Legal assistant jobs in Charlotte, NC

Job Role: Legal Administrative Support Manager Location: Charlotte, North Carolina, United States (1 month onsite then hybrid) - Relocation assistance available Eligibility: US Citizen or GC Holder Salary: $125,000-$150,000 (Base) per year + benefits Description Legal Administrative Support Manager A dynamic and fast-growing full-service law firm of more than 400 attorneys and professionals, is seeking an experienced Legal Administrative Support Manager to join its Charlotte, NC office. The Legal Administrative Support Manager is responsible for overseeing and developing Legal Practice Assistants (LPAs) and Paralegals. This role ensures efficient workflows, accountability, and consistent delivery of high-quality administrative support to attorneys and clients. This is a direct hire position with a salary between $125,000 - $150,000 based on experience with excellent benefits in Uptown Charlotte NC. Essential Duties and Responsibilities: Supervision & Leadership Daily Oversight: Direct, monitor, and support the daily activities of LPAs and Paralegals, ensuring attendance, productivity, and quality of work. Leadership & Team Environment: Provide strong leadership to LPAs and Paralegals. Set clear expectations, foster collaboration, and create a supportive team culture. Recruitment & Onboarding: Participate in recruitment, interviewing, and selection of new LPAs and Paralegals. Oversee orientation and integration of new hires. Process Improvements: Recommend and implement process improvements, including attorney/LPA and Paralegal assignments and coverage optimization, to enhance efficiency across practice groups. Professional Development Develop and deliver training programs to ensure LPAs and Paralegals understand firm policies, procedures, and administrative practices. Conduct 90-day and annual performance evaluations, providing feedback, recognition, and coaching for improvement. Mentor LPAs and Paralegals to support career growth and professional development. Collaborate with firm leadership to ensure awareness of changes affecting LPAs and Paralegals (e.g., FMLA, benefits, policies). Standards & Practice Support Ensure all administrative tasks meet firm standards and legal requirements. Provide continued oversight of new hires beyond initial onboarding to ensure proper role integration. Identify ongoing training needs to strengthen skills and align LPA and Paralegal development with firm priorities. This position requires full-time in-office presence and may occasionally demand more than 40 hours per week. Qualifications & Experience: Bachelor's degree with a major in Business Administration, Human Resources or equivalent required. 5-7 years of personnel management experience in a professional environment required; Experience in law firm or legal services management referred. Must have experience in a Law firm managing large groups of LPA's and Paralegals

Mayer Brown is an international law firm positioned to represent the world's major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm's client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm. If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Secretarial department in our Charlotte office, as a Legal Practice Assistant. The Legal Practice Assistant provides administrative support for attorneys including document support, expense reports, travel arrangements, etc. Responsibilities Essential Functions: Efficiently handles/sorts mail when attorney is in or out of office; coordinates deadlines, such as courier messenger with Mail Services, completes cover letters, labels, air freight forms; oversees entire mailing process (including being responsible for those documents that go to duplicating prior to a mailing) Creates/maintains efficient filing system using LegalKey software. Accurately organizes documents and where applicable files documents in binders. Maintains files in electronic format when possible Assists with opening matters in C3 (Client Clearance and Compliance) Drafts, formats, and revises legal documents, including contracts, agreements, closing documents and financial statements Prepares closing index, master closing sets and closing set variations for each transaction party Assists with GOBY letters, GOBY Index, tracking signature pages and closing set status reports Coordinates creation of electronic closing binder sets with Electronic Closing Binder team Reviews original Notes/Certificates and signature pages Document management specifically in creating and managing blacklines, redlines and track changes Works with the billing analysts to complete the billing process. Coordinate the processes of preparing client bills accurately and in a timely manner Responsible for travel arrangement and coordinates with the Firm's Travel Department Completes office-related forms/reports with necessary information. Becomes familiar with firm software for expense reports, client management database, conflicts, new matter memos, processing invoices, etc. Timekeeping including entering/printing/posting attorney time; maintains records; notifies attorney of timesheet deadline Organizes attorneys expenses, accurately entering them in accounting system in a timely manner. Maintains spreadsheet of all expenses and follows through to payment Assists Director of Administration with various administrative tasks such as keying of all office expenses including firm credit card and various documents Enters own time into system and submitting overtime reports to Paralegal and Secretarial Services Manager Responsible for phone coverage for assignments. Uses proper vocabulary; take messages accurately and legibly; handles calls and voice mail in attorneys' absence; maintains records of necessary names and phone numbers Covers other desk assignments when needed and offers assistance to other secretaries on the team Utilizes firm resources to assure that all work is completed in a timely manner Responsible for any other special requests such as large periodic mailings or distributions needed Keeps other departments up to date on upcoming closings, so they are prepared to assist All other special duties as assigned by Attorney, Paralegal and Secretarial Services Manager or Director of Administration Qualifications Education/Training/Certifications: Associates Degree or equivalent Preferred. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job Notary Public Certification Preferred Professional Experience: Previous Legal Secretary Experience in Finance as required for the specific position 10+ years of secretarial experience in a large law firm preferred Technical Skills: Strong attention to detail and a commitment to accuracy Proficiency in Microsoft Office Suite, specifically Word, Excel and PowerPoint required Ability to learn new software specific to the needs of the assignments Must be able to manage the workload of assigned attorneys with minimal supervision Performance Traits: Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors Ability to work in a diverse team environment and effectively support the demanding needs of the Firm Ability to work under pressure, meet deadlines with shifting priorities Must be a self-starter with a high level of initiative and follow through Strong customer service skills, able to anticipate needs and exercise independent judgment Strong attention to detail, organizational skills, and the ability to handle multiple projects Maintains confidentiality and exercises discretion Exercises solid strategic thinking and problem-solving skills The typical pay scale for this position is between $68,000 and $90,000, although the actual wage or salary could be lower or higher if the candidate's education, experience, skills and internal pay alignment are different from those specified. The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties. The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment. We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth. Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email **********************************. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. #LI-ONSITE #LI-BF1

Job Title: Legal Administrative Assistant Salary/Payrate: $27.00 - 32.00 hourly rate (W2), with benefits if Full time employee Work Environment: Onsite Term: Part-time or Full-time Bachelor's degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-MG1 Position Overview: Our client is seeking a highly organized and experienced Legal Administrative Assistant to join our team. This hybrid role combines legal administrative and paralegal responsibilities with office management tasks. The ideal candidate is proactive, detail-oriented, and capable of supporting a Managing Partner and 4-5 Associates in a fast-paced, professional legal environment. Key Responsibilities: Executive Support: Provide direct administrative support to the Managing Partner Schedule meetings and manage travel arrangements as needed Prepare expense reports and handle time-sensitive communications Legal Administrative & Paralegal Duties: Prepare, edit, and proofread legal documents and correspondence Perform e-filing in both state and federal courts Maintain case files, discovery, and document databases Manage attorney calendars, deadlines, and court appearances Assist with trial preparation, including exhibits, subpoenas, and court filings Conduct legal research and draft basic documents under attorney supervision Communicate with clients, courts, and government agencies Maintain confidentiality and adhere to ethical guidelines at all times Office Management: Coordinate office maintenance and vendor relations Order and manage office supplies and inventory Organize and maintain common areas and administrative systems Act as the point of contact for building management and IT support Qualifications: Minimum 3-5 years of experience in a law firm, preferably in litigation and/or criminal defense Experience with federal and state court e-filing systems is required Notary Public required Strong written and verbal communication skills Excellent organizational skills and attention to detail Proficiency in Microsoft Office Suite and legal practice management software Ability to manage multiple priorities and meet deadlines Self-starter with a strong sense of professionalism and discretion

A well established Rock Hill law firm is seeking a personal injury legal assistant to join their team! QUALIFICATIONS: 1+ years recent personal injury experience in a law firm is a MUST. Family and criminal law experience is a huge plus. Legal Receptionists who have worked in a personal injury law firm are urged to apply. Proficient in Microsoft Office and case management software. Ability to determine work priorities. Excellent communication & organizational skills. Skilled typing ability (50+ wpm) and knowledge of case management systems. Proficient in Microsoft Outlook & Word. Ability to compose correspondence and reports. Request, received, analyze & summarize medical records. Update clients on case status and maintain client relationships. Legal Research and Writing Skills. Detail Oriented/Highly Organized Schedule depositions & mediations. Follow up on medical records subpoenas. Ability to work individually or a team member. Perform other clerical duties. ************************************** PLEASE FORWARD YOUR RESUME - QUALIFIED CANDIDATES WILL BE CONTACTED

Mandarich Law Group, LLP is a leading debt collection law firm with offices located in multiple states. We are currently recruiting for a Legal Assistance for our Charlotte, NC office. This a full-time, In-office, non-exempt position. Base schedule is Monday thru Friday 8AM to 5PM, in-office. Interested applicants: We require a completed employment applicant and resume. What You'll Do: Provide administrative support to attorneys and legal team, including document preparation, filing, document printing and collation, mailing court documents and general office tasks. Manage and organize legal documents, ensuring compliance with regulations and confidentiality standards. Requirements Bachelor's degree in business administration, Legal Studies, or a related field (preferred). Prior law firm experience-preferred Basic knowledge of civil litigation Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and legal management software (i.e. JST preferred) Benefits Competitive Hourly Salary Medical, Dental, and vision coverage; 401K plan with company match PTO Paid Parental Leave Company-paid Life Insurance Short and Long Term Disability Insurance Opportunities for advancement and professional development Salary $20-$22/Hour DOE

Job DescriptionBenefits: Bonus based on performance Competitive salary Health insurance Paid time off Benefits/Perks Careers Advancement Opportunities Flexible Scheduling Competitive Compensation Job Summary We are seeking a highly motivated Legal Assistant to join our team. In this role, you will provide assistance to judges and lawyers, ensuring they are able to carry out their duties. You will communicate with clients, compile case materials, and conduct research. The ideal candidate is hardworking and detail-oriented. Responsibilities Communicate with clients and witnesses Prepare case-specific documents, including memoranda and briefs Ensure that case-related documents are well organized and available for review Attend court sessions and record important information Maintain and update documentation Provide general administrative support Qualifications Previous experience as a Legal Assistant or similar role is preferred Certification or diploma as a Legal Assistant is preferred Familiarity with legal procedures, terminology, and the court system Strong verbal and written communication skills Highly organized with document management experience Excellent research skills Comfortable Microsoft Office and case management software Ability to multitask and work well under pressure

Job DescriptionPersonal Injury Case Manager/ Paralegal Location: In Office Charlotte, NC | Schedule: Mon-Fri, 8:30 AM - 5:30 PM | Full-Time, Exempt Speaks Law Firm is seeking a highly motivated and detail-oriented Personal Injury Case Manager (Paralegal) to join our Charlotte team. The ideal candidate has at least two (2) years of high-volume North Carolina personal injury pre-litigation experience and thrives in a fast-paced, client-centered environment. No phone calls or recruiter inquiries please. Client Focused Case Management Responsibilities: Maintain effective communication with clients, attorneys, insurance adjusters, and other professionals Monitor client medical treatment Routine client communication regarding treatment, scheduling, wage loss, etc. Assist clients with scheduling of doctor's appointments and transportation if applicable Verify client insurance coverage Request client records from health care providers Understand subrogation liens and disputing unrelated charges Complete balance sheets accurately reflecting Rule 414 payments/adjustments Assist lead case managers with identifying and investigating conflicts of interest Collaborate with dedicated attorneys, legal assistants, and balance clerks Organize and maintain client files in Neos CMS Other duties as assigned by management Qualifications Required: Associate's degree or higher preferred, high school diploma or equivalent required Minimum of two (2) years of experience as a paralegal in a personal injury law firm Familiarity with Medicare, Medicaid, and other health insurance portals Passion for advocating for our clients required Must be able to work on-site from 8:30am to 5:30pm Mon-Fri Strong organizational skills and attention to detail Professional work ethic and attention to detail Intermediate to advanced computer skills Ability to effectively communicate and collaborate with clients, senior leaders, and colleagues Preferred: Paralegal certificate and/or bachelor's degree Experience with Needles/Neos software NC Notary Public Why Join Speaks Law Firm? At Speaks Law Firm, we don't just handle cases-we help people rebuild their lives. Our team is guided by compassion, advocacy, and excellence. We offer: Competitive salary DOE & Qualifications Comprehensive benefits: medical, dental, vision, 401k, employer-paid life insurance Paid time off and parental leave A supportive, collaborative, and growth-oriented culture Opportunities for professional development and advancement About Us Mission: Help victims recover physically, financially, and emotionally. Values: Improve, Learn, Respect, Communicate, Overcome, Exceed, Serve, and Connect. Powered by JazzHR VzuSZjveLg

Job DescriptionLegal AssistantEmployment Type: Full-Time, Entry LevelDepartment: Legal As a CGS Legal Assistant, you will work under the direction of a Supervisory Paralegal or Project Supervisor. You will provide litigation and administrative support to a group of United States Attorneys. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:The Contractor shall provide two legal assistants to perform the following job duties to support attorneys, investigators, and paralegals:Provide a variety of direct legal support assistance services to include:- Receive and review incoming material and independently determines the need for assembly and preparation of a variety of legal documents, e.g., charging instruments, motions, orders, pleadings, deposition notices, trial subpoenas and grand jury subpoenas. In preparation of documents, considers the nature and the status of the case involved.- Proofread and edit drafts of legal documents such as motions, orders, correspondence, discovery requests and responses, and other pleadings. Complete variable aspects of preparing recurring legal documents that conform to the rules governing their style and format.- Electronically file documents on behalf of and at the directive of the attorneys with the appropriate state or federal court, applying knowledge of local court rules and practices.- Provide assistance with trial preparation by performing duties such as independently compiling trial notebooks and witness and exhibit lists.- Prepare and track grand jury subpoenas and returns. Aid in processing and organizing legal data and other supportive material. Organize, process and copy documents in accordance with requirements. Assemble record materials for court filings.- Compose original letters that require a good working knowledge of legal procedures and specialized terminology, e.g., transmittal of pleadings, requests for extensions of time in certain cases, advising of actions taken or developments in cases referred by other federal departments and agencies, and notices to attorneys representing defendants. Provide a variety of ancillary office support functions requiring some subject-matter knowledge of the United States Attorneys programs and operations. Typical assignments may include the following:- Perform docketing duties such as opening, updating and closing cases through use of the automated case tracking system. As necessary, searches database for required information.- Obligate funds for litigation expenses and monitors for continued necessity.- Review bills and invoices and submits to budget office for payment.- Maintain calendar of assigned active cases. Track filing, hearing, and trial dates, and scheduling conferences and interviews. Develop and maintain suspense system for ongoing cases and informs the attorneys of pending dates and deadlines. Maintain calendar(s) of the attorney(s), scheduling appointments, interviews, and conferences, and provides reminders of commitments and court appearances.- Assemble the physical files and electronic files for new cases by filing materials in chronological order, preparing and printing conflict of interest sheets for assigned attorneys, and numbering the initial case materials and discovery. Upon receipt, send additional discovery to outside parties as directed by the assigned attorney.- Prepare files for closing by putting the documents in chronological order, ensuring that the relevant documents are in the file, and prepare a closing sheet for the assigned attorney's signature.- Receive visitors, answer telephone and refer callers to staff members or take messages as appropriate. Deliver to and retrieve papers from the federal courthouse. Furnish requested information concerning pending and closed matters and cases, functions and general procedures of the office. Determine which matters should be referred to the AUSA and the urgency of the matter.- Attend meetings and trainings as may be required and appropriate.- Produce a variety of written documents and materials utilizing a wide range of office software applications, such as MS Word, MS Excel, MS Outlook, MS Access, Adobe Acrobat Professional or other databases. For example, assignments may include integrating output from different software types, e.g., tables produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desktop publishing text. Products include complicated tables, graphs and charts, which may be incorporated into legal documents or courtroom presentations. Ensures all documents contain the proper format, spelling, punctuation, capitalization, and grammar.- When appropriate, provide automated litigation assistance to attorneys in trial preparation and courtroom presentations, including transcribing dictation. Utilize various software applications and graphics hardware such as scanners and plotters. Prepare documents, charts, and visual materials used in trials. Provide technical support e.g., enlarging charts and photographs, duplicating tapes and videos, and marking exhibits.- Perform other related duties as assigned. Qualifications:- At least one year of specialized litigation experience required, however over three years is preferred. - Specialized experience is defined as experience reviewing legal documents such as complaints, motions, orders, answers, pleadings, subpoenas, and libels for completeness of information; retrieving and assembling information for hearing and/or trial use, researching a variety of legal sources to obtain and/or verify information; maintaining file systems; and using automated software to produce legal related reports, documents, correspondence and related materials. - Requires excellent written and oral communication skills. - Should have hands-on familiarity with a variety of computer applications, such as MS Word, MS Excel, MS Outlook, and Adobe Acrobat. - Ability to consistently deliver highest quality work under extreme pressure will be very important.- Ability to obtain a Public Trust Security Clearance Our commitment:Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.- Health, Dental, and Vision- Life Insurance- 401k- Flexible Spending Account (Health, Dependent Care, and Commuter)- Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of meaningful government innovation! Explore additional job opportunities with CGS on our Job Board:************************************* For more information about CGS please visit: ************************** or contact:Email: ******************* #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Moore & Van Allen PLLC, a dynamic and fast-growing full-service law firm of more than 400 attorneys and professionals, is seeking a Legal Practice Assistant to join its Charlotte, NC office. This full-time position provides administrative support assigned attorneys on our Taxation team. Essential Duties & Responsibilities: Assisting the Taxation team with data processing and gathering of information. Creating, editing and proofing documents and other correspondence per attorney direction, using MS Word and Excel and other specialized software. Submitting conflicts checks for new clients and/or matters and originating new files. Managing firm's files through the use of appropriate software. Creating labels, buckets and maintaining filing of documents. Coordinating meetings, travel arrangements, securing conference rooms and ordering refreshments as necessary. Answering telephones, recording messages; assisting callers and/or redirecting calls as needed. Regular and in-person attendance is required to perform the essential functions of this interactive position. Qualifications & Experience: High School Diploma or the equivalent with at least two years of experience or specialized training in secretarial techniques. Law firm experience and some accounting knowledge preferred. Proficiency in MS Word and Excel required with the ability and willingness to learn specialized software as needed. Prior knowledge of Access Database preferred. The ability to proof documents for punctuation, grammatical and spelling errors and to perform simple arithmetic calculations on timesheets or other documents. Must have good interpersonal and communication skills as well. Physical Requirements: The work is primarily sedentary. It requires the ability to communicate effectively using speech, vision, and hearing. The work requires the use of hands for simple grasping and fine manipulations. The work at times requires bending, squatting, and reaching, with the ability to lift, carry, push, or pull light weights. The position may occasionally require more than the regular 37.5 hours per week to accomplish essential duties. We offer a competitive salary and benefits. Interested and qualified applicants should apply via our website at ********************************************** Equal Employment Opportunity Employer. Applicant Disclosures Family Medical Leave Act Employer: For more information, visit Employee Rights Under the Family and Medical Leave Act Employee Polygraph Protection Act: For more information, visit Employee Polygraph Protection Act Employee Rights Under the Fair Labor Standards Act: For more information, visit Employee Rights Under the Fair Labor Standards Act

A Litigation Legal Administrative Assistant (LAA) is responsible for assisting in day-to-day operations of attorney practices, including carrying out administrative services, providing support to the litigation practice group and ensuring that attorneys are able to provide exceptional service to their clients. The ideal candidate has a strong work ethic, exceptional problem-solving skills, and is comfortable working in a fast-paced and dynamic workplace. FLSA Status: Hourly Non-Exempt Reporting Structure: Responsible for and accountable to assigned attorneys and the Office Administrator. Essential Duties: Maintainsregular and punctual Writes, proofreads, sends, files, and manages correspondence, memos, pleadings, contracts, forms and other related documents. Receivesand routes incoming Transcribes Answers telephone and routine Routes calls as needed to appropriate members within the organization. Manages appointments and maintains updated Calendars all relevant Manages multiple time-sensitive projects and applies various procedural guidelines of differing jurisdictions. Keeps cases ordered by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; confirming case status with attorney. Tracks case costs by verifying outstanding balances with attorney, clients, and Other Responsibilities: Performs other work-related duties as Attends staff Assists other LAAs as needed with Updates job knowledge by participating in ongoing educational opportunities, including but not limited to reading professional Furthers organization goals by accepting ownership for accomplishing new and different requests as well as exploring opportunities to add value to job Education Experience and Skills Required: Minimum 3 years' litigation experience Advanced verbal and written skills including strong command of spelling, punctuation, and grammar. Interpersonal skills to maintain strong client and co-worker Highly organized and has acute attention to Types a minimum of 60 Basic knowledge of typical office equipment including multi-line phones, multi- function machines, cost recovery equipment, etc. Intermediate knowledge of computer software including Microsoft Word, Outlook, Excel, PowerPoint, and Nuance PDF. Minimum of high school diploma Physical Requirements: Standingand walking regularly, up to two hours per Sittingposition, static for up to one-half hour at a time, up to six hours per Lifting and carrying up to 20 pounds Bending and stooping regularly, up to one hour per

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. below and to submit your application to join our team! The Legal Practice Assistant (LPA) provides administrative support for attorneys and other timekeepers in the Bankruptcy & Restructuring Practice Group. The LPA performs a wide variety of administrative tasks and delivers a high level of customer service, while consistently producing an excellent work product. The LPA will also anticipate, plan, and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers' practice areas and clients to ensure extraordinary client satisfaction. Essential Duties and Responsibilities: Perform specialized administrative work for the practice group while demonstrating a strong technical proficiency and an understanding of firm procedures. Develop and maintain a deep understanding of department objectives, key activities and requirements in order to anticipate and proactively address the needs of the team. Code and enter timekeeper's time and costs in the firm's time and billing system. Coordinate large volume client billing, using sophisticated software and procedures, that may require client specific instructions and multiple revisions. Support new client and business development efforts by opening and closing new matters and submitting requests for conflicts of interest checks. Process expense reimbursement requests and process invoices in a timely manner. Serve as a knowledge resource in specific practice group requirements and firm policies and procedures. Collaboratively share this knowledge and work with others to improve processes and procedures. Handle tasks related to client billing, such as distribution and review of client invoices, maintain current knowledge of billing requirements from clients. Liaise with administrative departments to coordinate all aspects of workflow support for attorneys. Prepare routine correspondence, read, and route mail, conduct general research and responsible for file maintenance. Handle complex edits in legal documents. Ensure effective calendar management, with the ability to prioritize meetings and resolve calendar conflicts; proactively organize and manager schedule changes for events and meetings. Arrange domestic and international travel and create and submit related expense reports. Collaborate with resources inside and outside the firm as appropriate to complete projects or tasks. Manage information electronically using the firm's database file management system and a records management system. Provide overflow assistance to administrative legal support team. Assist in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust. Maintain attorney bar membership records and CLE records. Knowledge, Skills, and Abilities: Demonstrate a "can do" attitude and a willingness to continue learning and developing skills of an independent thinker. Excellent written and verbal communication skills with the ability to effectively interact with all levels of firm personnel, clients, and vendors. Ability to provide quality client service to both internal and external clients effectively and professionally. Ability to manage multiple projects in a deadline-driven environment. Ability to take initiative, set priorities, and see projects through to completion. Ability to work effectively both independently and with a team to promote consistent and efficient workflow processes. Ability to communicate effectively, both verbal and written. Excellent grammar, punctuation, and proof-reading skills. Willingness and ability to accept changing assignments and priorities. Ability to maintain confidentiality of attorney and client information. Ability to work effectively both independently and with teams to promote consistent and efficient workflow processes. Identify and respond to internal and external client inquiries in a timely manner and seek feedback/follow-up as appropriate. Strong knowledge of Microsoft Office Suite products. Education and/or Experience: Bachelor's degree or any combination of experience, education or training that demonstrates the ability to perform the duties of the position. Minimum five (5) years of related experience, including billing and e-Billing, preferably within a law firm or similar professional services environment. Experience working in Bankruptcy & Restructuring required. #LI-Hybrid The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs. This position description does not constitute a written or implied contract of employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com. Equal Employment Opportunity Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law. Compensation is dependent on several factors, such as position, location, education, training, and/or experience. Hiring Salary Range: $70,000.00 - $90,000.00

JOB SUMMARY: Responsible for performing paralegal services and providing administrative support to the legal staff, including the General Counsel, Staff Attorney, Director of Title IX, and the Director of Student Assignment. Conduct legal research and summarize research results to provide a brief but accurate response to a legal question. Provide clerical and research support services including document preparation and review of District policies, contracts, and other legal documents; and research, investigations and fact checking. The position may include performing moderately complex secretarial and administrative tasks, preparing records, complex documents, maintaining official records, coordinating and assisting with the preparation of documents, providing professional and courteous customer service at all times, and performing related tasks as assigned. The position works under general supervision independently developing work methods and sequences. This position requires strong organizational, technical, and time-management skills, attention to detail, the ability to focus on assignments.

Job Title: Administrative Assistant - Legal Department COMPANY STATEMENT: Have you ever thought about what goes into getting that can of soup on the shelf at the store? What about how your favorite clothing retailer received their merchandise in store for you to buy? Or even what all takes place when you order online from a retailer and it ships to your door? Transportation Insight is a premier employer regionally and nationally because of our reputation, workplace culture and growth opportunities. At Transportation Insight, our team members are motivated to improve our clients, our communities and ourselves every day. We solve challenges that help manufacturers, retailers, and distributors get their products to market in a more cost-effective and efficient manner. By joining the team at Transportation Insight you will be a part of the team that plays a vital role in making sure the business to business and business to consumer marketplace has access to the products they need, when they need them. JOB PURPOSE: This position provides administrative support to the Legal Department of Transportation Insight. The Administrative Assistant may work with multiple office locations and will work with internal staff at all levels of the organization as well as external clients. This individual will assist with various legal and confidential business matters; in addition to typing, filing, scheduling, reviewing contracts, and maintaining records. CRITICAL JOB FUNCTIONS: Provide general administrative support for the Legal Department. Support the Legal Department with drafting, reviewing, and revising various contracts including, but not limited to, non-disclosure agreements, client contracts, and vendor contracts. Support the Legal Department with the execution, storage and management of various contracts. Provide administrative support for the Company's DocuSign Contract Lifecycle Management system. Support the Legal Department in implementing and monitoring the Company's compliance programs. Write reports on the status of major projects, after-meeting action item reports and updates that keep the team informed at all times on the status of assignments, projects and general operations. Create spreadsheets and charts, PowerPoint presentations, visual representations and diagrams. Assist with training and maintaining of databases, contracts, policies, and procedures. Schedule and organize complex activities such as meetings, travel, conferences and department activities for the department. Provide interdepartmental support to other departments on an as-needed basis SUPPORTING DUTIES TO THE CRITICAL JOB FUNCTIONS: Enthusiastic, positive, self-motivated, proactive, effective under pressure, and flexible. Strong written and verbal communication skills. Strong organizational skills. Strong time management skills. Ability to work with minimal supervision, work well individually and in teams, share information, and support colleagues. Ability to respond quickly, thoughtfully and appropriately to changing work demands. Highly proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Excellent at following up and following through. JOB REQUIREMENTS: College degree or 5+ years related experience 1-3 years of experience working in an administrative environment. EEOC/ADA STATEMENT: Transportation Insight is an Equal Opportunity/Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, gender, sexual orientation, age, religion, disability, veteran, or any other protected status by law. In an effort to recruit, develop and retain top talent, we are committed to a policy of nondiscrimination in all personnel practices to ensure equal opportunity for employment, promotion, and training for a more inclusive workforce.

A coveted Rock Hill law firm is seeking a Paralegal with 4+ years of experience in Workers Compensation law. Excellent, professional and work environment. JOB REQUIREMENTS: 4+ years of experience in Worker's Compensation (Claimant or Defense) Excellent skills in Microsoft Office Previous experience with case management software Professional demeanor and appearance required Type 50+wpm QUALIFICATIONS: Excellent computer skills Daily contact with clients Handle case load of 60+ workers' compensation cases Type legal correspondence Collect medical records & bills Set up IME's Draft Briefs Case management software QUALIFIED PARALEGALS PLEASE FORWARD RESUME

Legal AssistantEmployment Type: Full-Time, Entry LevelDepartment: Legal As a CGS Legal Assistant, you will work under the direction of a Supervisory Paralegal or Project Supervisor. You will provide litigation and administrative support to a group of United States Attorneys. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:The Contractor shall provide two legal assistants to perform the following job duties to support attorneys, investigators, and paralegals:Provide a variety of direct legal support assistance services to include:- Receive and review incoming material and independently determines the need for assembly and preparation of a variety of legal documents, e. g. , charging instruments, motions, orders, pleadings, deposition notices, trial subpoenas and grand jury subpoenas. In preparation of documents, considers the nature and the status of the case involved. - Proofread and edit drafts of legal documents such as motions, orders, correspondence, discovery requests and responses, and other pleadings. Complete variable aspects of preparing recurring legal documents that conform to the rules governing their style and format. - Electronically file documents on behalf of and at the directive of the attorneys with the appropriate state or federal court, applying knowledge of local court rules and practices. - Provide assistance with trial preparation by performing duties such as independently compiling trial notebooks and witness and exhibit lists. - Prepare and track grand jury subpoenas and returns. Aid in processing and organizing legal data and other supportive material. Organize, process and copy documents in accordance with requirements. Assemble record materials for court filings. - Compose original letters that require a good working knowledge of legal procedures and specialized terminology, e. g. , transmittal of pleadings, requests for extensions of time in certain cases, advising of actions taken or developments in cases referred by other federal departments and agencies, and notices to attorneys representing defendants. Provide a variety of ancillary office support functions requiring some subject-matter knowledge of the United States Attorneys programs and operations. Typical assignments may include the following:- Perform docketing duties such as opening, updating and closing cases through use of the automated case tracking system. As necessary, searches database for required information. - Obligate funds for litigation expenses and monitors for continued necessity. - Review bills and invoices and submits to budget office for payment. - Maintain calendar of assigned active cases. Track filing, hearing, and trial dates, and scheduling conferences and interviews. Develop and maintain suspense system for ongoing cases and informs the attorneys of pending dates and deadlines. Maintain calendar(s) of the attorney(s), scheduling appointments, interviews, and conferences, and provides reminders of commitments and court appearances. - Assemble the physical files and electronic files for new cases by filing materials in chronological order, preparing and printing conflict of interest sheets for assigned attorneys, and numbering the initial case materials and discovery. Upon receipt, send additional discovery to outside parties as directed by the assigned attorney. - Prepare files for closing by putting the documents in chronological order, ensuring that the relevant documents are in the file, and prepare a closing sheet for the assigned attorney's signature. - Receive visitors, answer telephone and refer callers to staff members or take messages as appropriate. Deliver to and retrieve papers from the federal courthouse. Furnish requested information concerning pending and closed matters and cases, functions and general procedures of the office. Determine which matters should be referred to the AUSA and the urgency of the matter. - Attend meetings and trainings as may be required and appropriate. - Produce a variety of written documents and materials utilizing a wide range of office software applications, such as MS Word, MS Excel, MS Outlook, MS Access, Adobe Acrobat Professional or other databases. For example, assignments may include integrating output from different software types, e. g. , tables produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desktop publishing text. Products include complicated tables, graphs and charts, which may be incorporated into legal documents or courtroom presentations. Ensures all documents contain the proper format, spelling, punctuation, capitalization, and grammar. - When appropriate, provide automated litigation assistance to attorneys in trial preparation and courtroom presentations, including transcribing dictation. Utilize various software applications and graphics hardware such as scanners and plotters. Prepare documents, charts, and visual materials used in trials. Provide technical support e. g. , enlarging charts and photographs, duplicating tapes and videos, and marking exhibits. - Perform other related duties as assigned. Qualifications:- At least one year of specialized litigation experience required, however over three years is preferred. - Specialized experience is defined as experience reviewing legal documents such as complaints, motions, orders, answers, pleadings, subpoenas, and libels for completeness of information; retrieving and assembling information for hearing and/or trial use, researching a variety of legal sources to obtain and/or verify information; maintaining file systems; and using automated software to produce legal related reports, documents, correspondence and related materials. - Requires excellent written and oral communication skills. - Should have hands-on familiarity with a variety of computer applications, such as MS Word, MS Excel, MS Outlook, and Adobe Acrobat. - Ability to consistently deliver highest quality work under extreme pressure will be very important. - Ability to obtain a Public Trust Security Clearance Our commitment:Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package. - Health, Dental, and Vision- Life Insurance- 401k- Flexible Spending Account (Health, Dependent Care, and Commuter)- Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of meaningful government innovation! Explore additional job opportunities with CGS on our Job Board:******************* com/join-our-team/ For more information about CGS please visit: ************ cgsfederal. com or contact:Email: info@cgsfederal. com #CJ

Moore & Van Allen PLLC, a dynamic and fast-growing full-service law firm of more than 400 attorneys and professionals, is seeking a Legal Practice Assistant to join its Charlotte, NC office. This full-time position provides administrative support to our Wealth, Trust & Estate Planning team. Essential Duties & Responsibilities: Duties and responsibilities will include opening files, document production and revision, assistance with scheduling/calendars, and preparing binders and documents for signature and mailings. Qualifications & Experience: The successful candidate will be an enthusiastic self-starter with excellent MS Office, PDF, typing, and organizational skills with the ability to prioritize work. Must have a professional demeanor in order to work well with attorneys, our clients and other staff members. Also, must have the ability and willingness to work well under pressure and, at times, more than the standard work schedule in order to accomplish responsibilities of the position. High school diploma or the equivalent required. At least 1-2 years of prior legal experience preferred. Equal Employment Opportunity Employer. Physical Requirements: The work is primarily sedentary. It requires the ability to communicate effectively using speech, vision, and hearing. The work requires the use of hands for simple grasping and fine manipulations. The work at times requires bending, squatting, and reaching, with the ability to lift, carry, push, or pull light weights. May need to occasionally work more than the standard 37.5 hours per week to accomplish duties of the position. Interested and qualified applicants should apply via our website at ********************************************** Equal Employment Opportunity Employer. Applicant Disclosures Family Medical Leave Act Employer: For more information, visit Employee Rights Under the Family and Medical Leave Act Employee Polygraph Protection Act: For more information, visit Employee Polygraph Protection Act Employee Rights Under the Fair Labor Standards Act: For more information, visit Employee Rights Under the Fair Labor Standards Act

Personal Injury Case Manager/ Paralegal Location: In Office Charlotte, NC | Schedule: Mon-Fri, 8:30 AM - 5:30 PM | Full-Time, Exempt Speaks Law Firm is seeking a highly motivated and detail-oriented Personal Injury Case Manager (Paralegal) to join our Charlotte team. The ideal candidate has at least two (2) years of high-volume North Carolina personal injury pre-litigation experience and thrives in a fast-paced, client-centered environment. No phone calls or recruiter inquiries please. Client Focused Case Management Responsibilities: Maintain effective communication with clients, attorneys, insurance adjusters, and other professionals Monitor client medical treatment Routine client communication regarding treatment, scheduling, wage loss, etc. Assist clients with scheduling of doctor's appointments and transportation if applicable Verify client insurance coverage Request client records from health care providers Understand subrogation liens and disputing unrelated charges Complete balance sheets accurately reflecting Rule 414 payments/adjustments Assist lead case managers with identifying and investigating conflicts of interest Collaborate with dedicated attorneys, legal assistants, and balance clerks Organize and maintain client files in Neos CMS Other duties as assigned by management Qualifications Required: Associate's degree or higher preferred, high school diploma or equivalent required Minimum of two (2) years of experience as a paralegal in a personal injury law firm Familiarity with Medicare, Medicaid, and other health insurance portals Passion for advocating for our clients required Must be able to work on-site from 8:30am to 5:30pm Mon-Fri Strong organizational skills and attention to detail Professional work ethic and attention to detail Intermediate to advanced computer skills Ability to effectively communicate and collaborate with clients, senior leaders, and colleagues Preferred: Paralegal certificate and/or bachelor's degree Experience with Needles/Neos software NC Notary Public Why Join Speaks Law Firm? At Speaks Law Firm, we don't just handle cases-we help people rebuild their lives. Our team is guided by compassion, advocacy, and excellence. We offer: Competitive salary DOE & Qualifications Comprehensive benefits: medical, dental, vision, 401k, employer-paid life insurance Paid time off and parental leave A supportive, collaborative, and growth-oriented culture Opportunities for professional development and advancement About Us Mission: Help victims recover physically, financially, and emotionally. Values: Improve, Learn, Respect, Communicate, Overcome, Exceed, Serve, and Connect.

Mandarich Law Group, LLP is a leading debt collection law firm with offices located in multiple states. We are currently recruiting for a Legal Assistance for our Charlotte, NC office. This a full-time, In-office, non-exempt position. Base schedule is Monday thru Friday 8AM to 5PM, in-office. Interested applicants: We require a completed employment applicant and resume. What You'll Do: * Provide administrative support to attorneys and legal team, including document preparation, filing, document printing and collation, mailing court documents and general office tasks. * Manage and organize legal documents, ensuring compliance with regulations and confidentiality standards.

A Charlotte Personal Injury Law Firm seeks a "TOP NOTCH" legal secretary / assistant to support their paralegals and attorneys, as well as, handle all receptionist and office clerical duties. This position is groomed to become a paralegal. QUALIFICATIONS: MUST have receptionist experience in a professional office setting; law firm experience is desired. Bilingual Spanish Good data entry and computer skills. Proficient in Microsoft office. Switchboard, copier, scanner and computer experience. Excellent typing skills. Dictation is a plus. Welcoming and kind attitude. RESPONSIBILITIES: Receives and routes telephone calls via multi-line phone system, communicating with professionalism, respectfulness and tact. Greets clients and visitors and contacts appropriate individual or directs them to proper conference area. Schedules use of conference rooms. Records trial calendar information, and disseminates appropriate information throughout firm. Maintains neatness of reception area and conference rooms. Monitors the proper function of switchboard equipment and notifies appropriate contacts of problems. Trains new staff on standard front desk procedure and operation of switchboard. Performs administrative functions relating to filing, mailings, data entry, and document production on an as-needed basis. Remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. This is a FULL TIME IN OFFICE position...8:00 a.m. to 5:00 p.m. ************************************** QUALIFIED CANDIDATES PLEASE FORWARD RESUME