Legal assistant jobs in Palm City, FL - 69 jobs

Cole, Scott & Kissane, P.A., a leading insurance defense firm, is seeking a dedicated and detail-oriented Legal Assistant to join our West Palm Beach office. This position requires working onsite and provides an excellent opportunity to be part of a highly professional and collaborative team. Key Responsibilities Provide comprehensive administrative and litigation support to assigned attorneys. Draft, format, and file legal documents, pleadings, and discovery responses. Schedule hearings, depositions, mediations, and meetings; coordinate with clients and court personnel. Maintain case files and electronic records in an organized and timely manner. Manage deadlines, court calendars, and e-filing in state and federal courts. Communicate professionally with clients, opposing counsel, and vendors. Qualifications Prior experience in insurance defense or civil litigation required (no specific number of years necessary). Strong knowledge of legal procedures, court rules, and e-filing systems. Excellent written and verbal communication skills. Proficiency in Microsoft Office and document management software (iManage or similar preferred). Strong attention to detail, organization, and ability to multitask in a deadline-driven environment. Why Join Us At Cole, Scott & Kissane, we offer a supportive environment where professionalism, teamwork, and growth are encouraged. You will be part of a respected firm with a strong presence throughout Florida and an opportunity to contribute to meaningful legal work daily.

Working Title: STATE ATTORNEY'S OFFICE, 19TH CIRCUIT- LEGAL ASSISTANT I - 21007354 Pay Plan: State Attorneys JAC 21007354 Salary: $34,645.00 Total Compensation Estimator Tool The Office of the State Attorney Nineteenth Judicial Circuit seeks to hire a Legal Assistant I for an entry level clerical position that requires work performed under general or administrative supervision for a busy prosecution office. The qualified candidate must have a minimum of one (1) year of responsible secretarial experience. * Basic knowledge of computers, printers, facsimile machines, copiers and scanners. Examples of work performed include but not limited to: * Performing data entry required to track case progress and history. * Preparing and processing legal documents and records. * Typing correspondence, court orders, investigative reports, office memorandums, subpoenas and expense vouchers. * Works as a receptionist handling incoming calls. MINIMUM TRAINING AND EXPERIENCE Graduation from a standard high school or General Education Diploma (GED) and one (1) year of secretarial and/or clerical experience or an equivalent combination of training and experience. Only candidates completing our office application will be considered. See below for application instructions. Agency Overview: Pursuant to Article V, Section 17, of the Constitution of the State of Florida, the State Attorney is charged with the duty of faithfully executing and enforcing the laws of the State of Florida. The Florida State Constitution provides that there be an elected State Attorney in each of the twenty judicial circuits. The State Attorney is the prosecuting officer of all the circuit and county trial courts. Consistent with and necessary to the performance of these duties, the State Attorney provides personnel and procedures for the orderly, efficient and effective investigation, intake and processing of all felony, misdemeanors, criminal traffic, juvenile and specially enumerated civil cases referred by law enforcement, other state, county and municipal agencies and the general public. Conditions of employment with the State of Florida: * Proof of citizenship or the legal right to work in the United States. * Male applicants must be able to show proof of compliance with, or exemption from the Selective Service System Registration requirement as stated on the application. * Applicants will be fingerprinted and must pass a complete criminal background check. TO APPLY FOR THIS POSITION: Please request an application by email, or download an application from our website ************** Completed applications and resumes should be directed to Office Manager and may be returned by mail, email or fax. No phone calls please. Kayla Piskor, Assistant Office Manager State Attorney's Office 411 S. 2nd Street Fort Pierce, FL 34950 Fax to: ************** Email: ******************* If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at ************** on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Job Description We're seeking a sharp legal assistant for our busy law firm who can help our attorney and paralegal assist clients and keep the office running smoothly. You'll work with the team to prepare a variety of legal documents, and handle office correspondence like answering emails and phone calls, scheduling meetings and travel, and reminding the team of upcoming deadlines. If you're an excellent multitasker who thrives in a fast-paced environment, we want to hear from you! Compensation: $34,000 to start - $48,000 potential Responsibilities: Conduct legal research, when necessary, with guidance from attorneys and paralegals Ensure client billing is processed properly using daily time records with assistance from the accounting department Schedule meetings and appointments for the team, such as depositions, make travel arrangements, and coordinate with outside vendors for events Work with attorneys and paralegals to create various legal documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when requested Be willing to take on any other necessary administrative tasks to help the firm run smoothly Handle office correspondence and administrative tasks such as greeting clients, responding to emails and phone calls, scheduling appointments, attending document signings, communicating with opposing attorney offices, taking dictation, and letting the team know about upcoming deadlines. Qualifications: Associate's degree, or some college is preferred; high school diploma or equivalent is necessary Must be able to prioritize tasks with demanding deadlines and work in a fast-paced environment Candidates should be able to type at least 50 words per minute Proficient with MS Office products Applicants must have excellent communication skills and organizational skills Bilingual fluency in English and Spanish is strongly preferred. Having a Notary Certification is a plus. About Company We are a Law firm. Practicing areas include: Estate Planning, Probate Administration, Wills and Trusts, Real Estate, Foreclosures, Business Law, and General Practice.

Legal Assistant - Palm Beach Gardens, FL We are seeking to hire a full-time Legal Assistant who is highly organized, has a stable employment history and administrative experience to join our growing business in our consumer class action department at our law firm. Responsibilities: Initiate and manage the opening of legal files Complete, scan, and organize various forms and authorizations Facilitate the procurement of reports, tapes, videos, and medical records Report claims to insurance companies and request insurance policies Draft and send letters on behalf of the legal team Maintain organized client files Request and follow up on insurance information and records Gather and manage records and bills Process and post invoices Provide coverage information to medical providers Contact clients to obtain physical status updates Prepare materials for paralegals to draft demands Copy and scan documents for inclusion in demand packages Manage outgoing mail and organize incoming mail for paralegals Scan mail into the appropriate files in the case management system (ATO) File documents for pre-litigation paralegals Attend occasional meetings with clients Provide translation support for clients during meetings with paralegals/attorneys (Spanish proficiency preferred) Handle phone communications, including speaking with clients, medical providers, and insurance adjusters when paralegals are unavailable Assist paralegals with various tasks as required Perform additional duties as assigned Skills: Proficient computer skills Strong written and verbal communication skills Exceptional organizational skills Detail-oriented with a focus on accuracy and completeness

At GOLDLAW, a personal injury law firm, we believe our employees' happiness, health, and engagement directly contribute to our clients' customer service. It has topped South Florida Sun-Sentinel's top workplace for three consecutive years. We provide exceptional legal services and achieve favorable outcomes for our clients. Our commitment is to prioritize our employees while we work diligently, to grow the organization, and to enjoy life, given our benefit plans and competitive compensation. We are currently seeking a skilled and motivated professional to join our Team! Position Summary: The Pre-Suit Legal Assistant plays a critical role in the early stages of a personal injury case. This position is responsible for gathering and organizing essential information from clients, opening new case files, and ensuring that all documentation is accurately and promptly recorded in the case management system. The ideal candidate is detail-oriented, organized, and able to work efficiently in a fast-paced legal environment. Job Duties & Responsibilities: Manage case files, ensuring that summaries are properly prepared and updated, litigation files are properly and securely maintained, and records and documents needed are collected and organized. Open and set up new case files, both physical and in case management software, in compliance with GOLDLAW professional standards. Ensure legal department files are maintained and destroyed in compliance with record retention policies and procedures. Track deadlines and follow up on any outstanding documentation. Handles all in-coming records from various on-line sources. (Chartswap.com and Bactes) Collect documentation of all damage sustained, such as medical records, bills, and loss of income. Data entry of records and bills into Case Management software. (FileVine.) Communicate with clients to gather necessary documents and information to begin building a case and update case managers, attorneys, and clients on all status. Conduct legal research pertaining to case preparation (Lexis/Nexis, Sunbiz) and provide information to the designated case manager. Review legal documents to ensure adherence to all legal requirements. Draft all written documents essential to clients, insurance companies, health Insurance, medical providers, and send to supervising Case Managers for review. Updates various involved parties as to case status. (Doctors, Insurance Companies, Hospitals, Medical Others, Clients.) Provide extensive contact with clients, insurance adjusters, and medical providers. Communicate case status with clients and outside counsel as requested. Process invoices for Police/incident reports. Serve as backup for office functions, including answering, screening, and directing phone calls; managing mail; and printing or copying documents. Other duties as assigned. Compensation & Benefits: Competitive Compensation Medical, Dental & Vision Group Life Insurance and Accidental Death & Disability Short Term and Long Term Disability Employee Assistance Program (EAP) 401K with company matching 3 weeks paid time off (PTO) 10 paid holidays Requirements High school diploma or equivalent; additional education or certification in legal studies is a plus. Prior experience in a law firm or legal intake environment is a plus. Proven experience in a similar role within a law firm. Proficient in using Microsoft Office Suite. Strong organizational and multitasking abilities. Excellent communication and people skills. Attention to detail and accuracy. Knowledge of legal procedures. WORK ENVIRONMENT: This job operates in a professional office setting as well as working out in the field with the public at events. This role routinely uses standard office equipment: manual dexterity, physical mobility, and some physical strength/stamina. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to successfully complete most office tasks that require any physicality, which is limited in this position. GOLDLAW is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job DescriptionSalary: Competitive West Palm Beach AV rated litigation firm seeking professional, self-motivated legal assistant with commercial, civil, and/or PI litigation skills for at least 2 openings here at the firm. The positions require at least 3 years experience in civil litigation practice. Following are some of the skills we seek. Skills Proven working experience as legal assistant/paralegal Familiarity with law, legal procedures and protocols under State and Federal court systems Satisfactory knowledge of day-to-day operations at a law office Proficiency in English Excellent writing and typing skills Ability to draft basic legal forms/documents Proficient in calendaring/docketing of court mandated appointments Comfortable with communicating with clients on a day to day basis Working knowledge of case management software and other basic computer software Must have excellent organizational skills and be able to work independently as well as with other team members Ability to juggle multiple activities / tasks and have the ability work under pressure We offer, health benefits, retirement plan with company match of up to 3% of annual salary; 15 paid vacation/personal days; 9+ paid holidays and additional discretionary time off as partners decide; possible discretionary bonuses throughout the year, particularly a holiday bonus at the end of the year.

Responsible for providing full administrative support services to attorneys while remaining flexible to provide assistance in various critical areas throughout the Firm. ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer. Transcribes dictation and formats letters, pleadings, and other forms. Prepares rough drafts, proofreads before finalizing legal documents. Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service. Properly file legal documents with the Courts and cc/bcc's appropriate parties. Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements. Open new file, perform conflict checks, and at attorneys request draft acknowledgment or engagement letter to client. Continuously maintains file content, indexes, and tabulations. Maintains accurate computer cards and other sources of client/case information. Enters attorney billable time on a regular basis, proofreads, and balances. Maintains attorney calendar by denoting due dates for answers, depositions and other pleadings, hearings, trial calendars, etc. Open and manage or route attorney mail to appropriate counsel. Reviews and confirms all client bills and other invoices and forwards for payment on a regular and consistent basis in accordance with client guidelines. Closes and prepares files for storage. Prepares files or assists paralegals in preparing files for upcoming hearings and depositions. Answers and screens calls for attorneys, communicating with professionalism, respectfulness and tact. Schedule depositions as necessary. Participates as a member of one or more strategic planning committees. Mentor and train new employees in the position. Performs receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Knowledge of various court rules and filing requirements. Knowledge of the format of various legal documents including, but not limited to, Requests for Reproduction of Documents, Responses to Interrogatories, Notice of Represent, Rule 200, Certificates of Service, Motions and other pleadings. Broad knowledge of terminology (legal, medical, other) as it relates to the particular practice area(s). Demonstrate spelling, diction, and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree. Demonstrate organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance. Ability to demonstrate impeccable integrity in confidential matters. Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact. Accurate typing ability of 70 wpm and comprehensive computer and office equipment experience. Work occasionally requires more than 40 hours per week to perform the essential duties of the position. Work requires sitting, bending, stooping, computer keyboarding and continuous use of hands, telephone contact, reading, and may require lifting of 25-50 lbs. or more. Work may require traveling to offsite locations for collection of materials or filing of documents; therefore work may require driving. Under certain circumstances, the Firm may substitute experience for educational requirements and vice versa. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Lippes Mathias LLP is seeking a skilled and motivated Legal Assistant to join our West Palm Beach office. This role is essential to supporting the administrative and operational needs of our legal team. We're looking for someone who is detail-oriented, proactive, and thrives in a collaborative environment. Key Responsibilities: Draft, format, and proofread legal documents with accuracy and attention to detail Organize and maintain both electronic and physical filing systems Schedule appointments, meetings, and court hearings for attorneys Manage incoming and outgoing communications, including phone calls, emails, and mail Prepare memoranda to open new legal matters Record documents in public records across Florida counties Occasionally file documents using the Florida State E-Filing Court system Maintain and monitor critical dates and deadlines using calendaring tools Assist with billing and expense reporting Provide general clerical and administrative support as needed Qualifications: Minimum of 2 years of experience as a legal assistant Background in real estate, finance, or title company work preferred Proficiency in Microsoft Word, Outlook, and Excel Familiarity with document management systems, iManage is a plus Strong written and verbal communication skills; comfortable interacting with clients Typing speed of 65+ WPM with high accuracy Ability to handle confidential information with discretion Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment Team-oriented with a collaborative mindset Salary range dependent on experience: $50,000 - $62,000 annually The pay range provided in this listing is a good faith estimate for this position based on the location that we are hiring for. Criteria included but not limited to, skill level, education, and experience, will determine where a candidate falls within the range. Founded in 1965 in Buffalo, New York, Lippes Mathias is a full-service law firm with 17 offices and nearly 230 attorneys. We grow and thrive every day by way of our unique culture, which puts a premium on collegiality, collaboration, and support for our employees at every turn. You'll quickly notice that we approach law differently at Lippes Mathias-we think ahead and around corners for our myriad regional, national, and international clients in a range of different industries. Rather than providing endless options and choices, we serve as business partners to our clients, delivering them the answers to their legal questions that advance their business outcomes. To learn more about Lippes Mathias, visit our recruiting website: ****************************** Benefits: As a full-time employee, you'll enjoy a comprehensive benefits package, including: Multiple medical plan options through Highmark BCBS (including HDHP/HSA plans) Dental and vision coverage (including orthodontics) Health Savings Account (HSA) and Flexible Spending Accounts (FSA) Paid Time Off (PTO) for vacation, sick, and personal leave 401(k) with safe harbor contribution and profit sharing Term Life and AD&D insurance Short-term and long-term disability coverage Additional Voluntary benefits: Specified Disease, Hospital and Accident plans Employee Assistance Program including mental health support Legal work discount program

Job Description Well established Law Firm seeking a full-time Legal Assistant/Receptionist for our West Palm Beach location. The ideal candidate must have flexible hours and be able to work up until 6PM Monday through Friday. Should be a goal-oriented with great phone etiquette. Must be Bilingual (English/Spanish). ***Starting pay is $16.00 per hour during training and initial work period with raises based upon employee evaluations. Benefits after 60 days and PTO after 90 days. Position Summary: Our Legal Assistants are responsible for handling a high volume of clerical work. They also serve as a direct point of contact answering incoming calls from potential clients to quote legal fees for services related to traffic tickets and driver's license issues. Duties include but are not limited to: - Answering phones- Data Entry- Customer Service- Clerical work If you are interested, please respond to this ad with your resume attached. Benefits: Dental insurance Employee discount Health insurance Life insurance Paid time off Parental leave Referral program Vision insurance Job Posted by ApplicantPro

Job Description Company: Simmons, Finney & Winfield, LLC Simmons, Finney & Winfield, LLC, a highly regarded law firm based in Port St. Lucie, FL, is seeking a dedicated and detail-oriented Personal Injury Legal & Litigation Assistant to join our team. If you are passionate about making a difference and supporting a respected firm committed to excellence, we want to hear from you! What We Offer: Competitive annual salary of $48,000 Opportunity to work with a respected and dynamic team A supportive environment focused on professional growth and client success Key Responsibilities: Assist attorneys with litigation preparation and case management Prepare legal documents, correspondence, and filings Manage case files and track deadlines to ensure timely progress Provide ongoing support to clients and keep them informed throughout the legal process Contribute to a positive, results-driven team atmosphere Compensation: $48,000 yearly Responsibilities: Case Management: Manage personal injury cases from inception to resolution, ensuring all necessary steps are taken to move cases forward efficiently. Client Interaction: Serve as clients' primary point of contact, providing regular updates and answering questions regarding their cases. Document Preparation: Draft and prepare legal documents, including pleadings, motions, subpoenas, discovery requests and responses, and settlement agreements. Medical Records Management: Obtain, review, and organize medical records and bills. Summarize medical records and other relevant documents for attorney review. Litigation Support: Assist attorneys with all aspects of litigation, including trial preparation, filing motions, and attending court proceedings as needed. Research: Conduct legal research to support case preparation and strategy. Calendar Management: Maintain and update case calendars, including deadlines for filings, court appearances, and depositions, ensuring all necessary documentation. File Management: Organize and maintain physical and electronic case files, ensuring all documents are properly filed and easily accessible. Qualifications: Must have previous experience managing personal injury cases before they go to court. Should be capable of efficiently handling a large number of cases. Strong attention to detail and organizational skills are essential. Proficiency in Microsoft Office Suite and document management software is required. Must demonstrate the ability to handle confidential information with discretion. Excellent communication and interpersonal skills are a must. Should be able to work both independently and collaboratively with a team. About Company At Simmons, Finney & Winfield, LLC, we firmly believe in the power of expertise and streamlined operations to drive success. Our committed team of professionals is equipped with years of experience, a wealth of knowledge, and a knack for strategic thinking, ensuring a seamless attorney-client partnership. Whether clients legal requirements pertain to business ventures or personal matters, rest assured, they are in capable hands with us. We are dedicated to fostering a dynamic environment where talent thrives. We recognize that our success hinges on the expertise and passion of our team. That's why we're committed to attracting and nurturing top-tier professionals who share our values of excellence, innovation, and client-centric service. Join us in shaping the future of law as we embark on a journey of growth, collaboration, and meaningful impact.

Benefits: 401(k) matching Bonus based on performance Health insurance Paid time off Rudolph & Associates West Palm Beach, FL Full-Time position Our law firm provides valued expertise in the complex areas of family law for high-net-worth clients and we are looking for talent that works hard to provide essential support to attorneys and legal professionals. Your role will be instrumental in ensuring the efficient operation of legal proceedings and the delivery of high-quality legal services to clients. If you have excellent research, writing, detailed oriented/ organization skills, can easily use today's technology and communicate effectively across all levels, we would love to connect! Paralegal Job Description Communicate with clients and opposing counsel, witnesses, experts, courts, and clerks; assist in all aspects of case preparation to preserve and assert clients rights to obtain most favorable outcome/resolution; conduct basic liability investigation; manage client relations; identify potential disclosures and exhibits; draft and distribute letters; file documents with Florida E-Filing Portal; interview clients and witnesses; ensure sufficiency of form and content of-documents and conformity with local rules and courtroom-specific procedural requirements; coordinate witnesses and produce responsive, non-privileged documents; collect, organize, and evaluate evidence; review case files for upcoming deadlines and action items; determine specific requirements for discovery and third-party evidence-collection; review and analyze production; prepare and package presentation of case materials; prepare hearing materials. research statutory notice requirements; draft pleadings, motions, notices, subpoenas, and statutory notice letters; assist in trial preparation and trial process, scheduling. Relevant Skills: Document Review E-file Communication Case Management Document Drafting Writing Pleadings Microsoft PowerPoint Microsoft Word Microsoft Office Adobe Acrobat Legal Discovery Legal Research Efiling Editing Client Services Client Intake Interrogatories Civil Litigation Docketing File Management Legal Document Preparation Litigation Legal Administration Litigation Support Drafting Correspondence Case Management Software Law * Scheduling

Highly responsible paraprofessional and technical work in the County Attorney's Office assisting one or more attorneys in preparing legal instruments such as pleadings, legal briefs and preparing for civil trials and administrative hearings. Researches activities and specialized assignments in civil law practice; requires diligent work ethic and interpersonal skills; must be a team player. QUALIFICATIONS: Graduation from an American Bar Association approved legal assistant program; minimum of two (2) years of legal assistant experience OR certified legal assistant designation with two (2) years of related experience. PREFERENCE FOR: Experience with Civil Litigation; working knowledge of Florida Rules of Civil Procedures, Federal and State Court Local rules (must specify on application); proficiency in MS Word/Excel/PowerPoint. CREATE USER PROFILE in PBC Online Application System at **************** PC Kiosks are available to create User Profiles during business hours, at PBC Human Resources, 100 Australian Avenue, WPB, FL 33406. Submit resume directly to: ********************** THIS IS AN AT-WILL POSITION.

Cole, Scott, and Kissane is seeking a detail-oriented and proactive in-office Litigation Legal Assistant to join our team. The ideal candidate will have strong organizational skills, the ability to multitask, and prior experience in litigation support. This role requires working closely with attorneys, paralegals, and staff to ensure cases are handled efficiently and deadlines are consistently met. Key Responsibilities Assist attorneys in all phases of litigation, including case preparation, trial, and settlement. Draft, edit, and format legal documents such as pleadings, discovery responses, subpoenas, and correspondence. Maintain and organize case files (physical and electronic) in compliance with firm standards. Manage attorney calendars, schedule depositions, hearings, mediations, and client meetings. File documents with state and federal courts, including e-filing. Track and monitor case deadlines, ensuring attorneys are prepared for upcoming events. Coordinate with clients, court staff, witnesses, and opposing counsel as needed. Process incoming and outgoing mail, discovery, and case materials. Assist in preparing trial binders, exhibits, and witness files. Perform administrative support tasks including billing, time entry, and expense reporting. Qualifications Prior experience as a Legal Assistant, preferably in insurance defense or litigation. Knowledge of state and federal court filing procedures and deadlines. Proficiency in Microsoft Office Suite and legal practice management software. Strong organizational skills and keen attention to detail. Excellent written and verbal communication skills. Ability to handle confidential information with discretion. Team-oriented with the ability to work independently and prioritize tasks. Why Join Us? Collaborative team environment. Opportunities for growth and professional development. Competitive compensation and benefits package.

Job DescriptionDescription: At GOLDLAW, a personal injury law firm, we believe our employees' happiness, health, and engagement directly contribute to our clients' customer service. It has topped South Florida Sun-Sentinel's top workplace for three consecutive years. We provide exceptional legal services and achieve favorable outcomes for our clients. Our commitment is to prioritize our employees while we work diligently, to grow the organization, and to enjoy life, given our benefit plans and competitive compensation. We are currently seeking a skilled and motivated professional to join our Team! Position Summary: The Pre-Suit Legal Assistant plays a critical role in the early stages of a personal injury case. This position is responsible for gathering and organizing essential information from clients, opening new case files, and ensuring that all documentation is accurately and promptly recorded in the case management system. The ideal candidate is detail-oriented, organized, and able to work efficiently in a fast-paced legal environment. Job Duties & Responsibilities: Manage case files, ensuring that summaries are properly prepared and updated, litigation files are properly and securely maintained, and records and documents needed are collected and organized. Open and set up new case files, both physical and in case management software, in compliance with GOLDLAW professional standards. Ensure legal department files are maintained and destroyed in compliance with record retention policies and procedures. Track deadlines and follow up on any outstanding documentation. Handles all in-coming records from various on-line sources. (Chartswap.com and Bactes) Collect documentation of all damage sustained, such as medical records, bills, and loss of income. Data entry of records and bills into Case Management software. (FileVine.) Communicate with clients to gather necessary documents and information to begin building a case and update case managers, attorneys, and clients on all status. Conduct legal research pertaining to case preparation (Lexis/Nexis, Sunbiz) and provide information to the designated case manager. Review legal documents to ensure adherence to all legal requirements. Draft all written documents essential to clients, insurance companies, health Insurance, medical providers, and send to supervising Case Managers for review. Updates various involved parties as to case status. (Doctors, Insurance Companies, Hospitals, Medical Others, Clients.) Provide extensive contact with clients, insurance adjusters, and medical providers. Communicate case status with clients and outside counsel as requested. Process invoices for Police/incident reports. Serve as backup for office functions, including answering, screening, and directing phone calls; managing mail; and printing or copying documents. Other duties as assigned. Compensation & Benefits: Competitive Compensation Medical, Dental & Vision Group Life Insurance and Accidental Death & Disability Short Term and Long Term Disability Employee Assistance Program (EAP) 401K with company matching 3 weeks paid time off (PTO) 10 paid holidays Requirements: High school diploma or equivalent; additional education or certification in legal studies is a plus. Prior experience in a law firm or legal intake environment is a plus. Proven experience in a similar role within a law firm. Proficient in using Microsoft Office Suite. Strong organizational and multitasking abilities. Excellent communication and people skills. Attention to detail and accuracy. Knowledge of legal procedures. WORK ENVIRONMENT: This job operates in a professional office setting as well as working out in the field with the public at events. This role routinely uses standard office equipment: manual dexterity, physical mobility, and some physical strength/stamina. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to successfully complete most office tasks that require any physicality, which is limited in this position. GOLDLAW is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Description Legal Assistant - Palm Beach Gardens, FL We are seeking to hire a full-time Legal Assistant who is highly organized, has a stable employment history and administrative experience to join our growing business in our consumer class action department at our law firm. Responsibilities: Initiate and manage the opening of legal files Complete, scan, and organize various forms and authorizations Facilitate the procurement of reports, tapes, videos, and medical records Report claims to insurance companies and request insurance policies Draft and send letters on behalf of the legal team Maintain organized client files Request and follow up on insurance information and records Gather and manage records and bills Process and post invoices Provide coverage information to medical providers Contact clients to obtain physical status updates Prepare materials for paralegals to draft demands Copy and scan documents for inclusion in demand packages Manage outgoing mail and organize incoming mail for paralegals Scan mail into the appropriate files in the case management system (ATO) File documents for pre-litigation paralegals Attend occasional meetings with clients Provide translation support for clients during meetings with paralegals/attorneys (Spanish proficiency preferred) Handle phone communications, including speaking with clients, medical providers, and insurance adjusters when paralegals are unavailable Assist paralegals with various tasks as required Perform additional duties as assigned Skills: Proficient computer skills Strong written and verbal communication skills Exceptional organizational skills Detail-oriented with a focus on accuracy and completeness

Well established Law Firm seeking a full-time Legal Assistant/Receptionist for our West Palm Beach location. The ideal candidate must have flexible hours and be able to work up until 6PM Monday through Friday. Should be a goal-oriented with great phone etiquette. Must be Bilingual (English/Spanish). ***Starting pay is $16.00 per hour during training and initial work period with raises based upon employee evaluations. Benefits after 60 days and PTO after 90 days. Position Summary: Our Legal Assistants are responsible for handling a high volume of clerical work. They also serve as a direct point of contact answering incoming calls from potential clients to quote legal fees for services related to traffic tickets and driver's license issues. Duties include but are not limited to: - Answering phones- Data Entry- Customer Service- Clerical work If you are interested, please respond to this ad with your resume attached. Benefits: Dental insurance Employee discount Health insurance Life insurance Paid time off Parental leave Referral program Vision insurance

The West Palm Beach office of Lippes Mathias LLP is seeking an experienced Litigation Legal Assistant to join our team. The successful candidate will be key to supporting the administrative functions of the group. Responsibilities will include: Assisting with drafting, formatting and proofreading of legal documents, such as briefs and pleadings Create, organize and maintain electronic and hard copy files Schedule appointments, meetings, and court hearings for attorneys Handle incoming and outgoing correspondence, including emails, phone calls, and mail Prepare memoranda to open new matters Court Filings, including Federal, State and Local Calendaring and monitoring critical dates and deadlines Create accounting bills and expense reports as needed Provide other clerical support as needed Our ideal Legal Assistant will have: Minimum 5+ years of experience as a commercial litigation legal assistant Experience with litigation Proficiency in Microsoft Word, Outlook, and Excel Working knowledge of ProLaw, iManage or similar document management system a plus Excellent written and verbal communication skills Accurate typing speed of 65+ wpm Ability to use discretion and handle confidential information Highly organized, detail oriented, and able to multitask in a deadline-driven environment Ability to work well with others Salary range dependent on experience: $54,000 - $65,000 annually The pay range provided in this listing is a good faith estimate for this position based on the location that we are hiring for. Criteria included but not limited to, skill level, education, and experience, will determine where a candidate falls within the range. Founded in 1965 in Buffalo, New York, Lippes Mathias is a full-service law firm with 16 offices and nearly 230 attorneys. We grow and thrive every day by way of our unique culture, which puts a premium on collegiality, collaboration, and support for our employees at every turn. You'll quickly notice that we approach law differently at Lippes Mathias-we think ahead and around corners for our myriad regional, national, and international clients in a range of different industries. Rather than providing endless options and choices, we serve as business partners to our clients, delivering them the answers to their legal questions that advance their business outcomes. To learn more about Lippes Mathias, visit our recruiting website: ****************************** Along with competitive pay, as a full-time employee you are eligible for the following benefits: Highmark BCBS PPO/POS plans > 4 medical plan options including 2 HDHP/HSA qualified plans Dental plan (including orthodontic coverage) Vision plan Health Savings Account (HSA) Healthcare and Dependent Care Flexible Spending Accounts (FSA) Paid time off (PTO) inclusive of vacation, sick and personal leave 401(k) with guaranteed safe harbor contribution plus profit sharing Term Life and AD&D Short-term and long-term disability Additional Voluntary benefits: Specified Disease, Hospital and Accident plans Employee Assistance Program including mental health support Legal work discount program

Working Title: Internship Salary: To Be Determined by the Agency Law Clerk Internship State of Florida Opportunities are located throughout Florida Internship Overview and Responsibilities: The State of Florida is seeking motivated individuals to join our workforce. Our internship opportunities offer bright, highly motivated law school students and recent graduates a unique opportunity to experience firsthand the operations of state government while obtaining valuable on-the-job training. Law clerks will work on a broad range of assignments, including both transactional and litigation-related work. General duties include legal research and writing, discovery, and trial/hearing preparation. The ideal candidate would be a first, second- or third-year law student, possessing excellent research and writing skills, the ability to work efficiently and independently with a moderate amount of supervision, and excellent verbal and written communication skills. This is an ideal internship opportunity for those interested in public service after graduation or in fields related to administrative law, litigation or contracts. Applications are accepted year-round. Internships may be paid or unpaid and there is no guarantee of employment. Agencies that have a current need for an intern will be reviewing applications to place qualified students within their respective agency. Knowledge, Skills, and Abilities: * Ability to communicate effectively verbally and in writing. * Ability to work independently as well as with others. * Ability to prioritize tasks, meet deadlines, and manage time effectively. * Ability to research and analyze laws and regulations. * Ability to draft legal documents. * Ability to think critically. * Skilled in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Access.) Minimum Qualifications: Must be currently enrolled in a juris doctor program or graduated within the last twelve months from an accredited college or university juris doctor degree program. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Our client a nationally recognized trial law firm located in West Palm Beach is seeking a Legal Assistant. An excellent compensation package is offered. Essential Job Functions You will support an assigned attorney or group of attorneys. This position requires a professional, organized self-starter with the ability to interact with staff and clients at all levels in a fast-paced, challenging legal environment. A proactive work ethic, ability to anticipate needs, strong decision-making skills, attention to detail, and flexible schedule are a must. Interface with clients, colleagues and medical providers, both on the telephone and in-person. Conduct preliminary client intakes, obtaining basic client information to facilitate attorney interview. Prepare, revise, format, and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. Responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials. Transcribes dictation, minutes of meetings or taped records of conferences and meetings. Provides administrative support, which includes but is not limited to, processing conflict checks and new client/new matter forms; entering time; email and phone communication; scheduling conference calls; coordinating and scheduling travel arrangements; maintaining attorney and senior paralegal/investigator calendars. Conducts internet research as directed by attorneys. Interacts on a daily basis with Departments within the Firm to facilitate highest possible legal support to assignments and clients. Establishes and maintains paper and electronic files in compliance with current firm policies utilizing the Firm's document management system Request, organize and summarize medical records and bills. Organize medical examinations in terms of scheduling and processing. Draft basic pleadings. Provide assistance to other legal assistants, paralegals and senor paralegal/investigators to meet Firm and client needs; organizes and Prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals. Fosters professional, cooperative and supportive relationships with peers, superiors and clients. Anticipates and identifies clients'/colleagues' current and future needs. Shares information and offers ideas and solutions in a team environment. Perform complex activities which may be highly confidential and sensitive and require discretion and diplomacy. Communicate with insurance carrier and opposing counsel. Organize depositions. Prepare basic medical chronologies and medical expense itemizations. Compile, organize and summarize damages documentation. Prepare and compile discovery responses for attorney review. Prepare and review settlement statements. Assist in trial preparation, including witness organization and exhibit lists. Schedule expert depositions and pre-deposition meetings. Compile records for expert, deposition transcripts and errata sheets. Other general administrative duties and projects as assigned. Education, Qualifications, and Certifications High school diploma or GED required. Associate's degree preferred. Experience Three or more years of experience in Personal Injury and/or Medical Malpractice cases. Experience using Microsoft Office Suite (Word, Excel, etc.) required. FileVine experience preferred. Bi-lingual (Spanish) preferred. Knowledge and Abilities Self-motivated and organized. Excellent written and verbal communication skills. Able to maintain a heavy workload with time-sensitive material. Critical Thinker. Attention to detail and accuracy. Dependable and reliable. Able to work well independently, as well as part of a team. Compensation is based on experience