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Legal Assistant Jobs in Wheaton, IL

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Legal Assistant
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Legal Secretary
  • Legal Assistant

    Sinars Slowikowski LLC

    Legal Assistant Job 22 miles from Wheaton

    A mid-size Chicago law firm is seeking a highly skilled and motivated Legal Assistant to join our team. This full-time position offers a competitive salary, outstanding benefits, and the opportunity to contribute meaningfully to our legal practice. Along with your resume and cover letter, please include your salary requirements. Position Overview: The Legal Assistant will work closely with attorneys in our Chicago office, providing essential support for case management and administrative functions. Responsibilities include drafting and filing court documents, proofreading motions and orders, coordinating hearing dates, and handling general case management tasks. This role demands excellent organizational skills, flexibility, and attention to detail. Primary Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions: 1. Draft and prepare state and federal court filings, including notices and motions. 2. Proofread and edit attorneys' motions, pleadings, and correspondence. 3. File legal documents electronically via state and federal court docketing systems. 4. Prepare orders for court and monitor the status of court-entered orders. 5. Coordinate and correspond with opposing counsel and court clerks regarding hearings, motions, and courtesy copies. 6. Manage electronic document conversions. 7. Track deadlines and ensure timely completion of filings, hearings, and projects. 8. Provide receptionist support as needed. Note: This list is not exhaustive; additional tasks may be assigned as needed to support firm operations. Qualifications: • Education: Bachelor's degree or equivalent law firm experience. • Experience: Minimum of 3 years in a law firm setting. • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). • Familiarity with legal research databases (PACER, LexisNexis, Pohlman, Westlaw). • Strong knowledge of state and federal court rules and procedures. • Superior written and verbal communication skills. • Excellent organizational and problem-solving skills. • Ability to maintain confidentiality and work under pressure. Preferred Qualifications: • Previous experience in insurance defense or asbestos litigation. Key Competencies: The ideal candidate will: • Be detail-oriented and highly organized. • Excel at multitasking and managing competing deadlines. • Demonstrate initiative and a proactive approach to problem-solving. • Thrive in a fast-paced, collaborative environment. Compensation and Benefits Overview: $52,500-$65,000 (DOE) The pay offered for this role may vary based on factors such as job-related knowledge, skills, and experience. Eligible employees may also receive bonus opportunities and other forms of compensation, contributing to a comprehensive total rewards package. Benefits offerings may differ based on location. In addition to monetary compensation, employees are provided with a robust selection of benefits, including: • Comprehensive medical insurance plans (PPO, PPO HSA (with an HSA contribution up to $2000), and HMO provided by BCBSIL) • Dental insurance plans (PPO and HMO provided by Guardian) • Vision insurance plans (PPO provided by EyeMed) • Access to a retirement savings plan (We match 100% of the first 3% of salary deferral plus 50% of the next 2% of salary deferral) • Paid time off (PTO) • Parental leave • Commuter benefits • Short-term and long-term disability coverage • Accidental death coverage • Other leave programs Eligibility Requirements: Participation in certain compensation programs and benefits is subject to specific eligibility criteria, which will be communicated during the hiring process. Our firm is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Military status, or Veteran status.
    $52.5k-65k yearly 3d ago
  • Estate Planning Legal Secretary

    Avanti Staffing 4.6company rating

    Legal Assistant Job 22 miles from Wheaton

    Provide legal support for multiple attorneys and paralegals within the office. Requires exceptional computer skills, knowledge of Microsoft Office Suite - Word, Excel, PowerPoint, Outlook. Knowledge of Juris time entry, Ipro Discovery Local (Case Management) and Work 10 (iManage) document management system would be helpful. Knowledge in the use of transcription applications and software helpful. Experience supporting lawyers and paralegals in the practice areas of Trusts and Estate, Probate Litigation, Corporate and Tax (last two would be a great bonus). Working knowledge dealing with deeds, filing of wills and estate tax returns. Edit, create, and proofread legal documents. Knowledge dealing with probate court, preparing court documents and forms. Ability to multitask and prioritize work is critical. Exceptional organizational skills and attention to detail is required. Strong communication skills are required (which include phone skill and personal interaction with clients). This position is downtown, working 2 days from home and 3 in the office. Please send your resume today is this the position for you!
    $35k-43k yearly est. 13d ago
  • Legal Secretary

    Eversheds Sutherland 3.7company rating

    Legal Assistant Job 22 miles from Wheaton

    We have an exciting opportunity for an experienced Legal Secretary to support attorneys across multiple practice groups in the Chicago office at Eversheds Sutherland (US) LLP. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and business professionals. The Legal Secretary will support a wide spectrum of individuals and should be able to handle diverse practices, be a team player, and be a liaison between the clients and the attorneys. The Legal Secretary will have project management skills, proofreading skills, word processing skills, organizational skills and a strong attention to detail. Responsibilities and Duties: Drafts, edits, and files client documents (electronic and paper) and related correspondence per attorney(s) revisions, etc. Handles time entry for assigned attorney(s). Prepares conflicts checks and opens new matters. Coordinates project management of attorney(s) matters and cases. Manage attorney(s) calendars, schedule appointments, and coordinate meetings. Coordinates travel arrangements and prepares travel reimbursement requests and all other reimbursement requests in a timely manner and in accordance with Practice Group procedures and accounting deadlines. Coordinates client conferences, luncheons and in-house meetings. Maintain and organize client files, both electronic and physical. Assists fellow workers and/or other attorneys as needed and requested. Keeps abreast of what is happening on assigned attorney's clients' matters and knows location of materials concerning those matters. Obtains research materials as required by attorney(s) or paralegal(s). Knowledge, Skills and Abilities: A Bachelor's degree is preferred from an accredited college or university. Five to eight years of experience working in a legal department, law firm, or professional services organization. Excellent interpersonal, written, and verbal communication skills are required. Must have the ability to present ideas in a business-friendly and user-friendly language. Proven analytical and problem-solving skills. Ability to work independently and as part of a team. Detail-oriented, organized, and have the ability to multi-task and prioritize workloads. Excellent computer skills and knowledge of MS Office Suite, Excel, and Power Point is required. Experience with Aderant, InTapp, and ChromeRiver software programs is highly preferred. This is a hybrid role and will require on-site presence 3-4 days per week. The range for this position is $55,000-$80,000. Salary is commensurate with years of relevant experience & geographic location. Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm's offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.
    $55k-80k yearly 3d ago
  • Legal Assistant

    Robert Half 4.5company rating

    Legal Assistant Job 5 miles from Wheaton

    A national law firm, is seeking a Legal Services Assistant with business experience to support multiple attorneys in their business practice group. Candidates must possess strong organizational skills with a high level of attention to detail to be successful in this position. Essential Job Duties: Manage all aspects of administrative practice, including legal and non-legal processes. Prepare and draft correspondence, memos, and legal documents according to legal staff and firm requirements using word processing and document management systems. Manage the preparation and coordination of complex document preparation, including estate planning documents; ensure all attachments, exhibits and enclosures are intact. Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or messenger services as required. Organize and maintain files, both electronic and physical, within the guidelines set by the firm. Create, maintain, and retrieve electronic and paper client files and indexes as needed. Maintain files, both electronic and physical, within the guidelines set by the firm. Answer, provide assistance during, and appropriately direct telephone calls for legal assignments as needed. Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments. Handle administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups. Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling. · Minimum Requirements: High School diploma required Minimum of three years of experience as a business legal assistant preferred Knowledge of estate planning services required Ability to prioritize work and balance multiple projects and deadlines Experience with e-filing in state and federal courts preferred Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Outlook, Excel, and PowerPoint Ability to maintain a professional demeanor, exhibit sound judgment, maintain confidentiality and use discretion Ability to exhibit problem-solving skills and demonstrate initiative Excellent clerical skills and knowledge of grammar, spelling and punctuation Exceptional customer service skills in person, over the phone and via email Exceptional attention to detail and ability to work independently and proactively Must be able to perform all essential duties
    $38k-53k yearly est. 14d ago
  • Legal Assistant

    Thomas Quinn, LLP

    Legal Assistant Job 22 miles from Wheaton

    Seeking a Legal Assistant with at least two years of experience as a legal assistant, legal secretary or paralegal to support attorneys in various offices at a defense law firm that practices Longshore and Harbor Workers' Compensation Act (LHWCA)/Defense Base Act (DBA), War Hazards Compensation Act and Maritime. Experience filing and serving administrative law documents in the Department of Labor/Office of Workers' Compensation a plus. The ideal candidate will be a team player, who is reliable, efficient at multi-tasking and willing to learn our area of practice. We offer a generous benefits package in addition to a competitive salary. The ideal candidate will ensure effective case management by providing legal services under the supervision of an attorney. Responsibilities Provide administrative support to lawyers Handle communication with clients Locate and develop case relevant information Qualifications Associate's degree, Bachelor's degree or equivalent experience Experience as a legal secretary, legal assistant or paralegal - MANDATORY Familiarity with law, legal procedures and protocols - MANDATORY
    $38k-54k yearly est. 12d ago
  • Legal Assistant

    Robbins Schwartz 3.6company rating

    Legal Assistant Job 22 miles from Wheaton

    Job Summary: A Legal Assistant performs a variety of administrative and secretarial duties to support three - four attorneys. They will maintain positive contact with attorneys, support staff and clients, and observe confidentiality of firm and client matters. Essential Duties and Responsibilities: - Prepare correspondence, memoranda, and other legal documents from written or oral drafts; drafts standard correspondence, and other documents. - Opens new files, and maintains all client and general files. Conducts periodic review for possible storage or older files; prepares files to be closed. - Input attorney time into firm billing software; proof billing sheets; review and edit bills. - Maintain attorney calendars, dockets, and contacts as necessary. - Maintain good relations with clients; observes confidentiality of attorney-client relationship.- Assist in preparation of case for trial or administrative hearing. - Proofread and format all outgoing documents according to Robbins Schwartz standard documents.- Perform all administrative duties needed by attorneys. - Assist other attorneys with overflow work and in another secretary's absence. - Be present in the office regularly and adhere to normal office hours with the exception of holidays and allotted paid time off.Knowledge, Skills, and Abilities Required: - Excellent written and verbal communication are essential to perform complex administrative duties in a professional services setting - Ability to operate standard office equipment, including personal computer, copier, facsimile, telephone, and Dictaphone. - Proficiency in Microsoft Office suite, Document Management system, and Juris suite - Ability to organize and prioritize numerous tasks and complete them under time constraints - Exceptional ability to proofread documents for grammatical, typographical, spelling, and formatting errors. - Interpersonal skills necessary to follow instructions effectively and communicate in person, by email, and telephone in a courteous manner with both clients, attorneys, and other staff members. Disclaimer: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. Robbins Schwartz provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
    $50k-68k yearly est. 14d ago
  • Legal Assistant

    SNI Companies 4.3company rating

    Legal Assistant Job 22 miles from Wheaton

    SNI Companies has partnered with a leading law firm in Chicago, IL that is seeking a qualified Legal Assistant to join their team! The ideal candidate will have 3+ years of experience and will be providing support to attorney's by engaging in the following tasks: Assists with administrative tasks to contribute to efficient office operations. Assists with complex document production, such as drafting pleadings and correspondence. Prepares court filings and files with various courts (traditional and e-filings). Creates Table of Contents and Table of Authorities. Prepares shell responses to propounded discovery accurately and efficiently. Communicates with court staff regarding various issues. Handles outgoing and incoming mail/FedEx for assigned attorneys. Maintains calendars for assigned attorneys. Prepares Trial Memorandum and calendar all appearances/deadlines. Schedule local and out-of-town depositions and Mediations. Scans and uploads documents to Neos and creates master's for new files. Answers telephones taking detailed messages. At request of attorneys, provide follow up and interact with clients, outside counsel and others. Qualifications Exceptional writing, communication, and organization skills. Ability to maintain a high level of confidentiality. Ability to prioritize workload and meet deadlines. Ability to analyze legal documents and ensure accuracy and knowledge of legal terminology.
    $39k-52k yearly est. 14d ago
  • Legal Administrative Assistant

    Insite Real Estate 4.0company rating

    Legal Assistant Job 9 miles from Wheaton

    Ready to build your career at one of the nation's leading real estate development companies? InSite Real Estate is seeking a skilled, Legal Administrative Assistant to join our Legal Team. InSite is a quality-driven, growth-centered real estate development company committed to helping our employees excel through challenging but rewarding projects, competitive benefits, and charting their own career paths. Who We Are InSite Real Estate is a nationally recognized commercial real estate development company based in Oak Brook, Illinois. Since our founding in 1988, InSite Real Estate has completed over 650 industrial, office, and retail projects in over 45 states across the nation. Throughout our decades of experience developing, owning, and operating tenant-driven investment property, we have worked on projects ranging from 2,000 SF to 2.6 million SF in size, and $1 million to $250 million in value. Our commitment to quality, integrity, and the growth of each of our employees makes InSite Real Estate an ideal place to accelerate your career. At InSite, we believe that individual growth and satisfaction lead to company growth, and we are committed to our employees' success and professional development. InSite's fast-paced, collaborative, and fun company culture makes it a great place to work, and as one of the nation's leading real estate development companies, InSite is a financially strong, stable, and reliable employer. Responsibilities: Process check requests for legal invoices, annual report filings and expense reports. Prepare operating agreements, management agreements by laws and similar documents. Prepare all documents necessary to organize/qualify and keep entities in good standing. Obtain tax identification numbers. Maintain entity files and entity calendar. Enter critical dates for annual reports and litigation matters in SharePoint calendar and update as needed. Prepare preliminary drafts of form documents under the supervision of a paralegal including certificates and resolutions, estoppels and SNDAs, and routine transmittals. Download, print and organize title documents in DMS. Prepare title review matrix for completion by paralegal. Prepare and track overnight shipments. Maintain Legal Assignment spreadsheet and prepare weekly critical date report/meeting agenda for Legal Team. Participate in pool of staff who provide backup for receptionist. Requirements: Proficient in all proprietary and non-proprietary software and systems utilized by the Company; willingness to modify work habits to new methodologies as they are adopted. Advanced Microsoft Office skills, especially Word, Excel, and SharePoint. Ability to multi-task and prioritize assignments while delivering consistent, quality work product. Demonstrate intelligence, good business judgment, and common sense. Excellent written and verbal communication skills. Proactive and a self-starter in thought and action. This is an on-site position, in Oak Brook, Monday-Friday. Benefits: Generous paid vacation and sick time. Medical, dental, vision, life, and disability insurance (short and long term). 401(k) plan with 5% match and immediate vesting. Voluntary benefit offerings: critical illness, accident insurance, hospital stay and pet insurance. Flexible spending accounts including dependent care. Opportunities to increase earnings through our annual incentive bonus. Fitness center on-site & discount membership to Lifetime Oakbrook. Company-paid cell phone. Personal financial planning services. Weekly ice cream during the summer. Fun company activities. Exciting and collaborative culture. Limitless opportunities for professional growth.
    $40k-59k yearly est. 14d ago
  • Legal Assistant

    Staffing Now 4.2company rating

    Legal Assistant Job 22 miles from Wheaton

    SNI Companies has partnered with a large Law Firm in the Chicago area is looking for a Legal Assistant. The ideal candidate will ensure smooth running of the office and effective case management by providing legal services under the supervision of an attorney. This individual will communicate frequently with the clients in order to serve them adequately. Additionally, this candidate will conduct necessary case research to aid the legal proceedings. Requirements: Assists with administrative tasks to contribute to efficient office operations. Assists with complex document production, such as drafting pleadings and correspondence. Prepares court filings and files with various courts (traditional and e-filings). Creates Table of Contents and Table of Authorities. Prepares shell responses to propounded discovery accurately and efficiently. Communicates with court staff regarding various issues. Handles outgoing and incoming mail/FedEx for assigned attorneys. Maintains calendars for assigned attorneys. Prepares Trial Memorandum and calendar all appearances/deadlines. Schedule local and out-of-town depositions and Mediations. Scans and uploads documents to Neos and creates master's for new files. Answers telephones taking detailed messages. At request of attorneys, provide follow up and interact with clients, outside counsel and others. Qualifications Exceptional writing, communication, and organization skills. Ability to maintain a high level of confidentiality. Ability to prioritize workload and meet deadlines. Ability to analyze legal documents and ensure accuracy and knowledge of legal terminology.
    $32k-39k yearly est. 14d ago
  • Legal Administrative Assistant

    Fiscella Law LLC

    Legal Assistant Job 10 miles from Wheaton

    Fiscella Law LLC DUI and Criminal Defense Firm Role Description This is a full-time on-site role for a Legal Administrative Assistant at Fiscella Law LLC in Hinsdale, IL. The role involves assisting in day-to-day legal administrative tasks and maintaining office operations efficiently. Qualifications Excellent organizational and time-management skills Strong communication and interpersonal abilities Attention to detail and accuracy in work Ability to multitask and prioritize tasks effectively Knowledge of Google Docs and Drive Ability to maintain confidentiality and professionalism
    $38k-54k yearly est. 13d ago
  • Personal Injury Paralegal

    Mack & Associates, Ltd. 4.0company rating

    Legal Assistant Job 22 miles from Wheaton

    Are you ready to take your paralegal career to the next level? A thriving and highly respected law firm in Chicago is on the lookout for an experienced Personal Injury Paralegal to become an integral part of their dynamic team. This is your chance to work on meaningful cases, collaborate closely with accomplished attorneys, and make a real impact on the litigation process from start to finish. With a competitive salary of $70,000 - $85,000, plus robust benefits including health insurance, a 401(k) plan, and life insurance, this role offers both professional growth and financial rewards. Responsibilities of the Personal Injury Paralegal: Create and process essential case filing correspondence. Manage discovery requests-propounding, responding, and ensuring timely and accurate submissions. Craft simple motions, such as Motions to Compel, Motions to Dismiss, and Motions for Special Process Server. Handle every detail, from drafting deposition notices to arranging court reporters and managing expert rider documentation. File critical documents seamlessly in both federal and state courts. Prepare complaints with precision, including attaching affidavits, securing signatures, and notarizing documents. Ensure flawless service of process for all complaints. Keep records impeccable, documents saved, and deadlines docketed within the case management system. Qualifications of the Personal Injury Paralegal: A proven track record as a paralegal in personal injury or related litigation. Expertise in e-filing for federal and state courts. In-depth knowledge of discovery processes and motion preparation. Exceptional organizational skills and acute attention to detail. The ability to thrive in a fast-paced, multitasking environment. Familiarity with case management software and electronic records systems. P-11
    $70k-85k yearly 11d ago
  • Litigation Legal Assistant

    Beacon Hill 3.9company rating

    Legal Assistant Job 22 miles from Wheaton

    Beacon Hill Legal is seeking a Litigation Legal Assistant to join a midsized law firm! This position has a hybrid schedule in place, operates off a 35-hour work week, full benefits, and paying up to $85K+! Skills required and Job Duties include the following: Below is a list of potential job duties: Must have at minimum 5+ years of commercial litigation experience out of a law firm Drafts, transcribes, and types wide range of documents and correspondence with high degree of accuracy for attorney review Prepares reports for clients/insurers to fulfill both routine and as-needed reporting requirements Prepares legal services and files and e-files court documents Enters time, both for the Managing Partner and as an individual timekeeper, in adherence with firm time entry standards Reviews and suggests edits to monthly prebills Gathers information to open new client and new matter files Prepares expense reports Schedules appointments, depositions, meetings, hearings, etc., and maintains attorney calendar, and makes travel arrangements *Only qualified candidates will be contacted* Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
    $85k yearly 14d ago
  • Legal Secretary

    Ginsberg Jacobs LLC

    Legal Assistant Job 22 miles from Wheaton

    Ginsberg Jacobs LLC is seeking an experienced Legal Secretary to join our team. This position will primarily support our firm's litigation group and provide backup support to the commercial real estate team. Qualifications 3+ years of legal secretarial experience Excellent written and verbal communication skills Strong organizational skills Proficiency in Word, Excel, Outlook, and Adobe Acrobat Knowledge of Illinois and Federal Court rules and procedures is strongly preferred Experience with Odyssey and Federal Court (ECF) e-filing systems is required Prior experience with eDiscovery platforms is preferred Comfortable learning new software and technologies Experience with document management software a plus High School diploma or equivalent required; 4-year college degree preferred. Responsibilities Responsible for preparing, editing, formatting, and proofreading various legal documents and correspondence Prepare closing documents, signature pages, and closing binders File pleadings using both Federal and State court e-filing systems Maintain pleadings and discovery binders Schedule court reporters and coordinate depositions Ensure completeness of electronic files in document management system Input attorney time into time and billing system Prepare expense reports Answer phones, calendar management, open and distribute mail Support other legal secretaries and attorneys within Firm as needed Perform other duties and responsibilities as assigned We offer an outstanding work environment including competitive compensation and a full benefits package. We emphasize the importance of maintaining a work/life balance and offer a hybrid schedule upon completion of onboarding. The position is full-time, non-exempt; 35-hour workweek, Monday through Friday, 9:00am-5:00pm. Ginsberg Jacobs LLC is an Equal Opportunity Employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, sexual orientation, national origin, citizenship, marital status, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, or any other characteristic protected by federal, state, or local law. If interested, you can apply directly via LinkedIn or via email to ***************************. For more information about the Firm, please visit ***********************
    $36k-53k yearly est. 8d ago
  • Trademark Paralegal

    Atlas Search 4.1company rating

    Legal Assistant Job 22 miles from Wheaton

    Our client is an established, well-known Global Law Firm. They are currently operating on a hybrid schedule of 3 days in the office, with 2 days of remote flexabilty. Responsibilities: • Work on matters from the beginning through trial or arbitration, managing the flow of information and ensuring adherence to best practices. • Interact with vendors and government agencies (e.g. Patent & Trademark Office) to obtain information and materials, such as certified copies of patents, file histories, and file wrappers. • Manage the files (“case record”) including correspondence, memos, pleadings, and client documents in a matter, and monitor deadlines by creating and maintaining calendars of key dates. • Work in all phases of the discovery process, from the collection of documents from the client to the production of documents to other parties. • Manage litigation support systems including Relativity, TextMap, Concordance, and Live Note. • Prepare for and manage depositions by preparing witness files, compiling and organizing exhibits, arranging the technical logistics with court reporting agencies, researching prior testimony and publications, and tracking materials sent to the experts. Qualifications & Requirements: • 3+ years of complex IP paralegal experience • Must have experience with Trademark prosecution • Additional qualifications include excellent analytical and organizational abilities, solid communication and management skills, creativity, and initiative. • A Bachelor's degree is required, or a completed paralegal certificate is required. The annual base salary range is $90,000 to $110,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.
    $90k-110k yearly 5d ago
  • Litigation Legal Assistant

    Amundsen Davis, LLC 3.5company rating

    Legal Assistant Job 22 miles from Wheaton

    Amundsen Davis, a full-service business and litigation law firm, is seeking an experienced Litigation Legal Assistant to join a strong tort litigation team with an excellent firm culture! We offer a collegial environment and an excellent opportunity to continue to develop strong skills and professional growth. Essential Duties and Responsibilities This is an excellent opportunity to join a sophisticated litigation practice and work in a dynamic, friendly, and team-oriented atmosphere of our Chicago office, while enjoying the benefits of working for a large law firm. Provide general office support for litigation attorneys, for example, maintain and organize files, photocopy, maintain calendars, prepare expense reports, submit invoices for payment, schedule depositions, conferences and meetings, and coordinate travel arrangements. Set up new clients and matters, including running conflict checks and preparing engagement letters. Prepare and finalize basic correspondence and other documents as necessary, taking responsibility for formatting, consistency and accuracy on time-sensitive, high-profile documents. Calculate, calendar and track court and other filing deadlines. Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents, including for e-filings. Document and file organization (paper and electronic filing systems), document creation, conversion and formatting. Filing pleadings in state and federal courts, courts of appeals, and Supreme Courts; communicate with court staff, as necessary; keep current with changes in court rules and filing procedures. Must have knowledge of procedures and rules for filing documents in state and federal courts, and experience filing documents in both courts. Perform general research and support activities to assist attorneys. Other duties as assigned. Required Competencies, Education and Experience 5+ years of experience as a litigation legal assistant Experience in Tort Litigation and/or crypto currency preferred Litigation experience in a private law firm setting High level of proficiency with Microsoft Word, Outlook, Excel, and document management systems. Outstanding organizational, interpersonal, and administrative skills. Excellent attention to detail with the ability to multi-task. Must be self-motivated, proactive, and able to meet deadlines under pressure. Must have the ability to work collaboratively as part of a team with other legal assistants, paralegals and attorneys, as well as to work independently Must provide excellent internal and external client service Must be able to communicate clearly and concisely with a solution oriented approach. High School Diploma or GED required; Bachelor's degree preferred. See our competitive benefit package here: ********************************************** This position is not open to recruiters. Amundsen Davis is a full-service business law firm comprised of 240 attorneys headquartered in Chicago. As one of the fastest growing law firms in the Midwest, we understand the entrepreneurial thinking that drives business decisions for our clients. We use this insight to respond to the needs of clients creatively, expediently and pragmatically. The firm handles the transactional, labor and employment, and litigation needs of companies across the U.S. Our experience in both litigated and transactional matters makes us a unique partner for your business. The law firm has offices in the following locations: Chicago, Crystal Lake, St. Charles, and Rockford, IL; Columbus, OH; Milwaukee, Appleton, Brookfield, Green Bay, and Madison, WI; St. Louis, MO; and Indianapolis, IN. Amundsen Davis is an Equal Opportunity Employer. We support and encourage workforce diversity. We do not discriminate because of an individual's race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family care giving responsibilities, genetic profile or predisposition, pregnancy or disability with respect to hiring, promotion, firing, compensation, or other terms, conditions, or privileges of employment.
    $42k-60k yearly est. 7d ago
  • IP Patent Paralegal

    Powerwell

    Legal Assistant Job 22 miles from Wheaton

    Our client is a premier business law firm with an international practice. Recently recognized in West Michigan as one of the Best and Brightest Places to Work, we earned this recognition by recruiting attorneys and staff members with outstanding credentials. In addition to Kalamazoo, we have offices in Ann Arbor, Bloomfield Hills, Lansing, Grand Rapids, Chicago and Washington, D.C. With more than 300 attorneys working in 60 different areas of concentration, our client provides timely and cost-effective counsel to clients in numerous industries. We are seeking an Intellectual Property Patent Paralegal/Specialist to provide legal support on a variety of tasks focused on patent matters, including gathering of preliminary technical information for patent assessment, monitoring deadlines for various domestic and foreign patent activities, and handling routine activities in connection with the maintenance and protection of domestic and foreign patents. The person will also assist with the docketing of U.S. and foreign patent matters, including patents, license agreements, and related contested matters. RESPONSIBILITIES: Coordinates domestic and international filings with the USPTO and foreign law offices and/or other foreign entities. Maintains docket system of due dates for actions including responses, renewals, oppositions, Patent Cooperation Treaty (PCT) requirements and payment of patent annuities in foreign countries. Prepares and files various documents with the USPTO or foreign counsel. Prepares and records assignments. Prepares correspondence to clients. Prepares status summary reports for attorneys and clients. Reviews and takes action on correspondence received from foreign associates. Obtains legalizations and certifications. Research and compile information pertaining to national and international patent rights including searches of USPTO records, industry databases and general legal research. QUALIFICATIONS: Bachelors' degree and Paralegal certification preferred. Two or more years of patent experience required. Knowledge of and familiarity with U.S. and foreign patent work (prosecution, maintenance and renewals). Strong computer literacy, including proficiency in Word, Excel, and the ability to work with Innovation, PATTSY, Lexis/Nexis, and other research databases. Must be a problem solver, willing to work and think with independence, handle confidential information with discretion, and accept responsibility for producing work that is consistently complete and accurate. Exceptional organizational skills, highly versatile and adaptable and able to multi-task in a pressured environment. Ability to handle a high volume of work and work through projects with minimal supervision. Strong attention to detail and follow-up skills. Strong interpersonal and teamwork skills. Excellent work ethic and a commitment to professionalism. Willingness to learn and use new research materials and practice tools.
    $44k-66k yearly est. 14d ago
  • Patent Paralegal

    Trustpoint.One 4.3company rating

    Legal Assistant Job 22 miles from Wheaton

    Trustpoint.One is assisting a top law firm in its search for a Patent Paralegal to work in the firm's Chicago office. The position has hybrid flexibility in a collegial environment. Patent Paralegal Responsibilities: - Assist with preparation, filing, prosecution and maintenance of all patent applications and patents (US, PCT, and foreign) - Knowledgeable of electronic filings via Patent Center, EFS-Web, EPAS, with the USPTO and ePCT with the IB - Manage worldwide client patent portfolios - Adept at researching the MPEP for solutions to procedural questions - Must be highly knowledgeable of US, PCT, and foreign patent procedure and formality requirements; must have ability to prepare corrective patent documents and handle formalities responses (e.g. updating applicant, correcting filing receipts, responding to Missing Parts and Corrected Papers) with minimal attorney oversight - Prepare Information Disclosure Statements (IDS); ability to analyze families and related cases to prepare Supplemental IDSs when needed - Assist with the preparation of routine correspondence to clients and foreign associates - Prepare foreign filing cost estimates - Pay maintenance fees and other renewal/annuity costs - Prepare reports, charts, and/or other lists of patent-related information upon client or attorney request - Coordinate with attorneys and accounting department to assist with complicated billing inquiries, as needed - Assist in due diligence projects as needed - Proactively manage patent prosecution dockets; monitor and follow-up on dates associated with the US and foreign patent prosecution docket, including clearing dates and providing follow-up with attorneys, clients, and foreign associates in order to provide adequate time to respond - Provide support to IP team members with special projects and overflow of routine responsibilities - Maintain electronic files; ensuring all documents and correspondence are properly stored in the firm's electronic document management systems - Maintain positive relations with internal clients and co-workers and contribute to the self-directed team structure to assist with overflow and specialized tasks within guidelines set Qualifications: - Bachelor's Degree. Paralegal certificate is a plus - Minimum of three years of patent administration or paralegal experience, preferably in a law firm - Additional knowledge of trademark prosecution and/or IP litigation experience is a plus - Experience with Microsoft Office Suite and Adobe Pro required - Familiarity with CPi docketing software a plus - Excellent time management skills and ability to work in high pressure environments; ability to shift priorities quickly without compromising deadlines or quality - Ability to be proactive and to identify and address problems quickly - Excellent clerical skills and knowledge of grammar, spelling and punctuation - Exceptional attention to detail and ability to work independently - Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint. All candidates must be able to work at a computer screen for a sustained amount of time. Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Qualified candidates should submit a resume in Word format.
    $43k-61k yearly est. 14d ago
  • Paralegal

    Calabrese Associates P.C

    Legal Assistant Job 5 miles from Wheaton

    Naperville family law firm in need of a reliable and proactive paralegal. The paralegal will work directly with our attorneys and clients in drafting pleadings, agreements and other court documents. Paralegals also work on fact-finding projects and will be involved in cases from start to finish. The ideal candidate for this position is organized, professional, responsible, and empathetic. The ideal candidate will also have excellent oral and written communication skills, a strong work ethic, attention to detail, and exceptional problem-solving skills. A bachelor's degree, paralegal certificate or 3-5 years' experience in family law is required. Ability to speak and read/write in Spanish is a plus. Duties and skills required include: Conducting discovery and related fact investigation Drafting court documents, settlement agreements, and letters to clients, opposing counsel, experts, the court, and others Coordinating court dates, depositions, and client appointments, including all correspondence and logistics necessary Preparing files for court dates, hearings, depositions, and trial Excellent interpersonal and communication skills Ability to take direction and work independently with little or no supervision Familiarity with MS Office, Outlook, MyCase case management and time and billing software is a plus. Salary commensurate with experience.
    $44k-65k yearly est. 11d ago
  • Legal Assistant

    Robert Half 4.5company rating

    Legal Assistant Job 22 miles from Wheaton

    Assist in answering the main phone line and directing calls to the appropriate people Data entry on a project-by-project basis Drafting Motions, Notices, and Discovery Responses Formatting documents to conform with firm standards of professionalism Generating Tables of Contents and Tables of Authorities Handling the finalizing, formatting and filings of documents and delivering courtesy copies as needed Facilitating service of process Profiling and saving of documents in our case management software Enter time as directed for partners and document reviewers Prioritizing professional customer service, enthusiasm, and compassion Communicating with clients as needed Required Skills: Intermediate Knowledge of Microsoft Word Strong verbal skills conveying a dynamic and personable disposition to effectively interact with clients Strong attention to detail Experience filing in Illinois state and/or federal courts A high school diploma or equivalent required The ability to manage time and multi-task effectively The ability to work independently and as part of a team Preferred Skills: Prior experience as a paralegal within a plaintiffs' law firm Experience with Everlaw, Relativity, and Litify (Salesforce) Bilingual English/Spanish is a plus Very reliant on electronic data management system 1-3 years actual legal assistant experience
    $38k-53k yearly est. 14d ago
  • Paralegal

    Avanti Staffing 4.6company rating

    Legal Assistant Job 22 miles from Wheaton

    The ideal candidate will be responsible for the collection and organization of documents and information from various cases at the firm. This candidate should feel comfortable relaying messages between various groups and keeping all documents important to the cases they are working on organized. Ideal candidates will have at least 3 years of current experience. Responsibilities Include: Must know what these are and be able to draft: 201K letters and Discovery Simple Motions - Motion to Compel, Motion to dismiss, Motion for special process server, etc. Propound and answer discovery Draft deposition notices - obtain court reporters, cancel when not going forward, making sure riders for experts are prepared and attached, making sure the documents for the rider are received or if they are riders for our experts, coordinating the record collection from them. e-filing both federal and state Preparation of complaint after drafted- attaching affidavits, reports, verifying and obtaining signatures and notarizations Service of process of complaint Record maintenance - saving documents into case management system, docketing, etc. Qualifications: 3 + years of current experience A Bachelor's Degree or ABA approved paralegal certificate Strong technical skills along with communication skills Firm offers health insurance, vision, 401k along with vacation/sick time. For more information about us please visit www.avanti-staffing.com
    $48k-60k yearly est. 14d ago

Learn More About Legal Assistant Jobs

How much does a Legal Assistant earn in Wheaton, IL?

The average legal assistant in Wheaton, IL earns between $33,000 and $63,000 annually. This compares to the national average legal assistant range of $30,000 to $58,000.

Average Legal Assistant Salary In Wheaton, IL

$45,000

What are the biggest employers of Legal Assistants in Wheaton, IL?

The biggest employers of Legal Assistants in Wheaton, IL are:
  1. Robert Half
  2. Medulla Llc, Healthcare Management Solutions
  3. InSite Real Estate
  4. Legal Assistant On Site Fulltime or Parttime
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