Summary: Performs a variety of secretarial duties for Community Association attorneys to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys, supervisors, and staff. Observes confidentiality of client matters.
Primary Duties and Responsibilities:
· Composes letters, memos and various other court documents. Prepares documents for delivery to court with appropriate formatting, copies, and court fees. Proofreads all work completely and carefully. Timely scans all documents into Software program.
· Sorts and dates incoming mail, identifying time-sensitive documents and notifying attorneys. Ensures that outgoing mail is timely prepared, and, if necessary, routes mail to specific delivery service and follows up on timely delivery. Timely log all returned mail into software program and notify responsible attorney.
· Utilizes and is proficient in computer software including Microsoft Office Suite and Orion. Operates standard office equipment, including personal computer, printers, copiers, typewriter, facsimile, telephone and dictation equipment.
· Prepare client proposals to obtain new business for the firm; monitor and track retainer letters for new clients
· Timely opens, closes and maintains all case and general files according to written procedure.
· Responsible for maintaining all private process service information for court pleadings and managing case information with service providers.
· Assist with attorney organization by timely maintaining filing and Chron records.
· Receives clients and visitors. Schedules and prepares conference room. Maintains good public relations with clients.
· Assists attorneys in registering for and reporting all required mandatory Continuing Legal Education credits for each MCLE year.
· Assists attorneys with marketing activities: maintains attorney marketing and seminar folders; coordinates registration for networking functions; assists in planning and coordinating marketing activities; prepares Power point presentations.
· Performs paralegal duties as requested and bills time according to policy and client billing guidelines, including proper task codes when needed.
· Provide coverage for additional attorneys should the need arise.
· Provide receptionist coverage from time to time as needed.
Job Type: Full-time
**This job is ideally for a candidate looking for a full time opportunity to work in-person. However, our firm is open to remote work on a part-time basis depending on experience.
Duties & Responsibilities:
• Assist attorneys in all phases of litigation through trial, including, but not limited to, preparation of legal pleadings, motions, subpoenas, affidavits, letters, hearing and trial notebooks.
• Coordinate attorney meetings, schedule various case events, including, depositions, hearings, mediation and trials
• Perform basic office administrative duties, including answering phone calls, taking messages, communicating with opposing attorney offices, responding to emails, and reminding the team of upcoming deadlines
• Calendar and Organize deadlines and follow-ups, including, but not limited to, calendaring Court ordered deadlines, discovery deadlines, responsive pleading deadlines etc.
• Welcome clients who arrive at the office for consultations and various appointments
• Provide status updates on all assigned files
• Perform general legal administrative tasks including, but not limited, communications via telephone, e-mail and fax; scanning documents, e-filing and serving legal documents, PDF documents, compile exhibits, filing paperwork, etc., all according to firm policies and procedures.
• Track all time worked and enter time daily into MyCase
• Exceptional organizational and communication skills a must.
• Ability to E-file and serve Court documents
• Some knowledge of legal software, case management, and docketing programs
• Excellent computer skills a must. Must be able to efficiently use various Microsoft products, including Word, Excel, Outlook etc.
• At least 1-2 years of previous legal experience, particularly with civil litigation
• Must be extremely personable, self-motivated, assertive and willing to grow with our firm
• Civil Litigation Experience preferred
Based on recent jobs postings on Zippia, the average salary in the U.S. for a Legal Assistant is $41,384 per year or $20 per hour. The highest paying Legal Assistant jobs have a salary over $55,000 per year while the lowest paying Legal Assistant jobs pay $30,000 per year
Legal secretaries are employees in a law firm who are responsible for many administrative tasks. They handle the tasks such as filing and keeping records, ensuring that all documents are stored properly, and update contact information data and other essential office databases. They must also be knowledgeable on the law because they are, at times, assigned to draw up legal documents such as motions and subpoenas, conduct legal research, and write up other important office memoranda. Legal secretaries should be organized, trustworthy, and level-headed.
Paralegals are law firm or legal department employees who work on cases with lawyers. They handle different activities, usually administrative or clerical, such as organizing and maintaining files, updating records, and managing correspondences, among others. Paralegals also handle different activities directly related to active cases being worked on by lawyers in the firm or department. They assist lawyers on cases by preparing materials needed for trials, conducting legal research, verifying trial facts, helping during interviews, getting statements from those involved in the case, and creating presentation materials. Paralegals should have knowledge of laws and should be familiar with landmark cases.
Specialists are employees who are responsible for specific tasks or activities in the department they are assigned to. The actions or tasks they work on are related to their educational background or work experiences. They are usually highly skilled in specializations related to the work they are assigned to. Specialists are also highly trained on the competencies that are required of their specialty. As such, they are focused on the skills and competencies that are needed to enhance their experience in their specific field further.
Executive assistants are employees who are assigned to work under the supervision of company executives. They manage the activities of the executives they are assigned to by manning the executive's calendar, scheduling appointments, setting meetings, ensuring that the executives are familiar with their schedule for the day, and taking note of any deliverable that may be needed. They are also responsible for taking care of any document or paperwork that the executive needs, as well as preparing presentation materials or briefers for meetings. Executive assistants are also usually exposed to actual company operations to further understand how the business works and to be of better help to the executive.
Billing specialists are accounting or finance employees who are responsible for sending out billing invoices to clients. They calculate charges that their clients have incurred. They then write bills, ensure that all details are correct, and send these out to clients. They also manage payment due dates and ensure that clients are duly reminded of such deadlines. Billing specialists also manage client accounts and ensure that they are paying on time. They help identify clients who have outstanding payables and send out collection notices to them. At times, billing specialists also manage the receipt of payments to manage account records better.
Yes, you can make $100,000 per year as a legal assistant. While possible, it is unlikely to earn over $100k as a legal assistant because even higher-paid positions do not typically earn more than $55,000 per year. The average annual salary for a legal assistant is $41,384.
Legal assistants are paid around $38,000 a year. Legal assistants are usually an entry-level position, so they are typically paid by the hour. The average hourly rate sits around $17 an hour.
Yes, being a legal assistant is a good job. If you are looking for a steady day job, being a legal assistant is a good choice. If you decide to become a legal assistant, you'll be signing up for a career in a fast-evolving field where your talents and worth ethic could be the key factor of your success.
The difference between a paralegal and a legal assistant is that a legal assistant's work is more administrative than that of a paralegal. These two jobs differ in many ways:
Case Preparation Duties