Legal assistant jobs in Altamonte Springs, FL

Legal Assistant Job Posting Taylor Nelson Slattery Bernard PL is seeking a legal assistant to join its nationally recognized boutique transportation and logistics practice. This opening is available in the firm's Downtown St. Petersburg, Winter Haven or Boca Raton (to come) locations. We are a small firm with a national footprint, handling complex and challenging matters that make a real business impact across the country. Taylor Nelson Slattery Bernard PL is seeking an experienced and detail-oriented Legal Assistant to support our nationally recognized boutique transportation and logistics practice. We are looking for an individual who enjoys problem solving and desires a challenging environment The ideal candidate is a proactive problem-solver who thrives in a fast-paced, dynamic environment and takes pride in delivering high-quality work that directly impacts our clients' businesses. Essential Functions & Responsibilities General Attorney and Paralegal Support Assist multiple attorneys with litigated, non-litigated, corporate and administrative proceeding matters throughout the State of Florida and elsewhere Transcribe papers and pleadings Schedule and coordinate in-person and telephone meetings-including court hearings, depositions and mediations Create professional documents with consistent formatting, through use of Microsoft and Adobe programs Help manage attorney workload through tracking of assigned matters and deadlines Proactively communicate and offer support as needed Take on special projects as requested by attorneys, including projects relating to both legal practice and firm development Assist with timekeeping and expense submissions Manage attorney travel, including all logistics, reservations, information, and coordination Create tasks and calendar notifications, with reminders, for appointments and court deadlines Monitor attorney CLEs Manage attorney calendars Manage and organize electronic and paper files Manage incoming and outgoing mail Administrative office support to Chief Administrative Officer Other tasks as needed Skills Knowledge and willingness to learn court procedures and filing rules Working knowledge of Microsoft Products (Word, Excel, PowerPoint, etc.) Redline, OCR, Formatting, Editing Strong written and verbal communication skills Ability to manage multiple priorities and deadlines with minimal supervision Strong organizational and task management skills Ability to contribute to a supportive, team-oriented work environment Experience and Qualifications Three to Six+ years' experience as a legal assistant Proven ability to maintain strict confidentiality and discretion with sensitive client and case information Experience supporting multiple attorneys and managing competing demands effectively Experience providing administrative support to firm leadership or executive-level attorneys is a plus Preferred Experience Florida experience and prior work in a law firm Bachelor's Degree preferred. Notary Public License (or willingness to obtain) Fluent in Spanish a plus Pay $50,000-$60,000 Benefits - Medical, dental, and vision insurance - Life Insurance - 401K Benefits - Paid Time Off and Holidays WHO WE ARE Teamwork, Building Your Profession, and Momentum Do you want to be part of something that helps shape an industry, stretches your skill set, and gives you an opportunity to serve a growing industry while investing in your career? Are you ready to be a significant and valued contributor at one of the leading voices in a complex and tight-knit field of legal practice? Taylor Nelson Slattery Bernard PL offers a collegial and dynamic working environment. We live by and constantly build up our core values: Build Relationships: Investing in the long term with genuine support for clients and colleagues with pride in solutions. Strive for Excellence: Innovative, creative, and entrepreneurial within a continuum of excellence. Industry Leadership: Renown for leadership knowledge, quality, work ethic, and meaningful contributions to the communities in which we live and work. Take Responsibility & Provide Solutions: Embrace reasoned risk and pro-actively communicate reliable solutions. Accountable Flexibility: Honesty, mutual respect, integrity, teamwork, and ethical behavior in all our actions. To learn more about us, check out our website at ******************** Taylor Nelson Slattery Bernard PL is an Equal Opportunity Employer. Taylor Nelson Slattery Bernard PL was awarded the 2019 Top Company for Women to Work in Transportation by the Women in Trucking Association and 2018 Best Places to Work Award, Small Business Category, by Careersource Polk. We pride ourselves in first class legal work, professional development, and supportive culture in a boutique practice.

Full-time Description The role of the Legal Assistant (Foreclosure Billing, Payoff and Reinstatement) is to ensure the timely and accurate processing of all foreclosure related billing, payoffs, reinstatements and fees and costs quotes. The ideal candidate for this position will possess payoff/reinstatement and foreclosure experience. This is a vital role in our company and the ideal candidate will have to be well organized, possess a keen attention to detail, be a self -starter with excellent time management skills, and have excellent communication and follow up skills. DUTIES & RESPONSIBILITIES: Handle the processing of all requests from borrowers and clients for payoff and reinstatement quotes. Review incoming payoff or reinstatement funds and ensure that funds are sent to the client via the required overnight process within 24 hours of receipt of funds. Handle client requests for fees and costs quotes. Review file for invoicing, create line items and attach backup documents Effectively communicate with clients and borrowers to ensure excellent customer service and accuracy of requests. Create, manage and execute on fee approvals within internal case management system and all client systems. Appropriately maintain and process sensitive and confidential information. Will perform other duties and responsibilities as needed. SUPERVISORY RESPONSIBILITIES: This job does not require the exercise of supervisory responsibilities. EDUCATION & WORK EXPERIENCE: Associates or Bachelor's Degree preferred but not required At least one year of work experience in a Foreclosure Firm Knowledge of foreclosure fees, payoffs and reinstatements is a plus KNOWLEDGE, SKILLS, & ABILITIES: Must possess strong written and verbal communication skills; Fee Requests/Approvals with billing experience in a law firm that has a high transaction volume is preferred; Proficiency with excel and other Microsoft products; BKFS, Vendorscape, SSE Portal and TEMPO experience preferred, but not required; Proficiency in Judicial foreclose process; Ability to manage and prioritize multiple projects; Overall good attitude and willingness to adapt to change; Must possess good organizational skills; Identifies and resolves problems in a timely manner; Balances team and individual responsibilities; Contributes to building a positive team spirit; Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Must be very analytical and have excellent problem solving skills; PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Normal office working conditions, with quiet to moderate noise level within the work environment. We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments. If you possess the requisite qualifications, and are seeking the challenge of working in a growing firm, please submit your resume in confidence. All applicants applying for U.S. job openings must be authorized to work in the United States. Because of the high volume of calls received, only qualified candidates will be contacted for consideration NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization. Salary Description $25.00-$27.40/Hourly

Ready to take the next step in your professional career? Look no further than the Orlando office of Kaufman Dolowich, recognized by U.S. news in their list of “Best Companies to Work For - Law Firms." Our Legal Support Department is comprised of highly skilled and motivated individuals, who are seeking a dynamic Legal Assistant to join their growing team! Job Responsibilities: Prepares, edits and proofreads a variety of documents (correspondence, agreements and pleadings) Manages and assists with complex document production (including Bates Stamping) Drafts simple pleadings, correspondence, as well as preparing and finalizing discovery Prepares court filings (make copies for filing, service copies, prepare attorney service order slip) Creates Table of Contents and Table of Authorities utilizing tables function in Word and create them with accuracy Traditional and e-filing in Federal courts and Court of Appeals Prepares shell responses to propounded discovery accurately and efficiently Communicates with court staff regarding various issues Handles outgoing and incoming mail/FedEx for assigned attorneys (calendar any related deadlines, court appearances, meetings, mediations, etc.) Maintains calendars to include coordination and scheduling meetings, depositions, conference calls, sending calendar invites and reminders, and reserve conference rooms. Track deadlines and status of cases/matters, and update attorneys on court deadlines Prepares Trial Memorandum and calendar all appearances/deadlines Schedules local and out-of-town depositions, as well as mediations, schedules conference rooms (in office and remotely), coordinates court reporter/videographer Scans and uploads documents to document management systems Assists with trial preparation: create trial notebooks; coordinates trial copy jobs with copy service; coordinates delivery and picks up trial notebooks, etc. from court Creates Masters for new files (Case Information Sheet, Caption, Proof of Service, Letter to Carrier and Client, and Letter to Plaintiff's Counsel) Answers telephones taking detailed messages. At request of attorneys, provide follow-up and interact with clients, outside counsel, among others Other duties, as needed, to support the firm and office operations Benefits: PTO Competitive salary and growth opportunities Comprehensive benefits packages (Medical, Vision, Dental, Voluntary Plans) Firm paid Life/AD&D and LTD Professional team-oriented environment Qualifications: Previous law firm experience Exceptional organization skills Excellent writing and communication skills Ability to multitask and prioritize workload Teamwork oriented Proficient in Microsoft Office programs Knowledge of legal terminology and principles Ability to analyze legal documents and ensure accuracy Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service All qualified applicants will receive consideration for employment at Kaufman Dolowich without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. Kaufman Dolowich is proud to be an equal opportunity employer.

LEGAL ADMIN JOB DESCRIPTION Elevation Financial Group, LLC is a Winter Park based private equity company that engages in acquiring and managing apartment properties located in multiple states and repurposing them as +55 senior apartment communities. The company's General Counsel is seeking an experienced legal administrative assistant to assist him in all transactional legal work related to real estate acquisition/disposition, financing and construction management activities. The preferred candidate will be currently working, or recently have worked, as a legal administrative assistant with a real estate development or construction company. This position will be full-time, in office. Job Responsibilities Prepares, edits and proofreads a variety of documents (correspondence, memos, emails, agreements and corporate resolutions/minutes) Establishes and maintains contract templates Organizes and compiles real estate transaction closing documents Assists with preparation of presentation materials (PowerPoint and physical materials) Assists the construction management team with record keeping and project organization Creates, organizes and maintains electronic and physical files Manages legal transaction and construction calendars Schedules meetings and arranges travel for General Counsel and Construction Directors Assists with compliance projects, particularly with regulatory agencies and departments such as Planning and Zoning, Building Department, and City and County Commissioners and staff Coordinates with outside counsel on legal project management Coordinates with General Contractors on various construction projects Assists with invoice tracking and preparation of lender required documentation for construction draws Qualifications Associate's Degree or higher as Legal Administrative Assistant or Paralegal 10+ years' experience as Legal Administrative Assistant or Paralegal Passion for working in a fast-paced, highly productive environment Excellent organizational and time management skills Strong verbal and written communication skills Ability to proofread complex contractual language with attention to detail Proactive, collaborative work style Excellent written and spoken English Pay and Benefits Pay: $25.00 - $30.00 per hour DOQ Benefits: Medical insurance Dental insurance Vison insurance Flexible spending account Employer paid life insurance Employer paid Short Term and Long Term Disability Paid time off - 3 weeks per year 401(k) plan

Sanford law firm specializing in health law, civil litigation and medical malpractice has an immediate opening for an experienced legal assistant / legal secretary who is highly motivated, very organized, able to multitask in a litigation environment, able to follow instructions, and a quick learner to join our team. We are seeking a reliable and dependable professional candidate with attention to detail who has 2-4+ years of related experience from a law firm who will provide direct support to the managing partner and attorneys. Excellent opportunity for person with outstanding communication skills and the ability to interact with all levels of staff, professionals, vendors and clients. This position is Full-Time. We offer a competitive salary based on work experience as well as benefits (PTO, health insurance, dental insurance, vision insurance). Job Responsibilities may include but are not limited to: Document/file management, organize and maintain all legal files kept on-site in addition to maintaining electronic-filing databases. Assisting with, preparing, tracking, and organizing discovery requests and responses (both outgoing and incoming) through e-filing portal. Written and verbal communications with clients, opposing counsel, expert witnesses, judicial assistants and/or court personnel. Scheduling and calendar management for attorneys and clients. Ensuring all deadlines are correctly calendared and handled timely. Providing updates on file status, assignments, and deadlines. Performing various other office and administrative duties such as reception duties, scanning, photocopying, faxing, filing documents, assembly of exhibits, assembly of trial materials, etc. Drafting and proofreading of documents such as correspondence and filings, including transcribing recorded dictation. Job Requirements: · Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint and Outlook) · Excellent communication skills both verbal and written (spelling, grammar and punctuation). · 2-4+ years of related experience in a law firm. · Excellent drafting skills and analytical ability. · Polished, professional & articulate. · Understanding and knowledge of the court procedures process, for Florida courts. · Must be punctual and reliable. · Must be detail-oriented with solid organizational and follow-up skills. · Medical terminology and medical chronology experience preferred, but not required. · Medical malpractice experience (Defense or Plaintiff) is preferred, but not required. · The ability to multitask, remain poised under pressure, and meet time deadlines. · Must type a minimum of 65-70 wpm. · Experience with PCLaw is a plus. · The ability to pass a full background check, and have reliable transportation.

Legal Assistant Needed for Expanding Firm with benefits - Litigation experience needed. Job Summary: Busy law firm is seeking an experienced Legal Assistant who works well within a team. E-filing, calendaring, etc. -A minimum of 3 years commercial litigation experience is required, as well as in-depth knowledge of state and federal court rules and filing procedures. -Applicants should be proficient in MS Word and document management systems. -This position requires a high level of organization, communication and administrative skills. We are looking for an individual who thrives in a high energy, fast-paced environment and is able to multi-task varied office duties. -Manage time lines and priorities. -Demonstrate ability to make productive use of working hours and exhibit strong time management skills. -Demonstrate organizational, analytical and critical thinking skills to take initiative and prioritize work independently and meet deadlines in an atmosphere of frequent interruptions. -Demonstrate ability to take an ownership approach to the assigned tasks follow-through on all assignments. -Legal assistant 3 -5 years minimum -Microsoft Office Suite -Associate Degree -Excellent benefits offered. Job Type: Full-time

Are you a legal assistant interested in learning more about workers' compensation law? You've come to the right place! Kelley Kronenberg has a long-running and successful history defending workers' compensation claims on behalf of employers, insurance carriers, self-insured corporations, third-party administrators, and claims servicing agencies. We are seeking am motivated individual with experience working in a remote environment for a Junior Legal Assistant with our Workers Compensation Team! This position would be working on scheduling with the courts, scheduling mediations, fielding calls from our corporate clients, drafting correspondence in regards to upcoming hearings/meetings/mediations, and other duties that may overflow from our busy Legal Assistant team! PerKs of working at Kelley Kronenberg: Competitive Salary with Yearly BONUS! Company Paid PPO Health Insurance + Dental & Vision Options Generous Paid Time Off + Floating Holiday and Mental Health Day 401K Retirement with Employer Match Diverse, Equal & Inclusive Work Environment Ongoing Support & Professional Career Development We are happy to provide training and development in this position, and are open to candidates who are fresh out of college, who are eager to learn, contribute to the team's success, and able to thrive in a fast-paced environment are encouraged to apply within! We can recommend jobs specifically for you! Click here to get started.

Job DescriptionBenefits: 401(k) Competitive salary Health insurance Paid time off We are seeking a detail-oriented and highly organized Business Immigration Paralegal to join our immigration practice. The ideal candidate has strong writing and analytical skills, is comfortable managing multiple deadlines, and has experience handling employment-based immigration matters. Key Responsibilities Prepare and file employment-based immigration petitions, including E-2, L-1, H-1B, TN, O-1, PERM, I-140, I-485, and related applications. Draft and review supporting documents such as employer letters, employee questionnaires, business plans, organizational charts, and evidentiary packages. Assist with PERM processes, including posting requirements, audit responses, and recruitment tracking. Communicate directly with clients to gather required information and maintain case timelines. Maintain case management software and ensure all deadlines are tracked and met. Conduct legal and factual research to support case strategies. Coordinate closely with attorneys on case preparation, quality control, and submission. Required Qualifications Bachelors degree or Paralegal certificate. 13 years of experience in business immigration (preferred). Strong understanding of USCIS, DOL, and consular processes. Excellent written and verbal communication skills. Exceptional attention to detail and ability to manage multiple cases simultaneously. Proficiency with immigration case management systems Ability to work independently and collaboratively in a fast-paced environment. Preferred Skills Fluency in Spanish or French (a plus but not required). Strong organizational skills and ability to work under pressure. Compensation & Benefits Competitive salary commensurate with experience. Health insurance, PTO, IRA match, and other firm benefits. Opportunities for training and professional development. How to Apply Please submit your resume, cover letter, and salary expectations Employer Information Vazquez & Poudat, PLLC is an Orlando-based Immigration Law Office. The firm is dedicated to protecting the rights of immigration clients through: Excellent legal representation Individualized attention Outstanding service Attorneys Suzanne E. Vazquez and Maud Poudat are both Board Certified Immigration Attorneys.The firm promotes teamwork, cooperation, communication, and professional development. Staff members are expected to strive for excellence in both legal work and client service.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search has an immediate opening in our Orlando office for a Legal Assistant with 5+ years of experience in eminent domain. This regular, full-time, in-office position provides assistance to multiple attorneys. The ideal candidate will play a vital support role within the law firm that represents government agencies or private property owners in cases involving the government's right to take private property for public use. This role requires both general litigation support skills and a working knowledge of real estate law, government regulations, and civil procedure. Key Responsibilities of a Legal Assistant in Eminent Domain: Document Preparation & Case Support Draft, proofread, and format legal documents such as petitions, responses, motions, settlement agreements, and eminent domain pleadings. Prepare exhibits, discovery responses, and legal correspondence. Assist attorneys with deposition and trial preparation, including creating exhibit binders, subpoenas, and witness lists. Case & File Management Maintain and organize client case files (both electronic and hard copy). Track key case deadlines, court dates, and deliverables using docketing software or calendars. Coordinate and log appraisal reports, surveys, environmental assessments, and property records. Real Estate & Valuation Documentation Assist in gathering and reviewing property deeds, title reports, tax assessments, plats, and land use data. Coordinate with appraisers, surveyors, and expert witnesses regarding property valuation and compensation issues. Support condemnation and valuation hearings with research and background data. Court Filing & Scheduling File pleadings electronically through state (and occasionally federal) court systems. Schedule hearings, mediations, and depositions. Prepare and file Notices of Taking and Final Judgments of Taking. Client & Third-Party Communication Communicate with clients, court personnel, government agencies, and opposing counsel regarding case status and scheduling. Coordinate with utility companies, municipalities, and regulatory bodies in multi-party condemnation cases. Skills & Knowledge Familiarity with eminent domain procedures and statutes (e.g., "quick-take" procedures, just compensation laws). Strong understanding of litigation procedures and real estate documentation. Proficient with legal document management and e-filing systems. Ability to multitask across multiple active cases with attention to deadlines and document accuracy. Ideal candidate must have keen attention to detail, including effective proof reading and drafting skills, demonstrated multi-tasking skills, strong organizational skills, federal and state court filing experience, and the ability to work effectively with others against deadlines. Effective time management and communication skills, both written and oral, are necessary.

Job Description About the Opportunity Connexa Search Group frequently supports law firms seeking dependable Legal Assistants to help with administrative coordination, document handling, and day-to-day office operations. These opportunities arise with firms that value professionalism, reliability, and strong client service. What Legal Assistant Roles Typically Involve Managing calendars, scheduling meetings, and maintaining daily workflow Preparing and formatting legal documents and correspondence Organizing client files and maintaining accurate records Handling calls, emails, and client communication Assisting with e-filing, mail processing, and general office support Supporting attorneys and staff with case preparation and team projects What Firms Commonly Look For Experience in a legal or professional office environment Strong administrative abilities and multitasking skills Proficiency with Microsoft Office and document formatting High level of discretion and professionalism A proactive, service-oriented mindset Markets We Regularly Serve: Orlando, Tampa, Miami, Jacksonville and others If you're a Legal Assistant exploring new opportunities, Connexa would be glad to keep you in mind for future roles.

We have an exciting new opportunity in our Orlando office! Join our national law firm as we continue to grow and thrive! Bowman and Brooke LLP is a nationally recognized trial firm, specializing in many types of defense litigation, including having one of the largest product liability practices in the country. The firm defends corporate clients, including Global 500 and internationally based companies, in high-exposure and technically intricate lawsuits in multiple jurisdictions. Bowman and Brooke's experienced trial lawyers are Courtroom Tested and Verdict Vetted . Position Summary: This position will proactively work with the Firm Chair to provide advanced administrative and legal support to ensure a smooth flow of day-to-day activities. This position has high visibility within the Firm and has a wide range responsibilities from administrative duties, legal support, and project management. As an Executive/Legal Administrative Assistant you will collaborate with other Bowman and Brooke partners and employees and be able to work independently with little supervision following initial training. This position is located in our Orlando (Lake Mary), FL office. The ability to interact with attorneys and staff in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Job Responsibilities General Administrative Support Maintain a high level of confidentiality with all Firm business Coordinate travel arrangements and prepare itinerary including details of flight, hotel, ground transportation, destination addresses and directions Manage Outlook calendar and function as a gatekeeper for all internal and external meetings Coordinate conference calls (e.g., clients, experts, executive committee mtgs) Assist with all clerical support and miscellaneous administrative functions (e.g., incoming and outgoing mail, electronic correspondence, data-entry, etc.) Track Continuing Legal Education (CLE) compliance and communicate missing hours timely Develop and format PowerPoint presentations for internal and external meetings Follow-up as needed with partners and associates on projects and requests Accurately process all expense reports in a timely manner Timely communicate all conflict checks Communicate critical deadlines and due dates Attend internal meetings, take notes, and follow-up as needed Assist with day-to-day activities as needed Legal Administrative Support Prepare and format legal documents, correspondence, and pleadings Proofread pre-bills and highlight any potential errors (billing language, rates, etc.) Maintain and organize client files and case documentation Electronically file documents in state and federal courts Support with trial preparation, including document organization Track pro hac vice admissions Open new files Competencies, Skills & Abilities Advanced computer skills and proficiency with MS Office Suite (Word, Excel, PowerPoint) Experience using a document management system, iManage preferred Exceptional people skills required Must be well-organized, flexible and enjoy the administrative challenges of supporting executive level work Maintain a positive, “can do” attitude and promote teamwork Expert level written and verbal communication skills Strong decision-making ability Attention to detail Ability to work occasional overtime Minimum Education, Certification and Experience Requirements High school degree or equivalent required 4-year college degree preferred Specialized secretarial or administrative coursework desirable 5 years of experience as an executive assistant required 5 years of legal secretary experience required, preferably product liability We offer a competitive compensation and benefits package including comprehensive medical, dental, and vision insurance; firm paid life and disability insurance; a generous paid time off policy; retirement savings plan with employer profit sharing contributions; nine paid holidays and more! You won't want to miss this opportunity. We look forward to reviewing your resume and meeting you to discuss this position! Visit us on the web to learn more about our firm: ************************

Job DescriptionBenefits: 401(k) 401(k) matching Health insurance Paid time off Vision insurance The Legal Assistant performs broad range of secretarial, administrative, and clerical support duties for one or more attorneys and paralegals. Organizes and maintains all files, calendars/scheduling, and other correspondence relating to litigation and administrative matters under direct supervision of attorneys. Essential Duties and Responsibilities The essential functions include, but are not limited to the following: Mailing, faxing, or arranging for delivery of legal correspondence to clients, witnesses, and court officials Receiving and placing telephone calls; scheduling and making appointments Assisting with office administrative duties by making photocopies of correspondences, documents, and other printed matters Organizing, updating and maintaining, documents and case files Assisting attorneys in collecting information relevant to cases Performing other work-related duties as assigned Communication with client regarding status of cases, request for information, documents and update clients contact information. Prepare templates for office use. Prepare and process Invoices and Check Request Calendar Statute of limitations deadlines. Assists Paralegals in discovery responses when needed. Minimum Qualifications (Knowledge, Skills, and Abilities) REQUIRED High School Diploma or equivalent required; Associates Degree or Legal Assistant Certificate preferred Fluent Spanish Speaker PREFERRED Knowledge of legal terminology and legal document management (e.g., briefs, summonses, complaints, motions, pleadings and discovery) Knowledge of federal and state court rules and e-filing procedures Familiarity with litigation management software systems preferred Knowledge of principles and processes for providing customer and personal services Effective oral and written communication skills with knowledge of correct grammar, spelling, and punctuation usage Proficient in Microsoft Office applications such as Word, Excel and Power Point; ability to operate basic office equipment such as a copy machine, fax machine, printer, scanner, and computer; proficient with internet research Previous calendaring experience Ability to multi-task and manage time effectively Excellent organizational skills with an eye for details Ability to be flexible to adapt and act quickly when urgent matters require it Ability to work and maintain patience with diversified individuals of various ethnic backgrounds and professional competencies Ability to maintain confidentiality

Founded in 1954, Vibrant Ingredients is a leading provider of natural, clean label ingredients and systems that power extraordinary food and beverage experiences. The company's broad portfolio - including natural flavors, botanical extracts, functional nutrition, cold brew coffee, tea essences, and food protection solutions - enhances taste, texture, color, shelf life, and performance across a wide range of applications. Vibrant operates four state-of-the-art facilities across the United States and works with leading brands, manufacturers, and foodservice operators. With vertically integrated capabilities and a proven track record of innovation and execution, Vibrant helps customers accelerate to market without compromise. About the role: We are a trusted partner to our customers when it comes to innovation and an industry leader in clean label ingredients, we are a true partner. We collaborate with our customers in ways that respect people and the environment. A commitment to Purely Better™ drives our innovation team to discover new, on trend solutions. We are seeking a highly organized, proactive Paralegal/Executive Assistant to support three members of our Executive Leadership Team (In-House Counsel, CHRO, and VP of R&D) while ensuring smooth and efficient operations across the corporate office. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and consistently demonstrates exceptional judgment, professionalism, and execution. How will you contribute: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions. Essential job functions and duties include, but are not limited to: Provide high-level administrative and paralegal support to multiple Executive Leaders. Manage complex calendars, internal and external meetings, travel arrangements, and executive preparedness. Coordinate communications, develop agendas, prepare leadership meeting materials, and track action items. Support vendor management, including due diligence, onboarding, and renewals. Handle initial contract intake and conduct first-level contract review for consistency and routing. Create, manage, and improve administrative processes, reporting systems, and organizational workflows. Maintain office filing systems; ensure efficient access for internal teams. Oversee beverage dispenser maintenance and snack replenishment. Organize monthly recognition events, celebrations, and related activities. Assist Human Resources with departmental communication to internal stakeholders. Prepare executive correspondence, PowerPoint presentations, Excel reports, and supporting documents. Coordinate conference room set-up, catering orders, and meeting logistics. Process expense reports and support inquiries related to Accounts Payable, Purchasing, and Travel & Expense policies. Perform occasional local travel to support offsite meetings. Execute other duties and special projects as needed. Minimum Requirements/Qualifications: Associate degree in Business Administration or related field required. Minimum of 3 years of experience in an executive administrative support role. 3 years transactional paralegal experience preferred. Advanced proficiency in Microsoft Office Suite, particularly PowerPoint and Excel. Strong organizational skills, discretion, and independent judgment. Proven ability to succeed in a fast-paced, high-volume, deadline-driven environment. Excellent written and verbal communication skills. Ability to manage competing priorities with professionalism and resourcefulness. Work Environment: May involve exposure to allergens such as Soy, Wheat, Fish, Shellfish, Milk, Egg, Tree Nuts and Sesame. What Vibrant Ingredients can offer you: Generous time off for vacations Paid Holidays 401(k) with company match Tuition reimbursement Medical/Dental/Vision Health & Wellness programs More about us: Vibrant Ingredients, headquartered in Lake Mary, FL, is one of the world's leading independent providers of natural ingredients. With a legacy spanning over 70 years, we deliver a diverse portfolio of clean label ingredients and innovative system solutions to the food and beverage industry. Our commitment to quality and performance is reflected in our American-made products, which enhance both taste and functionality. Backed by advanced manufacturing capabilities, we specialize in fermentation, patented cold brew extraction, custom flavor development, and a range of drying and blending technologies. Operating from four state-of-the-art facilities strategically located across the U.S., we ensure the accessibility of real, high-quality ingredients-helping our customers create better-for-you food and beverage for consumers. "Improving the food and beverages consumed by providing real ingredients from nature that work." This position is currently classified as on-site. Employees are eligible to participate in Medical, Dental, Vision, Life Insurance, 401(k), Holidays, Vacation, Tuition Reimbursement Program. The final salary offered for this position may take into account a number of factors including, but not limited to, location, skills, education, and experience. The Company reserves the right to modify, update, change and/or make corrections to this job description, at the sole discretion of senior management, at any time during the employee's employment term, at the sole discretion of management. EEO Statement Vibrant Ingredients is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Vibrant Ingredients will work with applicants to meet accommodation needs that are made known to Vibrant Ingredients in advance. **Please no external recruiters**

Rissman, Barrett, Hurt, Donahue, McLain & Mangan, P.A. is an AV-rated law firm by Martindale-Hubbell(R) Law Directory offering top quality legal services to its clients throughout Florida. The firm provides legal services in all areas of insurance defense litigation from Workers' Compensation, Medical Malpractice, Automobile Negligence, Premises Liability and Construction Litigation. Job Description This position performs a variety of administrative legal support duties and delivers high-quality services to internal and external clients, exhibiting commitment to integrity and excellence. The scope of responsibilities includes prioritizing, managing and following through on multiple projects, and communicating effectively, courteously and professionally with clients, attorneys, staff and peers. Job Duties & Responsibilities: * Heavy Scheduling * Organizing and maintaining discovery materials * Communication with experts * Calendaring deadlines, hearings, mediations and appeals * Preparing subpoenas, legal correspondence and other documents * Trial preparation by organizing exhibits and assisting with other tasks Requirements: * Law firm experience, litigation defense experience a plus * Solid tenure * Typing speed of 70 wpm * Demonstrated ability to work under strict deadlines * Ability to manage and reprioritize work daily * Must be able to work effectively in a busy team-oriented environment as well as independently * Experience in Federal Courts a plus Additional Information All your information will be kept confidential according to EEO guidelines.

Salary Range$20.50-$26.14Job Posting End Date - Applications will no longer be accepted starting Job Summary RE-POST: Previous applicants need not apply. Salary: Legal Secretary I: $20.50- $26.135 Legal Secretary II: $23.05- $29.375 PLEASE NOTE: This position is not eligible for remote work. If you experience technical issues submitting your application, please reach out to City of Orlando Human Resources at **************** or ************. Performs specialized secretarial work requiring knowledge of legal procedures, terminology, and legal documents. Performs complex and confidential secretarial assignments for two (2) or more City of Orlando attorneys. Work is of more than average difficulty and might be in a particular area of emphasis such as criminal law, litigation, real property (acquisition and disposition), labor and personnel, environmental regulation, construction matters, professional services, or contracts and leases, depending on the attorney assigned. The legal nature of work requires that all tasks be performed accurately and in strict conformance with established policies and procedures as well as court requirements. Employee is expected to exercise initiative and independent judgment: in responding to inquiries from municipal employees, department managers, outside attorneys, and the general public; in personally addressing administrative matters which do not involve policy determinations; and in recognizing and immediately bringing priority matters to attorney's attention. Work is performed under attorney supervision. Minimum Qualifications: Legal Secretary I: High School Diploma/G.E.D. Certificate required, and two (2) years of legal secretarial experience or an equivalent combination of education, training, and experience. Must type 40 CWPM. Some positions may require passing a police background investigation, which includes a polygraph. Legal Secretary II: High School Diploma/G.E.D. Certificate and four (4) years of legal secretarial experience required, or an equivalent combination of education, training, and experience. However, candidates must have two (2) years of legal secretarial experience, regardless of educational background, to qualify. Must type 40 CWPM. Some positions may require passing a police background investigation, which includes a polygraph. Important: To be eligible to proceed forward in the application process, applicants must meet the minimum qualifications listed in the position description. Please ensure your application provides details of all relevant experience related to the position. If you have questions or need clarification concerning the position or application process, please contact Human Resources at **************** or ************. If this posting indicates a degree is required, the following experience will apply in lieu of any degree as follows: Two (2) years of direct experience for an associate degree; Four (4) years of direct experience for a bachelor's degree; Six (6) years of direct experience for a master's degree; or Nine (9) years of direct experience for a doctoral degree.

Responsibilities for the Administrative Assistant: Legal experience required/ Immigration Experience Required Must be highly motivated and well organized Complete a variety of administrative tasks for the General Counsel Support the General Counsel in his role Work closely with the Executive Assistant to the DOO/COO to keep informed of upcoming commitments and responsibilities, assisting when necessary Coordinate and serve as primary point of contact for all regulatory examinations, including responsibility for onsite logistics, correspondence, data gathering, recordkeeping and meeting facilitation Work with General Counsel' s direct reports to assists as needed with special projects within and outside the Legal Department Distribute parking vouchers, manages petty cash transactions and generates monthly reporting for accounting purposes Assist in preparation of annual reports filed with regulatory authorities and annual corporate insurance renewal applications Establish and maintain effective working relationships with all levels of bank employees and customers Work closely with COO and DOO Executive Assistant to provide additional support and backup as needed Contribute to the effective team management of all bank problems, issues and opportunities Perform additional duties as required Provide occasional overtime support as necessary R

Security First is seeking a Legal Assistant who will support litigation processes effectively. Key responsibilities include, but not limited to: * Can be full remote based on experience but must reside in Florida. * Assisting in Lawsuit Preparation: Participates in filing activities and prepares correspondence for lawsuits. * Knowledge of Court Procedures: Maintains awareness of filing fees, deadlines, and procedural differences across courts. * Document Preparation: Drafts various legal documents such as answers to complaints, notices, requests for productions, and settlement documents. * Correspondence and Pleadings: Drafts all necessary correspondence, legal pleadings, briefs, reports, and motions. * Calendar Management: Manages attorney and office calendars to ensure deadlines are met, including scheduling meetings and hearings. * Confidentiality: Adheres to client confidentiality rules rigorously. * Case Evaluation and Support: Reviews and assesses assigned cases, attending trials as required. * Collaboration: Works closely with Litigation Examiners/Specialists to execute litigation plans and keeps them informed throughout case lifecycles. Minimum Requirements: High school diploma or equivalent Two (2) years prior experience in an equivalent role OR an equivalent combination of education, certification, training, and/or experience Preferred Qualifications: Associate degree in legal studies Comprehensive knowledge of legal terminology First party property experience and property/casualty claims practices

Founded in 1954, Vibrant Ingredients is a leading provider of natural, clean label ingredients and systems that power extraordinary food and beverage experiences. The company's broad portfolio - including natural flavors, botanical extracts, functional nutrition, cold brew coffee, tea essences, and food protection solutions - enhances taste, texture, color, shelf life, and performance across a wide range of applications. Vibrant operates four state-of-the-art facilities across the United States and works with leading brands, manufacturers, and foodservice operators. With vertically integrated capabilities and a proven track record of innovation and execution, Vibrant helps customers accelerate to market without compromise. About the role: We are a trusted partner to our customers when it comes to innovation and an industry leader in clean label ingredients, we are a true partner. We collaborate with our customers in ways that respect people and the environment. A commitment to Purely Better™ drives our innovation team to discover new, on trend solutions. We are seeking a highly organized, proactive Paralegal/Executive Assistant to support three members of our Executive Leadership Team (In-House Counsel, CHRO, and VP of R&D) while ensuring smooth and efficient operations across the corporate office. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and consistently demonstrates exceptional judgment, professionalism, and execution. How will you contribute: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions. Essential job functions and duties include, but are not limited to: Provide high-level administrative and paralegal support to multiple Executive Leaders. Manage complex calendars, internal and external meetings, travel arrangements, and executive preparedness. Coordinate communications, develop agendas, prepare leadership meeting materials, and track action items. Support vendor management, including due diligence, onboarding, and renewals. Handle initial contract intake and conduct first-level contract review for consistency and routing. Create, manage, and improve administrative processes, reporting systems, and organizational workflows. Maintain office filing systems; ensure efficient access for internal teams. Oversee beverage dispenser maintenance and snack replenishment. Organize monthly recognition events, celebrations, and related activities. Assist Human Resources with departmental communication to internal stakeholders. Prepare executive correspondence, PowerPoint presentations, Excel reports, and supporting documents. Coordinate conference room set-up, catering orders, and meeting logistics. Process expense reports and support inquiries related to Accounts Payable, Purchasing, and Travel & Expense policies. Perform occasional local travel to support offsite meetings. Execute other duties and special projects as needed. Minimum Requirements/Qualifications: Associate degree in Business Administration or related field required. Minimum of 3 years of experience in an executive administrative support role. 3 years transactional paralegal experience preferred. Advanced proficiency in Microsoft Office Suite, particularly PowerPoint and Excel. Strong organizational skills, discretion, and independent judgment. Proven ability to succeed in a fast-paced, high-volume, deadline-driven environment. Excellent written and verbal communication skills. Ability to manage competing priorities with professionalism and resourcefulness. Work Environment: May involve exposure to allergens such as Soy, Wheat, Fish, Shellfish, Milk, Egg, Tree Nuts and Sesame. What Vibrant Ingredients can offer you: Generous time off for vacations Paid Holidays 401(k) with company match Tuition reimbursement Medical/Dental/Vision Health & Wellness programs More about us: Vibrant Ingredients, headquartered in Lake Mary, FL, is one of the world's leading independent providers of natural ingredients. With a legacy spanning over 70 years, we deliver a diverse portfolio of clean label ingredients and innovative system solutions to the food and beverage industry. Our commitment to quality and performance is reflected in our American-made products, which enhance both taste and functionality. Backed by advanced manufacturing capabilities, we specialize in fermentation, patented cold brew extraction, custom flavor development, and a range of drying and blending technologies. Operating from four state-of-the-art facilities strategically located across the U.S., we ensure the accessibility of real, high-quality ingredients-helping our customers create better-for-you food and beverage for consumers. "Improving the food and beverages consumed by providing real ingredients from nature that work." This position is currently classified as on-site. Employees are eligible to participate in Medical, Dental, Vision, Life Insurance, 401(k), Holidays, Vacation, Tuition Reimbursement Program. The final salary offered for this position may take into account a number of factors including, but not limited to, location, skills, education, and experience. The Company reserves the right to modify, update, change and/or make corrections to this job description, at the sole discretion of senior management, at any time during the employee's employment term, at the sole discretion of management. EEO Statement Vibrant Ingredients is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Vibrant Ingredients will work with applicants to meet accommodation needs that are made known to Vibrant Ingredients in advance. **Please no external recruiters**

Be able to schedule appointments, answer phone calls from clients, do new intake calls, do case management, help prepare cases for court. Qualifications - Great customer service skills - Be able to work under pressure at a fast paced law office - Know how to answer multiple phone lines - Be able to multitask - Be able to type 40 wpm - Spanish-speaking ability preferred but not required Additional Information Please text or call ************** or ************.