Legal compliance officer job description

Job Summary::

The Chief Legal Officer oversees the legal and risk departments, and advises the board of directors, Chief Executive Officer, management, and other staff of Southwest Key on matters concerning the organization and its subsidiaries with regard to risk as well as the law. The position will plan, assign, and supervise the work of the Legal and Risk Departments.

#SWHQ #ZR

Essential Functions::
Oversees the review and negotiation of all Southwest Key contracts.
Manages the bidding and maintenance of all business and workers compensation insurance policies.
Conduct a continuing study of all legal department policies, programs, and practices to keep management informed of new developments; formulate, recommend, and review relevant policies, objectives, and procedures for the organization.
Supervises any pending administrative claims or litigation concerning the organization.
Monitors and reviews any work performed by outside counsel.
Reviews and drafts legal and governance documents necessary for the organization's operations.
Analyzes complex legal issues and conducts legal research.
Participates in investigations and reports out on findings.
Supervises the staff of the legal and risk departments.
Ensures the CEO is prepared with briefing materials and/or information on key issues.
Other Functions::
Periodically reviews and updates the corporate documents of Southwest Key and its subsidiaries, and prepares board policies and resolutions as needed.
Anticipates and protects against risks facing the organization.
Develops and provides relevant training to Southwest Key staff.
Able to react to change productively and handle other essential tasks as assigned.
Qualifications and Requirements::
Doctor of Jurisprudence (J.D.) from an accredited law school; must be licensed to practice law by the Supreme Court of the State of Texas; must be a member in good standing of the State Bar of Texas. Ten years full-time experience as a licensed attorney.
Bilingual (English and Spanish) is required.
Excellent written, verbal, interpersonal, analytical and organizational skills.
Stellar research skills.
Must be able to manage multiple priorities.
Physical Demands::

Must be able to read, write, and communicate both verbally and in written form to express and exchange ideas. While performing the responsibilities of this job, the employee must be able to access all components of work station and other office equipment. Frequent typing, reading and writing.

Work Environment::

General office environment with moderate noise. This position is mostly sedentary, involves sitting most of the time, but may involve walking or standing for brief periods of time. A busy environment with many unscheduled interruptions. Frequent computer use at workstation for extended periods of time. Public contact position requiring appropriate business apparel.

+ Administrator for internal new hire vetting processes to comply with Trade Compliance and employment eligibility verification during on-boarding.

+ Audit procedures and work with segment administrators to address or remediate adverse trends and/or risk areas. Ensure deadlines are met and issues are escalated in a timely manner.

+ Manage compliant recordkeeping; data integrity/consistency between Human Resource Information Systems (HRIS) and the On-Boarding Systems; drive excellence in execution through the design and delivery of weekly, monthly and quarterly statistical performance results from On-Boarding and HRIS audits; impact recruiting assistant efficiency and productivity through timely training updates and process enhancements

+ Drive excellence in execution through the design and delivery of monthly statistical performance results from HRIS/ATS audits.

+ Collaborate with segment recruiter assistants to drive improvements in efficiency and productivity through training updates; provide information on how to avoid "frequently found data errors," and implement process improvements.
+ Point of contact for verification information, reporting and questions.

+ Prepare, file, maintain and have access to highly confidential and sensitive information.

+ Organize, maintain and purge records consistent with internal recordkeeping guidelines and government requirements.

+ Conduct research; identify best practices and communicate/inventory tools and resources; create and/or maintain administrative databases and/or SharePoint sites responsive to client needs.

+ Back up contributor of on-boarding vetting policies and procedures; provides orientation facilitator training on program requirements and ensure timely employment vetting as required; review, audit and retain compliant Form I-9s and related records company-wide.

Qualifications:

+ Bachelor's degree in Business Adminstration, Legal, or related field

Preferred Skills:

+ Experience with HRIS and/or Applicant Tracking System

+ Experience working with Microsoft Office Suite (Outlook, Word, Excel, Power Point; Skype/Lync)

+ Experience with Onboarding Systems or Government requirements for Trade Compliance and/or Form I-9 new hire vetting.

+ Experience working with virtual meeting and training platforms, such as Zoom, Microsoft Teams, WebEx, etc

+ Ability to organize and prioritize projects in a fast-paced, deadline-oriented and rapidly changing business environment

+ Ability to process a high volume of error-free detailed work in a short time frame

+ Customer service, business professional oriented person

+ Self-directed team player, willing to take initiative and drive things to closure

L3Harris Technologies is proud to be an Affirmative Action/Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

Our Favorite CITGO Perks are: • Remote Work options available for eligible positions
• Options are department and/or location specific
• 9/80 Work Schedule Option (where applicable)
• Annual Vacation Incentive (40-120 hours of additional pay) for Eligible Employees
• Paid Vacation Time
• Company-Paid Holidays
• Parental Leave
• Excellent 401(k) Match
• Pension Plan
• Company-Paid Sick Leave and Long-Term Disability
• Medical, Dental, & Vision Plans; FSA and HSA options
• Company-Paid Life Insurance for Active Employees
• Healthy Rewards Program
• Service Awards Program
• Educational Assistance Plan
• Dependent Children Scholarships
• Reimbursement for Gym Membership
• Employee Discount Programs
• On-site Health Clinic
• On-site Cafeteria (select locations)
• On-site Credit Union and ATM (Corporate office only)
• On-site Fitness Center (select locations)
PLEASE NOTE ALL JOBS DO NOT QUALIFY FOR ALL PERKS Relocation Relocation Benefits are not available for this position. Note Employer will not sponsor visas for position Job Summary

This position is a core member of the Payroll department responsible for providing basic to complex analysis of large volumes of data and preparing written and verbal presentations to be presented to senior management. The position actively supports all areas of the payroll process, resolving payroll-related issues, to ensure payrolls are processed in an accurate and timely manner The position manages and reports activity related to garnishment operations and sick leave/Family Medical Leave for all salaried and hourly employees. The position ensures compliance with federal and state guidelines, departmental, corporate and governmental policies and procedures. Position will be responsible for payroll system testing and research, and directly involved in closing monthly and quarterly accounting periods, posting complex journal entries, and completing general ledger account reconciliations. Critical and creative thinking skills are required for identifying issues before a potential problem is recognized. This position performs analytical tasks independent of direct supervision and identifies future risk to CITGO assets by responding to management directions but without day to day supervision.

Minimum Qualifications

College Degree - Bachelors

• Demonstrated knowledge of full-cycle payroll processing.
• Solid understanding and ability to research payroll tax laws and regulations to assist in resolving payroll issues.
• Ability to read and interpret legal documents accurately.
• General accounting experience required with ability to complete account reconciliations.
• Proficient in Microsoft Excel and PowerPoint with ability to use pivot tables, graphs, macros and complex formulas.
• Professional communication skills.
• Excellent time management, and organizational skills.
• Detail-oriented.
• Ability to work under tight deadlines.
• Ability to work both independently and as a member of a cross-functional team.
• Self-starter who can interact with various levels of management throughout the organization.
• Capacity of innovation, the ability to maintain skills as technology changes

The minimum number of years of job related experience required by this job is: 3 years with a Bachelors Degree OR an equivalent combination of experience with college hours.

Job Duties

Analyze payroll data to ensure compliance with control and disclosure requirements of the Sarbanes Oxley Act (SOX), company policies, and other regulatory mandates. Analyze large volumes of payroll data to develop, implement, and maintain key payroll metrics identifying non-compliance risks, recommending process improvements. Analyze, interpret, and respond to legal garnishment orders, consulting with Legal when needed. Research root causes of payroll issues and implement changes necessary for issue resolution. Analyze each payroll run to confirm all payroll garnishment deposits have been captured and remitted for payment, minimizing risks associated with non-compliance. Prepare detailed reconciliation of garnishment and other general ledger and vendor accounts, to confirm all garnishment and other deposits have been remitted.

Maintain knowledge of the payroll processing system, changes in compliance laws and company policies to ensure compliance with company policies, payroll best practices, and federal and state (including multi-state) regulations for garnishment and payroll tax withholding. Apply knowledge to establish and maintain payroll department best practices, policy and procedures.

Support Corporate Payroll Manager with implementation, maintenance, review, and processing of payroll. Complete comparative and year to date payroll reporting to ensure accuracy of payroll data. Respond to ad hoc and routine reporting requests with completion of reports for annual/monthly budget planning, employee-specific data reporting, compensation data, etc. Support business units with resolution of incorrectly reported payroll data and reclassification of payroll costs. Provide guidance and make recommendations regarding complex payroll related matters to payroll staff and impacted departments. Compile and analyze payroll data, prepare necessary journal entries, and reconcile payroll balance sheet accounts with analysis of data. Prepare audit support and work directly with external auditors as needed.

Participate in special analyses and projects as directed by management.