Legal secretary jobs in Bayonne, NJ

Senior .NET Developer - AI-Driven Legal Tech About the role My client is a fast-growing legal-tech business using AI and intelligent automation to transform how law firms and in-house teams work. They're now looking for a .NET Developer to help build and scale the platforms that power their AI-driven document analysis and workflow products. What you'll be doing Build and maintain high-performance backend systems in the .NET ecosystem (C#, ASP.NET Core, Azure). Design APIs and integrations that feed data into machine-learning and NLP models. Work closely with data scientists and ML engineers to productionise AI features. Optimise performance and scalability for large-volume data processing and model inference. Drive engineering best practice, code quality and automation throughout the SDLC. What we're looking for Strong experience in backend .NET development - ideally with ASP.NET Core, Azure, and modern API design. Exposure to AI-powered applications, ML pipelines, or data-driven product environments. A solid grasp of distributed systems, data architecture and cloud-native patterns. Someone who enjoys solving complex problems and collaborating across product, AI and data teams. A pragmatic engineer who balances clean code with real-world delivery. Why join them? Work at the intersection of AI, data and .NET engineering, shaping real-world automation products used by major legal teams. Flat, product-driven culture where engineers have a voice in architecture and roadmap decisions. Hybrid setup in New York with strong flexibility. Excellent growth potential - the business is scaling fast and investing heavily in AI innovation. Next steps If you're a .NET engineer who wants to apply your skills to real AI-driven products, apply, or email ************************* with a few sentences about why you're interested.

The Legal Aid Society has an immediate opening for an anchor attorney in citywide Homicide Defense Task Force (HDTF). The anchor attorney will handle homicide cases exclusively and assist the Attorney-in-Charge of HDTF in providing leadership and mentorship to all homicide certified attorneys, and other interdisciplinary team members. ESSENTIAL DUTIES/RESPONSIBILITIES Represent clients charged with homicide offenses Mentor, support, and provide opportunities for attorneys to second seat homicide trials Assist the Attorney-in-Charge in providing support, mentorship and daily administration for other HDTF attorneys, mitigation specialists, paralegal case handlers and investigators in the boroughs Establish the vision and strategies for the HDTF to achieve high quality legal representation and optimal outcomes for clients charged with homicide offenses Attend required trainings Other duties as assigned QUALIFICATIONS Required qualifications: Substantial litigation experience as first chair, including the resolution of homicide and serious felony offenses required Commitment to develop and participate in all training programs for attorneys in trial offices Mentor and motivate all staff to advance their professional development and growth. SALARY AND BENEFITS The salary range represents a good faith estimate of the range we expect to pay for this role. The actual salary offered may vary depending on many factors, including but not limited to job-related knowledge, skills, and experience, as well as collectively bargained salary steps for unionized roles. Salary Range: $84,000- $152,500 The Legal Aid Society offers a generous benefits package including health insurance, paid vacation, disability, and life insurance, and more. Click here to read more about benefits. Higher Education and Loan Forgiveness The Legal Aid Society is a qualified employer for the purposes of the Public Service Loan Forgiveness. This position allows an employee to take advantage of PSLF and other State and Federal loan forgiveness programs. Additionally, employees who are New York residents may be eligible for assistance from New York state to assist with loan repayments, depending on years of practice. To learn more, click the links below. studentaid.gov hesc.ny.gov/loan-forgiveness-programs WORK AUTHORIZATION All applicants must be legally authorized to work in the United States for any employer without sponsorship for a work visa or permit. We are currently unable to sponsor employment visas or permits. (However, for citizens of Canada and Mexico, LAS will provide a letter documenting employment status that is needed to obtain a TN visa.) HOW TO APPLY All applications must be completed online via the career portal. We do not accept emailed applications. Submit the following documents as a combined PDF: Cover Letter Resume For technical difficulties or questions regarding this posting, please email jobpostquestions@legal-aid.org. EQUAL EMPLOYMENT OPPORTUNITY As an Equal Employment Opportunity (EEO) Employer, The Legal Aid Society prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one's internal deeply‑held sense of one's gender which may be the same or different from one's sex assigned at birth); gender expression (the representation of gender as expressed through, for example, one's name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not conform to traditional gender‑based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co‑parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre‑employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law. OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client‑oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients (people), to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us and our ability to build strong relationships with our colleagues. Every member of our community is expected to continuously learn about the dynamic, evolving, and emerging field of knowledge of identity, bias, and systemic forms of oppression and participate in productive efforts to dismantling bias in all forms. Location Brooklyn - Criminal Defense Practice Office #J-18808-Ljbffr

Job Title: Legal Secretary Salary/Payrate: $65K-$123K annually and AWESOME benefits!!! Work Environment: Hybrid (1 days WFH) AFTER 90 DAY RAMP UP PERIOD Term: Permanent / Fulltime Bachelor's degree required: Highly Preferred Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-CB1 THERE ARE 6 OPEN POSITIONS AVAILABLE Duties and Responsibilities: Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel) Some knowledge of Document Management Systems (i.e., DeskSite) Strong organizational skills and attention to detail; The use of good judgment and good interpersonal communication skills Well developed analytical and problem solving skills Strong time management skills Requires strong computer and Internet research skills Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner Ability to work independently and anticipate needs of assignments Maintains composure while meeting multiple deadlines (even with frequent interruptions) Conserves assignments' time by reading, researching & routing email correspondence On behalf of assignments, liaise with various support departments of the Firm Maintains assignments' calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments Analyzes, allocates, processes and monitors complex expense reports Maintains and updates assignments' client/matter lists, Outlook contacts and Marketing mailing lists Responsible for assignments' annual mailings Researches and routes correspondence Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents Proofreads and reviews all work produced Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail) Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms Coordinates client billing with billing specialist Enters, proofreads and finalizes assignments' time entries on a daily basis; Maintains assigned lawyers' files pursuant to the Firm's Policy on Records Management Support visiting lawyers/clients when required Ability to work well with all levels of internal management and staff as well as outside clients and vendors Works harmoniously and effectively with others as part of a team A self-starter who desires to show ownership and commitment to the job; accepts responsibility for actions Exercises confidentiality and discretion Volunteers to assist others and seeks out work during slow periods in work load Continues to develop skills and abilities Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices Other duties, as assigned. Education and/or Experience: Required: High school diploma or general education degree (GED). 2 -10+ years related experience and/or training. Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint). Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group's systems and procedures (e.g., court procedures, closings).

Vedder Price's New York office is looking for a Legal Secretary. This position provides support to attorneys and paralegals resulting in a high level of client service; document processing and editing; editing complicated financial transaction documents; managing travel arrangements; processing of new business intake; preparing and submitting attorney expenses; inputting attorney time entries; preparing intricate client billing along with managing billing timeline; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks. The working hours of this position will be 9:30 a.m. to 5:30 p.m. As a Legal Secretary, your duties will include but not be limited to: Knowledge of corporate transactional and closing processes Accurately enter attorney time into timekeeping system to meet daily/weekly deadlines Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies Interact on a daily basis with departments within the Firm to facilitate highest possible legal support Prepare and submit expense reports Work closely with Accounting Department staff to prepare client billings and receivables to meet client billing format and reporting requirements Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively for extensive travel both in the U.S. and abroad (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like) Arrange client and group meetings with calendar appointments and other hospitality arrangements Answer, screen and place phone calls to clients and other business associates and respond to client inquiries Open, review and route mail as directed Provide assistance to other Legal Secretaries within the Firm whenever necessary to meet Firm and client needs Other duties as assigned Skills & Competencies: Experience as a corporate / finance secretary working with complicated documents Knowledge of corporate transactional and closing processes Knowledge of legal terminology Excellent written and verbal communication skills Ability to deal courteously and effectively with others Ability to read, interpret and follow instructions Ability to work core business hours with flexibility for overtime, as required Personable, professional, detailed-oriented and a problem solver Able to prioritize tasks in a high-pressure environment Strong organizational skills combined with the ability to work independently and be resourceful with problem solving Qualifications & Required Experience: Bachelor's degree preferred Minimum of three (3) years of legal secretarial experience in a law firm environment working with multiple attorneys required. Position also requires the ability to work under pressure to meet strict deadlines Computer Skills: To perform this job successfully, an individual must be proficient in the following software: Adobe, Microsoft Word, Outlook, and Excel Compensation Range: $65,000/yr. to $95,000/yr At Vedder Price, we believe in recognizing and rewarding our employees' contributions. Our comprehensive Total Rewards Package includes: Competitive Salary: We offer a competitive base salary commensurate with skills and experience. Bonus Program: Discretionary annual bonus program. Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future. Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being. Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days. Professional Development: Opportunities for continuous learning and career growth through firm provided training programs. Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones. Work-Life Balance: Hybrid work model and family-friendly policies. Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more. Join Vedder Price and be part of a team that values hard work and dedication! Equal Employment Opportunity Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify. Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at vprecruiting@vedderprice.com.

Legal Secretary As a member of a secretarial team, the legal secretary handles all levels of support to attorneys and paralegals, providing a high level of client service including but not limited to, document processing and editing, managing travel arrangements, processing new business intake, preparing and submitting attorney expenses, entering attorney time, handling client billing, responding to client inquiries via phone and email, arranging meetings and conferences, coordinating calendars, monitoring mail and e-mails, maintaining and updating client files and other tasks as assigned. The working hours of this position will be 9:30 a.m. to 5:30 p.m. As a Legal Secretary, your duties will include but not be limited to: Prepare, revise, format, and finalize a wide variety of legal documents Assist attorneys with high volume of new client and matter intake applications, conflicts checks, waiver letters and auditor response letters Accurately enter attorney time into timekeeping system to meet daily deadlines Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies including email filing within iManage system Interact on a daily basis with the secretarial team and departments within the Firm to facilitate highest possible legal support Prepare and submit expense reports Work closely with Accounting Department staff to prepare and manage high volume of monthly client billings and receivables to meet client billing format and reporting requirements Handle and manage travel arrangements to ensure all aspects of travel are made accurately and communicated effectively Manage travel itineraries with assistance from the Firm's travel agency Arrange client and group meetings with calendar appointments and other hospitality arrangements Answer, screen and place phone calls to clients and other business associates and respond to client inquiries Open, review and route mail as directed Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs Other duties as assigned Skills & Competencies: Knowledge in formatting briefs, pleadings and other litigation documents Knowledge of e-filings and New York and Federal Court procedures Excellent written and verbal communication skills Ability to deal courteously and effectively with others Ability to read, interpret and follow instructions Ability to work core business hours with flexibility for overtime, as required Personable, professional, detailed-oriented and a problem solver Able to prioritize tasks in a high-pressure environment Strong organizational skills combined with the ability to work independently on several projects at one time Qualifications & Required Experience: Bachelor's degree preferred Minimum of four (4) years of legal secretarial experience in a law firm environment working with multiple attorneys required Knowledge of and experience working in Securities Litigation and Enforcement preferred Knowledge of basics Bankruptcy Litigation preferred Position also requires the ability to work under pressure to meet strict deadlines Computer Skills: To perform this job successfully, an individual must be proficient in the following software: Microsoft Office Suite and Adobe Document Management (iManage) experience a plus Base salary to $95K DoE

The work of the legal secretaries at Sidley Austin LLP (the "Firm") is critical to the overall operation of the Firm and the ability of each and every lawyer to serve the Firm's clients effectively. At the Firm, legal secretaries are considered professionals and important members of the team. An effective team is based on mutual respect, cooperation and commitment to a common goal. When a secretary is hired by the Firm, she or he is hired by the Firm and not by a particular lawyer. Thus, secretaries are expected to play an active role in assisting their assigned lawyers - and, when necessary, assisting other lawyers and other secretaries - toward the common goal of providing the Firm's clients with the best service possible. To be an effective member of the team, secretaries should familiarize themselves with Firm procedures, from the way files are organized in the Records Department to the billing procedures of the Accounting Department. To be an integral part of a practice group, secretaries should also work with their assigned lawyers in establishing and maintaining the particular procedures of the practice group and the lawyer's individual requirements and procedures. Duties and Responsibilities * Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel) * Some knowledge of Document Management Systems (i.e., DeskSite) * Strong organizational skills and attention to detail; * The use of good judgment and good interpersonal communication skills * Well developed analytical and problem solving skills * Strong time management skills * Requires strong computer and Internet research skills * Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner * Ability to work independently and anticipate needs of assignments * Maintains composure while meeting multiple deadlines (even with frequent interruptions) * Conserves assignments' time by reading, researching & routing email correspondence * On behalf of assignments, liaise with various support departments of the Firm * Maintains assignments' calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments * Analyzes, allocates, processes and monitors complex expense reports * Maintains and updates assignments' client/matter lists, Outlook contacts and Marketing mailing lists * Responsible for assignments' annual mailings * Researches and routes correspondence * Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents * Proofreads and reviews all work produced * Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail) * Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms * Coordinates client billing with billing specialist * Enters, proofreads and finalizes assignments' time entries on a daily basis; * Maintains assigned lawyers' files pursuant to the Firm's Policy on Records Management * Support visiting lawyers/clients when required * Ability to work well with all levels of internal management and staff as well as outside clients and vendors * Works harmoniously and effectively with others as part of a team * A self-starter who desires to show ownership and commitment to the job; accepts responsibility for actions * Exercises confidentiality and discretion * Volunteers to assist others and seeks out work during slow periods in work load * Continues to develop skills and abilities * Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices * Other duties, as assigned. Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $63,000 - $123,000 if located in New York Qualifications To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email ************************** (current employees should contact Human Resources). Education and/or Experience: Required: * High school diploma or general education degree (GED). * 2 -10+ years related experience and/or training. * Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint). * Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group's systems and procedures (e.g., court procedures, closings). Preferred: * B.A. or B.S. degree from an accredited college or university. * Previous experience in a professional services firm (not necessarily all in a law firm). * Types accurately at 60-70 wpm. * Proficiency in advanced functions of Microsoft suite (e.g., Adobe). * Excellent command of Blackline packages such as DeltaView Sidley Austin LLP is an Equal Opportunity Employer #LI-HM1

A Bronx personal injury law firm seeks a qualified legal secretary/receptionist to support their office, paralegals and attorneys, as well as, handle all receptionist and office clerical duties. Great opportunity for advancement! QUALIFICATIONS: Receptionist experience in a law firm setting is highly desired. Good data entry and computer skills. Proficient in Microsoft office. Switchboard, copier, scanner and computer experience. Excellent typing skills. Able to pass a drug test. RESPONSIBILITIES: Request medical records & reports and follow up on requests. Receives and routes telephone calls via multi-line phone system, communicating professionally. Greet clients and visitors and contact appropriate individual. Records trial calendar information, and disseminates appropriate information throughout firm. Provide support to paralegals and attorneys. Performs administrative functions relating to filing, mailings, data entry, and document production on an as-needed basis. Remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. This is a FULL TIME position ************************************** QUALIFIED CANDIDATES PLEASE FORWARD RESUME

What You'll Do: Perform day-to-day administrative and legal secretarial tasks in support of litigation attorneys Answer and screen incoming calls, take accurate messages, and direct inquiries appropriately Edit, revise, and clean up legal documents to conform with firm styles and guidelines Manage electronic filings for Federal and State Courts Create and edit Tables of Authorities and Tables of Contents Enter, edit, and manage attorney time entries and expense reports Organize and maintain case files and handle document filing Process incoming/outgoing mail, including messenger service and FedEx Provide secretarial coverage during absences within the department What You'll Bring: Minimum of 10 years' litigation legal secretarial experience, preferably in a law firm High school diploma or equivalent required Strong knowledge of Federal and State Court filing procedures, including E-filing Advanced proficiency with Microsoft Office 365, iManage, Kofax, Best Authority, Aderant, Litera Compare, Big Hand Dictation, and Compulaw Outstanding organizational skills and extraordinary attention to detail Excellent communication and interpersonal abilities Ability to multitask and prioritize workload in a fast-paced environment Proven experience managing pressure and tight deadlines Positive, professional demeanor and team-oriented attitude Current Notary Public commission or willingness to obtain within the first 6 months of employment

Are you a sharp, organized Legal Secretary who thrives in a fast-paced legal setting? We'd love to have you on our team.FTHybrid in NYC 4 days on site, 1 remote Experience with Litigation, E-filing, creating table of authorities, typing, Microsoft Office Seeking an experienced Legal Secretary to join a dynamic and fast-paced litigation team. This is an excellent opportunity for a detail-oriented and proactive professional who thrives in a collaborative legal environment. Key Responsibilities Prepare, proofread, format, and redact legal documents and exhibits for filing Handle state and federal court filings, including electronic filing (e-filing) Stay current on court rules and filing procedures across New York and New Jersey Open new legal matters and manage document workflows and filing systems Retrieve legal research materials and court decisions (e.g., via Westlaw) Prepare correspondence, including cover letters for attorney billing Enter billing information into internal billing software systems Coordinate schedules for depositions, conferences, and maintain attorney calendars Process invoices and check requests for third-party vendors; follow up with accounting Qualifications Minimum 3 years of litigation legal secretary experience Strong knowledge of litigation procedures, court rules, and e-filing processes Experience preparing Tables of Authorities Familiarity with both New York and New Jersey State and Federal courts Proven ability to work collaboratively with other secretaries and legal professionals Highly organized with the ability to manage multiple priorities in a fast-paced setting Excellent typing skills and proficiency in Microsoft Office (Word, Outlook, Excel) Strong communication skills, both written and verbal Current Notary Public license is a plus

CHOICE has been placing people to work since 1974! Our client a midtown based dynamic law firm has contracted our services with the recruitment of a Legal Secretary to join their team. Legal Secretary supporting up to 6 Attorneys. The successful candidate will be doing some real estate, trusts and estates, and general healthcare law. Software Needed: Net Doc's West Law office 365, TABS, and Adobe Acrobat Must have strong MS Word and Excel The office is fully open so on-site work is a must. MUST be FULLY vaccinated to work at the firm Hours: 10:30 am to 6:30 pm Temp to Perm -We anticipate the salary to be between $65-$75 (BOE)

Job DescriptionBenefits: 401(k) matching Bonus based on performance Training & development Benefits/Perks Careers Advancement Opportunities Competitive Compensation 401k with company match (after probation period) Job Summary We are seeking a highly motivated Legal Secretary to join our team. In this role, you will work under the supervision of our attorneys, paralegals, and case managers, providing support and ensuring they are able to carry out their duties. You will communicate with clients, compile case materials, and carry out a variety of administrative duties. The ideal candidate is hardworking and detail-oriented. The first 3 months are a probation period. If it is a good fit salary can be negotiated. Responsibilities Provide general administrative support Communicate with clients and witnesses Welcome clients into the office and evaluate their needs Prepare case-specific documents, including memoranda and briefs Ensure that case-related documents are well organized and available for review Attend court sessions and record important information Maintain and update documentation Qualifications Must be fluent in Spanish Strong verbal and written communication skills Highly organized with document management experience Excellent research skills Comfortable Microsoft Office and case management software Ability to multitask and work well under pressure

Job DescriptionBenefits: Competitive salary Firm specializing in personal injury law seeking an experienced full time legal secretary to join staff, urgently. Candidate should be knowledgeable with all aspects of litigation. Extremely organized and able to manage high volume workload. Must be able to meet deadlines and work well without direct supervision. Candidate must be able to multitask and work well with others in the firm. Bi-Lingual (Spanish and English) is a plus! Responsibilities Filing on eCourts Drafting pleadings, complaints, motions, answers to interrogatories, discovery demands, deposition notices. Manage discovery end dates, statutes of limitations, any and all deadlines. Meticulously manage diary. Answer emails and phone calls, including but not limited to, clients, court personnel, law firms and medical offices. MAIL AND EMAILS MUST BE PRIORITIZED. Must print/ open all mail, date stamp each one and log into diary with precision! General office duties such as calendaring, filing, scanning, and faxing. Qualifications Proficient in Microsoft (Word, Excel, Teams, Outlook) Proficient in Google Chrome Job Type: Fulltime, Salary is negotiable

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. The Litigation Legal Assistant will provide comprehensive administrative support to multiple Equity Principals at Jackson Lewis, as well as senior and junior members of the Legal Team. This role involves managing a variety of confidential and complex tasks, drafting/revision of correspondence, pleadings and documents; e-filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading and including calendar management, travel coordination, administrative support, communication handling, meeting coordination, project assistance, and relationship management. The ideal candidate must excel in multitasking, managing changing priorities, and handling highly sensitive information with discretion and have excellent attention to detail and is proactive. Advanced Word Processing & Document Management Prepare, format, and edit complex legal documents, reports, presentations, and correspondence using advanced features in Microsoft Word (styles, templates, TOC, TOA, mail merge, macros). Proofread and review documents for accuracy, consistency, and compliance with firm standards. Apply sophisticated formatting, including tables, graphics, headers/footers, and cross-references. Manage electronic and physical files, ensuring secure organization and easy retrieval. Transcribe audio recordings and convert handwritten notes into polished documents. Office Software Mastery Create and deliver professional presentations in PowerPoint, utilizing advanced design, animation, and collaboration features. Build and maintain spreadsheets in Excel, including formulas, pivot tables, charts, and data analysis tools. Manage email, calendars, contacts, and tasks in Outlook, optimizing productivity and communication. Edit, combine, and secure documents using PDF software (Adobe Acrobat or equivalent). Use Google and other online resources to research, troubleshoot, and continuously improve technical skills. Legal & Administrative Support E-file documents with state and federal courts (PACER, NY State courts, 2nd Circuit Court of Appeals). Assist with trial preparation, legal research, and case management. Coordinate attorney schedules, meetings, travel, and logistics. Support billing, expense reporting, and accounts receivable processes. Provide clerical support: answer phones, sort mail, operate scanners/copiers. Communication & Collaboration Serve as the primary contact for internal and external inquiries. Prepare meeting agendas, take minutes, and follow up on action items. Build positive relationships with attorneys, clients, and external partners. Confidentiality & Professionalism Handle sensitive information with discretion and professionalism. Demonstrate executive presence and leadership potential. Continuous Learning & Resourcefulness Proactively seek out online tutorials, forums, and training to stay current with software updates and best practices. Troubleshoot technical issues independently and share solutions with the team. Required Skills and Qualifications Minimum 5 years of litigation defense legal secretarial experience in a law firm. Expert-level proficiency in Microsoft Word, PowerPoint, Excel, Outlook, and PDF tools. Advanced typing and formatting skills. Ability to quickly learn and adapt to new technologies and software. Skilled at using Google and other online resources to solve problems and enhance skills. Demonstrated commitment to ongoing professional development. Familiarity with state and federal court procedures, e-filing, and trial preparation. Exceptional accuracy in spelling, grammar, formatting, and document review. Ability to manage multiple projects, prioritize tasks, and meet deadlines. Excellent verbal and written communication skills. Professional interaction with all levels of staff and clients. Educational Requirements High school diploma or GED required; bachelor's degree preferred. For New York State, the expected hourly range for this position is between $40.00 and $50.00. The actual compensation will be determined based on experience and other factors permitted by law. To apply, please submit your resume and a cover letter detailing your experience with advanced word processing and office software. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Job Description Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our MadisonOffice. The Position Wilson Elser's Madison office is currently seeking a Legal Secretary to join a leading litigation team Key Responsibilities: Prepare legal filings: format documents, pull exhibits, proofread and redact documents Prepare court filings, become familiar with court rules and filing procedures E-file court filings in both state and federal courts Open new matters Document management and organization and saving to networks Prepare cover letters for attorney bills Input billing information into billing software Schedule conferences and depositions, maintain attorney calendars Manage bills for third party vendors, process check requests and follow up with accounting Familiarity with Dropbox and working with large files is a plus. Qualifications 3+ years Litigation experience, familiarity with insurance defense a plus Familiarity with court procedures and e-filings in Massachusetts and/or New Hampshire Ability to work independently as well as in a team-based setting with other Legal Secretaries supporting a group of attorneys Open to taking on new responsibilities and challenging tasks Excellent attention to detail with ability to multitask Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft 365 (Word, Outlook, Excel) Strong written and verbal communication skills Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Health Advocates Network is currently seeking a Legal Secretaries to work at a facility in New York, NY. These are registry positions with our company. Pay Rate: $19 / hour *W2 Shift details: M-F 9a-5p Duties include, but are not limited to: •Prepare correspondence and all relevant case materials for lawsuits in state and federal court. •Assist in the preparation of case filings in state and federal court, by completing a variety of activities. •Prepare documents and draft legal documents for attorney review. •Prepare subpoenas and arrange for service. •Arrange for the filing of legal memorandum and other legal papers. •Assist with resources and supportive material for attorneys. •Conduct research into complex legal matters, analyze materials, and present both verbal and written comments on findings. •Prepare litigation holds and assist with e-discovery searches and management. •Prepare and maintain case files and calendars, record and monitor the status of dockets, deadlines and final decisions. •Assist the General Counsel, Deputy Counsels and Associate Counsels in connection with confidential legal matters. •Perform other duties as assigned by the General Counsel, First Deputy General Counsel, Deputy Counsels, and Associate Counsels. Benefits: -Medical -Dental -Vision -Term Life -Short-Term Disability Coverage -401K If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at (800) 928-5561 and ask to speak with Jonathan (Monday-Friday 8: 30 AM-5: 00 PM PST). #ZipRecruit

***THESE ARE CIVIL SERVICE POSITIONS. ALL APPOINTEES WILL BE REQUIRED TO TAKE AND PASS AN EXAMINATION AND BE REACHABLE BEFORE ATTAINING PERMANENT STATUS.*** MUST BE A NASSAU COUNTY RESIDENT FOR AT LEAST 12 MONTHS TO BE ELIGIBLE Performs secretarial and clerical duties in recording and completing legal forms and documents; performs related duties as required. COMPLEXITY OF DUTIES Under general supervision, the duties involve the exercise of considerable judgment in the performance of a variety of clerical functions of more than routine difficulty. TYPICAL DUTIES * 1. Types and prepares legal documents, including legal opinions, briefs, pleadings, memoranda of law, contracts, and transactional materials. * 2. Checks files and proofreads documents to verify accuracy and completeness of citation and references in legal correspondence or documents. * 3. Maintains calendars for attorneys, including court calendars where applicable. * 4. Types reports, letters, schedules, and forms. * 5. Operates a personal computer and related office equipment. 6. Maintains manual and automatic filing systems and other records. * 7. Utilizes standard office computer applications such as Microsoft Word. 8. Takes minutes in examination of witnesses at hearings or court proceedings, as required. *ADA TYPICAL ESSENTIAL FUNCTIONS FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES 1. Considerable knowledge of either civil legal terminology, forms, and documents for appointment to the Office of the County Attorney or criminal legal terminology, forms, and documents for appointment to the Office of the District Attorney. 2. Considerable knowledge of spelling, punctuation, and grammar. 3. Considerable knowledge of modern office practices, procedures, and equipment. 4. Ability to type legal documents accurately, and at a reasonable rate. 5. Ability to operate a personal computer and related equipment. 6. Ability to utilize standard office computer applications such as Microsoft Word. 7. Ability to maintain records. MINIMUM QUALIFICATIONS Training and Experience Graduation from high school and Two years of satisfactory experience performing clerical or secretarial functions in a law office. NOTE: 1. Associate's degree in Legal Secretarial Science from a regionally accredited or New York State registered college, university, or business school, may be substituted for the two years of experience. 2. Experience, as outlined above, in excess of the two-year requirement may be substituted for high school education on a year-for-year basis up to a maximum of two years. SALARY: Starting salary is $33,669 Salary after 1 year is $48,307

Job Title: Legal Secretary (Finance and Transactions) Salary/Payrate: $80K-$95K annually and AWESOME benefits!!! Work Environment: Hybrid (2 days WFH) Term: Permanent / Fulltime Bachelor's degree required: Preferred Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-CB1 This position provides support to attorneys and paralegals resulting in a high level of client service; document processing and editing; editing complicated financial transaction documents; managing travel arrangements; processing of new business intake; preparing and submitting attorney expenses; inputting attorney time entries; preparing intricate client billing along with managing billing timeline; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks. As a Legal Secretary, your duties will include but not be limited to: Prepare and revise, format and finalize a wide variety of legal documents Accurately enter attorney time into timekeeping system to meet daily/weekly deadlines Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies Interact on a daily basis with departments within the Firm to facilitate highest possible legal support Prepare and submit expense reports Work closely with Accounting Department staff to prepare client billings and receivables to meet client billing format and reporting requirements Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively for extensive travel both in the U.S. and abroad (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like) Answer, screen and place phone calls to clients and other business associates and respond to client inquiries Open, review and route mail as directed Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs Qualifications & Required Experience: Knowledge of corporate transactional and closing processes Advanced knowledge in formatting briefs, pleadings and other litigation documents Knowledge of e-filings, New York and Federal Court procedures Knowledge of legal terminology Excellent written and verbal communication skills Ability to deal courteously and effectively with others Ability to read, interpret and follow instructions Ability to work core business hours with flexibility for overtime, as required Personable, professional, detailed-oriented and a problem solver Able to prioritize tasks in a high-pressure environment Strong organizational skills combined with the ability to work independently and be resourceful with problem solving Bachelor's degree preferred Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys required. Position also requires the ability to work under pressure to meet strict deadlines Knowledge of Finance & Transactions preferred

The work of the legal secretaries at Sidley Austin LLP (the "Firm") is critical to the overall operation of the Firm and the ability of each and every lawyer to serve the Firm's clients effectively. At the Firm, legal secretaries are considered professionals and important members of the team. An effective team is based on mutual respect, cooperation and commitment to a common goal. When a secretary is hired by the Firm, she or he is hired by the Firm and not by a particular lawyer. Thus, secretaries are expected to play an active role in assisting their assigned lawyers - and, when necessary, assisting other lawyers and other secretaries - toward the common goal of providing the Firm's clients with the best service possible. To be an effective member of the team, secretaries should familiarize themselves with Firm procedures, from the way files are organized in the Records Department to the billing procedures of the Accounting Department. To be an integral part of a practice group, secretaries should also work with their assigned lawyers in establishing and maintaining the particular procedures of the practice group and the lawyer's individual requirements and procedures. Duties and Responsibilities Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel) Some knowledge of Document Management Systems (i.e., DeskSite) Strong organizational skills and attention to detail; The use of good judgment and good interpersonal communication skills Well developed analytical and problem solving skills Strong time management skills Requires strong computer and Internet research skills Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner Ability to work independently and anticipate needs of assignments Maintains composure while meeting multiple deadlines (even with frequent interruptions) Conserves assignments' time by reading, researching & routing email correspondence On behalf of assignments, liaise with various support departments of the Firm Maintains assignments' calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments Analyzes, allocates, processes and monitors complex expense reports Maintains and updates assignments' client/matter lists, Outlook contacts and Marketing mailing lists Responsible for assignments' annual mailings Researches and routes correspondence Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents Proofreads and reviews all work produced Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail) Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms Coordinates client billing with billing specialist Enters, proofreads and finalizes assignments' time entries on a daily basis; Maintains assigned lawyers' files pursuant to the Firm's Policy on Records Management Support visiting lawyers/clients when required Ability to work well with all levels of internal management and staff as well as outside clients and vendors Works harmoniously and effectively with others as part of a team A self-starter who desires to show ownership and commitment to the job; accepts responsibility for actions Exercises confidentiality and discretion Volunteers to assist others and seeks out work during slow periods in work load Continues to develop skills and abilities Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices Other duties, as assigned. Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $63,000 - $123,000 if located in New York Qualifications To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email ************************** (current employees should contact Human Resources). Education and/or Experience: Required: High school diploma or general education degree (GED). 2 -10+ years related experience and/or training. Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint). Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group's systems and procedures (e.g., court procedures, closings). Preferred: B.A. or B.S. degree from an accredited college or university. Previous experience in a professional services firm (not necessarily all in a law firm). Types accurately at 60-70 wpm. Proficiency in advanced functions of Microsoft suite (e.g., Adobe). Excellent command of Blackline packages such as DeltaView Sidley Austin LLP is an Equal Opportunity Employer #LI-HM1

What You'll Do: Perform daily administrative tasks, including screening calls and taking messages for attorneys. Edit, revise, and convert legal documents, ensuring adherence to firm styles and guidelines. File documents through the E-filing system for Federal and State Courts. Assist with creating and editing Tables of Authorities and Tables of Contents. Manage attorney time entries, expense reports, and case file documentation. Prepare and sort outgoing and incoming mail. Provide day-to-day secretarial support and cover for absent secretaries when needed. What You'll Bring: Minimum 10 years of experience in litigation. Strong secretarial and organizational skills with extraordinary attention to detail. Proficiency in Microsoft Office 365, iManage Document Management System, Kofax, Best Authority, Aderant, Litera Compare, Big Hand Dictation System, and Compulaw. Excellent communication and interpersonal skills, with the ability to work independently and handle multiple tasks. Flexibility to occasionally work early or stay late as necessary. Positive attitude, professional demeanor, and appearance. Notary Public commission or willingness to obtain within 6 months of employment. Minimum of a High School diploma required. ****************************