Legal Assistant Jobs in Highland City, FL

Job Title: Legal Assistant - Construction Law Focus About the Role: We are seeking a detail-oriented, proactive Legal Assistant with 3-5 years of experience in construction-related legal support to join our growing team in Tampa. This position requires consistent, in-office presence, providing essential administrative and organizational support to attorneys and staff. You will play a critical role in handling documentation, coordinating schedules, and ensuring smooth workflow within a busy construction law practice. Key Responsibilities: Provide administrative support to attorneys and legal staff, including drafting, editing, and reviewing legal documents related to construction law matters. Maintain organized case files and manage document retrieval, ensuring all records are current and easily accessible. Coordinate attorney calendars, schedule client meetings, depositions, and court appearances. Communicate regularly with clients, opposing counsel, and court personnel, maintaining a professional and courteous demeanor. Assist in preparing materials for hearings, mediations, and trials, including filing motions and pleadings. Monitor case progress and deadlines, ensuring timely completion of all tasks. Perform basic legal research and fact-checking as needed. Support general office operations, including scanning, copying, and mailing correspondence and documents. Qualifications: 3-5 years of relevant experience as a legal assistant or paralegal, preferably within a construction or real estate law environment. Strong understanding of construction industry documentation, contracts, and related legal terminology. Excellent organizational, time-management, and multitasking skills. Detail-oriented with strong proofreading and document review abilities. Proficiency in Microsoft Office Suite and familiarity with legal practice management software. Strong written and verbal communication skills. Ability to work independently, as well as collaboratively with attorneys and staff. Work Environment & Benefits: Dress Code: Casual attire (jeans, polos, collared shirts for men; jeans, blouses for women), closed-toe shoes required. Atmosphere: You'll find the office environment supportive and flexible. Whether you prefer a quiet workspace or enjoy a bit of chatter, what matters most is getting the job done. Benefits: Once permanent, you will be eligible for full benefits including a 401(k) plan with employer match, medical/dental/vision insurance, and paid time off.

The ideal candidate will provide top-level assistance for principal attorney. They should be well-organized and be comfortable scheduling meetings and responding to emails on the attorney's behalf. Lastly, this individual should be able to draft documents (mostly using templates and software) and help the executive with any necessary meeting preparations. Starting hourly but looking to hire full time salary for the right candidate. Driving, errands, and even some travel may be possible with costs covered. Responsibilities Calendar management for executives Aid executive in preparing for hearings Responding to emails and document requests on behalf of firm Take notes, research projects, and gather information as requested Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite and using Gmail Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

What Will You Do? The successful candidate will support the Real Estate team under the primary supervision of the Real Estate Senior Counsel. This position will have responsibilities relating to the Company's growing real estate portfolio, including preparing, reviewing, and interpreting a wide array of real estate related documents such as purchase and sale agreements, leases, deeds and related documents, site plans/surveys, easements, and communications to/from landlords. This position will frequently interact with internal business clients, governmental entities, landlords, developers, and neighboring property owners. This role will be part of a fast-paced environment that frequently involves the acquisition and divestiture of high-dollar assets and facilities. Primary Job Functions Draft and review sophisticated commercial real estate documents with minimal supervision. Frequently interact with business teams to obtain information and documents necessary to effectuate real estate deals/objectives. Manage a high volume of communications from the business, landlords, the Real Estate Senior Counsel, and outside individuals. Verify documents are ready for signature and ensure execution occurs by relevant deadlines. Understand lease and other documents and opine on the Company's rights and obligations thereunder. Timely enter documents and information into relevant databases and keep track of significant deadlines. Work autonomously within designated parameters. Demonstrate the Company's Core and Growth Values in the performance of all job functions. Job Qualifications Associate degree in Paralegal or related field or equivalent work experience, Required. 5+ years' commercial property legal experience required. License or Certification: Paralegal Certificate Knowledge of legal records management. Possess excellent spelling, grammar and proofreading skills. Maintain the highest level of confidentiality. Strong attention to detail. Excellent verbal and written communication skills. Excellent interpersonal skills. Effective time management and organizational skills. Work independently as well as in a team environment. Document management system. Analytical and problem-solving skills. Working knowledge of Continuous Improvement. Handle multiple projects simultaneously within established time constraints. Proficient computer skills, including experience with Microsoft Office Suite, and internet. Perform under strong demands in a fast-paced environment. Work professionally with customers and co-workers to efficiently serve our customers, treating both with enthusiasm and respect. Display empathy, understanding and patience with employees and external customers. Respond professionally in situations with difficult employee/vendor/customer issues or inquiries. Who Are We? At Ashley, we're more than a business…we're family. As the largest manufacturer of home furnishings in the world, we know what it takes to build incredible furniture and future leaders. We're problem solvers with the grit to persevere during challenging times and innovators who won't coast when times are good. We create solutions, not excuses. And never settle for status quo. It's the reason we're always searching for better ways to delivering an exceptional customer experience. That's why Ashley Furniture is #1 in our industry. Ready to grow? You've come to the right place. Ashley Furniture has a “Growth Mindset”, and once you join our team, you'll learn from the best in the business. Apply today and find your home at Ashley! Benefits We Offer Health, Dental, Vision, Employee Assistance Program Paid Vacation, Holidays, and Your Birthday off Generous Employee Discount on home furnishings Professional Development Opportunities Ashley Wellness Centers (location specific) and Medical Tourism Telehealth 401(k) and Profit Sharing Life Insurance Our Core Values Honesty & Integrity Passion, Drive, Discipline Continuous Improvement/Operational Excellence Dirty Fingernail Growth Focused To learn more about Ashley Furniture, our community engagement programs, environmental stewardship, and our core values, please visit our Corporate Social Responsibility information page: Corporate Social Responsibility ******************************************************************************** We are an equal opportunity employer and provide a drug-free working environment. While Ashley appreciates the interest of all candidates only those meeting specific position requirements may be contacted. Principals Only. Search Firm Representatives Please Read Carefully: Ashley Furniture Industries, LLC, is not accepting unsolicited assistance from search firms for this employment opportunity unless an agreement is in place. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Ashley Furniture via email, the Internet or in any form and/or method without a valid search agreement in place for this position will be deemed the sole property of Ashley Furniture. No fee will be paid in the event the candidate is hired by Ashley Furniture as a result of the referral or through other means.

At Dan Newlin Injury Attorneys, we are dedicated to providing exceptional legal services to clients who have been wrongfully injured. As a leading personal injury law firm in Central Florida, we pride ourselves on our commitment to justice and client advocacy. We are seeking a highly motivated and detail-oriented Litigation Paralegal to join our dynamic team. As a Litigation Paralegal, you will play a critical role in supporting our attorneys in managing personal injury cases through trial. You will be responsible for a variety of tasks aimed at ensuring the efficient and effective handling of cases, including document preparation, research, and communication with clients. Key Responsibilities: Case Management: Assist attorneys in all phases of personal injury litigation, including discovery, trial preparation, and settlement. Maintain and organize physical and electronic case files, ensuring all documents are current and accessible. Track deadlines, court dates, and other important case milestones using case management software. Document Preparation and Filing: Draft, edit, and proofread legal documents, including pleadings, motions, subpoenas, and discovery requests. Prepare and file documents with state and federal courts, adhering to court rules and procedures. Research and Investigation: Conduct legal research and gather evidence pertinent to cases, such as police reports, medical records, and witness statements. Work with investigators, expert witnesses, and medical professionals to support case development. Client Interaction: Serve as a point of contact for clients, providing updates and answering questions regarding case status and procedures. Schedule and coordinate meetings, depositions, and other case-related events. Trial Preparation and Support: Assist attorneys in preparing for trials, mediations, and depositions, including organizing exhibits and preparing trial notebooks. Attend trials and depositions as needed to provide on-site support. Qualifications: Education: Associate's or Bachelor's degree in Paralegal Studies or related field Experience: Minimum of 3 years of experience as a litigation paralegal, preferably in personal injury law. Familiarity with Florida court systems and procedures is highly desirable. Skills: Strong knowledge of legal terminology, documents, and procedures related to personal injury cases. Excellent written and verbal communication skills. Proficiency in legal research tools and case management software, such as LexisNexis and Trial Works. Detail-oriented with strong organizational and multitasking abilities. Ability to work independently and collaboratively in a fast-paced environment. High level of professionalism and confidentiality. Benefits: Competitive salary based on experience. Health, dental, vision, and life insurance. Paid time off and holidays. Opportunities for professional development and growth. A supportive and collegial work environment.

Our client, a prestigious firm, seeks an experienced Legal Assistant to join their successful Commercial Real Estate/Land Use team in their Tampa, FL office. The role comes with a great salary package with additional perks such as paid health care, gym reimbursement, and parking. The culture is compassionate, and the atmosphere is top-notch. Essential Duties: Manage the day-to-day schedules of the attorneys. Assist attorneys with preparation of legal documents. Create, edit, and proofread work product to ensure accuracy. Maintain multiple attorneys' calendars - deadlines, appointments and meetings. Processing reimbursements, expense reports and check requests. Inputs, reviews, edits, and closes timekeepers' time entries. Handles monthly client billing. Reviews billing pre-bills for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits. Opens new matters and generate client conflict checks. Sets up and maintains timekeeper's work files, including daily and regular filing. Qualifications: Minimum of 3 years' experience as a legal assistant supporting multiple attorneys. Prior experience in litigation and/or real estate practice areas. Working knowledge of Microsoft Word, Excel, Outlook and PowerPoint. Experience with a document management system and time entry system preferred. Excellent grammar, spelling, punctuation, and communication skills (both written and verbal). Attention to detail and good organizational and analytical skills. Flexible attitude and the ability to deal well with changing assignments and priorities.

RumbergerKirk seeks a Paralegal with civil defense litigation experience. The ideal candidate must have experience in case management, document production, working with experts, review of medical records, medical chronologies, discovery investigation, discovery responses, trial preparation and experience working with State and Federal courts. The position requires exceptional oral and written skills, have the ability to manage and prioritize large volume of caseload, work in a team environment and maintain confidentiality of sensitive information related to cases and clients. Benefits Include: Competitive salary Onsite in our downtown Tampa location Paid time off and paid holidays Paid parking Free gym available in building from 5:00a.m. - 8:00 p.m. Monday - Friday Health insurance, including firm paid HSA contributions for some plan options Vision insurance Dental insurance Firm paid Life insurance Disability insurance Aflac Plans Calm app subscription Financial wellness program Essential Functions and Basic Duties Document management: obtain, organize, review and summarize documents in cases. Assist in document production: organize, review, and index records. Draft requests to obtain medical, employment, and other pertinent records. Organize and prepare outlines and narrative summaries for medical records for internal use and for presentation. Prepare medical chronologies. Set-up and maintain Summation database as needed on case-by-case basis. Assist in discovery investigation: prepare indexes to depositions and deposition exhibits. Draft discovery and pleadings to include interrogatories, requests for admissions, requests for production, notices of taking depositions. Monitor the production of necessary records. Contact witnesses, investigators, experts, and other interested parties as necessary. Travel to accident scenes and impound yards to photograph evidence as directed by attorney. Travel to meet with and interview witnesses as directed by partner. Schedule and attend pre-deposition conferences and depositions. Check attorneys' calendars for upcoming depositions, conferences, mediations, etc. Communicate with attorneys regarding materials needed. Periodically review correspondence file for update on case status. Prepare accurate time sheets in accordance with client guidelines and firm procedure. Prepare demonstrative aids (i.e., posters, etc.) for mediations and trials. Prepare PowerPoint presentations for mediations. Attend mediations with attorney. Preparation of witness and exhibit disclosures and attend exhibit reviews with attorney. Preparation of trial notebooks and trial exhibits. Coordinate and supervise trial teams, and attend trial. Assist in training of new hires and provide coverage for other paralegals as necessary. Flexibility to overtime as needed. Qualifications Education/Certification: A.S. degree in paralegal studies and a paralegal certificate or a B.A. in paralegal studies or other field. Skills/Abilities: Ability to produce accurate work product in a timely manner; Team player; Creative problem solving; Ability to work independently with minimal supervision; and Ability to work well with under pressure to meet deadlines. Supervision; and Ability to work well under pressure to meet deadlines. Freedom to travel as needed. Experience Required: 5+ years of law firm experience.

Job Description: Litigation Paralegal Agile Connection Group has an immediate need for a full-time, hybrid Litigation Paralegal based in Tampa. This role involves providing comprehensive support to our litigation practice group, assisting attorneys in preparing legal documents, conducting legal research, managing deadlines, and coordinating trial preparations. The ideal candidate is detail-oriented, capable of handling complex litigation matters, and committed to ensuring accuracy, compliance, and efficiency in all aspects of case management. Key Responsibilities: Draft and prepare legal documents, including pleadings, subpoenas, discovery requests and responses, correspondence, and motions. Conduct legal research to support case strategies and filings. Manage and adhere to litigation deadlines and ensure compliance with court requirements. Assist with trial preparations, including creating and organizing trial binders, mediation binders, deposition binders, and CME binders. Handle subpoenas and ensure proper filing and service procedures are followed. Cite-check and proofread court filings for accuracy and consistency. Provide support for depositions, motions, and hearings as required. Maintain and manage transcript databases, ensuring timely organization and accessibility of records. Assist with cost bill preparation and other related administrative tasks. Ensure compliance with litigation holds and document destruction policies. Communicate effectively with attorneys, clients, and external parties to facilitate case progress. Qualifications: Bachelor's degree (preferred) and paralegal certification required. A minimum of 3 years of experience in litigation paralegal work. Proficiency in MS Office Suite and legal support software. Strong verbal and written communication skills. Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment. Proven ability to follow directions and execute tasks independently with minimal supervision. High attention to detail and a commitment to producing accurate, high-quality work. Position Type: Full-time Hybrid work schedule (combination of remote and in-office work)

We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm. Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries. Carlton Fields is seeking a Legal Administrative Assistant for its Tampa office. Qualified candidates will have a minimum of five to seven years of litigation experience. The candidate must be experienced with State and Federal court procedures/requirements and e-filing. This position will support Shareholders and Associates in a busy downtown office. Qualified candidates must demonstrate professionalism, confidentiality, flexibility, organizational skills, and the ability to be proactive. Qualified candidates must be proficient in or advanced knowledge of Microsoft Word, Excel and Outlook as well as electronic document management systems. Experience with iManage is preferred. Duties of the position include, but are not limited to: Assisting attorneys in preparing, proofreading, revising and filing of documents Assisting with trial preparation Calendaring of court deadlines Scheduling of travel, appointments and maintenance of calendars Maintenance of files and records Submission of in-take and conflicts requests Time entry and client billing Provision of assistance to other assistants and attorneys if necessary Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability. Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs. Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. Please click here to view the EEO is The Law poster and supplement. We also participate in the E-Verify program. As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing *************************. When contacting us, please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests for reasonable accommodation. Other details Job Family Legal Admin Assistant Pay Type Salary

About Us: Reynolds Parrino Shadwick P.A., an AV-rated insurance defense firm based in St. Petersburg, FL, is renowned for its commitment to excellence in legal representation. We are currently seeking a dedicated and experienced Personal Injury Insurance Defense Legal Assistant with at least 5 years of experience, preferably in handling complex multi-party litigation, to join our team. Job Summary: The Personal Injury Insurance Defense Legal Assistant will support our attorneys by managing client interactions, coordinating schedules, and handling a variety of legal documentation tasks. This role is crucial to ensuring smooth operations within our firm and the effective management of case proceedings. Key Responsibilities: Client and Party Engagement: Communicate daily with clients, attorneys, judges, judicial assistants, and other parties via phone and email. Scheduling and Coordination: Arrange and manage hearings, mediations, depositions, phone conferences, and meetings. Coordinate with internal and external parties to maintain efficient schedules. Calendar Management: Maintain and manage calendars for multiple attorneys within the firm, ensuring all deadlines and appointments are met. Document Preparation: Draft and prepare legal documents, including notices and other required paperwork. E-Service and E-Filing: Handle the e-service and e-filing of legal documents, ensuring compliance with court requirements. Case Management Software: Utilize electronic case management software to organize and track case information effectively. Skills: Communication: Strong written and verbal communication skills. Technical Proficiency: Proficiency in Microsoft Outlook, Word, Excel, and Adobe Acrobat. Organizational Abilities: Excellent time management and task prioritization skills in a fast-paced environment. Independence: Capable of working independently with a high level of organization and attention to detail. Professionalism: Demonstrated professionalism and integrity in all tasks. Qualifications & Details: Experience: Minimum of 5 years of relevant experience required Compensation: Salary based on experience. Office Hours: Monday through Friday, 8:30 AM to 5:00 PM. Work Environment: On-site position; remote work is not an option. Benefits: Competitive benefits package including health, dental, vision insurance, 401(k) plan, and paid time off.

Slide Insurance - Fun. Innovation Driven. Fueled by Passion, Purpose and Technology. At Slide, you will not only be part of a successful team, but you will also be a part of our Slide Vibe/award winning culture where collaboration and innovation are expected, recognized and awarded! To revolutionize all facets of property insurance, we need to do things differently. Therefore, certain traits are required of Sliders in order to be successful in our fast-paced environment. Being able to contribute innovative solutions (Best Idea Wins!), being able to easily pivot and comfortable with ambiguity, as well as the desire to grow in a Best Places to Work award winning culture are some of the things that make a Slider successful. Does this sound like you?! What you will be doing: * Administratively support attorneys in all aspects of litigation. * Perform general administrative duties such as managing correspondence, handling phone calls, and scheduling meetings. * Create, edit, and distribute documents, reports, and presentations. Maintain accurate records and files in both physical and electronic formats. * Coordinate and manage appointments, meetings, and events. Arrange conference rooms and equipment as necessary. * Type and file basic legal documents and correspondence. * Answer and direct phone calls. * Perform other duties, as assigned. What you already have: Education, Experience, and Licensing: * High School diploma required. * Associate degree or bachelor's degree preferred. * 6 months-2 years' experience as Administrative Assistant or Secretary required. * 6 months + experience in legal dept or law office preferred. Qualifications/Skills and Competencies: * Familiarity with law, legal procedures and protocols, and court systems. * Knowledge of day-to-day operations of a legal office. * Proficient in MSO/365 applications such as Microsoft Teams, SharePoint, Word, PowerPoint and Outlook. * Ability to prioritize effectively. * Excellent organizational and time management skills. * Working knowledge of case management software is a plus. * Ability to multi-task and work under pressure. * Desire to live Slide's Core Values. What Slide offers to you: The Slide Vibe - An opportunity to be a part of a fun and innovation-driven culture fueled by Passion, Purpose and Technology! Slide offers many opportunities to collaborate and innovate across the company and departments, as well as get to know other Sliders. From coffee chats, to clubs, to social events - we plan it, so all Sliders feel included and Enjoy their Journey. Benefits - Created using Slider feedback, Slide offers a comprehensive and affordable benefits package to cover all aspects of health...Physical, Emotional, Financial, Social and Professional. A Lifestyle Spending Account is set up for each Slider and Slide contributes to it monthly for use on any benefit that individually suits you - Health Your Way! 2023 & 2024 BEST PLACE TO WORK - Tampa Bay Business Journal 2024 TOP WORKPLACE - Tampa Bay Times & USA Today

We're seeking a detail-oriented Legal Assistant to support our in-house Counsel. The ideal candidate will possess strong organizational skills, a keen eye for detail, and proficiency in legal research and documentation. If you're ready to support a fast-paced legal environment and grow your career, we'd love to hear from you! This position is based in our office in Tampa, FL 33618 or Temple Terrace, FL 33637. Safepoint MGA, LLC is a Property and Casualty Insurance carrier based in Tampa, FL. Job Summary This position acts as a key support resource to the Staff Counsel providing critical support functions including administrative, managing case load, case files, scheduling of depositions, hearings, and more. Duties and Responsibilities Provide administrative support to staff counsel throughout the litigation process Schedule depositions, hearings, inspections, and mediations File and serve pleadings and motions in state court Answer and direct phone calls for staff counsel Monitor and manage deadlines Word processing of pleading shells and form motions/discovery Perform various administrative tasks for the litigation department, including but not limited to organization of data, uploading of documents, and processing of payments Other tasks and projects as may be assigned Qualifications High level of self-motivation Minimum of two years of experience as a legal assistant in the defense litigation arena Familiarity with e-filing systems, the Florida Rules of Civil Procedure, and general litigation procedures Knowledge of day-to-day operations of a legal office Computer literacy Proficiency in English language Excellent secretarial and organization skills Essential Functions Ability to communicate clearly verbally and in writing and draft large bodies of legal text Ability to work independently and multitask Ability to handle a moderate volume of inbound and outbound phone calls Ability to utilize case management software and various computer systems Physical Requirements and Working Conditions While performing the duties of this job, the employee is regularly required to communicate technical ideas to a non-technical audience. Work is performed in an office environment and requires the ability to operate standard office equipment, such as computers, keyboards, phones, copiers, and filing cabinets. Must have the ability to lift and carry small parcels, packages, and other items, and to walk short distances. Compensation and Benefits We recognize that talented professionals are attracted to companies that provide a great place to work, combined with a comprehensive and competitive pay and benefits package, along with opportunities for personal growth and job advancement. For this reason we are pleased to provide: Market Competitive Wages Prof. Development and Educational Assistance Programs Safe Harbor 401K Plan with Immediate Vesting and an Automatic Company Contribution Paid Time-Off (Discretionary, PTO, Parental Leave, and others) Company Paid Holidays Health Insurance Dental Insurance Vison Insurance Short and Long Term Disability Insurance (company paid premiums) Flexible Spending Accounts with Company Contribution Health Savings Accounts with Company Contribution Employee Life and AD&D Insurance Dependent Life and AD&D Insurance AAA Membership (company paid) Identity Theft Protection (company paid) Other Ancillary Insurance Benefit Programs And more… Equal Employment Opportunity Safepoint Insurance is an equal employment opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, religion, sex, sexual orientation, national origin, citizenship, age, or disability. We assure you that your opportunity for employment with Safepoint depends solely on your qualifications.

Hill Ward Henderson has an excellent opportunity for a Legal Assistant to join our successful Commercial Real Estate/Land Use Team. We are looking for qualified candidates who are looking for a team environment, want to take ownership of their work and make a difference. Please Note: This is an in-office position. Essential Duties: Manage the day-to-day schedules of the attorneys. Assist attorneys with preparation of legal documents. Create, edit, and proofread work product to ensure accuracy. Maintain multiple attorneys' calendars - deadlines, appointments and meetings. Processing reimbursements, expense reports and check requests. Inputs, reviews, edits, and closes timekeepers' time entries. Handles monthly client billing. Reviews billing pre-bills for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits. Opens new matters and generate client conflict checks. Sets up and maintains timekeeper's work files, including daily and regular filing. Qualifications: Minimum of 3 years' experience as a legal assistant supporting multiple attorneys. Prior experience in litigation and/or real estate practice areas. Working knowledge of Microsoft Word, Excel, Outlook and PowerPoint. Experience with a document management system and time entry system preferred. Excellent grammar, spelling, punctuation, and communication skills (both written and verbal). Attention to detail and good organizational and analytical skills. Flexible attitude and the ability to deal well with changing assignments and priorities.

Responsible for supporting Legal and Operations teams during daily operations. This position will collaborate with a team of attorneys, paralegals, and legal assistants locally, domestically, and internationally, in pursuit of a highly efficient legal and operational business practice. Responsible for a variety of administrative legal functions including manual and electronic filing of legal documents, telephone interaction with court staff, supporting tasks in the electronic system of record ILMS, and liaising with in-house attorneys to facilitate the review and execution of documents. RESPONSIBILITIES Scan, print, and sort documents with a high degree of accuracy and organization. Process inbound and outbound mail including USPS, FedEx, and UPS. File manual and electronic legal documents with courts. Provide phone support through incoming calls on the legal line- set hearings, respond to specific requests, and give case updates, as needed. Update case status in case management system. Perform other duties, as assigned. MINIMUM REQUIREMENTS EDUCATION: High School Diploma EXPERIENCE: 1-2 years administrative support KNOWLEDGE, SKILLS, ABILITIES, AND OTHER ATTRIBUTES: Basic Microsoft Office skills (Word, Outlook, Excel) and Adobe Acrobat Strong organizational skills Ability to manage the printing, scanning, and sorting of documents Ability to handle/process a large workload and volume Ability to maintain the confidentiality of sensitive information Ability to operate a variety of office equipment (e.g., printers, scanners, fax machines) PREFERRED QUALIFICATIONS EDUCATION: Associate's FIELD OF STUDY: Administrative, Legal, or similar field EXPERIENCE: 1-2 years Administrative, Legal, and/or previous office experience KNOWLEDGE, SKILLS, ABILITIES, AND OTHER ATTRIBUTES: Knowledge of legal concepts, terminology, principles, and procedures necessary to understand court filing requirements Knowledge of online e-filing vendors (e.g., PACER) and legal search engines (e.g., WestLaw and LEXIS) Knowledge of basic mailroom concepts, including processing of inbound and outbound mail Ability to handle the manual paper and electronic filing of documents with courts Ability to track and comply with deadlines Ability to maintain, organize, and compile information and documents from various sources in a functional order If you are wondering why you should work for us, here is something to help you decide: Pay and Bonuses: Earn a competitive salary. All employees are eligible for uncapped commission or annual bonus incentives. Career Progression: Grow at MCM with paid training and development programs - including our very own MCM Academy - as well as a promote-from-within philosophy. Reward and Recognition: We are committed to honoring great results - ranging from informal accolades to formal company-wide awards and prizes like all-inclusive vacations. Tuition Assistance: Pursue a degree or coursework related to your current role, or the role you are striving for. Healthcare Insurance: Take advantage of comprehensive healthcare plans and options to ensure your continued health, plus fitness membership reimbursements, weight watchers, our wellness rewards Program and more. Volunteering Opportunities: Enjoy up to eight hours of paid time off each year to volunteer. We also offer volunteer grants and matching financial donations, up to US$ 2,500 per employee annually. Retirement Savings: Build a strong financial foundation and reach your goals for the future. With all the effort you invest in us, we're proud to invest in you. New Family Support: Celebrate your new arrival with company paid leave, new parent flex time, and child back-up care options. Team-building: Enjoy experiences that inspire bonds with your colleagues through a wide range of company-sponsored team-building events, such as holiday celebrations and department outings. Work-Life Balance: Enjoy paid and floating holidays, as well as generous paid-time-off. Our compensation and benefits programs were created with an 'Employee-First Approach' focused on supporting, developing, and recognizing YOU. We offer a wide array of wellness and mental health initiatives, support volunteerism, and environmental efforts, encourage employee education through leadership training, skill-building, and tuition reimbursements, and always strive to provide promotion opportunities from within. About Us We are more than a specialty finance company providing debt recovery solutions for consumers. We are a global team of over 4,000 employees whose daily mission is to empower consumers to begin their path towards financial recovery and build a better life for themselves and their families. We know that the only way to support this mission is by hiring exceptional people who bring a diversity of ideas, a collaborative spirit, and a passion for attaining breakthrough results. If you are results-driven, have a passion for helping others, and thrive in an innovative environment, this might be the right place for you! Encore Capital Group and all of its subsidiaries are proud to be an equal opportunity employer and value diversity at our company. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application and/or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation at ****************.

Our client is seeking a Legal Administrative Assistant for their Tampa office with a focus on healthcare litigation. Candidates should have at least 4 years of experience in a legal administrative role centered on litigation. Essential qualities include being proactive, flexible, and a strong team player with excellent organizational and communication skills. Proficiency in Microsoft Word, Excel, and Outlook is required, and experience with iManage is a plus. The role involves assisting attorneys with preparing, proofreading, and revising legal documents, scheduling court appearances and depositions, and managing calendaring and docketing. Additionally, candidates should have experience with e-filing documents in federal and Florida state courts, handling time entry and client billing, and maintaining files and records. Other responsibilities include preparing and submitting Cash Disbursement Requests (CDRs) for vendor invoices, monitoring payment, submitting new business intake and conflict checks, scheduling travel and meetings, processing expense statements, and maintaining attorneys' calendars and contact lists. The ability to multi-task and prioritize tasks based on business needs is essential, and backup coverage for other Legal Administrative Assistants may be required.

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It's a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too. Foley & Lardner's Tampa office is currently looking for an Assistant to join their Business Law department. The right candidate will provide legal assistance to attorneys and clients in all aspects of our Estate Planning Group within Business Law. The Assistant will perform advanced-level legal and administrative support duties requiring sound judgment, critical thinking, project management and advanced organizational skills, as well as strong proofreading and formatting skills. Successful candidates must have exceptional communication and administrative skills and be highly organized, confidential, proactive, detail-oriented; have a willingness to learn and work effectively within a team environment. Responsibilities Assist attorneys by providing administrative assistance through the performance of complex secretarial and clerical duties including: meeting planning and coordination, client communication, and scheduling, etc. Receive and screen telephone calls, letters and/or visitors; answer routine questions and furnish information to inquiring parties Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar to ensure that deadlines are met Interact with persons at all levels in the firm, industry and community; heavy client contact Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area Create, organize and maintain client files, follow up on pending matters Maintain physical and electronic client, research and administrative files utilizing NetDocs Greet attorney's clients and guests for meetings and appointments and ensure that all required materials are organized in advance Interact with clients frequently by responding to their questions and obtaining information as required Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing Provide document production services, including styling and formatting of documents Proofread all documents and check for appropriate formatting, spelling and grammatical errors Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact Receive and redirect attorney requests and needs as appropriate to expedite solutions Manage incoming and outgoing mail and e-mail Submit conflicts check(s) through OPEN Enter new client matter information in OPEN and prepare engagement letters Prepare expense report and disbursement forms through Chrome River Perform routine filings and retrieve files when requested Qualifications Three (3) years' experience as legal or high-level executive assistant preferred Understanding of estates and trusts practice group needs, including documents and terminology preferred Must have Florida Notary certificate or ability and willingness to obtain

* Full-Time Legal/Administrative Assistant (On-Site) ** Full-Time Legal/Administrative Assistant (On-Site)** Pay: $15- $18 Per Hour Job Type: Full Time **Position: Full-Time Legal/Administrative Assistant (On-Site)** **$15- $18 Per Hour** **Job Overview:** We are seeking a dedicated and detail-oriented Legal/Administrative Assistant to join our team at Metroplex Mortgage Services, Inc. This is an on-site, full-time role at our Sebring, Florida office. The Assistant will provide critical administrative support, conduct legal research using Lexis, and stay updated on new laws and regulations affecting our industry. In this role, you will manage phone communications, maintain client and colleague relations, and assist our executive team. The ideal candidate will demonstrate strong organizational, clerical, and research skills, ensuring smooth office operations and effective communication across the board. We are open to training motivated candidates who do not have prior experience in the mortgage industry. **Responsibilities:** * Maintain accurate and up-to-date customer account information. * Handle customer interactions using established scripts and escalate complex issues when necessary. * Resolve customer complaints efficiently and courteously, ensuring a positive experience. * Track and document customer interactions, following up to ensure satisfaction. * Meet regularly with sales leads to stay informed on the latest services and product offerings. * Conduct legal research on Lexis and review new laws and regulations through government publications to ensure compliance. **Qualifications:** * Strong administrative skills with the ability to handle legal research. * Excellent communication and organizational abilities. * Prior experience in mortgage or legal support roles is a plus, but not required. Metroplex Mortgage Services, Inc. is a leading USDA lender, founded in 2001. We specialize in government-backed loans, including USDA Rural Home Loans and VA programs, and serve clients across Florida, Alabama, Tennessee, and Texas. With in-house underwriting, we offer a streamlined loan approval process backed by years of expertise. Learn more: **Please submit your resume to : ******************

* Full-Time Legal/Administrative Assistant (On-Site) ** Full-Time Legal/Administrative Assistant (On-Site)** Pay: $15- $18 Per Hour Job Type: Full Time **Position: Full-Time Legal/Administrative Assistant (On-Site)** **$15- $18 Per Hour** **Job Overview:** We are seeking a dedicated and detail-oriented Legal/Administrative Assistant to join our team at Metroplex Mortgage Services, Inc. This is an on-site, full-time role at our Sebring, Florida office. The Assistant will provide critical administrative support, conduct legal research using Lexis, and stay updated on new laws and regulations affecting our industry. In this role, you will manage phone communications, maintain client and colleague relations, and assist our executive team. The ideal candidate will demonstrate strong organizational, clerical, and research skills, ensuring smooth office operations and effective communication across the board. We are open to training motivated candidates who do not have prior experience in the mortgage industry. **Responsibilities:** * Maintain accurate and up-to-date customer account information. * Handle customer interactions using established scripts and escalate complex issues when necessary. * Resolve customer complaints efficiently and courteously, ensuring a positive experience. * Track and document customer interactions, following up to ensure satisfaction. * Meet regularly with sales leads to stay informed on the latest services and product offerings. * Conduct legal research on Lexis and review new laws and regulations through government publications to ensure compliance. **Qualifications:** * Strong administrative skills with the ability to handle legal research. * Excellent communication and organizational abilities. * Prior experience in mortgage or legal support roles is a plus, but not required. Metroplex Mortgage Services, Inc. is a leading USDA lender, founded in 2001. We specialize in government-backed loans, including USDA Rural Home Loans and VA programs, and serve clients across Florida, Alabama, Tennessee, and Texas. With in-house underwriting, we offer a streamlined loan approval process backed by years of expertise. Learn more: **Please submit your resume to : ******************

Focused on labor and employment law since 1958, Jackson Lewis P.C.'s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Job Summary The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; e-filing pleadings; calendar maintenance; and various office and client filing. As an integral part of the team, this position is also responsible for office wide administrative functions. The successful candidate should type 65+ wpm accurately, and be a very organized, detail-oriented team player possessing at least 3 years recent legal secretary experience (including electronic filing). Essential Functions Engage in the work of the attorneys by demonstrating knowledge and status of current cases and projects and meet project deadlines by utilizing available resources. Support multiple attorneys in employment law matters and provide backup support for colleagues as needed. Serve as a liaison to clients, between internal departments and to outside agencies. Prepare/revise correspondence, pleadings, documents, and other clerical assignments as directed. Handle a wide variety of complex and confidential time-sensitive material. Work with internal teams to complete conflicts checks and open new client engagements. Manage attorney expenses and assist with billing review and inquiries. Maintain calendars, CLE and bar licenses, reports and time records. Book and organize travel arrangements including flights, hotels, and transportation. Maintain docketing and proactively communicate deadlines for litigation attorneys. Transcribe electronic dictation, and schedule depositions. Various office and client filing; proofreading documents. Prepare documents for filing with various courts (Circuit and Federal). Assist with copying and printing large documents. Organize & maintain file materials, scanning and downloading large documents. Assist with other office administrative functions as needed. Qualifications/Skills Required At least 3 years of recent litigation legal secretarial experience within a law firm, labor and employment field preferred. Ability to type 65+ wpm. Experience with InTapp, Netdocs, and Concur a plus. Experience with state and federal rules and procedures. Must have a solid understanding of technical legal terminology as well as court filings. Experienced with trial preparation and briefs. Strong verbal and written communication skills, as well as excellent proofreading skills. Ability to multi-task, and timely respond to deadlines as well as balance workload. Proficiency in Office Suite 365 including Outlook and Word, and basic knowledge of Excel, and PowerPoint. Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level. Must be able to work in a fast-paced environment with a positive attitude. Detail oriented, thorough, and accurate. Educational Requirements High School diploma or equivalent required. 4-year college degree preferred. Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Are you a skilled Legal Assistant with expertise in employment law? We have a contract position available! Our client, a leading law firm, is looking for a committed Legal Assistant to join their Labor and Employment team in Tampa, FL. Key Responsibilities: Utilize technology to improve efficiency. Draft and format legal documents. Handle e-filings and state court submissions. Manage mail, faxes, and document scanning. . Requirements: High school diploma or GED required; associate degree preferred. At least 7 years of experience as a Legal Assistant. Proficiency in Word, Excel, PowerPoint, Outlook, and PDF. If you have the necessary experience and are open to a contract role, apply now to join a dynamic team!