be a collaborative team player with 3+ years of experience with Legal project management and operations, either in-house or at a law firm. Strong experience in developing, implementing, and using Legal department technology solutions is required, as is prior experience developing playbooks and policies. Outstanding administrative and organizational skills required.
Major responsibilities include:
* Manage technology related to the legal function, including our intranet portal site and document management and e-billing system
* Managing departmental budgets including planning, tracking and expense analysis
* Assist in developing and implementing internal process guidelines and templates and optimize workflows within the legal department
* Responsible for managing the relationship between vendors and the legal department, including onboarding new firms/vendors
* Oversee matter creation, billing, processing of expense accruals and reporting
* Managing drafting, running, and editing reports, to support attorneys in their practices
* Collaborate with manager to identify, create/improve, drive, and implement Legal department processes and workflows, focusing on efficiency, scale, automation, including developing and maintaining self-help tools for the department
* Provide administrative support to attorneys with respect to travel requests, mail services, scheduling, and expense reports
BA or BS, or equivalentexperience, is required for this role.
Burlington is committed to being an employer of choice. We offer a competitive wage and comprehensive benefit package including a generous paid time off plan, a company matched 401(k) and an associate discount. Burlington associates make a difference in the lives of customers, colleagues, and the communities where we live and work through various social responsibility initiatives. As a growing company, we offer high-performing, motivated associates a variety of professional development and career growth opportunities. Burlington Stores, Inc. is an equal opportunity employer committed to workplace diversity.
#LI-SD1
Posting Number 2022-182215
Location US-NJ-Burlington
Address 1830 Route 130 North
Zip Code 08016
Workplace Type Hybrid
Position Type Regular Full-Time
Posted Date 5 months ago (5/9/2022 2:05 PM)
Career Site Category Corporate
Position Category Legal
Evergreen Yes
The Burlington in-house Legal team is growing and they're seeking a skilled Legal Operations Analyst to join the team! The Analyst will serve as the liaison between IT, Finance, and Legal. They will also act as the primary contact for administrative matters on behalf of Legal and be a main contact for outside entities, such as governmental agencies, business associates, outside law firms, courts, and so on.
The successful candidate will be a collaborative team player with 3+ years of experience with Legal project management and operations, either in-house or at a law firm. Strong experience in developing, implementing, and using Legal department technology solutions is required, as is prior experience developing playbooks and policies. Outstanding administrative and organizational skills required.
Major responsibilities include:
* Manage technology related to the legal function, including our intranet portal site and document management and e-billing system
* Managing departmental budgets including planning, tracking and expense analysis
* Assist in developing and implementing internal process guidelines and templates and optimize workflows within the legal department
* Responsible for managing the relationship between vendors and the legal department, including onboarding new firms/vendors
* Oversee matter creation, billing, processing of expense accruals and reporting
* Managing drafting, running, and editing reports, to support attorneys in their practices
* Collaborate with manager to identify, create/improve, drive, and implement Legal department processes and workflows, focusing on efficiency, scale, automation, including developing and maintaining self-help tools for the department
* Provide administrative support to attorneys with respect to travel requests, mail services, scheduling, and expense reports
BA or BS, or equivalentexperience, is required for this role.
Burlington is committed to being an employer of choice. We offer a competitive wage and comprehensive benefit package including a generous paid time off plan, a company matched 401(k) and an associate discount. Burlington associates make a difference in the lives of customers, colleagues, and the communities where we live and work through various social responsibility initiatives. As a growing company, we offer high-performing, motivated associates a variety of professional development and career growth opportunities. Burlington Stores, Inc. is an equal opportunity employer committed to workplace diversity.
#LI-SD1
Posting Number 2022-182215
Location US-NJ-Burlington
Address 1830 Route 130 North
Zip Code 08016
Workplace Type Hybrid
Position Type Regular Full-Time
Posted Date 5 months ago (5/9/2022 2:05 PM)
Career Site Category Corporate
Position Category Legal
Evergreen Yes
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Updated March 14, 2024
Updated March 14, 2024