Legal assistant jobs in Ocala, FL

We are seeking a highly motivated Legal Assistant to support a leading nationwide law firm onsite in West Palm Beach. The ideal candidate is detail-oriented, proactive, and experienced in Trusts & Estates practice. This role requires strong organizational skills, excellent communication abilities, and the capacity to manage sensitive client information while ensuring accuracy, compliance, and timely execution of tasks. Responsibilities: * Provide comprehensive administrative support to staff, including calendar management, scheduling, and client communication. * Prepare, edit, and proofread Trusts & Estates documents, probate filings, correspondence, and client materials. * Coordinate document-execution meetings, serve as a witness/Notary Public, and ensure proper handling of originals. * Manage client onboarding, engagement letters, intake details, and maintenance of critical client information. * Organize and maintain digital and paper files in accordance with firm protocols. * Assist with billing by editing narratives, applying time-entry standards, and running reports. * Submit filings to courts and agencies and ensure deadlines, compliance requirements, and reminders are managed proactively. * Collaborate with other assistants, internal departments, and firm resources to complete assignments and support workflow. Required Skills & Qualifications: * 2-4 years of Trusts & Estates legal assistant or legal secretarial experience strongly preferred. * Familiarity with probate courts, procedures, and regulatory agency filing requirements. * Strong proficiency in Microsoft Office Suite and document-management systems. * Excellent written, verbal, organizational, and interpersonal skills. * Outstanding client-service orientation with the ability to manage sensitive and confidential information. * Ability to prioritize multiple assignments and manage competing deadlines in a fast-paced environment. * Ability to work independently as well as collaboratively within a team. * Experience arranging travel is a plus. If you are a detail-oriented, adaptable, and motivated professional looking to contribute to a dynamic Trusts & Estates practice, we encourage you to apply! Email your resume (in Word) to All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

A leading general practice national law firm with offices in NY, NJ, PA, FL, MA, DE & CT is seeking a Legal Assistant for their Miami/Coral Gables office. The Legal Assistant will provide confidential administrative support for attorneys within the firm's Litigation Practice Group and perform related duties as required. Attend client meetings with attorneys (both on and off site) to witness client documents Transcribes legal briefs, correspondence, letters, and confidential memorandum Types a variety of legal documents from rough and oral drafts Court E-Filings Answers telephone calls, transfers calls to the appropriate staff and take messages in their absences Prepares, maintains and confirms daily work calendars and schedule meetings and appointments Assists with travel arrangements, internal correspondence, reimbursements for attorneys, paralegals Reads, sorts and ensures incoming mail is timely delivered; ensures outgoing mail is processed Processes bills; proofs billing sheets; reviews and edits bills Maintain attorneys' legal confidential and administrative files Related Duties Assist other Attorneys and Legal Assistants within the Group and Office Proactively manage contacts in Outlook and Interaction Experience Three to five years of legal assistance experience. Knowledge, Abilities and Skills Comprehensive knowledge of modern legal office practices and procedures Considerable knowledge of legal documents preparation, legal terminology and court procedures Comprehensive knowledge of MS Word, MS Outlook, Excel, redline comparisons, BigHand (digital dictation) Type 70 WPM Excellent oral and written communication skills

Firm Ranking: AmLaw100 Firm Legal Secretary, Real Estate Support Model: 7 Attorneys to 1 Professional Assistant Target Salary: $70,000 - $95,000 Work Week: 9:30am - 5pm (37.5 hour work week) Onsite Logistics: Onsite Hiring Manager: Office Administrator Responsibilities: Responsibilities Draft and review real estate contracts, leases, and other legal documents. Assist attorneys in preparing for closings, including gathering necessary documentation. Manage calendars, schedule meetings, and coordinate travel arrangements. Maintain client relationships and ensure high levels of client satisfaction. Handle monthly client billing (paper and electronic billing). Review billing prebills for accuracy, completeness, and necessary timekeeper inquiries and narrative edits. New Business Intake Skills And Technology Must have at least five years of law firm experience as a defense litigation legal assistant with Federal and State court experience. Experience working with multiple attorneys is required. Strong attention to detail, initiative, and follow-through required. Effective oral and written communication skills, including the ability to clearly express thoughts to others and exchange information. Working knowledge of Microsoft Office, including extensive knowledge of Outlook, Word, Excel, and experience working with law firm case management and billing software required. Knowledge of iManage, SmartTime, and Aderant

Title: Administrative Assistant In office A leading international trade law firm with offices in the United States, Hong Kong, and China is seeking an Administrative Assistant to join the team. This is an in-office position located in Miami. The ideal candidate will assist attorneys running special programs as well as daily office tasks. This role requires proficiency in Salesforce, Excel/Power BI, PowerPoint, Word, and Outlook. The position serves as the key point of contact for both internal and external clients. Must possess the ability to maintain high levels of confidentiality, be results-driven, exercise good judgment, and manage multiple assignments with minimal supervision at high levels of professionalism. Position Summary: The Administrative Assistant provides a high level of administrative support to a team of attorneys while leveraging technology to streamline processes, manage data, and improve efficiency. This role requires strong organizational skills, excellent communication, and the ability to manage multiple priorities and work in an organized manner. Qualifications: · The ideal candidate will have a minimum of 2 to 3 years of experience working as an administrative assistant supporting multiple attorneys. · Bachelor's degree or equivalent experience preferred. · Strong proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel/Power BI, and Outlook required. · Comfortable learning and using modern technology quickly. · Experience in a fast-paced, professional environment is highly preferred. Skills & Competencies: · Extremely organized, meticulous, able to multi-task and prioritize their workload and work well under pressure. · The successful candidate should be an initiative-taker, forward-thinking, action-oriented, and focused. · Excellent people skills and the ability to collaborate well in a team as well as work independently. · Strong attention to detail, organizational skills, and ability to manage time effectively. · Excellent verbal and written communication skills. · Exceptional computer skills with the ability to learn new software applications quickly.

Legal administrative assistant for a regional firm for their BOCA RATON location Terrific firm with offices in and around the state of Florida, has a rare opportunity at their Boca Raton location. They are immediately interviewing for a smart, articulate, accurate and qualified candidate with at least 5 years experience in Estate Planning. Duties and Responsibilities Preparation of the estate planning documents Putting together the documents Maintaining the Calendar Coordinating date/time with clients, setting up the conference room Enter time Supporting one attorney Requirements Attention to detail Excellent tenure Proofread your work Notary preferred Probate is a plus Familiar and comfortable with learning new software Benefits Health Insurance, PTO etc. Support one Partner In office 5 days a week Possible work from home sporadically after review REF 16161

The Legal Secretary provides secretarial services for the attorney, and facilitates their provision of legal services to the community. · Prepares or transcribes as requested the legal pleadings, documents, letters, and other materials necessary for the provision of legal services to the community. · Prepares the requisite number of copies as indicated by the document prepared or case handler requesting the document. · Receives and screens visitors and telephone calls for assigned attorneys and take messages as appropriate. · Notarizes documents. · Utilizes the pleading bank system to generate documents in response to requests from case handlers for specific documents. · Assists other legal secretaries as needed, and cover for their absence. · Assists the assigned attorneys in maintaining their calendars, maintaining case files, and scheduling meetings, appointments, and court hearings. · When bilingual, translates letters and documents, if translator is unavailable. · Assists in backlog of data entry or other administrative work. · Performs other related duties as assigned. For consideration, please remit your resume to jsilva(@)adamsmartingroup.com All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Clermont - in office We are partnering with a law firm that is seeking a Legal Assistant with at least two years of experience in a law firm setting. This role is ideal for a detail-oriented professional who thrives in a fast-paced setting and consistently demonstrates discretion, warmth, and professionalism in client interactions. About the Role The Legal Assistant will play a crucial role in supporting attorneys and legal staff, ensuring smooth communication and seamless organization across the firm. From managing case files and scheduling to handling confidential and highly sensitive documents, this position is central to the firm's daily operations. Key Responsibilities Handle incoming client calls with courtesy, professionalism, and empathy Prepare, mail, and track outgoing legal documents with accuracy and timeliness Scan, save, and log incoming case-related mail, including highly sensitive materials, following strict procedural guidelines Maintain and update calendars with key dates and legal deadlines Open and close case files, ensuring proper documentation and organization Assist attorneys and legal staff with accurate data entry into relevant forms and systems Serve as backup to the Intake Coordinator Qualifications 2+ years of experience as a legal assistant in a law firm Strong organizational skills and ability to manage multiple priorities Excellent written and verbal communication Proven discretion and professionalism in handling sensitive matters Collaborative mindset and client-service orientation Ability to work independently and as part of a team Pay range and compensation package Pay commensurate with experience. Bonus plan, 401K, health and dental insurance.

National trial law firm seeking a litigation legal assistant to join their Miami office located in the Coconut Grove area. Some responsibilities include: prepare, proofread, and format legal documents and correspondence; manage schedules, organize case files within the firm's legal database; handle client communications professionally and maintain confidentiality; assist with case preparation including drafting and filing legal documents; and coordinate with court personnel, clients, and opposing counsel. This firm offers 1 day WFH, excellent benefits, and free parking. For more information and consideration, please send resume in Word form to Martha Baitcher at ****************************

Job Title: Legal Assistant - Litigation Salary: $70k - $85k + Bonus Growing Law Firm seeks a Legal Assistant to join their Team! Responsibilities: Experience working in a mid- to large-sized firm and collaborating with various departments across the firm to handle multiple responsibilities, including case openings, conflict checks, billing, records, and more. Strong knowledge of Federal and State court rules of procedure, including understanding the requirements to calculate deadlines. Schedule hearings and appointments in coordination with the attorneys. Effective oral and written communication skills are essential for drafting and proofreading correspondence, pleadings, and other legal documents. Experience tracking firm, attorney, and client expenses and using application software to process reimbursements and payments. Knowledge and ability to participate in client billing, including assisting attorneys in entering narratives, tracking billable tasks, making edits, and delivering bills to clients in both electronic and paper formats. Managing electronic and paper case files. Handle incoming and outgoing mail and other correspondence-answer, screen, direct, and place telephone calls and emails. Qualifications: 5+ years of law firm experience as a defense litigation legal assistant with Federal and State court experience. Experience working with multiple attorneys is required. Ability to work efficiently and effectively under pressure and time constraints. Ability to effectively balance multiple assignments and workflow from various attorneys. Strong attention to detail, initiative, and follow-through required. Working knowledge of Microsoft Office, including extensive knowledge of Outlook, Word, Excel, and experience working with law firm case management and billing software required. Knowledge of iManage, SmartTime, and Aderant

Cruser Mitchell, a nationally recognized litigation defense firm, is seeking a Litigation Paralegal/Legal Assistant with a minimum of two years of litigation experience to join our growing Miami office. This role offers a professional work environment where your contributions are appreciated and support the success of the team. This position is ideal for someone who thrives on both the structure of legal administrative responsibilities and the substantive engagement of hands-on case support. Duties & Responsibilities: Manage case files, including document control, docket deadline calendaring, and filing. Managing and scheduling depositions, including coordinating with counsel and witnesses, preparing notices, and arranging court reporter. Preparing, tracking and managing subpoenas, and discovery requests to third/non parties regarding production of documents. Gather, review, organize and summarize medical records. Handle mailings and E-Filing documents, including pleadings, motions/briefs, etc. with the FL E-Filing Portal. Assist in the preparation for depositions, including deposition and medical summaries. Proficiency in trial preparation, document cite-checking, and filing in federal and state courts. Skilled in drafting legal documents such as motions, complaints, etc. Ability to calendar litigation deadlines effectively. Extensive experience in document review and production. Familiarity with legal software. Requirements Minimum of 2 years of litigation experience in insurance defense. Strong preference for candidates with E-Discovery experience. Proven initiative, self-direction, and attention to detail. In-Office position with a 40-hour workweek. About Us Cruser Mitchell is a leading national litigation firm committed to excellence through creativity and innovation. Our firm specializes in defending general liability, premises liability, auto/trucking liability, bad faith, E&O, professional liability, and insurance coverage claims. Workplace Culture & Benefits At Cruser Mitchell, we understand the importance of work-life balance, which is why we offer a flexible workplace culture that supports your personal and professional growth. We are proud to have been named among US News & World Report Best Places to Work for 2024 and 2025.

Contract Role Hybrid, Miramar, FL RedStream Technology is searching for a Contracts Paralegal to work with the Procurement team with our client in Miramar, FL. You will support on the remediation process of our client's third party contracts. This includes compiling information to comply with regulatory items, connecting with various stakeholders, review contracts to ensure information is accurate. You will be a personal contact point for category leaders on this topics. You will need to know when something needs escalating, how to manage a variety situations and be comfortable managing finance and budgets. Skills: Knowledge of contract management. Outstanding project and process management skills. Exceptional verbal and written communication skills. Superb client service skills with both creative and analytical mind-set. Be of mature disposition and personable, and able to work well within teams across continents/time zones. Highly collaborative, yet able to function well independently. Creative problem solver and natural entrepreneur; comfort with ambiguity. Can handle both technical and business aspects of hosting and support. Pragmatic approach and solution minded. Top notch security and confidentiality standards. Education: Degrees in business and/or law (contracts) highly valuable

A global law firm is seeking a General Counsel Clerk in Miami. This full-time role involves supporting attorneys and paralegals in discovery tasks and maintaining document databases. The ideal candidate will have strong technology skills, including proficiency in Microsoft Office, and excellent organizational and communication abilities. Law firm experience is preferred. Join a collaborative environment with opportunities for professional growth. #J-18808-Ljbffr

Attorney - Insurance Coverage Associate Experience: 2-5 years My client is seeking a talented Attorney with 2-5 years of litigation experience to join their thriving Insurance Coverage Practice Group. This is an exciting opportunity to work with a leading team that represents U.S. and international insurers in complex, high-value, and high-profile coverage litigation and market conduct (bad faith) matters across the United States. The practice focuses on: Commercial General Liability Commercial Property (business interruption, pollution) Errors & Omissions (lawyers, agents, accountants) Directors & Officers What You'll Do Analyze insurance policies and draft coverage opinions and recommendations for clients. Conduct legal research using Westlaw/Lexis/Nexis to support litigation strategy. Draft interrogatories, document demands, pleadings, and motions. Review documents and prepare for litigation. Attend depositions, hearings, and mediations as required. What We're Looking For Admitted to practice in Florida. 2-5 years of litigation experience (insurance coverage preferred). Strong academic credentials (Law Review and/or Honors a plus). Exceptional legal research and writing skills. Why Join My Client? They offer more than a job-they provide a career with growth, flexibility, and exceptional benefits: Hybrid Work Flexibility - Balance remote and in-office work. Flexible Paid Time Off - Attorneys manage their own schedules responsibly. Performance Bonuses - Earn annual bonuses plus up to $2,000 monthly through their bonus plan. Student Debt Repayment - Eligible attorneys receive $250/month toward qualified student loans. Referral Rewards - Generous bonuses for introducing talented colleagues. Mentorship & Career Growth - Access global training programs and strong mentorship. Inclusive Parental Leave - Six months fully paid for all parents. Global Mobility Program - Opportunities to work with international offices and attend client-facing events. Comprehensive Health Benefits - Medical, dental, and vision coverage for you and your family. Robust Disability Coverage - Short-term and enhanced long-term plans. 📩 Ready to take your career to the next level? Apply today or reach out directly for more details.

Sterling Search Partners is helping an Orlando law firm with its search for a Paralegal. The Foreclosure Paralegal supports attorneys by managing foreclosure files from referral through post-sale, ensuring accuracy, compliance, and timely progression of each case. This role requires strong attention to detail, an understanding of foreclosure and real estate law, and the ability to work efficiently in a deadline-driven environment. Key Responsibilities Case Management Manage a high-volume foreclosure caseload for judicial or nonjudicial states. Open, review, and prepare new foreclosure referrals. Track case timelines, statutory deadlines, and court requirements. Maintain organized electronic case files and update case management systems. Document Preparation Draft foreclosure pleadings such as complaints, notices of default, lis pendens, affidavits, motions, and proposed orders. Prepare sale packages, title updates, and judgment materials. Review loan documents, payment histories, and title reports for accuracy. Court & Attorney Support File pleadings electronically with state and federal courts. Coordinate service of process and publication requirements. Monitor hearing dates and prepare attorney notebooks for court. Communicate with court staff, trustees, opposing counsel, and clients. Client & Vendor Communication Provide regular status updates to clients, loan servicers, and attorneys. Coordinate with title companies, process servers, and foreclosure sale vendors. Respond to client requests and resolve document deficiencies. Compliance & Quality Control Ensure files comply with federal (FDCPA), state, and investor/servicer guidelines. Assist with audits and internal controls. Identify issues in title, chain of assignments, or loan documentation. Qualifications 2-5 years of foreclosure, real estate, or litigation paralegal experience preferred. Knowledge of state foreclosure procedures (judicial and/or nonjudicial). Proficiency with case management software (e.g., AIM, LPS, Tempo, NetDocuments). Strong drafting, proofreading, and organizational skills. Ability to manage deadlines and high-volume workloads. Excellent communication and follow-up skills. Paralegal certificate or equivalent experience preferred.

Litigation Paralegal needed for immediate placement Law Offices of Rhonda F. Qualifications, skills, and all relevant experience needed for this role can be found in the full description below. Gelfman, P.A. - North Miami Beach, FL Full-Time | In-Office Only Seeking a skilled paralegal, familiar with Florida statutes, case law, family matters, civil claims, xevrcyc arbitration, and the ability to learn new areas of law in a fast paced environment.

Great Opportunity at a high end Personal Injury Law Firm fully onsite in Downtown Miami, FL - Assist attorneys in all phases of personal injury litigation, from case inception to trial - Draft legal documents, including pleadings, motions, and discovery requests - Review and organize medical records, police reports, and other relevant documents - Communicate with clients, opposing counsel, and court personnel - Prepare trial notebooks and exhibits for hearings and trials - Assist with settlement negotiations and drafting settlement agreements - Maintain case files and update case management system Qualifications - Minimum of 4 years of experience as a Plaintiff personal injury paralegal - Strong knowledge of personal injury law - Excellent written and verbal communication skills Please note that this is not an entry-level position. Only candidates with prior experience as a plaintiff personal injury paralegal will be considered.

Responsibilities for the Administrative Assistant: Legal experience required/ Immigration Experience Required Must be highly motivated and well organized Complete a variety of administrative tasks for the General Counsel Support the General Counsel in his role Work closely with the Executive Assistant to the DOO/COO to keep informed of upcoming commitments and responsibilities, assisting when necessary Coordinate and serve as primary point of contact for all regulatory examinations, including responsibility for onsite logistics, correspondence, data gathering, recordkeeping and meeting facilitation Work with General Counsel' s direct reports to assists as needed with special projects within and outside the Legal Department Distribute parking vouchers, manages petty cash transactions and generates monthly reporting for accounting purposes Assist in preparation of annual reports filed with regulatory authorities and annual corporate insurance renewal applications Establish and maintain effective working relationships with all levels of bank employees and customers Work closely with COO and DOO Executive Assistant to provide additional support and backup as needed Contribute to the effective team management of all bank problems, issues and opportunities Perform additional duties as required Provide occasional overtime support as necessary R

The essential function of the position within the organization is to provide professional legal assistance to the Judiciary. The position is responsible for researching various legal matters, case management, pending litigation and issues, and/or process criminal and civil appeals. This position is also responsible for drafting memoranda, opinions, orders and reports, conducting legal research, reviewing briefs and case files; and advising judges on pending litigation and issues. The position works under general supervision of the Chief Judge or designee. This position shall be required to assist with emergency support functions in the event of a declared emergency and/or any other emergency duties as assigned. Minimum Qualifications: Any equivalent combination of education, training and experience may be considered. Requires a Juris Doctorate degree from an accredited law school. Requires membership in the Florida Bar Association within one year of employment. APPLICANTS PLEASE NOTE: THIS POSITION REQUIRES A JURIS DOCTORATE DEGREE FROM AN ACCREDITED LAW SCHOOL. ALSO REQUIRES MEMBERSHHIP IN THE FLORIDA BAR ASSOCIATION WITHIN ONE YEAR OF EMPLOYMENT.

Working Title: Internship Salary: To Be Determined by the Agency Law Clerk Internship State of Florida Opportunities are located throughout Florida Internship Overview and Responsibilities: The State of Florida is seeking motivated individuals to join our workforce. Our internship opportunities offer bright, highly motivated law school students and recent graduates a unique opportunity to experience firsthand the operations of state government while obtaining valuable on-the-job training. Law clerks will work on a broad range of assignments, including both transactional and litigation-related work. General duties include legal research and writing, discovery, and trial/hearing preparation. The ideal candidate would be a first, second- or third-year law student, possessing excellent research and writing skills, the ability to work efficiently and independently with a moderate amount of supervision, and excellent verbal and written communication skills. This is an ideal internship opportunity for those interested in public service after graduation or in fields related to administrative law, litigation or contracts. Applications are accepted year-round. Internships may be paid or unpaid and there is no guarantee of employment. Agencies that have a current need for an intern will be reviewing applications to place qualified students within their respective agency. Knowledge, Skills, and Abilities: * Ability to communicate effectively verbally and in writing. * Ability to work independently as well as with others. * Ability to prioritize tasks, meet deadlines, and manage time effectively. * Ability to research and analyze laws and regulations. * Ability to draft legal documents. * Ability to think critically. * Skilled in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Access.) Minimum Qualifications: Must be currently enrolled in a juris doctor program or graduated within the last twelve months from an accredited college or university juris doctor degree program. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location: