Legal secretary jobs in Albany, GA

The Legal Secretary provides secretarial services for the attorney, and facilitates their provision of legal services to the community. · Prepares or transcribes as requested the legal pleadings, documents, letters, and other materials necessary for the provision of legal services to the community. · Prepares the requisite number of copies as indicated by the document prepared or case handler requesting the document. · Receives and screens visitors and telephone calls for assigned attorneys and take messages as appropriate. · Notarizes documents. · Utilizes the pleading bank system to generate documents in response to requests from case handlers for specific documents. · Assists other legal secretaries as needed, and cover for their absence. · Assists the assigned attorneys in maintaining their calendars, maintaining case files, and scheduling meetings, appointments, and court hearings. · When bilingual, translates letters and documents, if translator is unavailable. · Assists in backlog of data entry or other administrative work. · Performs other related duties as assigned. For consideration, please remit your resume to jsilva(@)adamsmartingroup.com All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Sterling Search Partners is helping a Montgomery law firm with its search for a Paralegal. The ideal candidate will be responsible for the collection and organization of documents and information from various cases at the firm. This candidate should feel comfortable relaying messages between various groups and keeping all documents important to the cases they are working on organized. Responsibilities Review and draft routine legal documents Create and maintain case files Facilitate the meeting of attorney's deadlines by keeping organized schedules and providing timely reminders Conduct legal research Qualifications Experience as a legal secretary or assistant or paralegal Bachelor's degree or Paralegal certificate

A global law firm is seeking a General Counsel Clerk in Miami. This full-time role involves supporting attorneys and paralegals in discovery tasks and maintaining document databases. The ideal candidate will have strong technology skills, including proficiency in Microsoft Office, and excellent organizational and communication abilities. Law firm experience is preferred. Join a collaborative environment with opportunities for professional growth. #J-18808-Ljbffr

CRH is a leading global diversified building materials group, employing over 75,800 people at more than 3,160 locations in 29 countries. CRH is the leading building materials company in North America and the world. We manufacture and distribute a diverse range of superior building materials, products, and solutions, which are used extensively in construction projects of all sizes. Job Summary CRH Americas, Inc. is seeking a Litigation Paralegal to join its collaborative legal department. In this hands-on role, you will report to an Associate General Counsel of CRH Americas, Inc. and work closely with the Contracts & Litigation Team to assist the operating companies with a wide variety of legal matters, including claims and contracts. This position will also work closely with the Senior Compliance Manager to monitor reports made to the CRH Hotline and otherwise support the Company's compliance program. Job Location This role is based at our Corporate office in the Perimeter area of Atlanta, GA - hybrid work schedule. Job Responsibilities Help monitor and track the CRH Hotline Reports related to CRH Americas, Inc. Coordinate compliance training, reporting, and recordkeeping. Prepare compliance training materials and schedule compliance training seminars. Work with the operating companies and other legal professionals on a variety of matters, including arbitrations, insurance claims, contracts, investigations, and lawsuits. Draft and file documents related to a variety of administrative matters, arbitrations, and lawsuits. Organize and maintain electronic indexes of pleadings, discovery, and exhibits. Coordinate with operating companies to timely respond to subpoenas and document requests. Assist in maintaining database of contract forms, pleadings, and related documents. Manage and execute document preservation requests and litigation hold notices. Quickly and effectively address issues related to administrative matters, claims, and lawsuits. Draft correspondence, pleadings, contracts, and other documents for attorney review. Conduct legal research on a variety of topics and prepare memorandums for attorney review. Research state qualification requirements and prepare filings for any necessary qualifications. E-File pleadings, motions, and other documents for matters in litigation or arbitration. Retrieve information from judicial, legislative, and industry databases. Assist with the preparation of expense reports and budgets. Develop strong working relationships with the operating companies. Assist attorneys and other paralegals with a variety of legal matters as part of a team. Coordinate with internal and external attorneys on the management of legal matters. Assist in the management of the Company's corporate entity database and service of process. Always maintain professional demeanor while representing the Company. Regular and predictable attendance at assigned times is required. Perform other duties as assigned. Job Requirements Bachelor's degree or Associate's degree from an accredited college/university or equivalent work experience. Paralegal Certificate preferred but not mandatory. Will consider equivalent work experience. At least five years of experience as a paralegal in an in-house or law firm environment. Experience as a litigation paralegal is preferred. Proficiency in Microsoft Office 365 Suite, including Excel, OneDrive, and PowerPoint. Proficiency with iManage or similar data management programs and with on-line court filing systems. Excellent written and verbal communication skills. Superb attention to detail and follow-up skills. Excellent organizational and multi-tasking skills. Must be able to maintain a high degree of confidentiality and work with minimal supervision. Ability to cooperatively interact with all levels of personnel. Sets high standards and continually seeks a better way to do things. A self-starter with drive to perform at a high level with a hard-working team. Must be 18 years in age or older. Must pass a pre-employment drug screen and criminal background check. Strict adherence to the safety requirements and procedures outlined in the Employee Handbook. Willingness to work independently within in a team environment and assist the team with other duties. Must be willing to travel and work away from home when required. Able to communicate with others by telephone and in person. Able to utilize a computer for word processing, email communication, and preparation of documents. May require sitting for extended periods of time. The home office is an open office environment where the noise level is usually quiet. The noise level and conditions at facilities and projects is similar to that of other heavy industries. The position will require work outside of normal business hours. Opportunity to work remotely for a portion of normal business hours. What CRH Offers You Highly competitive base pay Comprehensive medical, dental and disability benefits programs Group retirement savings program Health and wellness programs An inclusive culture that values opportunity for growth, development, and internal promotion About CRH CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization. If you're up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest! CRH is an Affirmative Action and Equal Opportunity Employer. EOE/Vet/Disability CRH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

Job Title: Paralegal About Us Wicker Smith formed in 1952 with the goal of providing legal services of exceptional quality and creativity across a broad spectrum of specialties to its clients. Today, the firm has grown to more than 250 attorneys located in 16 offices. We are known for our collaborative environment, commitment to excellence, and strong client advocacy. We are currently seeking an experienced Litigation Paralegal to join our team in our Coral Gables office. Job Summary The Litigation Paralegal will provide critical support to attorneys by managing key aspects of cases, ensuring the efficient handling of records, trial preparation, and expert coordination. This role requires a highly organized professional with strong attention to detail and the ability to multitask in a fast-paced environment. Key Responsibilities • Subpoena Preparation & Processing: Draft, issue, and track subpoenas; coordinate service of process and manage records production. • Expert Retention & Packages: Assist with retaining expert witnesses, coordinate communication, compile expert reports, and assist with deposition and trial preparation. • Trial Preparation: Organize and prepare trial binders, exhibits, witness lists, and demonstrative evidence; assist attorneys with case logistics. • Case Management: Maintain and organize case files, track deadlines. • Discovery Support: Assist with document review, drafting and responding to discovery requests. • Court Filings: File pleadings and motions in state and federal courts using e-filing systems. • Administrative Support: Communicate with clients, experts, court personnel, and opposing counsel. Qualifications & Skills • Associate's degree or Paralegal Certification is required. • Minimum of 2 years of litigation experience in a law firm or legal setting. • Strong knowledge of subpoena procedures, court rules, and civil litigation processes. • Proficiency in Microsoft Office Suite, case management software, and legal research tools. • Excellent writing, communication, and organizational skills. • Ability to manage multiple deadlines and work independently with minimal supervision. • Experience with trial preparation and expert witness coordination is highly preferred. Why Join Us? Wicker Smith takes pride in providing our employees with an excellent work environment, competitive pay and benefits and endless possibility for growth for those who join our team and initiatives to provide the best service to our clients. Wicker Smith is a proud an Equal Opportunity Employer. If you meet the qualifications and are looking for a challenging yet rewarding role in a thriving law firm, we encourage you to apply today to: Maribel Rivera, Office Manager ***********************

Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm seeking an experienced paralegal to join our Atlanta office. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, are problem-solvers, and are willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. This is a 100% in office position and remote work is not available. The following set of success factors describe the characteristics of those who are successful in our Firm: Helpful, Congenial, Personable, Positive Unpretentious, Approachable, Respectful, Team Oriented Accountable, Takes Ownership, Corrects Mistakes Organized, Timely, Confidential, Responsive (within 24 hours) Duties and Responsibilities: Assist attorneys with the preparation of a civil case for trial Discovery and records management Ability to summarize medical and employment records, create medical chronologies, summarize discovery responses, prepare meet and confer correspondence Motion writing experience, such as oppositions to motions including discovery motions, motions to continue trial Proficient in software programs such as Microsoft Word, PowerPoint and Excel Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision and exceptional attention to detail Education, Experience, and Skills: 3+ years paralegal experience in a law firm Civil litigation experience required Familiarity with performing research tasks using web-based legal research services Experience working with paperless files. iManage experience a plus Must successfully pass a background/drug screen Bachelor's degree and paralegal certificate from ABA approved program required. What we offer you Competitive compensation Comprehensive benefits package, including medical, dental, and vision HSA and FSA plans available for employees and dependents Work-life balance Generous PTO policy 401K plan including a 3% Employer Safe Harbor contribution Firm paid life insurance and long-term disability Employee Assistance Program Year-end bonuses and referral fee programs EEO Statement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.

Continental Land Title Company, LLC is seeking a dedicated Title Paralegal to join our team. In this role, you will collaborate with our Agency Manager and existing Title Coordinator to process title orders and provide essential title products for closing transactions. This is an "in office" position in downtown Atlanta and we will not be considering applicants looking for remote or hybrid arrangements. We are looking for a detail-oriented, highly organized professional who can manage multiple tasks while ensuring efficiency and accuracy in title processing. The ideal candidate will be proactive, a strong team player, and able to prioritize tasks based on closing timelines. Responsibilities: Prepare commitments, policies, certificates of title, and final ownership & encumbrance reports. Draft certificates of title, and final ownership and encumbrance reports Order county and city taxes, if applicable. Create files and enter data into SoftPro closing software. Order water bills and run OFAC searches. Prepare commitments, policies, certificates of title, and final ownership & encumbrance reports. Follow up with examiners on delayed title exams. Upload title exams and tax documents into web portals (e.g., SoftPro and iManage) and send them to clients. Order and upload title updates and checkdowns, ensuring timely communication with clients. Assist with date-down endorsement requests. Qualifications: Experience: Minimum 3-5 years in commercial title, title insurance, or a related real estate role. Software Proficiency: Experience using SoftPro, iManage, and other title-related platforms is preferred. Knowledge: Familiarity with title examination, title insurance policies, and real estate transactions. Skills: Exceptional attention to detail and accuracy. Strong organizational and multi-tasking abilities. Excellent communication and problem-solving skills. Ability to work under pressure and meet deadlines. A proactive and adaptable approach to workflow. Why Join Us? Continental Land Title Company, LLC offers a collaborative work environment, competitive compensation, and opportunities for professional growth in the title industry. If you have the skills and experience required for this role, we encourage you to apply!

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Birmingham Office. This position offers a flexible, hybrid working arrangement. The Position This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining professional experience with a national law firm. Key Responsibilities: Prepare pleadings and discovery documents for filing and service Prepare court forms for attorney's review Schedule depositions with attorneys, clients, witnesses, and court reporters Schedule conference calls and on-site/off-site meetings Arrange and coordinate travel arrangements Calendar depositions, hearings, trials and all associated dates. Manage Outlook calendar of all appointments, conferences and meetings Open new matters, run conflict checks for partner's review, prepare engagement letters Document management and organization, saving documents and emails to document management system Familiarity with court rules, filing procedures, and e-filing Prepare cover letters for attorney bills Submit attorneys expense reports Manage bills for third party vendors, process check requests and follow up with accounting Excellent spelling, grammar and punctuation Qualifications 5+ years of Litigation, specifically insurance defense, experience preferred Knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules Must know Microsoft Office Suite (Word, Outlook, Excel) Experience working with a document management system Strong interpersonal relationship skills Excellent organizational skills with the ability to integrate into a fast-paced environment Ability to prioritize and work independently Work well under pressure, remain flexible, be proactive, resourceful and efficient Strong written and verbal communication skills Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Salary Range$20.50-$26.14Job Posting End Date - Applications will no longer be accepted starting Job Summary RE-POST: Previous applicants need not apply. Salary: Legal Secretary I: $20.50- $26.135 Legal Secretary II: $23.05- $29.375 PLEASE NOTE: This position is not eligible for remote work. If you experience technical issues submitting your application, please reach out to City of Orlando Human Resources at **************** or ************. Performs specialized secretarial work requiring knowledge of legal procedures, terminology, and legal documents. Performs complex and confidential secretarial assignments for two (2) or more City of Orlando attorneys. Work is of more than average difficulty and might be in a particular area of emphasis such as criminal law, litigation, real property (acquisition and disposition), labor and personnel, environmental regulation, construction matters, professional services, or contracts and leases, depending on the attorney assigned. The legal nature of work requires that all tasks be performed accurately and in strict conformance with established policies and procedures as well as court requirements. Employee is expected to exercise initiative and independent judgment: in responding to inquiries from municipal employees, department managers, outside attorneys, and the general public; in personally addressing administrative matters which do not involve policy determinations; and in recognizing and immediately bringing priority matters to attorney's attention. Work is performed under attorney supervision. Minimum Qualifications: Legal Secretary I: High School Diploma/G.E.D. Certificate required, and two (2) years of legal secretarial experience or an equivalent combination of education, training, and experience. Must type 40 CWPM. Some positions may require passing a police background investigation, which includes a polygraph. Legal Secretary II: High School Diploma/G.E.D. Certificate and four (4) years of legal secretarial experience required, or an equivalent combination of education, training, and experience. However, candidates must have two (2) years of legal secretarial experience, regardless of educational background, to qualify. Must type 40 CWPM. Some positions may require passing a police background investigation, which includes a polygraph. Important: To be eligible to proceed forward in the application process, applicants must meet the minimum qualifications listed in the position description. Please ensure your application provides details of all relevant experience related to the position. If you have questions or need clarification concerning the position or application process, please contact Human Resources at **************** or ************. If this posting indicates a degree is required, the following experience will apply in lieu of any degree as follows: Two (2) years of direct experience for an associate degree; Four (4) years of direct experience for a bachelor's degree; Six (6) years of direct experience for a master's degree; or Nine (9) years of direct experience for a doctoral degree.

The work of the legal secretaries at Sidley Austin LLP (the "Firm") is critical to the overall operation of the Firm and the ability of each and every lawyer to serve the Firm's clients effectively. At the Firm, legal secretaries are considered professionals and important members of the team. An effective team is based on mutual respect, cooperation and commitment to a common goal. When a secretary is hired by the Firm, she or he is hired by the Firm and not by a particular lawyer. Thus, secretaries are expected to play an active role in assisting their assigned lawyers - and, when necessary, assisting other lawyers and other secretaries - toward the common goal of providing the Firm's clients with the best service possible. To be an effective member of the team, secretaries should familiarize themselves with Firm procedures, from the way files are organized in the Records Department to the billing procedures of the Accounting Department. To be an integral part of a practice group, secretaries should also work with their assigned lawyers in establishing and maintaining the particular procedures of the practice group and the lawyer's individual requirements and procedures. Duties and Responsibilities Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel) Knowledge of Document Management Systems (i.e., DeskSite) Strong organizational skills and attention to detail Good judgment and strong interpersonal communication skills Strong analytical and problem solving skills Strong time management skills Requires strong computer and Internet research skills Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner Ability to work independently and anticipate needs of assignments Maintains composure while meeting multiple deadlines (even with frequent interruptions) Assist and support lawyers in dedicated assignments as well as associates assigned to Practice Support Team(s) Conserves assignments' time by reading, researching & routing email correspondence On behalf of assignments, liaise with various support departments of the Firm Maintains assignments' calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments Analyzes, allocates, processes and monitors complex expense reports Maintains and updates assignments' client/matter lists, Outlook contacts and Marketing mailing lists Responsible for assignments' annual mailings Researches and routes correspondence Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents Proofreads and reviews all work produced Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail) Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms Coordinates client billing with billing specialist Enters, proofreads and finalizes assignments' time entries on a daily basis; Maintains assigned lawyers' files pursuant to the Firm's Policy on Records Management Support visiting lawyers/clients when required Ability to work well with all levels of internal management and staff as well as outside clients and vendors Works harmoniously and effectively with others as part of a team A self-starter who desires to show ownership and commitment to the job; accepts responsibility for actions Exercises confidentiality and discretion Volunteers to assist others and seeks out work during slow periods in workload Continues to develop skills and abilities Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices Other duties, as assigned Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $61,000 - $92,000 if located in New York or reporting to a supervisor in New York Qualifications To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email ************************** (current employees should contact Human Resources). Education and/or Experience: Required: High school diploma or general education degree (GED) Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint) Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group's systems and procedures (e.g., court procedures, closings) Preferred: B.A. or B.S. degree from an accredited college or university Previous experience in a professional services firm (not necessarily all in a law firm) Advanced proficiency in Spanish language Types accurately at 60-70 wpm Proficiency in advanced functions of Microsoft suite (e.g., Adobe) Excellent command of Blackline packages such as DeltaView Sidley Austin LLP is an Equal Opportunity Employer #LI-HM1

Top Reasons to work with our client: Strong civil litigation and trial practice! Broad expertise in healthcare, insurance, IP, and more! Inclusive, diverse, and supportive culture! Advanced technology and strong staff support! Recognized by Best Lawyers and Martindale-Hubbell! Job Type : Full Time Location : Birmingham, Alabama Pay : Competitive Pay & Benefits! Job Description What you will be doing: Transcribe legal dictation accurately and efficiently. Prepare and format legal documents, correspondence, and reports. Maintain and organize case files, both physical and electronic. Manage attorney calendars, schedule meetings, and coordinate court dates. Handle client communications and follow-ups professionally. Enter and track billable hours using Juris billing and timekeeping software. Assist with invoicing, expense tracking, and financial reporting. Perform general office duties including filing, scanning, and data entry. Experience you will need: Proven experience typing legal dictation with speed and accuracy. Proficiency in Juris billing and timekeeping software. Strong knowledge of legal terminology and document formatting. Excellent written and verbal communication skills. High attention to detail and ability to manage multiple tasks. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to maintain confidentiality and handle sensitive information. Our client asked me to submit 3 great people within the next few days. We work directly with the hiring manager and can arrange interviews within a few days #INDEH123

LEGAL SECRETARY - SOL GEN CLASSIFICATION TITLE: LEGAL SECRETARY/SOLICITOR GENERAL PURPOSE OF CLASSIFICATION: The purpose of this classification is to perform clerical work for an assigned program within a legal office. Work involves receiving, recording, and processing legal documents; entering data and retrieving information from department databases; maintaining automated and manual files; receiving, recording, and processing payments; and assisting callers, customers, and/or visitors. ESSENTIAL FUNCTIONS: The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Provide clerical support to an assigned program within the Solicitor General's office. Work directly with Assistant Solicitor Generals, and Investigators. Receives legal documents and requests such as, requests, subpoenas, warrants, motions, discovery requests, etc.; reviews and records; incorporates with related legal documents and/or compiles with related case/file information; takes appropriate action; and forwards and/or disburses. Researches information to complete legal documents and records; prepares legal descriptions, agreements, contracts, notices, etc.; prepares legal drafts, letters, reports, summaries and correspondence; finalizes information/documents upon approval; maintains copies for department files and submits to appropriate parties. Creates and maintains legal files for assigned programs/services; enters information into department databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate. Performs a variety of administrative duties pertaining to department fiscal and procurement activities; reconciles bank statements, requests purchase orders for payment of monthly accounts; prepares reimbursement memo and check and submits to the Finance department. Performs locate duties pertaining to postal records, credit reports, EPLN, Department of Labor records and driver's license records. Answers Department telephones; greets clients and visitors; provides assistance, requested documents and information; refers callers/visitors to other staff members as appropriate; and takes messages. Prepares folders; maintains files of department correspondence, program records, legal documents, etc.; photocopies documents and distributes and/or files; and requests information from other departments as necessary to complete department records/files. Receives, dates, and distributes incoming mail. Prepare outgoing mail. ADDITIONAL FUNCTIONS: Performs other related duties as required. MINIMUM QUALIFICATIONS: High school diploma or GED; supplemented by two (2) years experience providing clerical support in a legal, administrative business, or professional environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. ADA COMPLIANCE: Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions. Clayton County, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. To download a copy of this job description click here. Position : 591 Type : INTERNAL & EXTERNAL Location : SOLICITOR GENERAL Grade : GRADE 15 Posting Start : 10/13/2025 Posting End : 12/31/9999 MINIMUM SALARY: $39,477.58

We are seeking a detail-oriented and professional Legal Secretary to provide administrative and clerical support to our attorneys and legal team. Responsibilities: Prepare, proofread, and edit legal documents, correspondence, and reports. Manage calendars, schedule appointments, and coordinate meetings and court dates. Maintain and organize case files, both electronic and hard copy. Handle client communications, including answering phones, responding to emails, and greeting visitors. File documents with courts and government agencies as required. Draft and prepare routine legal documents such as subpoenas, summonses, and discovery requests. Perform legal research and assist in gathering case materials. Process incoming and outgoing mail and maintain accurate records of legal correspondence. Ensure confidentiality of all client and case information. Provide general administrative support to attorneys and legal staff. Requirements: High school diploma or equivalent required; associate's degree or certificate in legal studies preferred. Previous experience as a legal secretary, administrative assistant, or in a law office environment. Strong knowledge of legal terminology, documents, and procedures. Proficiency in Microsoft Office Suite and legal case management software.

Job Description Reports To: Office Administrator Responsibilities: Prepare, proofread, and edit legal documents and correspondence including contracts, letters, memos, and reports. Maintain calendar and deadlines for attorneys. Schedule meetings and conferences. Enter, review, and edit time entry for attorneys. Coordinate new business intake process. Proof and edit monthly and quarterly client billings in accordance with firm and client requirements. Research and respond to inquiries and requests for information. Coordinate travel arrangements. Process expense reimbursements and check requests. Organize and maintain files. Serve as point of contact for guests, vendors, and couriers. Track and order office supplies. Provide other support as necessary. Skills and Qualifications: Proficiency in Microsoft Office Suite and video conferencing platforms. Detail-oriented and strong follow-through skills. Ability to work independently and collaboratively with other team members. Ability to handle and adjust to competing deadlines and priorities. Excellent communication skills. Client service focused. Some overtime may be required. Prior transactional experience preferred. High school diploma or equivalent required. Balch & Bingham LLP is an equal employment opportunity employer. Balch & Bingham LLP provides equal opportunity in employment to all employees and applicants for employment. All applicants and employees will be treated in a non-discriminatory manner, without regard to age, color, disability, gender (including gender identity or expression), genetic information, national origin, race, (including hair textures and types, and hairstyles commonly or historically associated with race) religion, sexual orientation, veteran status or any classification protected by federal, state or local law.

Responsible for providing full administrative support services to attorneys while remaining flexible to provide assistance in various critical areas throughout the Firm. ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer. Transcribes dictation and formats letters, pleadings, and other forms. Prepares rough drafts, proofreads before finalizing legal documents. Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service. Properly file legal documents with the Courts and cc/bcc's appropriate parties. Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements. Open new file, perform conflict checks, and at attorneys request draft acknowledgment or engagement letter to client. Continuously maintains file content, indexes, and tabulations. Maintains accurate computer cards and other sources of client/case information. Enters attorney billable time on a regular basis, proofreads, and balances. Maintains attorney calendar by denoting due dates for answers, depositions and other pleadings, hearings, trial calendars, etc. Open and manage or route attorney mail to appropriate counsel. Reviews and confirms all client bills and other invoices and forwards for payment on a regular and consistent basis in accordance with client guidelines. Closes and prepares files for storage. Prepares files or assists paralegals in preparing files for upcoming hearings and depositions. Answers and screens calls for attorneys, communicating with professionalism, respectfulness and tact. Schedule depositions as necessary. Participates as a member of one or more strategic planning committees. Mentor and train new employees in the position. Performs receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Knowledge of various court rules and filing requirements. Knowledge of the format of various legal documents including, but not limited to, Requests for Reproduction of Documents, Responses to Interrogatories, Notice of Represent, Rule 200, Certificates of Service, Motions and other pleadings. Broad knowledge of terminology (legal, medical, other) as it relates to the particular practice area(s). Demonstrate spelling, diction, and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree. Demonstrate organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance. Ability to demonstrate impeccable integrity in confidential matters. Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact. Accurate typing ability of 70 wpm and comprehensive computer and office equipment experience. Work occasionally requires more than 40 hours per week to perform the essential duties of the position. Work requires sitting, bending, stooping, computer keyboarding and continuous use of hands, telephone contact, reading, and may require lifting of 25-50 lbs. or more. Work may require traveling to offsite locations for collection of materials or filing of documents; therefore work may require driving. Under certain circumstances, the Firm may substitute experience for educational requirements and vice versa. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Legal Secretary Varnum LLP, a Michigan-based, full-service law firm with over 175 attorneys and six offices, has a full-time opening for an experienced Legal Secretary in our Naples, Florida office supporting multiple practice teams. We are seeking a candidate who is organized and displays a keen attention to detail, with a superb commitment to client service. This individual should be comfortable working independently, as well as part of a team. ROLES & RESPONSIBILITIES: Participates on a client-focused team displaying professionalism, excellent communication skills, and exercising personal judgment under the ultimate direction of assigned timekeepers. Prepares correspondence, memos, pleadings, briefs, forms and other documents in proper legal form; files legal documents with appropriate attachments, both electronically and via traditional filing methods. Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and professional appearance. Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested. Receives, reads and routes incoming postal mail. Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provides complete information to courier for delivery. Maintains calendars and deadline reminder systems (docket) for all case-related dates, including but not limited to appointments, deadlines, and follow-up dates. Reviews calendar reports generated from docket control system. Maintains appointment and deadline calendar for attorneys. Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis. Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition. Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline. Schedules depositions, hearings, appointments, and conference calls; prepares necessary documents and copies for meetings. Requests checks for filing fees, etc. and attorneys' business expense reimbursements. Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys, paralegals, or Human Resources representatives. Attend staff meetings, training sessions and other required employee meetings. Copying, typing, scanning, faxing and any other general office duty as needed. Maintains confidentiality in all firm and client matters. Assists with other firm work as directed by attorney or paralegal. This role is 100% onsite. QUALIFICATIONS & REQUIREMENTS: Education: Completion of high school. Experience: Two to three years on the job experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. 2+ years' experience as a legal assistant or experience in a law firm Bachelor's degree in legal studies or related field preferred Required Skills/Abilities: Proficient in MS Office Suite and legal document management software with the ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription at a level of at least 30 wpm. Excellent grammar, proofreading, transcription, and organization skills. Strong communication skills, both verbal and written. Exceptional organizational and multitasking abilities to meet deadlines and manage competing priorities. Works independently and completes tasks with minimal supervision. Professional demeanor and ability to work well in a team-oriented environment. Ability to communicate and follow instructions effectively from a diverse group of attorneys and staff. Committed to providing responsive client service. Occasional hours outside of normally scheduled hours. Preferred Skills: Knowledge of iManage or other document management systems. Job ID: 239 #INDHP

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Job Summary The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; e-filing pleadings; calendar maintenance; and various office and client filing. As an integral part of the team, this position is also responsible for office wide administrative functions. The successful candidate should type 65+ wpm accurately, and be a very organized, detail-oriented team player possessing at least 3 years recent legal secretary experience (including electronic filing). Essential Functions Engage in the work of the attorneys by demonstrating knowledge and status of current cases and projects and meet project deadlines by utilizing available resources. Support multiple attorneys in employment law matters and provide backup support for colleagues as needed. Serve as a liaison to clients, between internal departments and to outside agencies. Prepare/revise correspondence, pleadings, documents, and other clerical assignments as directed. Handle a wide variety of complex and confidential time-sensitive material. Work with internal teams to complete conflicts checks and open new client engagements. Manage attorney expenses and assist with billing review and inquiries. Maintain calendars, CLE and bar licenses, reports and time records. Book and organize travel arrangements including flights, hotels, and transportation. Maintain docketing and proactively communicate deadlines for litigation attorneys. Transcribe electronic dictation, and schedule depositions. Various office and client filing; proofreading documents. Prepare documents for filing with various courts (Circuit and Federal). Assist with copying and printing large documents. Organize & maintain file materials, scanning and downloading large documents. Assist with other office administrative functions as needed. Qualifications/Skills Required At least 3 years of recent litigation legal secretarial experience within a law firm, labor and employment field preferred. Ability to type 65+ wpm. Experience with InTapp, Netdocs, and Concur a plus. Experience with state and federal rules and procedures. Must have a solid understanding of technical legal terminology as well as court filings. Experienced with trial preparation and briefs. Strong verbal and written communication skills, as well as excellent proofreading skills. Ability to multi-task, and timely respond to deadlines as well as balance workload. Proficiency in Office Suite 365 including Outlook and Word, and basic knowledge of Excel, and PowerPoint. Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level. Must be able to work in a fast-paced environment with a positive attitude. Detail oriented, thorough, and accurate. Educational Requirements High School diploma or equivalent required. 4-year college degree preferred. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Job Description Under the leadership of the President & CEO, the Executive Assistant is an active member of the department team providing administrative and secretarial support and services that is consistent with the strategic vision, goals, philosophy and direction of CRHS. The Executive Assistant provides secretarial and administrative support services, such as preparing Board and committee calendars, agendas and packets, taking meeting minutes, preparing correspondence in final form, preparing letters and memos, receiving and directing visitors, arranging meetings and maintaining departmental records and files. The Executive Assistant assists on special projects and may provide other administrative services as requested. This position assists with the coordination of special events, meetings, seminars and educational/training programs. Basic Qualifications: Education: Requires a high school diploma with an emphasis in Office Occupation and Administrative Skills or a GED state certification. An Associate's degree is preferred. Experience: Requires three to five years of work-related experience or any equivalent combination of education, training and experience. Requires detailed knowledge of MS office productivity suite. Licensure, Registrations & Certifications: This job does not require any professional or technical licenses, registrations or certifications. Essential Job Responsibilities: Prepares Board, committee and executive session meeting calendars, agendas, meeting packets and meetings minutes. Maintains files of all Board and committee documents. Manages the President & CEO calendar, scheduling appointments and meetings and establishing calendar priorities in consultation with the President & CEO. Performs and completes a wide range of administrative tasks which include preparing correspondence, lists, forms, tables, charts, records and statistical tables which may be confidential in nature. Assists in the preparation of administrative reports, statements and inventories. Performs data analysis or information gathering, compiles information and drafts special reports and summaries for review. Receives and screens visitors and telephone calls, notifies the President & CEO and other Administrative staff members, or records and relays messages. Responds to general inquiries concerning the activities and operation of the CRHS by relating or referring to established policies and procedures or redirecting these inquires to the appropriate Administrator. Arranges meetings and conferences, schedules interviews and appointments, and completes travel arrangements. Establishes, maintains and revises record keeping and filing systems. Classifies, sorts and files correspondence, articles, records, and other documents. Opens, sorts, distributes mail and prepares draft responses to requests. Requisitions office supplies and distributes supplies when received. Operates standard office machines and equipment and may be responsible for contacting service personnel for repairs. Assists with the coordination of special events, meetings, seminars, educational/training programs and other assignments as requested. Performs other related job duties as assigned.

Firm Ranking: AmLaw100 Firm Legal Secretary (Trust & Estates) Target Salary: $60,000 - $80,000 with Overtime and Bonus eligibility Onsite Logistics: Hybrid Essential Functions Create, edit, format and proofread documents. Prepare legal documents for e-Filing and filing via PACER. Communicate to and on behalf of the attorneys using firm technology. Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters. Review proformas and edit bills according to client billing arrangement. Enter, track, and coordinate new client/matter information. Edit and coordinate client pitches with Marketing Department. Maintain InterAction and/or Extranet data. Maintain and monitor attorney calendars. Coordinate and/or book travel arrangements. Prepare, track, and maintain attorney expenses in Chrome River. Organize and coordinate conference calls and client meetings. Skills/Qualifications 5+ years of legal secretarial or assistant experience , specifically in Trusts and Estates. Associates degree preferred; Notary Public is a plus. Experience in a legal environment or professional services preferred. Ability to draft correspondence. Ability to read, create, proofread and transcribe documents. Proficient in Microsoft Suite (Word, Excel, Outlook, Teams), Chrome River, InterAction, and Carpe Diem.