Legal secretary jobs in Billings, MT - 17 jobs

Akima Facilities Operations AFO is looking for a secretary to work in Cody, WY. This position provides principal secretarial support in an office, usually to one individual, and, in some cases, to the subordinate staff of that individual. The Secretary maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff, works fairly independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. Computers may exist in the environment, requiring working knowledge of certain office software programs. To join our team of outstanding professionals, apply today! Responsibilities The secretary handles differing situations, problems, and deviations in the work of the office according to the supervisor's general instructions, priorities, duties, policies, and program goals. + Screen telephone calls, visitors, and incoming correspondence; personally respond to requests for information concerning office procedures; determine which requests should be handled by the supervisor, appropriate staff member or other offices, prepare and sign routine non-technical correspondence in own or supervisor's name. + Schedule tentative appointments without prior clearance. + Make arrangements for conferences and meetings and assemble established background materials as directed. + May attend meetings and record and report on the proceedings. + Review outgoing materials and correspondence for internal consistency and conformance with procedures; assure that proper clearances have been obtained, when needed. + Collect information from the files or staff for routine inquiries on office program(s) or periodic reports and refer non-routine requests to supervisor or staff. + Explain to subordinate staff supervisor's requirements concerning office procedures, coordinate personnel and administrative forms for the office and forwards for processing. + Uses WAPA's existing systems and software (e.g., Microsoft Outlook, Microsoft Office Suite including Word, Excel, PowerPoint, etc.) and various automated/electronic systems including timekeeping, financial, procurement, and travel. + Prepare in final format from draft or handwritten materials a variety of documents, using WAPA standard software, including letters, memorandums, forms, reports, studies, vacancy announcements, position descriptions, specifications and legal documents. + The nature of the task may range from routine business projects to highly technical engineering documents. + Ensure all documents are accurate in spelling, grammar, punctuation, and format prior to finalizing. + Process outgoing letters and memorandums, ensuring enclosures, attachments, courtesy copies (cc) and blind courtesy copies (bcc) are correctly included. + Provide miscellaneous data entry and electronic file support, including purchase requisitions, general purchase reservations, and purchase orders for supplies and services, training and travel forms, daily work report, and time and attendance. + Data entry shall be completed in WAPA's Financial Information Management System (FIMS), Strategic Integrated Procurement Enterprise System (STRIPES), Automated Time Attendance and Production System (ATAAPS), and other required programs. + Make travel arrangements considering regulations, routes, cost containment, availability, and conveyance. + Complete travel forms and/or enter in electronic travel system Concur. + Notify personnel of travel arrangements. + Plan itinerary and schedule travel accommodations using knowledge of Federal Travel Regulations (FTR). + Process invoices through FIMS and Western Area Power Administration Maintenance System (MAXIMO), forward to the appropriate personnel for verification and receipt of supplies and services. + Contact vendors on invoice discrepancies, and payment issues. + Complete monthly reconciling of credit card statements. Input accruals or provide information for end of period and fiscal year end. + File and or scan documents, correspondence, and forms. Update and organize existing files. Close out files and contracts for storage. + Assist with Non-Personally Identifiable Information (PII) paperwork dealing with Government employee background checks, benefits, Office of Workers' Compensation, drug testing program, employee physicals, and other as requested. + Other duties as assigned supervisor in line with position and WAPA department. Qualifications + High School Diploma/GED. + Current, valid Driver's License. + Minimum 3 years of work experience using MS Suite (Word, Excel, PowerPoint). + Minimum 3 years of work experience arranging meetings, booking appointments, arranging business travel, and preparing correspondence. + Data entry experience to include purchase requisitions, purchase orders, reimbursements. + Able to obtain Suitability. Job ID 2025-20335 Work Type On-Site Company Description Work Where it Matters Akima Facilities Operations (AFO), an Akima company, is not just another federal facilities contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska. At AFO, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States. For our shareholders , AFO provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years. For our government customers , AFO sustains mission readiness and ensures quality of life by maintaining high value assets and operations at peak performance and successfully manages these operations through accurately forecasting, managing, and aggressively controlling costs. As an AFO employee , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options. We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at ******************** or ************ (information about job applications status is not available at this contact information).

To work as part of a team in the delivery of professional, effective, high quality corporate secretarial and statutory services on behalf of private equity/hedge funds and their underlying companies as well as a number of listed companies, ensuring KPI's and targets set by senior management are met. Job Duties in Brief: * Maintenance of statutory registers, records and minute books for clients * Ensuring all requisite filings with the Guernsey Registry are made within the statutory deadline * Be aware of the general obligations and requirements of, primarily, Guernsey Companies Law * Keep up to date with local regulation. Highlight areas of impact to clients to team leader and colleagues as appropriate; * Liaise with auditors, lawyers, notaries and other professional external parties as required; * Review of prime documents for clients (e.g. M&A, Prospectus/Scheme Particulars etc); * Organise, prepare agendas for and take minutes of client board meetings and general meetings as required as well as any follow up action; * Establishment of companies, limited partnerships and limited liability partnerships; winding up/dissolution of same About You: * ICSA qualified or part qualified or a similar academic background; * At least 2 years of relevant industry experience; * Commercial, service-minded, hands-on and dynamic attitude plus international mind-set; * Strong analytical skills and leading by example; * Excellent (interpersonal) communication skills, both verbal and written; * Good planning and time management/prioritization skills; * Ability to work in a team and autonomously as well as liaising with other departments within a large organisation; * Demonstrate a 'can do' attitude in all aspects of the role, be self-motivated, focused on and take pride in the achievement of personal, team and organizational goals.

To be considered for OPD positions, applicants must complete and submit their application online, as well as upload any required application materials. Our Mission To Provide the Most Compassionate and Expert Defense of Clients and the Constitution Our Vision Creating Expert Teams of Advocates for Justice, Bringing Respect and Dignity to our Clients to Achieve Holistic and Equitable Outcomes Reasons to work for the Office of the Public Defender: Our work changes lives! OPD's work makes a difference for the people in our communities. Public Defenders work for their clients, protect constitutional rights, and ensure the system remains fair. We are proud of the work we do. To find out more about OPD visit our website. Benefits of working for OPD: The ability to work and play in the beautiful state of Montana is one of the benefits you will love about this opportunity! Montana offers theaters, museums, fairs, rodeos, a high-quality educational system, and many recreational opportunities. Montana's mountains, rivers, and lakes provide year-round opportunities for outdoor enthusiasts. Fishing, hiking, camping, boating, biking, hunting, skiing, and snowmobiling can be accessed throughout our great state. Other fantastic benefits include: * Health coverage * Retirement plans * Paid vacation, sick leave, and holidays * Work/life balance * Flexible schedules * Opportunities and room for professional growth * Telework (when applicable) * Public Service Loan Forgiveness - Employment with the State of Montana may qualify you to receive public service loan forgiveness - visit the Federal Student Aid website to learn more! Materials Required of Applicants: * Cover Letter * Resume * References: Please provide contact information for (2) current or former supervisors and (1) professional peer. About this Opportunity! Job Overview: The Legal Secretary is instrumental in ensuring the effective operations of Public Defender offices by performing a variety of high level administrative and legal office support activities. This position's responsibilities are to ensure the smooth and effective operations of the office which include but are not limited to data input and maintaining files, scheduling appointments, providing correspondence, assisting clients and office staff with information requests, and that all court requirements are met throughout the designated location. The Legal Secretary provides exceptional customer services to all clients, courts and internal customers in support of Public Defender Offices and reports to the Administrative Support Manager. Essential Functions (Major Duties or Responsibilities): A. Legal Office Support (70%) * Manages and provides information regarding requests from clients, courts and office staff. * Arranges meetings, conferences and schedules appointments for clients, staff and management; Coordinates office functions with other state and local government offices. * Creates, reviews and maintains court calendars and provides complete and factual court calendars to appropriate parties and makes sure attorneys are notified. * Receives and screens office visitors and telephone calls. * Formats, drafts, prepares a wide variety of time sensitive and official legal documents such as legal pleadings, affidavits, warrants, motions and orders, summonses, subpoenas, correspondence, briefs, complaints, appeals, and pretrial agreements, stipulations, finding of facts, judgments, dismissals, and related documents in criminal cases and other public defender cases in accordance with instructions established in policies and procedures. * Reads and analyzes incoming correspondence, faxes, e-mail, memos, submissions, and reports to determine their significance and plan their distribution. * Reviews and distributes mail includes mailing, fax, or arranging delivery of legal correspondence to clients, witnesses, and court officials. * Prepares open cases and submits referrals to the conflict Defender Office. * Establish and maintain case files and ensures that such files are complete, up to date and in proper format and order, for criminal, dependent neglect, mental, and juvenile cases; retrieves legal documents, records, and reports. * Inputs data into Case Management System concerning all clients, case information, closes cases and runs reports from the OPD Case Management System. * Scans or copies correspondence, documents, evidence, and other printed material and enters into Case Management System. * Prepare invoices, reports, memos, letters, financial statements and other routine documents and inquiries. * Maintains filing system and records for criminal, dependent neglect, mental, and juvenile cases, opens files, closes files and files documents. * Assists attorneys in collecting information such as employment, medical, and other records. * Provides various administrative Services to management staff and clients such as order placement or case information. * Proofread documents, records, or other files to ensure accuracy. B. Discovery (20%) * Organizes, prepares and maintains documents, evidence, trial notebooks, various exhibits obtained during discovery by subject matter and chronologically for Public Defenders to use at depositions, motions hearings and during court. * Gathers and compiles information for exhibits and appendices, and discovery requests received from Public Defenders and Investigators. This includes requesting documents from County Attorney Office, Police Department, records management, and other sources; reading through files to identify information necessary to establish key facts to provide knowledgeable and accurate responses and documents that would be critical in successfully defending clients. * Retrieve and copy all documentation that relates to a particular case, subject, event, person, etc. as requested. Work often requires reading documents for content and interpreting whether a document is relevant and submitting to a Public Defender/Investigator for review. C. Other Duties as Assigned (10%) * Receives resolves and/or refers complaints to appropriate individuals. * May attend legal meetings, such as client interviews, or depositions, and take notes at meetings or conferences. * May assist with legal research by reviewing legal publications and performing data base searches to identify laws and court decisions relevant to pending cases. * Performs other duties as assigned. Physical and Environmental Demands: Typical office environment, utilizing a computer, telephone system and other office equipment. Minimal travel may be required approximately 5% of the time. Knowledge, Skills and Abilities (Behaviors): Required for the first day of work: * Knowledge of office administrative processes and procedures. * Knowledge of bookkeeping and recordkeeping. * Effective written and oral communication skills. * Professional customer service skills. * Ability to operate personal computer and general office equipment as necessary to complete essential functions, including using spreadsheets, word processing, database, email, internet, and other computer programs. * Ability to develop and maintain cooperative working relationships. * Ability to follow written and verbal instructions. * Ability to plan, organize, and gather information. * Ability to work independently. * Ability to maintain confidential information. * Ability to accurately track numerous details simultaneously. * Ability to perform tasks with accuracy while under pressure of strict deadlines. Minimum Qualifications (Education and Experience): * High school diploma or equivalent. * One year of directly related office experience of performing a variety of office support or clerical work. * Other combinations of directly related education and experience may be considered on a case-by-case basis. Preferred: * Knowledge of the functions, procedures and organization of a law office and the principles and practices of legal research; court and law enforcement systems and understanding of different aspects of the criminal justice system, including law enforcement and jail procedures as well as legal terminology.

Shape the Future of Blockchain-Bringing Business On-Chain We're offering a unique opportunity to join Launch Legends (and Autheo) as a part-time Equity Cofounder. Founded nearly four years ago, Launch Legends is at the forefront of bridging Web3 blockchain technology with the next evolution of Web2 integration-bringing businesses on-chain through enterprise-grade solutions, DePIN innovations, and decentralized financial infrastructure. Our flagship project, Autheo, is an AI enabled Layer-Zero OS with an integrated Layer-1 blockchain and complete decentralized infrastructure thast includes decentralized compute, storage, identity, and service marketplaces, as well as a Full-stack development enveronment (DevHub)-engineered for scalable enterprise adoption, developer innovation, and real-world blockchain integration. Our Projects Autheo - ************** Autheo Team - https://**************/teams Launch Legends (Parent Company) - ******************** Twitter: **************************** About Autheo With nearly 100 equity cofounders from leading companies and institutions-many with advanced degrees and PhDs-Autheo is solving the critical challenges blocking business adoption of blockchain technology. Key Features: Enterprise-Grade Layer-1 Blockchain - High-speed, self-securing, and cost-efficient infrastructure built for scale. Developer Hub & Application Marketplace - A decentralized platform where developers build, deploy, and monetize real-world apps. Web2-Web3 Integration - Microservices, SDKs, and governance frameworks for seamless business migration. Decentralized Cloud & Compute - Secure, privacy-preserving storage and AI-powered compute for next-gen applications. DePIN Infrastructure - On-chain networks powering real-world infrastructure ownership and resource sharing. Traction (Testnet Launch): Wallet Accounts: 290,000+ Twitter Followers: 30,000+ Discord Members: 19,000+ Smart Contracts Deployed: 30,000+ Developers Registered for MVP DevHub: 7,500+ Compensation & Growth Path This is a part time equity / token-based cofounder opportunity. You will receive equity in Launch Legends, Autheo, and the WFO Creator Network, along with token allocations in the Autheo blockchain. We have already completed an initial financing round to support infrastructure and marketing, and are currently in discussions with VCs and crypto investors to fund expansion and salaries. Salaried compensation is expected to begin within 4 to 5 months, following our node, token sales or funding. ROLE: Patent Paralegal (Filing, Formalities & Compliance) About the Role Launch Legends, together with its subsidiary Legendary IP LLC, is seeking a Patent Paralegal to support our attorney through preparation, filing, and prosecution of Autheo's ~200 patents. This role ensures filings are compliant, complete, timely, and organized for global protection. Key Responsibilities • Prepare and file provisional, non-provisional, and PCT applications. • Manage docketing, deadlines, and correspondence with USPTO/WIPO. • Compile inventor declarations, assignments, formal drawings, and application materials. • Prepare IDS submissions and maintain compliance with disclosure rules. • Manage communication between inventors and IP team for signatures and documentation. Requirements - Must Have • 3-10 years experience as a patent paralegal. • Strong understanding of USPTO and PCT formalities. • Excellent document management and organizational skills. First 90-Day Deliverables • Prepare filings for first 50 provisional applications. • Establish docketing system and filing workflows. About Our Organization Autheo is a visionary technology company building the virtual machine platform that surpasses Ethereum EVM, Solana SVM, and all legacy execution environments with microsecond latencies, and mathematically proven security. Our mission is to create unbreakable execution infrastructure that empowers developers to build sovereign dApps, confidential DeFi protocols, secure enterprise solutions, and privacy-preserving AI systems. We are developing revolutionary technologies including Layer 0/1 blockchains with attack-resistant consensus, execution environments supporting encrypted computation, sovereign communication systems with perfect forward secrecy, and DePIN networks delivering 200GB/s secure compute. Backed by pioneering runtime leadership and a global team of elite systems engineers, cryptographers, and blockchain architects, Autheo is positioned to dominate the $300B+ smart contract execution market while establishing new standards for secure, scalable decentralized computation. Join us to build the execution foundation that will power the sovereign digital economy of the 21st century. 🌐 🚀 WHY JOIN LAUNCH LEGENDS? Traction with Momentum: Autheo is already gaining significant traction in the blockchain space, with rapid developer adoption, platform growth, and partnership interest. Cross-Industry Impact; Autheo is positioned to transform not only the Web3 ecosystem-but also Web2 and the broader technology sector-by enabling real-world business adoption of decentralized infrastructure. Real Innovation, Not Hype: Unlike many blockchain ventures, Autheo is focused on substance over speculation. We are building real solutions: modular fullstack infrastructure, enterprise-grade toolkits, decentralized identity, cloud, compute, and service orchestration. Backed by Elite Talent: You'll join a team composed of professionals from top-tier universities, Fortune 500 companies, and major blockchain platforms. Our team includes multiple PhDs and senior engineers who have launched and scaled world-class technologies. If you're ready to redefine blockchain adoption, empower global business integration, and help shape the next generation of Web3 and developer ecosystems, we invite you to take the next step. Let's build the future-together.

Secretary II JobID: 5612 Secretarial/Clerical/Secretary II Date Available: 02/16/2026 Additional Information: Show/Hide SECRETARY II Lewis & Clark Middle School 10-month; 8 hours a day; Monday - Friday $17.61/hour for 90 workday probationary period; then $19.57/hour FULLY PAID INSURANCE; PERS RETIREMENT; VACATION/SICK DAYS; * Knowledge of office procedures and duties * Greet and assist walk-in visitors, students, staff and parents * Excellent phone and communication skills * Must be proficient in use of computers * Ability to organize, manage time and multi-task * Requires a High School diploma or equivalent * Two years' experience in general office/secretarial work Go to *********************** and click on "Departments" and then click on "Employment Opportunities" for either the online application for external applicants or the internal application for internal applicants (currently employed by BPS in a regular or temporary position). "AN EQUAL OPPORTUNITY EMPLOYER: This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, or national origin." Closes: Open Until Filled * Please Note: Positions posted as "Open Until Filled" must be posted for a minimum of 10 calendar days and then can close at any time after that.

Secretarial/Clerical Date Available: 02/23/2026 Big Horn County School District #2 District job descriptions are provided as a general outline of the job requirements and qualifications for positions in the District. They do not necessarily constitute every job requirement or qualification needed for each position. Other job qualifications and requirements can be added as deemed appropriate by the immediate supervisor and/or Superintendent as needed by the District. Title: SCHOOL BUILDING SECRETARY Qualifications: 1. Minimum high school diploma. Demonstrated aptitude and competence for duties and responsibilities. Demonstrated proficiency using technology and office equipment. Demonstrated professional and ethical work performance. All qualifications needed for work performance competence. Reports To: Building Principal Job Goal: To perform all duties and responsibilities in a competent, confidential, ethical and professional manner according to district policies, school policies, and principal directives. Performance Responsibilities: Conducts public relations using courteous telephone procedures and service-oriented public contact. Maintains confidentiality regarding all school district and office business. Manages student record keeping in a precise, confidential and professional manner. Completes reports in a precise, timely, professional, and confidential manner. Manages the incoming and outgoing mail and freight. Acts as building receiving clerk. Is proficient using all technology and office equipment as required by the principal. Stocks and maintains office supplies. Keeps office clean, tidy, professional and free of clutter. Follows district, school, and principal policies and procedures. Arranges for substitute teachers and aides. Performs such other duties as assigned by the principal in a competent, precise, timely, professional, and confidential manner. Terms of Employment: Work year will be 205 days as specified by the district calendar and the principal as at-will staff. Salary and benefits as per District salary schedule and Board policy. Evaluation: Performance of this job will be evaluated by the principal in accordance with provisions of the Board policy for evaluation of classified staff.

Job DescriptionOur Sheridan, WY office is currently seeking an experienced Paralegal. The Paralegal will assist attorney(s) by providing clerical and research support services including document preparation and review; interviewing clients, experts, and witnesses; research, investigations, and fact-checking; and trial preparation. KEY RESPONSIBILITIES: Meets with attorneys, clients, and other professionals to discuss assigned cases or projects. Drafts legal documents including routine pleadings and motions, affidavits, discovery, and interrogatories; files motions and pleadings according to judicial procedures. Researches and analyzes statutes, regulations, legal articles, judicial decisions, and other legal sources; provides written analysis to attorneys. Interviews clients and experts and prepares summaries of their statements. Prepares, organizes, stores, and retrieves case files, which may include evidence, exhibits, depositions, pleadings, exhibits, and other items. Acts as the liaison for clients, experts, and legal counsel. Assists attorneys with trial preparation, which may include attending trials and hearings. Develops and maintains records regarding billable hours spent on specific cases. Performs other related duties as assigned. KEY SKILLS: Understanding of legal language and principles, research methods, court pleadings and processes, and other related matters. Strong customer service and interpersonal skills are required to communicate effectively and professionally with all levels of personnel and external clients. Able to maintain strict confidentiality of client and firm information. Understands and implements general rules of ethical behavior applicable to legal personnel. Able to work in collaboration within a team and independently. Able to learn new skills as technology evolves. Possesses excellent attention to detail, follows up on projects, and follows through on deliverables. Able to develop and apply comprehensive planning and organizing strategies to ensure tasks and projects are appropriately prioritized and resources are used effectively and efficiently. Able to work under tight deadlines, handle multiple detailed tasks, and anticipate when help will be needed from department members. Flexible and able to respond quickly and positively to shifting demands and opportunities. Able to effectively work in a culturally and educationally diverse multi-office environment. Writes clearly and informatively, edits work for spelling and grammar, adapts communication to suit needs, presents numerical data effectively, and can read and interpret written information. Speaks clearly and persuasively, listens and gets clarification as needed, responds well to questions, and takes a collaborative approach in group settings. Able to take responsibility for work activities and personal actions, follow through on commitments, acknowledge and learn from mistakes, and recognize the impact of ones behavior on other Able to gather relevant information, interpret and evaluate the data, and develop sound, practical solutions to difficult issues. MINIMUM QUALIFICATIONS: High school diploma or equivalent. Paralegal Certificate preferred. Minimum of three years of related legal experience preferred. Working knowledge of Microsoft Office Suite, Adobe, and other similar software. Must be able to read, comprehend, and follow written and verbal instructions. Available to work overtime as needed and approved by attorneys. Available to travel as needed. Valid drivers license. PHYSICAL REQUIREMENTS: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 25 pounds at times. PAY & BENEFITS: The Firm offers a competitive wage and a comprehensive benefits package including: Medical, dental, and vision. Employer paid short and long-term disability. Voluntary life, accident, and critical illness. Flexible spending accounts. Vacation, sick, and personal leave. Paid parental leave. Fully vested 401(k) retirement plan with employer contributions (eligible after 1 year). DISCLAIMER: This job posting is not meant to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position's scope and function.

Lakeview School District is dedicated to organizational excellence and supports and encourages the development and implementation of multicultural perspectives across all areas of the organization, the celebration of diversity, and the assets that diversity brings to our organization. SUMMARY: Serves as confidential secretary to the Director of Operations and provides support to the maintenance and operations department, with some support to the technology department and as facilitator for the school/public being served in communicating information, problem solving and record keeping. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential Duties and Responsibilities: * Serve as the confidential Administrative Assistant in arranging appointments, processing of deliveries, taking and screening calls, answering inquiries and composing routine correspondence for Operations. * Support Director of Technology with scheduling deliveries and correspondence as needed. * Financial responsibilities include, but are not limited to: * Request quotes from vendors * Process credit card statement * Prepare requisitions and purchase orders * Process invoices * Issue check requests * Maintain department budget and perform budget transfers as needed * Order custodial, grounds, maintenance supplies. * Maintain inventories for district and department as directed. * Order uniforms for Operations staff. (shorts or jeans in the spring; Sweatshirts, shirts, jeans in the fall) * Forward district emergency needs to appropriate Operations or Custodial staff. * Coordinate moving, pick-up and delivery of various items for the district with the Grounds and Custodial staff. Items may include furniture, educational materials, paper, sports equipment, technology equipment, etc. * Schedules routine contracted services. * Department liaison to Human Resources and the District Business Office. * Notify Human Resources and assist with appropriate paperwork for staff injuries or extended illnesses. * Assist Human Resources with training for staff to maintain certifications and licenses. * Maintain certification credits and licensing for Operations staff, including pesticide control, weed control, certified pool operator, plumbing, boilers etc. * Provide buildings with pesticide notification forms indicating when contracted spraying will be taking place. * andle travel arrangements and hotel reservations for Operations staff attending conferences, trainings and seminars. * Manage an in-house and community facility use calendar for the district. * Monitor facilities management database for conflicts. * Manage community reservation requests, hold harmless agreements and insurance certificates. * Assist district personnel with creating permits and resolving conflicts. * Meet with potential district and community clients to coordinate their needs and set ups. * Coordinate events with district building supervisors, grounds, maintenance, technology, athletics, privatized snow/ice removal service, privatized lawn care service and custodial personnel. * Create invoices and process payments for space rentals and maintain a shared spreadsheet with the Business Office. * Follow up with those rentals that are delinquent in their payments. * Prepare year-end reports of revenue received and permits held during the school year. * Work closely with athletic department for field use and maintenance. * Work with custodial service on event coverages. * Assist with enabling and disabling building elevators and entrance locks by supplying weekly reservation report from the facilities management database to Director of Operations. * Assist with managing district work order system. * Maintain current files of blueprints, maps, manuals, vendor contact information, prior history of Operations and Technology purchases. * Maintain MSDS records for the district. * Assist with sick & vacation records for department staff. * First approval of weekly time card and overtime documentation for department staff. * Process visitor (vendor) temporary use keys for the district. * Work with building secretaries regarding maintenance and vendor schedules in each building. * Other duties as assigned. Qualifications: Education/ Certification: * High School diploma or Equivalent * Minimum of two years' experience in an educational office environment preferred. Special Knowledge/Skills: * Strong written and verbal communication, interpersonal, and customer-service skills * Performs basic mathematical calculations * Basic bookkeeping skills * Computer literacy and proficiency in Microsoft Office Suite and Google productivity tools (such as Drive, Docs, Sheets, Gmail, etc.), including the willingness to learn and use new computer programs/applications * Regular, dependable attendance is a critical performance factor to ensure consistent, high quality customer service and is required * Ability to prioritize and multi-task in a fast-paced environment * Ability to develop effective working relationships with all students, staff and the school community * Ability to perform duties with awareness of all district requirements and policies * Experience working with students in a diverse, multicultural academic setting preferred * Ability to perform duties of a sensitive & confidential nature * Bilingual preferred Language Skills: Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively to staff, students, and community members. Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Reasoning Ability: Ability to apply common sense and understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, and sit. The employee is required to stoop, kneel, or crouch. The employee will repeat the same hand, arm or finger motion such as when typing. The employee must also be able to hear and talk. The employee occasionally lifts and/or pushes up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and depth perception. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. EOE

Secretarial/Clerical/Elementary Secretary - 10 months Elementary School Secretary Helena School District # 1 has an opening for a full-time 8 hour per school day 10-month per year Elementary School Secretary at Broadwater Elementary School. This position provides administrative support to the building principal. At Helena Public Schools, our vision is to foster dynamic educational experiences that prepare all students for life. As the Elementary School Secretary, you contribute to this mission as the first point of contact to assist students, parents, and members of the school community. Some of what you will do: Apply problem solving skills and service recovery to facilitate resolution of issues between parents, schools, and transportation. Answer routine telephone inquiries regarding school programs and procedures. Develop and generate documents, agendas, reports, letters, memos, newsletters, minutes, etc. utilizing a variety of computer applications programs (i.e., Word, Excel, PowerPoint, Outlook, Power School, Prezi). Oversee office organization and scheduling for meetings, special events, employee in-service training and district committees. Maintain employee leave and payroll records. Order supplies and materials. Prepare monthly bills for principal approval and provide status of budget. To become part of this dedicated team, you need: High School diploma or equivalent and at least one (1) year of secretarial experience and/or training or an equivalent combination of education, training and experience as determined by the District. Proficient in keyboarding and utilizing MS Office Suite. Skills to develop effective working relationships with students, staff and the school community. Strong written and oral communication skills to work with diverse audiences. Skills to perform a multitude of tasks while monitoring priorities. Essential functions of the position include the ability to regularly lift and/or move up to 40 pounds with or without a reasonable accommodation. Current level salary range is $18.93-$20.22 per hour depending on applicable relevant work experience as determined by the District and includes a comprehensive benefit package consisting of paid sick and vacation leave, 3 paid personal days, up to 13 paid school calendar related days, health benefit plan with coverage during the summer break and retirement. This position will remain open until closed. How to Apply: Complete the online application to include three professional references. Question? Email ********************************. Important Notes This position is covered by a collective bargaining agreement between the Helena School District and the Montana Federation of Public Employees. This recruitment may also be used to fill additional positions per business needs. The Helena School District is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, ancestry, genetic information, sex, sexual orientation, gender identity and expression, age, marital status, military status, citizenship status, culture, social origin or condition, use of lawful products while not at work, political affiliation, a mental, physical or sensory disability, or by any other distinguishing characteristic if otherwise able to perform the essential functions of a job with reasonable accommodations. Persons with a disability who need assistance in the application process or those needing this announcement in an alternate format may email ************************* or call **************. TTY users should first call 711 to access the Traditional Relay Service from Montana Relay

Counseling Secretary Wyoming High School Who We Are: Wyoming Public Schools is a Public School District in Kent County dedicated to empowering all of our scholars in a culture where we embrace diverse identities, experience belonging and are challenged to excel academically to positively impact our local and global communities. What We Need: We are seeking an energetic, collaborative, and self-motivated team player, willing to support the department in a variety of ways, always maintaining a focus on customer (employee) service. What We Value: Belonging, Diversity and Inclusion Educational Excellence Continuous Improvement Better Together Wyoming Wolves: Growing Community. Empowering Scholars. Impacting Futures. What We Provide: Full-time (40 hours per week; M-F 7:00am-3:00pm; 214 days annually) Great Benefits Collaborative Working Environment Starting pay per WESSA Collective Bargaining Agreement, Secretaries pay scale It is the policy of the Board that no staff member or candidate for a position in this District on the basis of race, color, religion, national origin, creed or ancestry, age, gender, marital status, height, weight, political belief or disability which does not impair an individual's ability to perform adequately in that individual's particular position or activity, shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subjected to, discrimination in any program or activity for which the Board is responsible or for which it receives financial assistance from the U.S. Department of Education.

Secretarial/Clerical Date Available: 02/23/2026 Additional Information: Show/Hide Big Horn County School District #2 District job descriptions are provided as a general outline of the job requirements and qualifications for positions in the District. They do not necessarily constitute every job requirement or qualification needed for each position. Other job qualifications and requirements can be added as deemed appropriate by the immediate supervisor and/or Superintendent as needed by the District. Title: SCHOOL BUILDING SECRETARY Qualifications: 1. Minimum high school diploma. * Demonstrated aptitude and competence for duties and responsibilities. * Demonstrated proficiency using technology and office equipment. * Demonstrated professional and ethical work performance. * All qualifications needed for work performance competence. Reports To: Building Principal Job Goal: To perform all duties and responsibilities in a competent, confidential, ethical and professional manner according to district policies, school policies, and principal directives. Performance Responsibilities: * Conducts public relations using courteous telephone procedures and service-oriented public contact. * Maintains confidentiality regarding all school district and office business. * Manages student record keeping in a precise, confidential and professional manner. * Completes reports in a precise, timely, professional, and confidential manner. * Manages the incoming and outgoing mail and freight. * Acts as building receiving clerk. * Is proficient using all technology and office equipment as required by the principal. * Stocks and maintains office supplies. * Keeps office clean, tidy, professional and free of clutter. * Follows district, school, and principal policies and procedures. * Arranges for substitute teachers and aides. * Performs such other duties as assigned by the principal in a competent, precise, timely, professional, and confidential manner. Terms of Employment: Work year will be 205 days as specified by the district calendar and the principal as at-will staff. Salary and benefits as per District salary schedule and Board policy. Evaluation: Performance of this job will be evaluated by the principal in accordance with provisions of the Board policy for evaluation of classified staff.

Secretarial/Clerical/Secretary - Seasonal

Elementary School Secretary JobID: 3138 Secretarial/Clerical/Elementary Secretary - 10 months Additional Information: Show/Hide

**$20.03 per hour** At CoreCivic, our employees are driven by a deep sense of service, high standards of professionalism and a responsibility to better the public good. We are currently seeking a **Secretary** who has a passion for providing the highest quality care in an institutional, secure setting. Come join a team that is dedicated to making an impact for the people and communities we serve. The Secretary provides administrative support by performing a variety of clerical and administrative functions to support the day-to-day activities of facility management. Serves as a liaison with partner agencies and legal representatives, responding to inquiries or requests, or referring to appropriate staff as needed. + Provide administrative support to facility management in the daily operations of the facility. + Inputs text accurately and produces finished documents using word processing and spreadsheet programs on a computerized system; copies, compiles and distributes as necessary. + Compose and create a variety of documents to include letters, memoranda, reports, correspondence, forms, statistical data, and meeting minutes.Independently edit documents making necessary corrections or revisions to include spelling, grammar and sentence structure. + Create and maintain general files, statistical information or other routine reports in an organized manner, to include sorting, labeling, filing and retrieving, in accordance with company file retention and storage procedures; maintains confidentiality of sensitive information and security of records. **Qualifications** : + High School diploma, GED certification or equivalent is required. + Three years of experience in full-time secretarial or administrative office work is required. + Additional qualifying education at an accredited college, business school or technical institute in office administration or a related field may be substituted for the required experience on a year-for-year basis up to two years. + Must possess strong attention to detail and a high level of organizational skills. + Experience in Microsoft Office applications or other similar software applications is required. + A valid driver's license is required. + Minimum age requirement: Must be at least 18 years of age. _CoreCivic is a Drug-Free Workplace and EOE - including Disability/Veteran._

$20.03 per hour At CoreCivic, our employees are driven by a deep sense of service, high standards of professionalism and a responsibility to better the public good. We are currently seeking a Secretary who has a passion for providing the highest quality care in an institutional, secure setting. Come join a team that is dedicated to making an impact for the people and communities we serve. The Secretary provides administrative support by performing a variety of clerical and administrative functions to support the day-to-day activities of facility management. Serves as a liaison with partner agencies and legal representatives, responding to inquiries or requests, or referring to appropriate staff as needed. * Provide administrative support to facility management in the daily operations of the facility. * Inputs text accurately and produces finished documents using word processing and spreadsheet programs on a computerized system; copies, compiles and distributes as necessary. * Compose and create a variety of documents to include letters, memoranda, reports, correspondence, forms, statistical data, and meeting minutes. Independently edit documents making necessary corrections or revisions to include spelling, grammar and sentence structure. * Create and maintain general files, statistical information or other routine reports in an organized manner, to include sorting, labeling, filing and retrieving, in accordance with company file retention and storage procedures; maintains confidentiality of sensitive information and security of records. Qualifications: * High School diploma, GED certification or equivalent is required. * Three years of experience in full-time secretarial or administrative office work is required. * Additional qualifying education at an accredited college, business school or technical institute in office administration or a related field may be substituted for the required experience on a year-for-year basis up to two years. * Must possess strong attention to detail and a high level of organizational skills. * Experience in Microsoft Office applications or other similar software applications is required. * A valid driver's license is required. * Minimum age requirement: Must be at least 18 years of age. CoreCivic is a Drug-Free Workplace and EOE - including Disability/Veteran.

Secretarial/Clerical/Secretary II Date Available: 02/16/2026 Closing Date: OPEN UNTIL FILLED SECRETARY II Lewis & Clark Middle School 10-month; 8 hours a day; Monday - Friday $17.61/hour for 90 workday probationary period; then $19.57/hour FULLY PAID INSURANCE; PERS RETIREMENT; VACATION/SICK DAYS; • Knowledge of office procedures and duties • Greet and assist walk-in visitors, students, staff and parents • Excellent phone and communication skills • Must be proficient in use of computers • Ability to organize, manage time and multi-task • Requires a High School diploma or equivalent • Two years' experience in general office/secretarial work Go to *********************** and click on "Departments" and then click on "Employment Opportunities" for either the online application for external applicants or the internal application for internal applicants (currently employed by BPS in a regular or temporary position). "AN EQUAL OPPORTUNITY EMPLOYER: This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, or national origin." Closes: Open Until Filled * Please Note: Positions posted as "Open Until Filled" must be posted for a minimum of 10 calendar days and then can close at any time after that.