Legal assistant jobs in Clarksville, TN - 185 jobs

Wicker Smith formed in 1952 with the goal of providing legal services of exceptional quality and creativity across a broad spectrum of specialties to its clients. Today, the firm has grown to more than 300 attorneys located in 16 offices. We are known for our collaborative environment, commitment to excellence, and strong client advocacy. We are currently seeking an experienced Legal Assistant with litigation experience to join our dynamic team in our Nashville office, working with attorneys focusing on medical malpractice, automobile negligence and other general liability matters. The ideal candidate will have at least two years of experience supporting attorneys in litigation matters, handling case management, document preparation, and trial preparation. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Key Responsibilities Assist attorneys with case management from inception through trial and post-trial. Draft, proofread, and format legal documents, including pleadings, motions, discovery responses, and correspondence. File documents electronically with federal and state courts. Manage calendaring of court deadlines, hearings, depositions, and client meetings. Organizing and maintaining case files, exhibits, and evidence. Prepare and assist with trial preparation Communicate with clients, opposing counsel, court personnel, and expert witnesses. Provide general administrative support to attorneys as needed. Qualifications & Skills Minimum of 2 years of experience as a legal assistant. Strong knowledge of state court procedures and e-filing systems. Proficiency in Microsoft Office, case management software, and legal research tools. Excellent written and verbal communication skills. High level of attention to detail and ability to prioritize multiple tasks. Strong organizational and time management skills. Ability to work independently and collaboratively in a team environment. Why Join Us? Wicker Smith takes pride in providing our employees with an excellent work environment, competitive pay and benefits and endless possibility for growth for those who join our team and initiatives to provide the best service to our clients. Wicker Smith is a proud an Equal Opportunity Employer. If you meet the qualifications and are looking for a challenging yet rewarding role in a thriving law firm, we encourage you to apply today to Allyson Adams Director of Human Resources **********************

Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm seeking an experienced legal assistant to join our Nashville office. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, are problem-solvers, and are willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. This is a 100% in office position and remote work is not available. The following set of success factors describe the characteristics of those who are successful in our Firm: • Helpful, Congenial, Personable, Positive • Unpretentious, Approachable, Respectful, Team Oriented • Accountable, Takes Ownership, Corrects Mistakes • Organized, Timely, Confidential, Responsive (within 24 hours) Essential Duties and Responsibilities: Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting. Prepares and collect conflict of interest checks, open new files and maintain client files. Maintains attorneys' calendars with dates of importance. Familiar with State and Federal court filings, including submission of electronic filings. Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision. Ability to maintain a high level of confidentiality. Qualifications Positive attitude and ability to effectively communicate with attorneys, staff, and clients. 2+ years litigation secretarial experience. Knowledge of iManage and Outlook is a plus. Must successfully pass a background and drug screen. What we offer you Competitive compensation Comprehensive benefits package, including medical, dental, and vision HSA and FSA plans available for employees and dependents Work-life balance Generous PTO policy 401K plan including a 3% Employer Safe Harbor contribution 1.5% Profit Sharing contribution Firm paid life insurance and long-term disability Employee Assistance Program Year-end bonuses and referral fee programs Regular firmwide socials and events EEO Statement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.

Job Description Litigation Legal Administrative Assistant Whiteford's Lexington, KY office is seeking a legal administrative assistant with experience supporting litigation attorneys in a fast-paced, team-oriented environment. This role is ideal for a detail-oriented professional who understands litigation workflows, court rules, and the importance of accuracy, responsiveness, and client service. Responsibilities may include, but are not limited to, the following: Provide comprehensive administrative support to litigation attorneys Prepare, format, proofread, and file pleadings, motions, and discovery documents Manage electronic and hard-copy files in accordance with firm and court requirements Coordinate court filings (state and federal), including e-filing and service of process Maintain calendars, docket deadlines, and schedule hearings, depositions, and meetings Assist with trial preparation, including exhibits, binders, and logistics Communicate professionally with clients, courts, opposing counsel, and internal teams Track time, assist with billing entries, and support expense processing Perform other administrative and litigation support tasks as assigned Qualification Requirements: Minimum 3+ years of litigation legal administrative assistant experience in a law firm Strong working knowledge of litigation procedures, court rules, and filing requirements Experience with e-filing systems (state and federal) Proficiency with Microsoft Office (Word, Outlook, Excel); experience with legal document management systems preferred Excellent organizational skills, attention to detail, and ability to manage competing deadlines Professional demeanor with strong written and verbal communication skills Ability to work independently while collaborating effectively with attorneys and staff What We Offer: Competitive salary and benefits Professional growth opportunities within a collaborative law firm Inclusive, service-focused culture We are an equal opportunity employer committed to diversity and inclusion.

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Nashville Office. This position is in-office 5 days a week. The Position This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm. Key Responsibilities: File and organize paper and electronic documents Process daily incoming and outgoing mail Provide coverage for receptionist, answer phones Draft pleadings, motions and appellate documents and filing with the courts Drafting and filing documents with the SOS Search and retrieve information from court-related databases as well as other online sources of case information Determine, prepare and organize materials needed for expert witness review Communicate with experts, including sending them materials, obtaining their files, and discussing logistics related to their involvement with the case Prepare basic removal documents Prepare copies of CDs, flash drives and other external storage devices Document management and organization. Schedule conferences and depositions; maintain attorney calendars. Manage bills for third party vendors, process check requests and follow-up with account. Experience with discrimination claims, civil litigation and trials Qualifications 1-2 years of e-filing experience in a law firm setting Knowledge of Microsoft Office Suite (Word, Outlook, Excel) and Kofax PDF or similar program Excellent organizational skills Ability to work in a fast-paced environment Excellent typing skills Strong written and verbal communication skills Strong attention to detail and proofreading skills Proficient in Microsoft Office Suite 2007 (Word, Outlook, Excel) Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

FBT Gibbons is currently searching for a full-time Legal Practice Assistant to join our firm. This role offers an exciting opportunity to support our attorneys and other timekeepers through complex and specialized legal duties, requiring a strong understanding of legal terminology and processes. This position will be part of the Client Support Team (CST) Shared Team, delivering comprehensive support to non-partners and other timekeepers across the firm. Key Responsibilities: Understand the specific needs and business of the practice areas. Manage the business intake process, run adversary searches, draft screening memos and engagement letters, and open new files. Prepare, revise, and format legal documents and correspondence using various software applications and according to instructions. Proofread documents and correspondence for content, spelling, grammar, language usage, and punctuation, and save documents in final form. Prepare documents and applicable fees for electronic filings as needed, and according to instructions. E-file documents with federal and state courts and other agencies. Maintain and manage timekeeper calendars, including court docket deadlines, conferences, teleconferences, depositions, and other meetings as requested. Assist as needed with projects, overflow work, administrative work, and other duties to provide support and to help with the workloads of attorneys, peers, and other colleagues throughout the firm. Manage administrative tasks as requested, including, but not limited to, processing and distributing mail, preparing audit letter responses, completing expense reports, preparing check requests, and reviewing client billing statements. Use the CST workflow application to enter and to manage support requests, providing proactive communication with the attorney or other timekeeper from start to completion of the task. Navigate the CST workflow application with a proficient level of skill while prioritizing and completing the tasks efficiently. Regularly monitor the task queue upon completing assignments to identify and take on new tasks in a timely manner, minimizing delays in tasks completion and supporting consistent workflow. Evaluate task urgency and workload capacity to offer availability when appropriate, accepting assignments that align with current expertise while also identifying and participating in training opportunities to expand capabilities and support overall team efficiency. Assist the timekeepers and the team with projects, overflow work, administrative work, and other duties to provide support with a positive and collaborative approach to working with others. Serve as a resource to teammates while demonstrating the willingness to mentor and share knowledge. Job Requirements: High school diploma or equivalent. 3+ years of legal practice assistant experience required. Litigation experience required. Highly proficient in Microsoft Office software programs. Ability to learn and apply practice group and/or firm specific software programs, including the CST workflow application, at a proficient level. Ability to work independently and collaboratively within a team structure. Ability to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to cooperate, work and communicate effectively and professionally with Firm clients and Firm personnel at all levels on the telephone, by e-mail as well as in-person. Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to work in a fast-paced environment and shift attention from one area of work to another quickly and effectively. Ability to handle confidential information. FBT Gibbons is fully committed to equality of opportunity in all aspects of employment. It is the policy of FBT Gibbons to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status. FBT Gibbons offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement package. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

GENERAL STATEMENT OF JOB This is a stand-alone classification. Incumbents provide primarily non-routine administrative support to a department or function. Duties require the interpretation of policies and procedures and the use of independent judgment. Responsibilities may include taking formal meeting minutes; tracking expenditures and budget status; creating unique, complex documents and correspondence; compiling, reviewing, correcting, and approving data; maintaining an inventory of supplies and/or equipment; preparing bids; and performing the duties of the lower levels. Incumbents may provide work direction to lower-level staff. * PLEASE NOTE: THIS POSITION WILL REMAIN OPEN THROUGH DECEMBER 18, 2025, OR UNTIL FILLED.* SPECIFIC DUTIES AND RESPONSIBILITIES Essential Functions: * Composes, edits, and reviews a variety of standard and/or specialized correspondence, reports, documents, applications, forms, violations, memos, and/or other applicable materials. Tracking deadlines. Drafting, filing, and serving routine court pleadings (for federal, state, and local litigation), and correspondence and memoranda addressed to co-counsel, opposing counsel and court representatives (i.e., clerks, judicial assistants) concerning litigation. * Prepares meeting agendas. Attends meetings, takes formal meeting minutes, and distributes meeting minutes to appropriate individuals. Schedules court hearings on pending litigation motions and continuing legal education seminars for Legal Department attorneys and prepares seminar travel arrangements. * Reviews and corrects a variety of data, confidential records, and information for the department. Performs in-house research for Legal Department attorneys concerning current litigation and other legal projects. Examines, sorts and date-stamps all incoming correspondence and court pleadings. * Organizes, maintains, and updates files (both electronic and paper), including creating and maintaining confidential department/employee files, and files relating to City litigation and other legal projects. Files documents alphabetically, numerically, or by other prescribed methods. Coordinates and schedules attorneys' calendars concerning meetings, conferences, telephone calls, depositions, trials, hearings, and other events. * Maintains appropriate office supply levels within assigned area of responsibility. Requisitions supplies. * Tracks a budget and monitors in-house expenditures and expenditures using outside legal counsel. * May prioritize and assign work to lower-level staff; monitor the performance of lower-level staff; train staff on work methods and procedures; and participate in staff evaluations. * Performs other duties of a similar nature or level. MINIMUM EDUCATION AND TRAINING Education and Experience * High school diploma or GED equivalent. * One (1) year of paralegal or legal assistant experience and specialized departmental training or knowledge. * An equivalent combination of education and experience sufficient to perform the job's essential duties. License and Certifications * Some positions may require certification in their area of responsibility. . MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED Knowledge, Skills, and Abilities: Knowledge of: * Modern office procedures and equipment. * Recordkeeping principles. * Mathematical concepts. * English language, grammar, and punctuation. * Report preparation techniques. * Filing systems. * Basic budgeting principles. * Customer service principles. * Computers and related software applications, such as Amicus. * Federal, state, and local court systems, as well as general principles and concepts of law. * Basic understanding of the Rules of Civil Procedure and Rules of Appellate Procedure including knowledge concerning how and when to process and submit pleadings and other litigation documents to the various courts. * The City's purchasing policies and laws, contracting requirements and budget process. Skill in: * Maintaining records and files. * Preparing meeting agendas and minutes. * Preparing specialized documents. * Preparing reports. * Using proper English, grammar, punctuation, and spelling. * Monitoring a budget. * Using computers and related software applications. * Maintaining confidentiality. * Prioritizing and assigning work. * Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the public, etc. sufficient to exchange or convey information and to give and receive work direction. * Preparing routine court pleadings and other litigation-related documents. * Operating under minimal supervision. * Establishing and maintaining positive and professional relationships with court officials, judicial offices, and attorneys. * Transcribing correspondence, reports, court pleadings and other legal documents. Physical Requirements: The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required: * Feeling: Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips. * Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling. * Grasping: Applying pressure to an object with the fingers and palm. * Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination sound. * Mental Acuity: Making rational decisions through sound logic and deductive processes. * Reaching: Extending hand(s) and arm(s) in any direction. * Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers. * Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely. * Standing: Particularly for sustained periods of time. * Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. * Visual ability 1: sufficient to perform an activity like preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading. * Walking: Moving about on foot to accomplish tasks, particularly for long distances or move from one work site to another.

Full-time Description As part of the legal community since 1975, Rainey, Kizer, Reviere & Bell, PLC provides the highest caliber legal counsel in a broad range of practice areas. The Firm is seeking a highly motivated Legal Assistant who will provide support for multiple attorneys in our Nashville office. Responsibilities: Liaise between internal and external third parties, including claims representatives from insurance companies and clients regarding administrative tasks and scheduling Gather, organize and maintain relevant information from sources through subpoenas or written requests (ex: medical records, employment records, etc.). Ensure proper indexing and filing of documents in files and case management software. Draft and proofread correspondence and legal documents (form pleadings, motions, and discovery) as requested by supervising attorney(s) Perform administrative duties for supervising attorney(s), such as scheduling calendar hearings and deadlines, and opening/organizing/closing case files Compile information for potential lay and expert witnesses, involving trial preparation, trial exhibits, coordination of witnesses, preparation meetings, and conduct jury panel research as needed Record, either periodically or regularly, billable time (as appropriate) Reviewing, scanning, and emailing the daily paper mail Management of invoices, including requesting and mailing out checks for payment Other duties may be assigned by supervisor(s) Requirements Qualified candidates must have a minimum of 2 years of demonstrated experience in the legal assistant or paralegal field. This position requires proficiency in Microsoft Office, excellent organizational skills, strong verbal and written communication skills, solid proofreading skills and the ability to work in a team environment. The position requires long periods of sitting/mostly computer work.

Job Description Looking for a bilingual legal assistant to answer phones, file paperwork, and assist with general office tasks. This may include, but is not limited to, sending faxes, opening mail, and calling clients. Candidate needs to be someone who is punctual, organized, proficient in Microsoft Office, comfortable talking on the phone, and eager to learn more about the legal profession. Compensation: $17 - $20 hourly Responsibilities: Looking for a bilingual legal assistant to answer phones, file paperwork, and assist with general office tasks. This may include, but is not limited to, sending faxes, opening mail, and calling clients. Candidate needs to be someone who is punctual, organized, proficient in Microsoft Office, comfortable talking on the phone, and eager to learn more about the legal profession. Qualifications: Candidate needs to be somebody who is punctual, organized, comfortable talking on the phone, proficient in Microsoft Office, and eager to learn more about the legal profession. About Company Hooss Law Firm, PLLC is a growing personal injury firm that represents people who are hurt due to the negligence of others.

ROLE We are looking for an experienced Paralegal Assistant to support the U.S. Attorney's Office, Eastern District of Kentucky (USAO EDKY). Your scope of work includes providing comprehensive witness management assistance, coordinating travel arrangements, and handling inquiries from fact witnesses. Additionally, you will ensure witnesses' appearance at court hearings and perform general office procedures related to fact witness management. This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security. Apply today! RESPONSIBILITIES Provide witness management assistance prior to, during, and after trial Work directly with fact witnesses to ensure their appearance at court hearings and trials Field phone calls and inquiries from fact witnesses regarding court appearances and expense reimbursement Initiate contact with fact witnesses to notify them of court appearance dates and times Coordinate travel arrangements for fact witnesses, considering special circumstances or needs Use judgment to determine when to notify AUSAs of special circumstances or needs of fact witnesses Confer with AUSAs concerning special needs and circumstances of fact witnesses when appropriate Arrange travel and lodging for fact witnesses according to Department of Justice and USAO policies Complete and submit documentation for special travel authorizations and obtain prior approvals Ensure fact witnesses receive all necessary travel documents and court appearance information Meet with fact witnesses upon arrival to court and provide courtroom orientation Accompany fact witnesses to court and ensure a safe waiting area is available Collect necessary documentation and signatures for fact witness reimbursement Prepare and submit documentation for fact witness reimbursement, including witness vouchers Furnish requested information concerning pending and completed fact witness vouchers Assist USAO Cardholder in reconciling the Government Travel Account by gathering required documentation Coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, and investigative agencies as needed Perform general office procedures related to fact witness management, including file and database maintenance Track hearings, trial dates, grand jury, and scheduling conferences Perform other administrative and logistical fact witness management duties as required or assigned BACKGROUND Witness coordination experience preferred Administrative experience preferred Progressive and relevant experience Excellent communication skills Strong organizational skills EDUCATION Bachelor's degree preferred LOCATION Lexington, KY 40507 TELEWORK N/A CLEARANCE U.S. citizenship required since this role supports the U.S. federal government CLIENT Department of Justice (DOJ) TRAVEL Travel is required WORK HOURS 40 hours per week 8 hours per day EMPLOYMENT CLASSIFICATION Employment Classification Eligibility - Nonexempt RELOCATION Not eligible for relocation benefits ****************** KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law. Other Considerations. Applicants will be subject to a background investigation. Individual's primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

Work Hours: Monday through Friday 8: 00am 5pm CST (This is a part-time position with anticipated work hours of 10-15 hours per week) Hybrid Hours and Location This is a part-time position with anticipated work hours of 10-15 hours per week, to be completed anytime between Monday through Friday 8: 00 a.M. And 5 p.M. The applicant selected can choose their preferred workdays. Hours can be completed over the course of two days or spread out incrementally throughout the work week. Job Description: Part-Time Paralegal or Legal Assistant Seeking a detail-oriented and highly organized part-time paralegal or legal assistant to support the legal team in carrying out the Board s statutory and regulatory responsibilities, and in advising the State Board on K-12 education law and policy. This position will report to the General Counsel (GC) and will work closely with the State Board s attorneys, paralegals, and legal interns to ensure effective management of the State Board s legal work. The paralegal/legal assistant will assist attorneys in legal research, drafting, document review, Board meeting preparation, rulemaking, legislative analysis, revising State Board rules and policies, and responding to inquiries from the media and the public regarding State Board matters. With support from the GC, the paralegal/legal assistant is also responsible for communicating with school districts, educators, and other stakeholders regarding K-12 matters and for providing administrative support to the legal team as requested by the GC. This position is an important opportunity to ensure Tennessee continues to adopt policies and standards that are in the best interest of students through advancement of the goals articulated in the Board s Master Plan. Job Responsibilities The paralegal/legal assistant is responsible for the following: Responding to K-12 legal questions from a variety of stakeholders, including school district representatives, governmental agencies, teachers, legislators, and advocates. Assisting with the preparation and coordination of rulemaking activities, including compiling public comments, drafting rulemaking notices and agendas, editing and filing rules, and preparing materials for the Joint Committee for Government Operations in the TN legislature. Supporting the GC in preparing rules and policies for Board meetings and other legal proceedings. Conducting legal research on K-12 education matters as requested by the GC. Tracking deadlines, rulemaking hearing schedules, and regulatory timelines to ensure compliance with applicable laws and procedures. Providing administrative assistance, including: Scheduling meetings for the GC and legal team; Processing travel and expense reports; Filing legal documents; Responding to public requests to speak at Board meetings; Ensuring Board members and staff complete annual compliance forms; Procuring items required by the legal team; Printing and mailing SBE documents; Booking meeting rooms for team events; Assisting with scheduling and hosting Webex meetings for the Board s leadership team; Compiling and organizing binders for Board meetings and administrative hearings Drafting, proofreading, and formatting legal documents, including rules, orders, memoranda, contracts, and correspondence. Maintaining and organizing legal team electronic files in accordance with state retention and confidentiality requirements. Perform other duties as assigned to support the work of the Office of General Counsel. Required Qualifications Candidates must have: An associate or bachelor s degree. A paralegal certification or at least two years of experience as a paralegal, legal assistant, or in a similar role. Impeccable editing skills, including extraordinary attention to detail and the ability to review legal team documents for spelling, stylistic, and grammatical errors. Outstanding organizational skills. Ability to work independently and manage multiple projects simultaneously. A demonstrated ability to meet and exceed expectations. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). A commitment to confidentiality and ethical standards in handling sensitive information. Strong written and oral communication skills. Preferred Qualifications We prefer candidates with: Ability to conduct legal research. Proficiency in legal research tools (e.G., Westlaw, LexisNexis). Strong understanding of legal terminology, research methods, and administrative procedures. Experience working in or with K-12 schools. Understanding of Uniform Administrative Procedures Act.

Job Description The Legal Assistant role provides our new hires with the unique opportunity to immerse themselves in our various practice areas, as well as demonstrate their ability to meet performance standards. As employees progress in experience, education, and performance consistency, supervisor and management growth opportunities become available. Our firm maintains a collegial work environment that prioritizes internal promotion, training, and professional development. The ideal candidate must be able to work independently, have excellent service orientation and communication skills, and pay strong attention to detail. This is a full-time, in-person role. Office hours are M-F, 8:30AM - 5:30PM. Specific Job Responsibilities: Perform comprehensive, loan-level desktop reviews of cases, based on predetermined Key Performance Indicators pertaining to the delivery of quality legal services Auditing foreclosure files and advancing files to the next milestone Prepare legal documents for attorneys to review and execute, including but not limited to motions, orders for judgment, discovery, etc. Manage a portfolio of active files and complete daily tasks to ensure legal action exceeds clients' timelines and expectations Ensure all internal systems are updated, to include findings, documentation, and recommendations Working collaboratively with attorneys, team leads, supervisors and managers to achieve job goals Assisting attorneys in preparing for court Monitor ongoing case activity, pending deadlines and update case files Utilizing reporting to prioritize work Exercise a high-degree of confidentiality and professionalism Safeguard compliance with local, state, and federal foreclosure, bankruptcy and collections requirements (as applicable) Required Knowledge, Skills and Abilities Experience in handling foreclosure cases independently; Cradle-to-grave (from beginning to end) experienced is preferred but consideration will be given to qualitative foreclosure experience Energetic, organized, detail oriented and disciplined with the willingness to work hard Eager to serve clients' needs, both externally and internally Creative in problem-solving and takes initiative when issues arise, with ability to use good judgment or obtain direction or clarification where needed Intermediate to advanced-level computer and general office skills; Strong interpersonal skills Ability to effectively communicate verbally and through written electronic correspondence Demonstrated ability to analyze corrective action opportunities and present recommendations Conscientious with respect to work completion, deadlines, time management and attendance Ability to manage workflow and work under tight deadlines with competing and shifting priorities

Applicants must have current authorization to work in the United States on a full-time basis. Responsible for supporting Legal and Operations teams during daily operations. This position will collaborate with a team of attorneys, paralegals, and legal assistants locally, domestically, and internationally, in pursuit of a highly efficient legal and operational business practice. Responsible for a variety of administrative legal functions including manual and electronic filing of legal documents, telephone interaction with court staff, supporting tasks in the electronic system of record ILMS, and liaising with in-house attorneys to facilitate the review and execution of documents. RESPONSIBILITIES Scan, print, and sort documents with a high degree of accuracy and organization. Process inbound and outbound mail including USPS, FedEx, and UPS. File manual and electronic legal documents with courts. Provide phone support through incoming calls on the legal line- set hearings, respond to specific requests, and give case updates, as needed. Update case status in case management system. Perform other duties, as assigned. MINIMUM REQUIREMENTS EDUCATION: High School Diploma EXPERIENCE: 1-2 years administrative support KNOWLEDGE, SKILLS, ABILITIES, AND OTHER ATTRIBUTES: Basic Microsoft Office skills (Word, Outlook, Excel) and Adobe Acrobat Strong organizational skills Ability to manage the printing, scanning, and sorting of documents Ability to handle/process a large workload and volume Ability to maintain the confidentiality of sensitive information Ability to operate a variety of office equipment (e.g., printers, scanners, fax machines) PREFERRED QUALIFICATIONS EDUCATION: Associate's FIELD OF STUDY: Administrative, Legal, or similar field EXPERIENCE: 1-2 years Administrative, Legal, and/or previous office experience KNOWLEDGE, SKILLS, ABILITIES, AND OTHER ATTRIBUTES: Knowledge of legal concepts, terminology, principles, and procedures necessary to understand court filing requirements Knowledge of online e-filing vendors (e.g., PACER) and legal search engines (e.g., WestLaw and LEXIS) Knowledge of basic mailroom concepts, including processing of inbound and outbound mail Ability to handle the manual paper and electronic filing of documents with courts Ability to track and comply with deadlines Ability to maintain, organize, and compile information and documents from various sources in a functional order If you are wondering why you should work for us, here is something to help you decide: Pay and Bonuses: Earn a competitive salary. All employees are eligible for monthly incentives or annual bonus. Career Progression: Grow at MCM with paid training and development programs - including our very own MCM Academy - as well as a promote-from-within philosophy. Reward and Recognition: We are committed to honoring great results - ranging from informal accolades to formal company-wide awards and prizes like all-inclusive vacations. Tuition Assistance: Pursue a degree or coursework related to your current role, or the role you are striving for. Healthcare Insurance: Take advantage of comprehensive healthcare plans and options to ensure your continued health, plus fitness membership reimbursements, weight watchers, our wellness rewards Program and more. Volunteering Opportunities: Enjoy up to eight hours of paid time off each year to volunteer. We also offer volunteer grants and matching financial donations, up to US$ 2,500 per employee annually. Retirement Savings: Build a strong financial foundation and reach your goals for the future. With all the effort you invest in us, we're proud to invest in you. New Family Support: Celebrate your new arrival with company paid leave, new parent flex time, and child back-up care options. Team-building: Enjoy experiences that inspire bonds with your colleagues through a wide range of company-sponsored team-building events, such as holiday celebrations and department outings. Work-Life Balance: Enjoy paid and floating holidays, as well as generous paid-time-off. Our compensation and benefits programs were created with an 'Employee-First Approach' focused on supporting, developing, and recognizing YOU. We offer a wide array of wellness and mental health initiatives, support volunteerism, and environmental efforts, encourage employee education through leadership training, skill-building, and tuition reimbursements, and always strive to provide promotion opportunities from within. About Us Headquartered in the United States, Encore Capital Group (Encore) is a publicly traded international specialty finance company operating in various countries around the globe. Through our businesses - such as Midland Credit Management and Cabot Credit Management - we help consumers to restore their financial health as we further our Mission of creating pathways to economic freedom. Our commitment to building a positive workplace culture and a best-in-class employee experience have earned us accolades including Great Place to Work certifications in many geographies where we operate. If you have a passion for helping others and thrive at a company that values innovation, inclusion and excellence, then Encore Capital Group is the right place for you. Encore Capital Group and all of its subsidiaries are proud to be an equal opportunity employer and are committed to fostering an inclusive and welcoming environment where everyone feels they belong. We encourage candidates from all backgrounds to apply. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other status protected under applicable law. If you wish to discuss potential accommodations related to applying for employment, please contact ****************.

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It's a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too. Foley's Nashville office is growing and we are hiring an Assistant to provide executive legal assistance to attorneys in the daily operation of practicing law by providing quality work product for clients. The Assistant performs assistant duties through the performance of complex secretarial and clerical tasks and produces documents relating to specific functions and requirements as set forth within practice groups using the firm standard word processing and other applicable software. This person must have the ability to follow up and follow through with tasks in a timely and efficient manner. Responsibilities Assist attorneys by providing executive level administrative assistance through the performance of complex secretarial and clerical duties including: word processing and document production, meeting planning and coordination, client communication, and scheduling Interact with persons at all levels in the firm, industry and community; heavy client contact Receive and screen telephone calls, letters and/or visitors; answer routine questions and furnish information to inquiring parties Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and daily docket to ensure that deadlines are met Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area Create, organize and maintain client files, follow up on pending matters Maintain physical and electronic client, research and administrative files utilizing NetDocs Interact with clients frequently by responding to their questions and obtaining information as required Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing Provide document production services, including styling and formatting of documents Proofread all documents and check for appropriate formatting, spelling and grammatical errors Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact Receive and redirect attorney requests and needs as appropriate to expedite solutions Manage incoming and outgoing mail and e-mail Submit conflicts check(s) through OPEN Enter new client matter information in OPEN and prepare engagement letters Prepare expense reports and disbursements forms Qualifications High School Diploma or equivalent required Minimum of three (3) years of legal assistant experience required Proficiency with Microsoft Office required In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley. Nasvhille- $50,100 to $114,100

Quintairos, Prieto, Wood & Boyer, P.A., a multi-office national firm, is seeking a full-time Legal Assistant to join its Louisville, Kentucky office. This is a full-time position offering a competitive salary and a comprehensive benefits package. Job Summary The Legal Assistant in this role will provide essential administrative and litigation support to attorneys handling civil defense litigation matters. This is a hands-on position that requires attention to detail, excellent organizational skills, and the ability to work collaboratively with attorneys, clients, and other staff in a fast-paced legal environment. Responsibilities Prepare and format legal documents, including pleadings, discovery responses, motions, and correspondence Manage and organize physical and electronic case files Handle scheduling, including depositions, hearings, and meetings Monitor and maintain attorney calendars and court deadlines Assist with the preparation and tracking of subpoenas, medical records, and other case-related documentation Communicate professionally with clients, experts, court personnel, and opposing counsel as needed Perform legal research support and gather case-related information under attorney supervision Assist with time entry and billing Provide general administrative support, including document filing, scanning, and copying Perform other duties as assigned Qualifications 3+ years of legal assistant experience supporting attorneys in civil litigation, preferably in Kentucky state courts Familiarity with court procedures, e-filing, and legal terminology Proficient in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint Strong written and verbal communication skills Ability to multi-task, stay organized, and meet deadlines with minimal supervision High School Diploma or equivalent required; additional legal training or certification is a plus Physical Demands This position is primarily sedentary and involves extensive use of office equipment. Occasional standing, walking, lifting (up to 20 pounds), and reaching may be required. Working Conditions The position is based in a professional office setting. Candidates must be comfortable working in a fast-paced environment with occasional interruptions. Benefits QPWB offers competitive compensation and a full range of benefits for full-time employees, including: Medical, dental, and vision insurance Employer-paid life insurance and short-term disability 401(k) with generous employer match Paid vacation and holidays Opportunities for growth and advancement To Apply For immediate consideration, qualified candidates should submit their resume. Compensation will be commensurate with experience. Quintairos, Prieto, Wood & Boyer, P.A. is an Equal Opportunity Employer committed to a diverse and inclusive work environment. #LI-AN1

Baptist Health is looking for a Legal Assistant to join our team in Louisville Maintains a close and highly responsive working relationship with the day-to-day activities of the attorneys and others in the Legal Department. Utilizes legal office skills, including word processing skills and ability to assume responsibility without direct supervision. Performs work of a highly confidential nature; makes decisions within the scope of authority; and relieves Legal Department attorneys of designated administrative duties. Demonstrates flexibility, initiative, teamwork, good judgment, knowledge of internal and external customers, broad knowledge of organization and company policy and procedures. Essential Duties: • Conduct general legal research, review and draft basic legal documents, preparation of investigative letters, assembling documents and exhibits related to regulatory investigations, and drafting correspondence under the direction of attorneys. • Prepare and disseminate reports from Legal Department electronic billing system, litigation case management system, and document management system upon request. • Promote corporate integrity through compliance with the BH Corporate • Maintain signed contracts in the electronic contract management system, filing, and setting up files. • Scan and close Department files. • Become cross-trained to provide support and back-up for Department paralegals, contracts administrators, and litigation and claims analyst. • Prepare and maintain Litigation Trial and Mediation calendar. • Prepare weekly department calendar. • Setup in-person and virtual meetings for members of the Legal Department including scheduling coordination and sending electronic invitations; prepare and disseminate meeting materials; reserve meeting room(s); prepare room and obtain necessary equipment. Minimum Education, Experience, Training and Licensures Required Associates degree OR 5 years of job-related experience in lieu of a degree Clerical and administrative duties in a legal office or legal department preferred Work Experience Education If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now! Baptist Health is an Equal Employment Opportunity employer.

PURCHASING AGENT / LEGAL ASSISTANT (CONTRACTS) DEPARTMENT OF ADMINISTRATION LEGAL DIVISION Revised October 20, 2025 GENERAL JOB DESCRIPTION: This position is responsible for the centralized purchasing and contract management functions of the school district. The employee performs professional work in researching, soliciting, negotiating, and procuring a wide variety of materials, supplies, and services in compliance with applicable state and federal laws, local policies, and Board regulations. The position also provides legal administrative support in the areas of vendor contracts, bid documentation, and record retention, under the supervision of the District's Assistant City Attorney. CREDENTIALS: Thorough knowledge of purchasing laws and regulations applicable to Tennessee municipal governments and school systems. Thorough knowledge of contract preparation, bid processes, and purchasing documentation. Strong understanding of modern office practices, bookkeeping, and public-sector finance. Familiarity with contract management systems, document control, and vendor compliance. OTHER QUALIFICATIONS: Demonstrated ability to interpret and apply purchasing statutes, Board policies, and legal requirements. High attention to detail, confidentiality, and accuracy. Proficiency in Microsoft Office (Word, Excel, Outlook, Teams) and comfort with electronic procurement or contract tracking platforms. Ability to communicate effectively with vendors, staff, and administrators, both orally and in writing. Strong organizational and time management skills to balance purchasing and legal administrative duties. PHYSICAL DEMANDS: The person in this position must have and maintain the intellectual, sensory and motor skills necessary for acceptable performance of duties; must be able to organize thoughts and activities, be able to follow directions and communicate instructions clearly, be emotionally mature and able to cope with stress in various office situations, be able to work in both open and closed office environments, and be able to tolerate interruptions and changes in work assignments. Must also be able to sit or stand for extended periods of time, stoop, bend and file. PRIMARY DUTIES: This position is primarily responsible for the purchasing functions of the district, while also providing support for contract review, execution, and tracking related to purchases. In compliance with Tennessee law, the majority of the employee's time shall be devoted to purchasing-related functions while also supporting contract administration and legal compliance. ESSENTIAL JOB FUNCTIONS: Initiates the bidding and procurement process, including preparation of specifications, advertisement, evaluation of bids, and recommendation of award in compliance with legal requirements. Maintains purchasing records, vendor databases, and State bid information. Consults with departments and schools regarding purchasing needs, price trends, and vendor options. Ensures compliance with Tennessee purchasing laws (T.C.A. Title 6, Chapter 56 and applicable Board policies). Reviews requisitions and purchase orders for accuracy and conformity with approved budgets and policies. Identifies opportunities to improve purchasing efficiency, cost control, and vendor accountability. Assists with drafting, routing, and tracking district contracts and renewals. Reviews vendor contracts for compliance with procurement regulations and Board approval requirements. Coordinates with the Legal Department on contract templates, addenda, and document retention. Maintains the central repository of executed contracts and assists with responding to records requests. Supports legal compliance initiatives related to purchasing and vendor agreements. Performs related administrative or research tasks at the direction of the Assistant City Attorney or, as appropriate, the Director of Finance. Maintains cooperative and professional relationships with colleagues, administrators, and vendors. Performs other duties as assigned to support the efficient functioning of the Finance and Legal Departments. STAFF RELATIONSHIP: This position works under the direct supervision of the Assistant City Attorney for Murfreesboro City Schools and in coordination with the Director of Finance to ensure compliance with purchasing laws, policies, and procedures. TERMS OF EMPLOYMENT: Twelve (12) months, salary and benefits set annually. Non-Exempt. Murfreesboro City Schools does not discriminate on the basis of age, race, color, gender, national origin, disability, religion, genetic information, creed, protected veteran status, or any other characteristic protected by federal, state, or local law in the provision of services, programs, activities, employment opportunities, or benefits. Murfreesboro City Schools is an Equal Opportunity Employer. Individuals who need reasonable accommodations for the application or hiring process should contact the Human Resources Department for assistance.

Emery Law Office is a boutique personal injury law firm located in historic Wright Tower in Louisville, KY, where every case tells a story, and every client matters. We combine legal excellence with compassion, offering clientsand team membersrespect, care, and balance. Were a close-knit, mission-driven firm that values relationship-building, communication, and professionalism. Were hiring an experienced Personal Injury Paralegal to handle cases from intake through resolution. In this role, youll work directly with clients, attorneys, insurance companies, and medical providers to move cases forward and maintain outstanding client service. This position is in-person and requires reliable transportation. Compensation & Benefits: Hourly rate: $21$25, based on experience Overtime hours may be offered from time to time, but will not be required Benefits package includes: Health and dental insurance SIMPLE IRA with immediate employer match 2 weeks paid time off + holidays Boundless uncompensated time off (when KPIs are met) 9-5 Monday thru Thursday, 9-4 Friday Weekly Pay Ongoing training and development How to Apply Submit your resume and a short cover letter explaining why youre a strong fit and how your experience aligns with this role. Compensation: $43,000 - $52,000 yearly Responsibilities: Work personal injury claims from intake through settlement or litigation Serve as the primary client liaison, providing timely case updates and support Collect and organize medical records, bills, police reports, and other documentation Communicate with insurance adjusters, medical providers, and legal professionals Maintain accurate records in the case management system, Dropbox, and the hard file Ensure compliance with confidentiality, policies, and legal standards Support the attorney our team approach means a single attorney reporting structure providing clear direction and focused priorities, including case preparation, documentation, and scheduling Qualifications: Required: 2+ years of experience in personal injury law Proficiency with Google Suite and Microsoft Office Experience with CasePeer is helpful but not required Strong organizational skills, attention to detail, and ability to prioritize Excellent verbal and written communication skills Strong client service orientation and emotional intelligence Ability to manage deadlines and case priorities independently Reliable transportation and auto insurance Ability to pass a background and resume verification check About Company Why Youll LOVE Working With Us Purpose-Driven Work: We care deeply about clients livesnot just their cases. Youll play a key role in helping people find hope and support during a difficult time. Positive Culture: Were authentic, supportive, and approachablenot stuffy or uptight. We work hard, laugh often, and treat each other like real people. Healthy Work-Life Balance: We know that great work comes from people who feel balanced and supported. While this role may occasionally include evening or weekend hours, our culture is designed to help you achieve a sustainable, healthy rhythm between work and life. Growth Mindset: We support your personal and professional development and encourage learning at every stage. #WHLAW3 Compensation details: 43000-52000 Yearly Salary PI07da112b1616-31181-38298287

Full-time Description JOB DESCRIPTION - Legal Secretary - Defense Leitner Williams Dooley Napolitan PLLC law firm is a general litigation statewide law firm looking to hire a Legal Secretary for its Chattanooga office. · Produces information by transcribing, formatting, inputting, retrieving, copying, and transmitting text, and graphics, coordinating case preparation. · File into Document Management System, organize, scan, and fax legal documents · Maintain attorney calendar by planning and scheduling conferences, teleconferences, and travel; recording and monitoring court appearance dates, pleadings and filing requirements with the court ahead of deadlines; monitoring evidence-gathering; anticipating changes in litigation or transaction preparing requirements · Enter attorney billable/nonbillable time and reimbursable expenses; prepare invoices including third party; tracking payments. · Maintains client confidence by keeping client/attorney information confidential. · Proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax, and content. · Build and maintain customer relationships with clients and vendors. · Workers' Comp Filings Job Type: Full-time 8:30am to 5:00 pm M-F Requirements Qualifications and skills: · Associate degree in legal studies or related field preferred · Proficiency with Microsoft Office applications · Typing speed of at least 50 wpm with high rate of accuracy · Able to effectively prioritize and meet deadlines · Excellent written and oral communication skills · Courteous and professional demeanor · Able to work as a team with attorneys

Robert Half is seeking a paralegal to support a firm in Brentwood, Tennessee. This role will support estate cases. Responsibilities: - Research estate recovery cases to help determine if they are cost effective to pursue - Determine if cases qualify for various exemptions to the estate recovery process - Handle inquiries from interested parties such as heirs at law, outside counsel and the county courts - Assist attorneys as needed with various inquiries, research and projects - Prepare pleadings and correspondence for assigned estate recovery cases - Prepare, transmit, and file summonses - Conduct research to locate heirs and creditors - Request and process claims and checks for court costs - Communicate with third parties such as administrators and court clerks - Coordinate hearing dates to reduce travel and maximize efficiency - Review cases to verify accuracy of claim amounts and ensure no documentation is missing - Track case status for events scheduled in assigned cases - Obtain and maintain current records for state probate/chancery courts, including filing fee information - Locate, contact, and maintain current records for potential court appointed administrators for each county - All work will be performed in accordance with Federal and Tennessee-specific law/policies Requirements Requirements: - 0-2 years' experience in the legal industry - Must be a Notary Public in Tennessee - Strong proficiency with Microsoft Office software tools, specifically Excel - Experience performing asset searches using various tools (e.g. CLEAR, LexisNexis) - Possess strong data entry and typing skills - Be well organized with a high degree of accuracy and attention to detail - Possess ability to quality review own work - Possess strong analytical and problem solving skills - Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally - Must be a team player who works well with a group - Ability to work with minimal supervision while fulfilling all obligations - Must be able to work in person in Brentwood, Tennessee Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .