Legal assistant jobs in Brandon, FL - 350 jobs

Real Estate Paralegal Base Salary: $70,000 - $90,000 + OT and bonus Duties include, but not limited to: A minimum of 5 years of commercial real estate transactional and financing paralegal experience in a law firm setting Experience and proficiency with matters pertaining to title insurance, including examination of title and survey, preparation of title commitments and policies, and working with title companies regarding any issuance of title commitments and policies or working to resolve title issues. Experience and proficiency with due diligence reviews of documents Experience and proficiency with handling commercial closings and preparing related documents, including, but not limited to, UCC financing statements, closing instruction letters, and closing documents and binders. Experience and proficiency with drafting and preparing deeds, mortgages, financing statements and other real estate transactional and financing documents Strong communication and interpersonal skills Proficiency in electronic recordings and official records searches Experience with the formation of corporations, limited liability companies and other entities Strong organization skills and detail-oriented Ability to communicate with clients and to work independently Proficiency in Microsoft Word, Outlook, Excel and PowerPoint

Cole, Scott & Kissane, P.A., Florida's largest full-service civil litigation firm, is currently interviewing experienced Insurance Defense Litigation Legal Assistants for our Tampa office. We are seeking candidates with a minimum of 2 years of litigation experience who are self-motivated, highly organized, and possess strong communication skills. Insurance defense experience is strongly preferred . Responsibilities: Providing administrative support to two attorneys Managing calendars and coordinating all scheduling communications with precision Preparing and filing routine pleadings and legal documents in accordance with court procedures Locating and compiling case-relevant information Ensuring compliance with client guidelines, firm policies, and judge-specific procedures Scheduling with mediators, experts, opposing counsel, courts, and vendors Maintaining client and court deadlines in compliance with all policies and procedures Qualifications: 2+ years of legal assistant experience, preferably in insurance defense Excellent verbal and written communication skills Proficiency in Florida E-Filing Portal and familiarity with legal procedures and court protocols Strong organizational skills and the ability to manage multiple priorities Comfortable working independently and collaboratively within a team environment Benefits: CSK offers a competitive salary and a comprehensive benefits package, including: 20 days of PTO and paid holidays Health, vision and dental insurance Life insurance 401(k) retirement plan Short- and long-term disability insurance Long-term care insurance Additional ancillary benefits Only qualified candidates with the experience listed above will be considered. #LAC

Carlton Fields is seeking a Legal Administrative Assistant for its Tampa office. Qualified candidates must possess a minimum of 4 years of experience as a legal administrative assistant with a focus on litigation. Qualified candidates must be proactive, flexible, a strong team player, detail oriented, have excellent organizational and communication skills, and demonstrate technical proficiency in using Microsoft Word, Excel, and Outlook. iManage experience is a plus. The ability to multi-task and prioritize tasks based on the practice group's business needs is essential. Duties include, but not limited to: Assist attorneys in preparing, proofreading and revising legal documents Scheduling of Court appearances and depositions; calendaring and docketing Experience with efiling documents in Federal and Florida State Courts Time entry and client billing Maintenance of files and records Prepare and submit Cash Disbursement Requests (CDRs) for processing vendor invoices in a timely manner; monitor payment of invoices Submission of new business intake and conflicts checks Scheduling travel, appointments and meetings Processing expense statements in a timely manner Maintaining attorneys' calendars and contact lists Backup coverage for other Legal Administrative Assistants when necessary Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability. Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.

Working Title: STATE ATTORNEY'S OFFICE, 13TH CIRCUIT- LEGAL ASSISTANT I - 21008415 Pay Plan: State Attorneys JAC 21008415 Salary: $42,045.00 Total Compensation Estimator Tool Office of the State Attorney 13th Judicial Circuit Job Posting Position: Legal Assistant I Location: County Court Salary: $42,045 Position Description: The County Court Division is a high-volume division consisting of multiple court divisions. An emphasis is placed on teamwork. Court division assignments may change based on the needs of the County Court Division and all team members strive to make the County Court Division work as a whole. Typical job duties include processing mail, pulling court dockets, preparing and filing court pleadings, issuing subpoenas, and handling incoming phone calls. Successful candidates for this position should be ready, willing, and able to adapt to new electronic processes including but not limited to mail processing, charging documents and task sheets posted by attorneys and support other divisions within the office. Candidates may be re-assigned to join a different division from the initial assignment depending on the needs of the office and their successful job performance. Essential Job Duties: * Dependable and routine in-office attendance during regularly scheduled business hours. * Ability to focus and pay attention to detail. * Ability to read and comprehend. * Efficient keyboard skills. * Effective and efficient communication skills and ability to interact professionally with other employees. * Members of the public and stakeholders. * Ability to operate the telephone system and respond to calls promptly and professionally. * Review and promptly respond to all electronic messaging. * Perform quality work within deadlines. * Ability to operate a computer and other office machinery. * Ability to follow rules, regulations, policies and procedures. * Work effectively as a team contributor as well as independently. * Comply with all Public Records statutes and policies. * Ability to lift up to 10 lbs. Qualifications: High School Diploma or Equivalency. Criminal justice and/or legal background preferred. Minimum typing speed of 30 word per minute. Successful candidates should be detail orientated, have the ability to handle a high volume of work, possess good time management skills, and be capable of working with attorneys new to the practice of law. EOE/ADA Employer If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at ************** on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Yadkin Valley Cabinet Co., Inc. was established in 1989 and has witnessed a tremendous amount of growth in a short period of time. We implement cutting edge technology that permits us to be competitive in all aspects of cabinet production. Job Description ROLES AND RESPONSIBILITIES Maintain and organize professional and user-friendly office filing system. Schedule meetings and conference calls, and prepare relevant materials. Answer telephones, screen calls, and take messages. Fax, copy, mail and complete other general administrative duties as assigned. Handle travel arrangements. Collect, analyze, and organize legal, factual, social science and other non-legal research for use in litigation documents and policy presentations; conduct searches on internal and external document databases and systems, cull relevant information from a variety of resources such as newspapers, magazines, libraries, case documents and trade associations. Provide administrative support for manager review of applications for intern positions. Work jointly with interns and communicate routine and/or procedural guidance on projects assigned by managers. Handle special projects and other duties as assigned. Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance. To monitor trends within the industry and make suggestions how these could be implemented. Qualifications EXPERIENCE AND QUALIFICATIONS Bachelor's degree or 5 years related administrative experience is preferred. Must have excellent organizational skills and be detail-oriented. Proficiency in Microsoft Office Suite (i.e. Word, Excel, Outlook, etc.) and have experience with Internet research. Excellent research and writing skills. Must take initiative, be highly organized and detail-oriented, and possess strong interpersonal and time-management skills. Ability to work independently as well as within a team. Basic knowledge of Access, Excel, WordPerfect and is preferred. Use mathematical skills to interpret financial information and prepare budgets. Analyze and interpret established policies. Change activity frequently and cope with interruptions. Speak and write clearly. Accept full responsibility for managing an activity. Read and interpret business records and statistical reports. Additional Information All your information will be kept confidential according to EEO guidelines.

Salary: $40,726.40 - $72,862.40 ($19.58 - $35.03) Performs a variety of secretarial and administrative functions in support of a legal staff of a county wide agency. MINIMUM QUALIFICATIONS An Associate's Degree from an accredited college or university; and two or more years of experience as a Secretary in the legal field. Or any equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted below. CORE COMPETENCIES Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals JOB SPECIFIC COMPETENCIES • Knowledge of legal office administrative practices and procedures • Knowledge of legal terminology and court procedures • Knowledge of the operation of word processing and data processing equipment • Working knowledge of English grammar, punctuation and spelling • Ability to work effectively with others • Ability to transcribe dictation • Ability to type 50 words per minute with near 100% accuracy • Ability to use a computer and related software • Ability to handle confidential information • Ability to maintain work related records and prepare reports • Ability to communicate effectively, both orally and in writing • Ability to provide basic legal assistance and/or conduct legal research under the supervision of an attorney REPRESENTATIVE DUTIES Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below. Prepares and types legal pleadings including complaints, affidavits, notices of hearing, motions, orders, stipulations and discovery documents for filing in court. Composes, edits and types correspondence. Coordinates the distribution of incoming and outgoing mail. Schedules court hearings, depositions, mediation conferences and other meetings to ensure the timely disposition of cases. Coordinates arrangements and agenda for various commission and board meetings and conferences; assembles materials, compiles agenda and attends meetings. Acts as liaison with witnesses and prepares subpoenas for depositions and trial. Obtains information and prepares responses to discovery requests, such as interrogatories, and requests for the production of documents. Maintains files and tracks deadlines for discovery and responses to pleadings. Files complaints and other pleadings with the appropriate court and/or judge. Maintains activity reports and submits appropriate documentation to specific units. Responds to inquiries from the public, government agencies and the news media to provide general or detailed information, as appropriate. Performs a variety of secretarial activities including transcribing dictation, maintaining supervisor's appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filing system. Maintains the confidentiality of records and reports pertaining to the work of the division or department. May be required to be cross-trained in the performance of basic legal assistance and/or legal research under the supervision of an attorney. Performs business related activities and functions regarding legal office administrative practices and procedures. Performs other related duties as required.

Bay Area Legal Services (BALS) is seeking to fill a full-time position on our Senior Advocacy Unit Team. The position provides support to attorneys by performing administrative duties including tracking and compiling case information, entering specific case information into case management system, running grant reports if needed; preparing documents based on attorneys' draft; proofreading, modifying documents, scheduling meetings, assisting with case information. Handling client calls, logging faxes, correspondence etc. into case files and case management system as required. Assist clients with completion of applications for review and eligibility determination for extended services further described in Job Description for position. Supports staff who are facilitating or directly providing legal services to low-income clients Office Location Ybor City 1302 N 19th Street Suite 400 Tampa, FL 33605 This position is hybrid, 3 days in office and 2 days remote. Illustrative Duties: * Initial Case Opening & Case Management- Opening case file organization; file maintenance to insure compliance with grant requirements; Interview applicants for legal assistance and establishing preliminary eligibility; Documents case activities in Legal Server. Receiving and processing referrals, performing conflict checks, searching and downloading online court records, and forwarding to attorneys. * Ongoing Case support-Log incoming mail and track deadlines/calendar court dates etc., assist with scheduling translators/interpreters and prepare payment for these as necessary, log and track client court ordered classes/deadlines, disclosures, updated financial affidavits etc., draft simple pleadings, notarize documents, e-file pleadings. Assist with correspondence, phone calls, preparing and proofreading documents for submission, etc. * Case Closure - Prepare closing letters and client evaluation/satisfaction surveys, copy & file surveys if returned, complete/review closing check list prior to closing file in Legal Server, complete LSC compliance checklist prior to official closing of file, review with & verify Team Leader check off is complete, close briefs & files in case management system. * Grant Reporting- Provide support and case tracking results for grant reporting, i.e. submit forms to Team Leader or project director as needed, gather and supply grant data for reporting (i.e. LSC, VOCA, SAFENET, LHK, etc.) * Various other Administrative support duties - copies, distribute mail, prepare outgoing mail (certified), maintain hard copy files, phones, fax etc. as needed. * Community Outreach - Arrange outreach events to educate various under-served communities within Pasco County about the services offered. Minimum Qualifications: * High School Diploma or Equivalent Certificate of Completion (GED) with 3 years of experience as administrative assistant and 1 of these years in a Legal Administrative Assistant or Legal Administrative Support Position. * Intermediate level proficiency with MS Office software, including Word, Excel, PowerPoint and Outlook. * Excellent written and verbal communications skills, very detailed and deadline oriented. * Ability to interview clients to determine essential facts and issues with regard to the nature and severity of their legal problems. * Ability to work responsibly and independently, being a contributing team member, and comfortable with case management and organizing files and data. * Ability and willingness to work in close contact with staff on legal problems of clients and to accept supervision and instruction. * Sympathetic and compassionate understanding of the social, economic and legal issues faced by low-income individuals with limited access to such services. Ability to relate well and effectively with diverse groups and individuals. Desirable Qualifications: * Bilingual in English and Spanish * Experience with a non-profit organization * Demonstrated success working as an effective team member Compensation/Benefits: * Starting hourly rate for external applicants is $23.90/hr. (increases based on relevant experience). * Reimbursement for travel expenses for work events (mileage etc.) * Bay Area offers a comprehensive benefit package including a 4% match for the 403b retirement plan with immediate vesting as well as Medical, Dental, Vision, Life, Disability coverage and more. * Bay Area also offers generous time off and work life balance with 13 paid holidays and three (3) weeks' vacation for the 1st year of employment and a 37.5 hour work week. See a list of all full-time and part-time employee benefits. This position requires successful completion of a level II background screening based on the required duties and responsibilities. ********************************* How to Apply: * Send Resume and cover letter to ******************* * Include where you applied for this position (ex: bals.org, LinkedIn, Indeed, etc.).

Salary: $40,726.40 - $72,862.40 ($19.58 - $35.03) Performs a variety of secretarial and administrative functions in support of a legal staff of a county wide agency. MINIMUM QUALIFICATIONS An Associate's Degree from an accredited college or university; and two or more years of experience as a Secretary in the legal field. Or any equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted below. CORE COMPETENCIES Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals JOB SPECIFIC COMPETENCIES • Knowledge of legal office administrative practices and procedures • Knowledge of legal terminology and court procedures • Knowledge of the operation of word processing and data processing equipment • Working knowledge of English grammar, punctuation and spelling • Ability to work effectively with others • Ability to transcribe dictation • Ability to type 50 words per minute with near 100% accuracy • Ability to use a computer and related software • Ability to handle confidential information • Ability to maintain work related records and prepare reports • Ability to communicate effectively, both orally and in writing • Ability to provide basic legal assistance and/or conduct legal research under the supervision of an attorney REPRESENTATIVE DUTIES Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below. Prepares and types legal pleadings including complaints, affidavits, notices of hearing, motions, orders, stipulations and discovery documents for filing in court. Composes, edits and types correspondence. Coordinates the distribution of incoming and outgoing mail. Schedules court hearings, depositions, mediation conferences and other meetings to ensure the timely disposition of cases. Coordinates arrangements and agenda for various commission and board meetings and conferences; assembles materials, compiles agenda and attends meetings. Acts as liaison with witnesses and prepares subpoenas for depositions and trial. Obtains information and prepares responses to discovery requests, such as interrogatories, and requests for the production of documents. Maintains files and tracks deadlines for discovery and responses to pleadings. Files complaints and other pleadings with the appropriate court and/or judge. Maintains activity reports and submits appropriate documentation to specific units. Responds to inquiries from the public, government agencies and the news media to provide general or detailed information, as appropriate. Performs a variety of secretarial activities including transcribing dictation, maintaining supervisor's appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filing system. Maintains the confidentiality of records and reports pertaining to the work of the division or department. May be required to be cross-trained in the performance of basic legal assistance and/or legal research under the supervision of an attorney. Performs business related activities and functions regarding legal office administrative practices and procedures. Performs other related duties as required.

We are seeking a highly motivated Legal Assistant to join our team in the Trusts and Estates department. The successful candidate will be responsible for providing support to our attorneys in all aspects of estate planning and administration. This role requires a detail-oriented individual with excellent organizational skills and the ability to work independently in a fast-paced environment. As a Legal Assistant, you will play a critical role in ensuring the success of our clients' estate plans. Essential Duties: Manage the day-to-day schedules of the attorneys. The ability to be proactive and think ahead are key. Create, edit, and proofread work product to ensure accuracy. Maintain calendars including appointments, meetings, travel and trip plans. Processing reimbursements, expense reports and check requests. Inputs, reviews, edits, and closes timekeepers' time entries through the firm's web-based time entry program using firm standards. Handles monthly client billing. Reviews billing prebills for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits. Opens new matters and generate client conflict checks. Sets up and maintains timekeeper's work files, including daily and regular filing. Indexes and prepares files for off-site storage. Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm. Minimum three years Trust & Estates experience preferred; OR three years' experience as an Executive Assistant/Secretary in a professional environment. Working knowledge of Microsoft Word, Excel, Outlook and PowerPoint. Experience with a document management system and time entry system a plus. Excellent grammar, spelling, punctuation, and communication skills (both written and verbal). Attention to detail and good organizational and analytical skills. Flexible attitude and the ability to deal well with changing assignments and priorities. Ability to multi-task. Professional appearance and demeanor. Client-oriented focus. Billing experience preferred (including electronic billing). BA/BS preferred, but not required.

GrayRobinson, a full-service law and government-consulting firm with 16 offices in Florida and Washington, D.C., has an opening in our Tampa office for a full-time Legal Assistant in a national regulated products group. The successful candidate will have 5+ years of transactional experience in a law firm or corporate environment, with an emphasis on licensing and compliance work connected to the alcohol, food, tobacco, and cannabis industries. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced legal environment and is committed to delivering exceptional client service. The Legal Assistant supports attorneys by managing administrative and legal tasks. They ensure transactions and regulatory licensing projects run smoothly by handling administrative duties and substantive legal support under attorney supervision. Additional duties include: 1. Time entry, billing, and general accounting support, 2. Assisting with administrative project management and document workflows, 3. Preparing and submitting attorney expense reports, 4. Direct, professional communication with clients regarding scheduling, document needs, project updates, and general correspondence, 5. Managing and scheduling attorney calendars, meetings, and travel, 6. Drafting and proofreading correspondence and legal documents, 7. Preparing and assembling conference and presentation materials, 8. Managing email and electronic file organization, 9. Maintaining client contact records and conducting conflict checks for potential and existing clients, 10. Providing support for client development initiatives, and 11. Assisting with federal, state, and local regulatory licensing and research tasks. The ideal candidate must possess keen attention to detail, including effective proofreading and drafting skills, strong multitasking abilities, and excellent organizational skills. The position requires exceptional time management and verbal and written communication skills. Necessary computer skills include Microsoft Office (Outlook, Word, Excel, etc.), and experience with Aderant, iTimekeep, iManage, and Smartsheet is strongly preferred. We offer a competitive salary and a comprehensive benefits package in a professional work environment. GrayRobinson is an Equal Opportunity Employer.

Job Description Monk Law Group is looking for a team-oriented professional to assist in a busy family law practice. The ideal candidate is someone who wants to work as a paralegal full-time as a long-term career, and not seeking to immediately continue on to law school. Preferred applicants have obtained, or will obtain, an Associate's or Bachelor's degree in one of the following areas: English Legal Studies Paralegal Studies Business Political Science Counseling Social Work Theology Interested candidates must provide a current resume and cover letter to be considered for this position. Compensation is negotiable and commensurate with experience. Thank you for your interest! Powered by JazzHR SXqB6ocRuE

Job Description Company Profile: Albertelli Law (ALAW) was founded in 1997 and is a full-service law firm representing institutional and private lenders in multiple states across the US. ALAW's expanding practice includes foreclosure, bankruptcy, consumer collections, commercial finance, complex litigation, appellate practice, regulatory compliance, and attorney closing services. ALAW has a strong commitment to the community and development of the law, as evidenced by its pro bono endeavors, publications on issues of first impression, and development of political action in the area of legal professionalism. With the strategic vision and collaborative efforts of accomplished industry veterans, seasoned attorneys and operational experts, ALAW is committed to superior performance and technological innovation. Furthermore, ALAW's commitment to technology and effective case management provides the scalability and transparency necessary to provide unparalleled representation in an ever-changing legal landscape. Description: Independent file research. Responding to client and court escalations. Researching case status and employing non-legal decision-making skills Working together with and supporting the Attorneys of the Firm in multiple states. Managing and updating internal and external databases Requirements: 3+ years of experience in an operations support role or in a similar position. Real Estate, Foreclosure or Bankruptcy related experience preferred. Registered Notary preferred. Strong organizational and administrative skills. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office and data management software. Excellent attention to detail. Strong analytical and problem-solving skills. Experience working in a fast-paced legal environment. Ability to multitask. Benefits: Comprehensive health insurance coverage. Dental and vision insurance options. Retirement plan to support long-term financial wellness. Life insurance for added security. Paid time off to promote work-life balance. Referral program to incentivize employee contributions. Location: 5404 Cypress Center Drive, Suite 300, Tampa, FL 33609 ALAW is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, creed, national origin, ancestry, sex, pregnancy, sexual orientation, gender identity, age, disability, veteran status, or any other protected characteristic under applicable federal, state, or local law.

Job DescriptionLegal AssistantEmployment Type: Full-Time, Entry LevelDepartment: Legal As a CGS Legal Assistant, you will work under the direction of a Supervisory Paralegal or Project Supervisor. You will provide litigation and administrative support to a group of United States Attorneys. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:The Contractor shall provide two legal assistants to perform the following job duties to support attorneys, investigators, and paralegals:Provide a variety of direct legal support assistance services to include:- Receive and review incoming material and independently determines the need for assembly and preparation of a variety of legal documents, e.g., charging instruments, motions, orders, pleadings, deposition notices, trial subpoenas and grand jury subpoenas. In preparation of documents, considers the nature and the status of the case involved.- Proofread and edit drafts of legal documents such as motions, orders, correspondence, discovery requests and responses, and other pleadings. Complete variable aspects of preparing recurring legal documents that conform to the rules governing their style and format.- Electronically file documents on behalf of and at the directive of the attorneys with the appropriate state or federal court, applying knowledge of local court rules and practices.- Provide assistance with trial preparation by performing duties such as independently compiling trial notebooks and witness and exhibit lists.- Prepare and track grand jury subpoenas and returns. Aid in processing and organizing legal data and other supportive material. Organize, process and copy documents in accordance with requirements. Assemble record materials for court filings.- Compose original letters that require a good working knowledge of legal procedures and specialized terminology, e.g., transmittal of pleadings, requests for extensions of time in certain cases, advising of actions taken or developments in cases referred by other federal departments and agencies, and notices to attorneys representing defendants. Provide a variety of ancillary office support functions requiring some subject-matter knowledge of the United States Attorneys programs and operations. Typical assignments may include the following:- Perform docketing duties such as opening, updating and closing cases through use of the automated case tracking system. As necessary, searches database for required information.- Obligate funds for litigation expenses and monitors for continued necessity.- Review bills and invoices and submits to budget office for payment.- Maintain calendar of assigned active cases. Track filing, hearing, and trial dates, and scheduling conferences and interviews. Develop and maintain suspense system for ongoing cases and informs the attorneys of pending dates and deadlines. Maintain calendar(s) of the attorney(s), scheduling appointments, interviews, and conferences, and provides reminders of commitments and court appearances.- Assemble the physical files and electronic files for new cases by filing materials in chronological order, preparing and printing conflict of interest sheets for assigned attorneys, and numbering the initial case materials and discovery. Upon receipt, send additional discovery to outside parties as directed by the assigned attorney.- Prepare files for closing by putting the documents in chronological order, ensuring that the relevant documents are in the file, and prepare a closing sheet for the assigned attorney's signature.- Receive visitors, answer telephone and refer callers to staff members or take messages as appropriate. Deliver to and retrieve papers from the federal courthouse. Furnish requested information concerning pending and closed matters and cases, functions and general procedures of the office. Determine which matters should be referred to the AUSA and the urgency of the matter.- Attend meetings and trainings as may be required and appropriate.- Produce a variety of written documents and materials utilizing a wide range of office software applications, such as MS Word, MS Excel, MS Outlook, MS Access, Adobe Acrobat Professional or other databases. For example, assignments may include integrating output from different software types, e.g., tables produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desktop publishing text. Products include complicated tables, graphs and charts, which may be incorporated into legal documents or courtroom presentations. Ensures all documents contain the proper format, spelling, punctuation, capitalization, and grammar.- When appropriate, provide automated litigation assistance to attorneys in trial preparation and courtroom presentations, including transcribing dictation. Utilize various software applications and graphics hardware such as scanners and plotters. Prepare documents, charts, and visual materials used in trials. Provide technical support e.g., enlarging charts and photographs, duplicating tapes and videos, and marking exhibits.- Perform other related duties as assigned. Qualifications:- At least one year of specialized litigation experience required, however over three years is preferred. - Specialized experience is defined as experience reviewing legal documents such as complaints, motions, orders, answers, pleadings, subpoenas, and libels for completeness of information; retrieving and assembling information for hearing and/or trial use, researching a variety of legal sources to obtain and/or verify information; maintaining file systems; and using automated software to produce legal related reports, documents, correspondence and related materials. - Requires excellent written and oral communication skills. - Should have hands-on familiarity with a variety of computer applications, such as MS Word, MS Excel, MS Outlook, and Adobe Acrobat. - Ability to consistently deliver highest quality work under extreme pressure will be very important.- Ability to obtain a Public Trust Security Clearance Our commitment:Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.- Health, Dental, and Vision- Life Insurance- 401k- Flexible Spending Account (Health, Dependent Care, and Commuter)- Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of meaningful government innovation! Explore additional job opportunities with CGS on our Job Board:************************************* For more information about CGS please visit: ************************** or contact:Email: ******************* #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Alex Hagen's LinkedIn profile is open to receive message from anyone, please reach out to inquire. ************************************************ About the Opportunity Connexa Search Group partners with a variety of law firms that are continually growing their teams and rely on us to identify strong legal professionals. We support searches for administrative leaders, operational staff, attorneys, and legal support roles at firms of different sizes and practice areas. Positions We Commonly Recruit For Firm Administration / Operations: overseeing daily operations, HR coordination, process improvement, vendor management Office Management: supervising front office functions, staff coordination, facilities oversight, scheduling Associate Attorneys: legal research, drafting, client communication, case strategy support, courtroom preparation Legal Support Roles: legal assistants, intake coordinators, file clerks, billing specialists, and other administrative positions Alex Hagen's LinkedIn profile is open to receive message from anyone, please reach out to inquire. ************************************************ What Firms Typically Seek Experience in a law firm or corporate office setting Strong communication, organization, and problem-solving skills Ability to manage responsibilities in a deadline-driven environment Professionalism, reliability, and confidentiality Ability to work both independently and collaboratively Markets We Regularly Serve: Orlando, Tampa, Miami, Jacksonville, and more! If you're considering a career move within the legal field, Connexa is happy to keep you informed about new opportunities as they arise. Alex Hagen's LinkedIn profile is open to receive message from anyone, please reach out to inquire. ************************************************ We do not publicly advertise all of our openings. Please follow the Connexa LinkedIn page for updates on new career opportunities: **************************************************

Job Description National Immigration law firm seeks an experienced bi-lingual immigration legal assistant who will enjoy working in a broad range of immigration practice areas including removal defense, various types of non-immigrant and immigrant visas, family consular processing, adjustment of status, and naturalization among others. The ideal candidate will have a minimum 1 year experience in immigration law. Must have experience handling a high volume case load and possess the ability to prepare immigration petitions and court submissions, prompt client communication, and timely and accurate document production to ensure the highest level of client service and satisfaction. The team member must be positive, creative, have a commitment to hard work as well as excellent writing, communication, organizational, and case management skills and be able to execute these within a fast paced environment. Fluency in English and Spanish (speak, write and read). We offer competitive pay, paid holidays, 2 weeks of vacation time, flex time, 401k plan with company matching, health, dental, vision insurance with company contribution as well as other ancillary benefits. Job Type: Full-time Job Posted by ApplicantPro

Company Profile: Albertelli Law (ALAW) was founded in 1997 and is a full-service law firm representing institutional and private lenders in multiple states across the US. ALAW's expanding practice includes foreclosure, bankruptcy, consumer collections, commercial finance, complex litigation, appellate practice, regulatory compliance, and attorney closing services. ALAW has a strong commitment to the community and development of the law, as evidenced by its pro bono endeavors, publications on issues of first impression, and development of political action in the area of legal professionalism. With the strategic vision and collaborative efforts of accomplished industry veterans, seasoned attorneys and operational experts, ALAW is committed to superior performance and technological innovation. Furthermore, ALAW's commitment to technology and effective case management provides the scalability and transparency necessary to provide unparalleled representation in an ever-changing legal landscape. Description: Independent file research. Responding to client and court escalations. Researching case status and employing non-legal decision-making skills Working together with and supporting the Attorneys of the Firm in multiple states. Managing and updating internal and external databases Requirements: 3+ years of experience in an operations support role or in a similar position. Real Estate, Foreclosure or Bankruptcy related experience preferred. Registered Notary preferred. Strong organizational and administrative skills. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office and data management software. Excellent attention to detail. Strong analytical and problem-solving skills. Experience working in a fast-paced legal environment. Ability to multitask. Benefits: Comprehensive health insurance coverage. Dental and vision insurance options. Retirement plan to support long-term financial wellness. Life insurance for added security. Paid time off to promote work-life balance. Referral program to incentivize employee contributions. Location: 5404 Cypress Center Drive, Suite 300, Tampa, FL 33609 ALAW is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, creed, national origin, ancestry, sex, pregnancy, sexual orientation, gender identity, age, disability, veteran status, or any other protected characteristic under applicable federal, state, or local law.

Tampa, FL Direct Hire In-Office TempExperts is seeking an experienced Legal Administrative Assistant to support a busy IP Litigation team in Tampa, FL. This role is ideal for candidates with strong litigation background in federal and state court, excellent organizational skills, and the ability to manage complex legal administrative tasks in a fast-paced law firm environment. Responsibilities: E-file documents with Federal and Florida State Courts. Manage attorney calendars, including scheduling client meetings, hearings, and deadlines. Draft, proofread, and edit legal documents and correspondence for accuracy and compliance. Organize and maintain client files, both electronic and physical. Assist with discovery, document management, hearing preparation, and trial support. Review and edit pre-bills, coordinate invoicing, and handle billing-related questions. Submit new business intake, conduct conflicts checks, and manage matter openings/closings. Provide administrative support including correspondence, expense reports, CLE tracking, and file management. Answer and route client and internal calls, ensuring professional communication. Qualifications: Minimum of three (3) years of litigation experience in a law firm setting. Trial preparation and federal court experience highly preferred. IP litigation or trademark experience a plus. High school diploma required; additional education or certification preferred. Proficiency in Microsoft Office; iManage and Aderant experience a plus. Strong organizational skills with attention to detail and ability to meet deadlines. Excellent written and verbal communication skills. Ability to maintain confidentiality and professionalism at all times. Willingness to work extra hours as needed. TempExperts is an Equal Opportunity Employer.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking a Legal Administrative Assistant for its client's Tampa office. Qualified candidates will have a minimum of five years of litigation experience. Experience in Labor & Employment is a plus. The candidate must be experienced with State and Federal court procedures/requirements and e-filing. This position will support Shareholders and Associates in a fast-paced work environment. Qualified candidates must demonstrate professionalism, confidentiality, flexibility, organizational skills, and the ability to be proactive. Strong written and verbal communication skills are required. Qualified candidates must be proficient in or have advanced knowledge of Microsoft Word, Excel and Outlook as well as electronic document management systems. Experience with iManage is preferred. Duties of the position include, but are not limited to: Assisting attorneys in preparing, proofreading, revising and filing of documents Assisting with trial preparation Calendaring of court deadlines Scheduling of travel, appointments and maintenance of calendars Maintenance of files and records Submission of in-take and conflicts requests Time entry and client billing Provisional assistance to other assistants and attorneys as needed

Slide Insurance - Fun. Innovation Driven. Fueled by Passion, Purpose and Technology. At Slide, you will not only be part of a successful team, but you will also be a part of our Slide Vibe/award winning culture where collaboration and innovation are expected, recognized and awarded! What you will be doing: Administratively support attorneys in all aspects of litigation. Perform general administrative duties such as managing correspondence, handling phone calls, and scheduling meetings. Create, edit, and distribute documents, reports, and presentations. Maintain accurate records and files in both physical and electronic formats. Coordinate and manage appointments, meetings, and events. Arrange conference rooms and equipment as necessary. Type and file basic legal documents and correspondence. Answer and direct phone calls. Perform other duties, as assigned. What you already have: Education, Experience, and Licensing: High School diploma required. Associate degree or bachelor's degree preferred. 6 months-2 years' experience as Administrative Assistant or Secretary required. 6 months + experience in legal dept or law office preferred. Qualifications/Skills and Competencies: Familiarity with law, legal procedures and protocols, and court systems. Knowledge of day-to-day operations of a legal office. Proficient in MSO/365 applications such as Microsoft Teams, SharePoint, Word, PowerPoint and Outlook. Ability to prioritize effectively. Excellent organizational and time management skills. Working knowledge of case management software is a plus. Ability to multi-task and work under pressure. Desire to live Slide's Core Values. What Slide offers to you: The Slide Vibe - An opportunity to be a part of a fun and innovation-driven culture fueled by Passion, Purpose and Technology! Slide offers many opportunities to collaborate and innovate across the company and departments, as well as get to know other Sliders. From coffee chats, to clubs, to social events - we plan it, so all Sliders feel included and Enjoy their Journey. Benefits - Created using Slider feedback, Slide offers a comprehensive and affordable benefits package to cover all aspects of health...Physical, Emotional, Financial, Social and Professional. A Lifestyle Spending Account is set up for each Slider and Slide contributes to it monthly for use on any benefit that individually suits you - Health Your Way! 2023, 2024 & 2025 BEST PLACE TO WORK - Tampa Bay Business Journal 2024 & 2025 TOP WORKPLACE - Tampa Bay Times (Local) & 2024 TOP WORKPLACE - USA Today (National)