Legal assistant job description

Mid-Level Corporate Paralegal/Legal Assistant- Corporate Matters, Public Company Reporting, Stock Transfer Assistance, Communications and Board Assistance, Legal Department, Event and Administrative Assistance
(Currently hybrid: remote two days and in office three days per week)


A position has become available for a mid-level Corporate Paralegal / Legal Assistant with Cantor Fitzgerald, Newmark Group, Inc. and BGC Partners, Inc. This diverse position reports to our Corporate Secretary and Chief Counsel for Securities and Corporate Governance. The right candidate will foster a teamwork mentality, have excellent communication skills, be a problem solver and be willing to take ownership of the job. Flexibility, excellent organization, responsiveness, humor and grit are key in our fast-paced organization.


Responsibilities


Assist with preparation of SEC filings (including 10K; 10Q; 8K; proxy; Section 16 filings; registration statements) and related processes Maintain public company minute books, stock transfer records, and miscellaneous corporate governance documents Assist with Company's annual Code of Ethics certification process, ESG disclosures and similar matters Assist with electronic and physical legal filing systems Assistance with the coordination of scheduling and preparation for meetings of the board of directors and its committees Review and process invoices; work with vendors and internal accounts payable department to manage timely payments Draft correspondence to and liaise with Company's stock transfer agent and assist with stock transfer administration and records Assist with creation of Powerpoint presentations, speeches, bios and communications Document review, drafting and preparing contracts, assistance with M&A and other corporate transactions Some administrative assistance with phones, calendar, communications, documents, travel, meals, expenses for attorneys and board and meeting coordination Assistance with special events, social activities, morale boosting and charity events, newsletter and departmental activities and special projects and some personal matters Ad hoc support to the corporate legal group, including processing of nondisclosure agreements, legal entity formation and maintenance, mergers and acquisitions transactions, data rooms and other corporate matters



Qualifications


Bachelor's degree and/or paralegal certification Strong organizational, interpersonal, communication and writing skills Computer literacy and proficiency (MS Word, Excel, Outlook, Visio, Powerpoint and Adobe). Diligent, Worvika, Section 16 filing software and similar is useful and may be required Ability to communicate with senior executives, directors and employees at every level Team-oriented mindset and strong work ethic Ability to multitask and demonstrate flexibility and initiative under deadline pressure Ability to maintain confidentiality and exercise sound judgment and discretion


Sense of humor, creativity and adventure required

In-house legal assistant experience a plus



Success Factors-
These factors often work at our fast-paced firm:

Flexible, Problem Solver, Grit Helpful, Congenial, Personable, Positive Unpretentious, Approachable, Respectful, Teamwork Mentality Accountable, Takes Ownership, Corrects Mistakes Organized, Timely, Confidential, Responsive Humor, Adventure, Joy

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work.

It's not just about our global network of offices; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages.
Our Practice Area


White & Case employs over 2000 lawyers and more than 200 legal assistants located in 38 offices around the world. We thrive on innovation and diversity and the benefits that such qualities afford our clients and ourselves. Clients choose to work with us because we have unparalleled expertise and passion to solve the complex issues that affect the success or the very survival of their organizations. Our open door policy promotes candid communication among partners, associates, legal assistants and staff. We attract dynamic people with formidable talents and we encourage them to be both generous with their knowledge and forthright with their questions.


Duties and Accountabilities 1


Legal assistants work under the supervision of attorneys in providing legal services to clients. Their responsibilities vary depending upon the department to which they are assigned. They may also work with other personnel (e.g. other legal assistants, Practice Technology, Global Technology Services, librarians, Professional Support Lawyers, Marketing professionals) at the Firm in delivering legal services to clients. Legal assistants will be requested to perform other duties as required.

In addition, the position is required to assist other legal teams on an as needed basis and acquire an understanding of the mechanics of civil litigation, including pleadings and discovery tools. This will be achieved by attending training sessions, litigation department seminars, database training sessions, and through general on-the-job experience. Such general work may include:
Legal and factual research using library, on-line, and outside resources. Participation in document production. Maintenance of case files. Preparation of material for depositions. Summarizing and digesting transcripts. Exhibit preparation for pleadings, trials, hearings, etc. Cite checking and shepardizing legal memoranda, briefs, articles, opinions, etc. and creation of Tables and Authorities. Preparing pleadings for filing or service. Creating trial books, case binders, etc. Attending depositions, hearings, trials. Arranging for court reporters, interpreters, conference rooms, etc. Creating databases, charts, graphs, tables, etc. for data analysis. Utilizing firm resources to accomplish above tasks. Processing invoices related to vendor services contracted on behalf of a client or an attorney. Preparing daily time entries for services performed. Utilizing litigation support software programs and other spreadsheet and database programs as needed to perform client projects.
Additional Responsibilities
Work with support staff (copy center, word processing, foreign legal analyst clerks, contract legal assistants), which entails explanation and review of tasks such as page checking, collating, sequencing, coding, indexing, numbering, copying, etc. On occasion be asked to participate in special projects by the managing attorneys.
Qualifications
Clear and concise verbal and written communication skills. Basic knowledge of Microsoft Office suite and Adobe Acrobat. Ability to work under pressure and with a variety of personalities. Willingness and ability to work overtime and long hours. Excellent professional references. Good judgment. High ethical standards. Ability to travel as needed.
Location
This role is based on our Silicon Valley office

Mid-Level Corporate Paralegal/Legal Assistant- Corporate Matters, Public Company Reporting, Stock Transfer Assistance, Communications and Board Assistance, Legal Department, Event and Administrative Assistance
(Currently hybrid: remote two days and in office three days per week)


A position has become available for a mid-level Corporate Paralegal / Legal Assistant with Cantor Fitzgerald, Newmark Group, Inc. and BGC Partners, Inc. This diverse position reports to our Corporate Secretary and Chief Counsel for Securities and Corporate Governance. The right candidate will foster a teamwork mentality, have excellent communication skills, be a problem solver and be willing to take ownership of the job. Flexibility, excellent organization, responsiveness, humor and grit are key in our fast-paced organization.


Responsibilities


Assist with preparation of SEC filings (including 10K; 10Q; 8K; proxy; Section 16 filings; registration statements) and related processes Maintain public company minute books, stock transfer records, and miscellaneous corporate governance documents Assist with Company's annual Code of Ethics certification process, ESG disclosures and similar matters Assist with electronic and physical legal filing systems Assistance with the coordination of scheduling and preparation for meetings of the board of directors and its committees Review and process invoices; work with vendors and internal accounts payable department to manage timely payments Draft correspondence to and liaise with Company's stock transfer agent and assist with stock transfer administration and records Assist with creation of Powerpoint presentations, speeches, bios and communications Document review, drafting and preparing contracts, assistance with M&A and other corporate transactions Some administrative assistance with phones, calendar, communications, documents, travel, meals, expenses for attorneys and board and meeting coordination Assistance with special events, social activities, morale boosting and charity events, newsletter and departmental activities and special projects and some personal matters Ad hoc support to the corporate legal group, including processing of nondisclosure agreements, legal entity formation and maintenance, mergers and acquisitions transactions, data rooms and other corporate matters



Qualifications


Bachelor's degree and/or paralegal certification Strong organizational, interpersonal, communication and writing skills Computer literacy and proficiency (MS Word, Excel, Outlook, Visio, Powerpoint and Adobe). Diligent, Worvika, Section 16 filing software and similar is useful and may be required Ability to communicate with senior executives, directors and employees at every level Team-oriented mindset and strong work ethic Ability to multitask and demonstrate flexibility and initiative under deadline pressure Ability to maintain confidentiality and exercise sound judgment and discretion

•Sense of humor, creativity and adventure required

In-house legal assistant experience a plus



Success Factors-
These factors often work at our fast-paced firm:

Flexible, Problem Solver, Grit Helpful, Congenial, Personable, Positive Unpretentious, Approachable, Respectful, Teamwork Mentality Accountable, Takes Ownership, Corrects Mistakes Organized, Timely, Confidential, Responsive Humor, Adventure, Joy