Legal Office Assistant Resume Examples 2023

Research Summary. We analyzed 424 legal office assistant resumes to determine which ones land the most jobs. Below you'll find examples of resumes that can help you get an interview (and a job offer) from companies like Florida Department of Transportation and State Of Florida. Here are the key facts about legal office assistant resumes to help you get the job:

The average legal office assistant resume is 382 words long
The average legal office assistant resume is 0.8 pages long based on 450 words per page.
Management system is the most common skill found on a legal office assistant resume. It appears on 8.8% of resumes.

After learning about how to write a professional legal office assistant resume, you can make sure your resume checks all the boxes with our resume builder.

Legal Office Assistant Resume Example


Sara Davis Legal Office Assistant Contact Information New York, NY (410) 555-5752 sdavis@example.com Skills Radiology Court Proceedings Front Office Scheduling Appointments Legal Proceedings Patient Care Legal Documents Procedures Customer Service Counsel Employment History Legal Office Assistant 2017 - Present Sidley Austin New York, NY Perform quality check and disassemble hard copy records to prepare for court Scan in legal documents and transfer into electronic files. Processed legal documents in timely fashion to be filed promptly in courts. Draft legal documents, transcribe dictation, appointment scheduling, file management, field calls between attorneys and clients. Acted as a liaison with attorneys, insurance adjusters, healthcare professionals and government agencies. Administrative Office Assistant 2008 - 2017 Citi New York, NY Coordinated meetings, conference calls, business luncheons for Managing Directors and team members. Make travel arrangements for group, place building maintenance service calls with Corporate Realty Services. Created a weekly QTD/YTD sales report for analysis of the executive management group. Maintain Church Calendar for special events and Programs. Medical Office Assistant (Part-Time) 2006 - 2008 D-R SERVICES New York, NY Obtained labs, outpatient test results, hospital discharge summaries prior to office visit. Assisted physician with basic patient care. Maintain lab area and equipment in accordance to OSHA and MLE standards. Processed payroll, scheduled, filed, phones/switchboard, inventory Education Bachelor's Degree Criminal Justice 2005 - 2008 John Jay College of Criminal Justice of the City University of New York New York, NY


Joseph Stone Legal Office Assistant Contact Info Marion, IN (520) 555-5041 jstone@example.com Skills Service CallsAdministrative FunctionsQuality StandardsDatabaseReal EstateCommunicationData SystemsCompany DatabaseFax MachinesComputer Database Employment History Legal Office Assistant 2016 - Present Titan America Marion, IN Assisted the public with payments at front counter Processed and mailed legal documents. Work included corporate, civil litigation/trial preparation, research, real estate and domestic work. Work directly with Attorney's, filling and generating legal documents. Support to Vice President, General Counsel and Associate Counsel of the Insurance Claims Department. Office Specialist 2011 - 2016 Sears Holdings Marion, IN Collaborated with customer service team members to give exceptional service throughout the entire shopping and purchasing experience. Completed HR activities, including recording of incidents, writing out warnings, and generation of reports. Established and implemented policies, goals, objectives, and procedures for department. Practiced open communication with coworkers and managers. Assisted with reviewing and editing contracts, teaming agreements and statements of work for Human Resources and Corporate Services. Data Entry Operator 2010 - 2011 Pro Resources Staffing Services Marion, IN Entered data from claims into data base. Provided word processing for major credit cards Data processing for Medicaid billing Job site: American Express Performed numerical data entry into a computer database system. Input confidential information into the database system for insurance purposes. Education Bachelor's Degree Business 2007 - 2010 Indiana Wesleyan University Marion, IN


Sara Davis Legal Office Assistant New York, NY (410) 555-5752 sdavis@example.com Experience Legal Office Assistant2017 - Present Sidley Austin•New York, NY Perform quality check and disassemble hard copy records to prepare for court Scan in legal documents and transfer into electronic files. Processed legal documents in timely fashion to be filed promptly in courts. Draft legal documents, transcribe dictation, appointment scheduling, file management, field calls between attorneys and clients. Acted as a liaison with attorneys, insurance adjusters, healthcare professionals and government agencies. Administrative Office Assistant2008 - 2017 Citi•New York, NY Coordinated meetings, conference calls, business luncheons for Managing Directors and team members. Make travel arrangements for group, place building maintenance service calls with Corporate Realty Services. Created a weekly QTD/YTD sales report for analysis of the executive management group. Maintain Church Calendar for special events and Programs. Medical Office Assistant (Part-Time)2006 - 2008 D-R SERVICES•New York, NY Obtained labs, outpatient test results, hospital discharge summaries prior to office visit. Assisted physician with basic patient care. Maintain lab area and equipment in accordance to OSHA and MLE standards. Processed payroll, scheduled, filed, phones/switchboard, inventory Skills RadiologyCourt ProceedingsFront OfficeScheduling AppointmentsLegal ProceedingsPatient CareLegal DocumentsProceduresCustomer ServiceCounsel Education Bachelor's Degree Criminal Justice2005 - 2008 John Jay College of Criminal Justice of the City University of New York•New York, NY

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How your resume should look:

The job title on your resume should match your application for the role.
Ensure your work experience focuses on achievements, rather than responsibilities.
Recruiters and hiring managers suggest fitting your resume on one page.

Choose From 10+ Customizable Legal Office Assistant Resume templates

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What Should Be Included In A Legal Office Assistant Resume

1. Add Contact Information To Your Legal Office Assistant Resume

Your name should be the biggest text on the page and be at or near the top of the document.

Your address doesn't need to include your street name or house number - listing your city and state works just fine.

Your email address should be professional, but not your current work email address. It's not a good look to use your work email for personal projects (job-searching).

Your social media can be included if you have a fully-fledged LinkedIn page or another social media page that showcases your relevant skill set.

Legal Office Assistant Resume Contact Information Example #1

Hank Rutherford Hill

St. Arlen, Texas | 333-111-2222 | hank.hill@gmail.com

Do you want to know more?

How To Write The Perfect Resume Header

2. Add Your Relevant Education To The Resume

Your resume's education section should include:

The name of your school
The date you graduated (Month, Year or Year are both appropriate)
The name of your degree

If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

Optional subsections for your education section include:

Academic awards (Dean's List, Latin honors, etc. )
GPA (if you're a recent graduate and your GPA was 3.5+)
Extra certifications
Academic projects (thesis, dissertation, etc.)

Other tips to consider when writing your education section include:

If you're a recent graduate, you might opt to place your education section above your experience section
The more work experience you get, the shorter your education section should be
List your education in reverse chronological order, with your most recent and high-ranking degrees first
If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school

Majors

Business

18.6%

Legal Support Services

14.2%

Criminal Justice

10.1%

Political Science

8.2%

Legal Office Assistant Resume Relevant Education Example #1

Bachelor's Degree In Criminal Justice 2014 - 2016

John Jay College of Criminal Justice of the City University of New York New York, NY

Legal Office Assistant Resume Relevant Education Example #2

Master's Degree In Business 2014 - 2016

Monroe College Bronxville, NY

3. Next, Create A Legal Office Assistant Skills Section On Your Resume

Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

Here are some tips to keep in mind when writing your resume's skills section:

Include 6-12 skills, in bullet point form
List mostly hard skills; soft skills are hard to test
Emphasize the skills that are most important for the job

Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Example Of Legal Office Assistant Skills For Resume

Management System Skills
A management system is a set of policies, processes, and procedures taken by an organization or a business to ensure it can fulfill its tasks and achieve its objectives. A management system makes sure that the company excels financially and improves the user experience. The management system also takes care of the worker's and employees' needs and manages their workload and oversees their performance. Apart from interior matters of the company, a management system also deals with exterior matters like legislations, tax matters, and law issues.
Data Entry Skills
Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.
Subpoenas Skills
Subpoenas are formal and legal documents issued mostly by a court or some other government agency that demands the presence of the person the document is addressed to, to show up at court. Subpoenas are issued to individuals whom the court wants to appear either as a witness in a particular case in order to testify or to provide any evidence such as an object or a document.
Real Estate Skills
Real estate is land that has buildings on it. This kind of property consists of permanent improvements either natural or man-made, which include, houses, fences, bridges, water trees, and minerals. There are 4 types of real estate namely; residential real estate, commercial real estate, industrial real estate, and vacant land.
Scheduling Appointments Skills
Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.
Telephone Calls Skills
Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.
Clerical Support Skills
Clerical support performs activities that must be done in every workplace in order to support the company going forward. These duties, which come within the category of clerical support, are typically delegated to entry-level employees since they are simple and easy to learn. Even though clerical duties like printing and filing are easy, they require time and in many instances, other workers are preoccupied with other activities and unable to keep up with all that needs to be accomplished. As a result, many businesses employ clerical support staff who are solely responsible for these duties.

Top Skills for a Legal Office Assistant

Source: Zippia.com

Management System, 8.8%

Legal Correspondence, 8.4%

Litigation, 8.4%

Data Entry, 8.2%

Other Skills, 66.2%

Not sure which skills are really important?

3 Big Tips For Listing Skills On Your Resume

4. List Your Legal Office Assistant Experience

The most important part of any resume is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of engineers" and "Managed a team of 6 engineers over a 9-month project."

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

Don't have any experience?

How To Show Your Experience On a Resume... Even When You Don't Have Any

Work History Example # 1

Legal Office Assistant

Robert Half International

Used MS Word, MS Excel, MS Outlook, Adobe Pro, and Sage Timeslips.
Prepared and administered Request for Dismissal analyzing a 10 page settlement agreement obtaining signatures from plaintiff and defense.
Performed LexisNexis searches and analysis.
Developed and edited PowerPoint presentations and galleys for articles.
Compiled bankruptcy and foreclosure legal research used in a $3.5 million dollar settlement with the Attorney General.

Work History Example # 2

Legal Office Assistant

Corona

Reviewed foreclosure and eviction documents.
Utilized LexisNexis for comprehensive case research.
Maintained high volume of work with less than 1% errors at 85wpm.
Assisted in complex family law litigation through discovery, hearings, and extensive client/opposing counsel/expert contact.
Corresponded with attorneys, medical providers, and other health insurance carriers in response to subpoenas and other legal matters.

Work History Example # 3

Child Care Provider

MAOF

Managed provider network to include verifying claims and benefits for healthcare providers/members and insurance companies.
Completed Medication Distribution Training and obtained First Aid and CPR certification.
Maintained certifications in First Aid, CPR, and MAT.
Provided strong communication with parents, children, and co-workers.
Worked with physically and mentally handicapped children.

Work History Example # 4

Clinical Externship

ADAPT

Implemented quality control by reviewing documentation entered in the database and ensuring that it was audit ready at all times.
Completed Trauma Focused Cognitive Behavioral Therapy training.
Designed and implemented animal-assisted, experiential, and ropes course curriculum for individual and group therapies.
Presented training to internal customers, external providers and facilities on clinical and administrative issues.
Assisted in creating goals and objectives for Individual Educational Plans (IEP) and made recommendations for social and emotional growth.

5. Highlight Your Legal Office Assistant Certifications On Resume

Certifications can be a powerful tool to show employers that you know your stuff. If you have any of these certifications, make sure to put them on your legal office assistant resume:

Certified Paralegal/Certified Legal Assistant (CP/CLA)
Medical Assistant
Certified Nurse Assistant (CNA)
Professional Legal Secretary (PLS)

6. Finally, Add a Legal Office Assistant Resume Summary Or Objective Statement

A resume summary statement is a 1-3 sentence spiel at the top of your resume that quickly summarizes who you are and what you have to offer. In this section, include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

Remember to address skills and experiences that are emphasized in the job description.

Are you a recent grad?

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Five Key Resume Tips For Writing A Legal Office Assistant Resume:

Relevant Experience

Make sure that the jobs, experience, and accolades that you include are relevant to the position you’re applying for.

Draft pleadings, draft and answer discovery, prepare deposition summaries, and correspondence, both written and electronically.

The Right Skills

This is a great time to run wild with those keywords from the job description. For example, if they’re looking for someone with experience in Legal Documents, be sure to list it in your resume’s skills section.

Performed administrative tasks for managing partner and trial attorney at a medical malpractice litigation firm including daily transcription and stenography.

Quantifiable Achievements

Your workplace accomplishments tell the story of the unique value you bring to an organization. Stay away from dry descriptions of job duties. Use numbers to help contextualize your achievements..

Processed and accounted for insurance funds totaling $110M for bankruptcy cases.

ATS-Friendly

An applicant tracking system (ATS) is a piece of software employers use to collect, scan, organize, and rank applications. The key to getting your resume past ATS and into the hands of hiring managers is smart keyword usage.

Impeccable Formatting

Formatting a resume so that it looks professional and attractive is important. With Zippia’s resume builder, you can put together a modern-looking resume in less than 10 minutes. Just choose a resume template that suits your style, answer some questions about your background, and you’ll have a resume that’ll pass muster with both the ATS and the hiring manager.

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