A Legal Office Assistants serves as the apprentice of lawyers. They are responsible for doing daily clerical works inside a law office. They gather relevant information like pieces of evidence and organizes all the needed data. They also prepare subpoenas and summonses, review legal documents, and take down notes in a courtroom. Unlike the Lawyers, this career handles a more significant caseload. They must also have good communication skills with clients regarding their cases.

Legal Office Assistant Responsibilities

Here are examples of responsibilities from real legal office assistant resumes representing typical tasks they are likely to perform in their roles.

  • Maintain and develop relationships with parties involve in claims including adjusters and employer representatives and cooperate and managing expectations.
  • Work extremely closely with court administration, judges, sheriff & police department, social workers and victim/witness staff.
  • Coordinate with customers, external counsel and other vendors to obtain and exchange information and documentation relate to legal matters.
  • Coordinate all employee/plaintiff investigations and depositions with outside counsel and investigators.
  • Serve subpoenas to obtain records such as medical and employment information and initiate surveillance.
  • Assist with investigations by drafting subpoenas, identifying issues, and communicating with detectives regarding assign tasks.
  • Answer and propound discovery/mandatory disclosure/financial affidavits.
  • Design PowerPoint presentations for CEO.
  • Advance internet research and legal applications.
  • Create professional grade PowerPoint presentations incorporating audio, media, and animations.
Legal Office Assistant Traits
Communication skills shows that you are able to relay your thoughts, opinions and ideas clearly to those around you.
Computer skills involves understanding how to operate a computer, as well as computer programs and applications.
Research skills involves being able to find information on a topic and analyzing that information to find an answer for a question.

Legal Office Assistant Job Description

When it comes to understanding what a legal office assistant does, you may be wondering, "should I become a legal office assistant?" The data included in this section may help you decide. Compared to other jobs, legal office assistants have a growth rate described as "much faster than average" at 12% between the years 2018 - 2028, according to the Bureau of Labor Statistics. In fact, the number of legal office assistant opportunities that are predicted to open up by 2028 is 39,000.

A legal office assistant annual salary averages $32,719, which breaks down to $15.73 an hour. However, legal office assistants can earn anywhere from upwards of $23,000 to $44,000 a year. This means that the top-earning legal office assistants make $21,000 more than the lowest-earning ones.

As is the case with most jobs, it takes work to become a legal office assistant. Sometimes people change their minds about their career after working in the profession. That's why we looked into some other professions that might help you find your next opportunity. These professions include an office worker, office clerk, legal clerk, and administrative office specialist.

Legal Office Assistant Jobs You Might Like

Legal Office Assistant Resume Examples

Legal Office Assistant Skills and Personality Traits

We calculated that 25% of Legal Office Assistants are proficient in Legal Documents, Data Entry, and Legal Advice. They’re also known for soft skills such as Communication skills, Computer skills, and Research skills.

We break down the percentage of Legal Office Assistants that have these skills listed on their resume here:

  • Legal Documents, 25%

    Perform general administrative office assignments, scheduling appointments for clients, filing and maintaining legal documents.

  • Data Entry, 6%

    Perform criminal history/criminal records checks and bureau specific data entry.

  • Legal Advice, 6%

    Analyzed assigned cases and support documents to identify factual and legal issues.

  • Office Procedures, 6%

    General responsibilities in these positions were: Overseeing general office proceedings.

  • Law Firm, 5%

    Started and currently research and write articles for InjusticeNews.com, which has brought several new cases to the law firm.

  • Court Proceedings, 5%

    Organize and maintain case files and assemble information for court proceedings.

Some of the skills we found on legal office assistant resumes included "legal documents," "data entry," and "legal advice." We have detailed the most important legal office assistant responsibilities below.

  • The most important skills for a legal office assistant to have in this position are communication skills. In this excerpt that we gathered from a legal office assistant resume, you'll understand why: "paralegals must be able to document and present their research and related information to their supervising attorney." According to resumes we found, communication skills can be used by a legal office assistant in order to "provided phone support, legal correspondence, transcribing letters and assisting with legal documents; communication with potential customers. "
  • While it may not be the most important skill, we found that many legal office assistant duties rely on computer skills. This example from a legal office assistant explains why: "paralegals need to be familiar with using computers for legal research and litigation support." This resume example is just one of many ways legal office assistants are able to utilize computer skills: "performed data entry, computer reports, and various other paperwork-related clerical tasks. "
  • Another skill that is quite popular among legal office assistants is research skills. This skill is very critical to fulfilling every day responsibilities as is shown in this example from a legal office assistant resume: "paralegals gather facts of the case and research information on relevant laws and regulations to prepare drafts of legal documents for attorneys and help them prepare for a case." This example from a resume shows how this skill is used: "created and updated client files - case research - data entry - accounts receivable - general office duties"
  • In order for certain legal office assistant responsibilities to be completed, the job requires the skill "interpersonal skills." According to a legal office assistant resume, "paralegals spend most of their time working with clients and other professionals and must be able to develop good relationships" As an example, this snippet was taken directly from a resume about how this skill applies: "developed interpersonal skills through extensive client contact. "
  • Yet another important skill that a legal office assistant must demonstrate is "organizational skills." Paralegals may be responsible for many cases at one time This is clearly demonstrated in this example from a legal office assistant who stated: "managed front desk and attending duties prepared files and discovery docs for attorneys filed detailed legal documents requiring exceptional organizational skills"
  • See the full list of legal office assistant skills.

    We've found that 48.5% of legal office assistants have earned a bachelor's degree. Furthermore, 5.5% earned their master's degrees before becoming a legal office assistant. While it's true that most legal office assistants have a college degree, it's generally possible to become one with only a high school degree. In fact, one out of every six legal office assistants did not spend the extra money to attend college.

    The legal office assistants who went onto college to earn a more in-depth education generally studied business and legal support services, while a small population of legal office assistants studied criminal justice and political science.

    Once you've obtained the level of education you're comfortable with, you might start applying to companies to become a legal office assistant. We've found that most legal office assistant resumes include experience from State of Florida, Howard J. Rubenstein, and Area Temps. Of recent, State of Florida had 11 positions open for legal office assistants. Meanwhile, there are 3 job openings at Howard J. Rubenstein and 1 at Area Temps.

    If you're interested in companies where legal office assistants make the most money, you'll want to apply for positions at General Motors, Washington State Employees Credit Union, and Santa Barbara County. We found that at General Motors, the average legal office assistant salary is $54,358. Whereas at Washington State Employees Credit Union, legal office assistants earn roughly $31,540. And at Santa Barbara County, they make an average salary of $30,347.

    View more details on legal office assistant salaries across the United States.

    We also looked into companies who hire legal office assistants from the top 100 educational institutions in the U.S. The top three companies that hire the most from these institutions include LAW Offices, Skadden, and Robert Half International.

    The three companies that hire the most prestigious legal office assistants are:

      What Office Workers Do

      An office worker is responsible for performing administrative and clerical duties to support the daily operations of the business. Office workers assist in receiving calls to respond to the clients' inquiries and concerns, as well as welcoming visitors, verifying their appointments, and leading them to the appropriate personnel and department for their business needs. They also do data processing, sorting mail, and filing documents for easy retrieval and reference, especially during meetings and company activities.

      In this section, we compare the average legal office assistant annual salary with that of an office worker. Typically, office workers earn a $2,275 higher salary than legal office assistants earn annually.

      While the salaries between these two careers can be different, they do share some of the same responsibilities. Employees in both legal office assistants and office workers positions are skilled in data entry, office procedures, and office supplies.

      These skill sets are where the common ground ends though. A legal office assistant responsibility is more likely to require skills like "legal documents," "legal advice," "law firm," and "court proceedings." Whereas a office worker requires skills like "communication," "personal computers," "payroll," and "file papers." Just by understanding these different skills you can see how different these careers are.

      Office workers tend to reach similar levels of education than legal office assistants. In fact, office workers are 2.4% less likely to graduate with a Master's Degree and 6.3% less likely to have a Doctoral Degree.

      What Are The Duties Of an Office Clerk?

      Office clerks are administrative employees who handle clerical activities for the organization. They are in charge of managing company records, organizing and storing documents, filing and sorting hard copies of documents, and liaising with other departments or external partners. They are also in charge of handling and scheduling meetings and appointments, managing the reservation of office meeting rooms, and manning telephone lines. Office clerks may also be in charge of ordering office supplies, preparing purchase requisitions for office needs, sending out and receiving official company documents, and other correspondences.

      Now we're going to look at the office clerk profession. On average, office clerks earn a $4,708 lower salary than legal office assistants a year.

      Not everything about these jobs is different. Take their skills, for example. Legal office assistants and office clerks both include similar skills like "legal documents," "data entry," and "office procedures" on their resumes.

      While some skills are similar in these professions, other skills aren't so similar. For example, several resumes showed us that legal office assistant responsibilities requires skills like "legal advice," "law firm," "court proceedings," and "subpoenas." But an office clerk might use skills, such as, "customer service," "communication," "payroll," and "direct calls."

      On the topic of education, office clerks earn similar levels of education than legal office assistants. In general, they're 4.3% less likely to graduate with a Master's Degree and 6.3% less likely to earn a Doctoral Degree.

      How a Legal Clerk Compares

      A legal clerk is responsible for performing administrative and clerical duties to legal offices and organizations to ensure smooth legal business operations. Legal clerks sort and distribute documents to the appropriate personnel, update information on the database, schedule appointments, respond to clients' inquiries and concerns, and document meeting objectives. They may also coordinate with other offices and institutions to acquire files and research data according to the needs of the managing department. A legal clerk must have excellent communication and organizational skills, especially in monitoring business transactions and submitting reports timely and accurately.

      The legal clerk profession generally makes a higher amount of money when compared to the average salary of legal office assistants. The difference in salaries is legal clerks making $3,670 higher than legal office assistants.

      Using legal office assistants and legal clerks resumes, we found that both professions have similar skills such as "legal documents," "legal advice," and "office procedures," but the other skills required are very different.

      As mentioned, these two careers differ between other skills that are required for performing the work exceedingly well. For example, gathering from legal office assistants resumes, they are more likely to have skills like "data entry," "scheduling appointments," "front office," and "file management." But a legal clerk might have skills like "discovery responses," "high volume," "computer system," and "bankruptcy."

      Legal clerks are known to earn similar educational levels when compared to legal office assistants. Additionally, they're 1.9% less likely to graduate with a Master's Degree, and 23.3% less likely to earn a Doctoral Degree.

      Description Of an Administrative Office Specialist

      An administrative office specialist helps offices to run efficiently and smoothly by performing clerical support tasks. Their responsibilities often include preparing and processing documents, arranging meetings and appointments, monitoring the budgets and expenditures, answering calls and correspondence, handling the inventory and procurement of office supplies, and developing strategies to optimize office operations. They may also address issues and concerns, resolving them promptly and professionally. Furthermore, as an administrative office specialist, it is essential to coordinate staff, all while implementing the company's policies and regulations.

      Administrative office specialists tend to earn a higher pay than legal office assistants by about $3,210 per year.

      While their salaries may vary, legal office assistants and administrative office specialists both use similar skills to perform their jobs. Resumes from both professions include skills like "legal documents," "data entry," and "office procedures. "

      Each job requires different skills like "legal advice," "law firm," "court proceedings," and "subpoenas," which might show up on a legal office assistant resume. Whereas administrative office specialist might include skills like "customer service," "database," "scheduling meetings," and "sick leave."

      Administrative office specialists reach similar levels of education when compared to legal office assistants. The difference is that they're 0.2% more likely to earn a Master's Degree more, and 5.9% less likely to graduate with a Doctoral Degree.