Legal secretary jobs in Burbank, CA

In this role you will provide dedicated support to employment litigation attorneys in the Orange County office. Our legal secretaries work with multiple attorneys (typically dedicated support to four) providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents for filing with state and federal courts and agencies; calendar maintenance and travel arrangements; and paper and electronic filing. The successful candidate is a very organized, detail-oriented team player possessing at least 3 years recent CA litigation legal secretary experience who will engage in the work of attorneys by demonstrating knowledge and status of current cases and projects. Responsibilities Familiarity with California state and federal rules and procedures is required, labor and employment law experience and experience with class action litigation highly preferred. Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. Handle a wide variety of complex and confidential time-sensitive material. Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed (including proofreading). Provide support to four attorneys in employment litigation, affirmative action, class action and other related matters and backup support as needed. Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications. Coordinate docketing for litigation attorneys, maintain calendars and CLE records. Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed. Prepare expense reports and assist with billing and collections as needed. Perform various office and client filing (paper and electronic). Job Requirements High school diploma or equivalent required, BA strongly preferred. 3+ years' experience as a California legal secretary. Knowledge of office equipment including telephones, copy/scan equipment and computers, Microsoft Office Suite, and excellent typing skills. Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and can multi-task. Must be self-directed, able to follow instructions, and proactively seeks additional work when time allows. Possess a client service mindset with strong verbal and written communication skills. Be analytical, able to problem-solve and propose resolutions. Outstanding organizational skills, ability to prioritize and manage multiple deadlines and projects simultaneously and frequently under tight deadlines. For California, the expected hourly range for this position is between $38-$44 per hour. The actual compensation will be determined based on experience and other factors permitted by law.

D3 Search is presently seeking a Litigation Paralegal for a well-established & respected CA-based law practice with a long-standing office located in downtown Los Angeles, CA (90071) Litigation Paralegal Important Note: 5+ years previous litigation paralegal experience in a LAW PRACTICE is REQUIRED. Trial experience highly preferred. Prior investigative/factual research a MUST. Location/Map: Los Angeles, CA (90071) Employer Work Model: Hybrid 2/3 work model (2 onsite & 3 remote). Position Summary: Prominent CA-based full-service law practice seeks an experienced Litigation Paralegal to join their downtown Los Angeles office (90071). This position provides critical support to attorneys throughout all stages of litigation in both California state and federal courts, with a focus on investigation, research, and trial preparation. The successful candidate will have experience summarizing records, participating in the discovery process, conducting factual investigations, including social media research, and assisting attorneys with the organization and presentation of complex evidence in court. This position is a full-time, non-exempt, 7.5-hour/day position. The current arrangement for staff is to work 2 days on-site and 3 days from home weekly upon satisfactory completion of their introductory period. Specific Duties, Tasks & Responsibilities: Assist attorneys in case development, discovery, and trial preparation for civil and fraud-related litigation matters. Conduct factual and fraud investigations, including review of financial records, public documents, and social media content relevant to claims and defenses. Assist with discovery projects, including working with subpoenas, written discovery, document review, and deposition preparation. Collect, analyze, and summarize evidence and maintain proper chain of custody documentation. Prepare and manage trial materials, exhibits, and witness binders; assist with voir dire , jury selection, and courtroom logistics. Organize and manage large volumes of case documents and evidence using Relativity, CaseMap, and NetDocuments. Conduct legal and factual research using LexisNexis, Westlaw, and other tools. Coordinate communication among attorneys, clients, investigators, experts, and witnesses to ensure smooth case development and trial readiness. General Qualifications: Meet requirements under California Business & Professions Code § 6450. Bachelor's degree and ABA-approved Paralegal Certificate required. Minimum five (5) years of litigation experience, including trial and investigative support. Experience conducting fraud investigations and using social media or online research tools to develop evidence. Comprehensive understanding of California and federal court procedures, including e-filing systems (One Legal, CM/ECF). Proficiency with litigation technology and trial presentation tools (Relativity, CaseMap, TrialDirector, NetDocuments, PowerPoint). Strong organizational and communication skills; ability to manage multiple priorities and meet deadlines. Annual Salary/Compensation & Health Benefits: Annual salary/comp. is up to 115K (DOE/DOQ) plus a comprehensive & robust health benefits package, generous PTO, 401K, hybrid 2/3 work model, generous transportation allowance, yearly reviews, annual bonuses, etc. If interested in this full-time/direct hire Litigation Paralegal role with this highly respected CA-based law practice situated in Los Angeles, CA (90071), and you meet the above qualifications/requirements, please contact the following D3 rep.: Don Moser | D3 Search 📬**************** 📌 **************** D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

We are searching for a detail-oriented, organized, and experienced personal injury paralegal to join our legal team. You will prepare briefs, create legal documents such as affidavits, do legal research for trial preparation, and keep case files and other key materials organized and easily available. To draft a factual response to discovery, we need someone with expertise in ordering, evaluating, and summarizing medical documents. You will also have past experience assisting with family settlement negotiations and mediation in order to avoid lawsuits. We want to hear from you if you want to advance your career in the paralegal profession.Compensation: $27 - $38 hourly Responsibilities: Talk with service providers or insurers about possible settlements for liens, bills, and medical expenses Resolve disputes without going to court by providing legal representation at family settlement meetings and mediation Create legal pleadings, communications, and documents such as interrogatories, subpoenas, deposition notices, complaints, pretrial orders, legal briefs, and affidavits with the assistance of a lawyer Assist lawyers with trial preparation by organizing exhibits, aiding with client meetings, submitting motions, researching legal publications, and coordinating witnesses Organize our case filing systems so that everything is properly categorized and simple to find, as well as perform other administrative tasks as necessary Communicate with clients, opposing counsel, medical professionals E-filing Drafting shells for motions/pleadings Creating Medical Summaries and sending to Client before depos Assisting with scheduling Depos, mediations, DMEs Getting records from Experts Preparing docs (jury fees, CMC statements, subpoenas, meet & confers) Calendar discovery deadlines, depositions, hearings, and all hearing-related deadlines Trial preparation (binder, exhibits, ect.) Qualifications: ABA-approved paralegal certificate program such as an Associate's degree or proprietary school program in paralegal studies, Bachelor's degree desired Must have strong interpersonal skills and talent for writing and grammar At least 3-5 years of experience in legal services under an attorney or lawyer in a law firm setting, preferably specializing in personal injury law Candidates should possess high-level organizational skills, and time-management skills Certification from the National Association of Legal Assistants (NALA) is highly preferred Knowledge of the Code of Civil Procedure - Discovery Familiarity with legal research Deadline and detail-oriented Spanish Speaking is a must Familiar with Windows operating system and Microsoft Office applications Comfortable with a paperless workflow About Company At Fiore Legal, we're more than just a personal injury law firm-we're a team that genuinely cares about clients and each other. We work hard and maintain high standards to provide the best possible service, but we also value a supportive, balanced work environment. Our team members enjoy a culture of collaboration, where growth is encouraged, and a wealth of resources is available to help you succeed. If you're looking to make an impact, grow professionally, and enjoy your career, Fiore Legal could be the perfect fit for you. #WHLAW2 Compensation details: 27-38 Hourly Wage PI9571d72df169-37***********0

Job Category Legal, Compliance, and Risk Management Position Type Regular Full Time Req ID 42540 Being good neighbors - helping people, investing in our communities, and making the world a better place - is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a team and do some good! Responsibilities As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the World's Most Admired Companies. Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic, passionate, and communicative. Keith L. Shoji & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Paralegal to join the Ontario, California Claim Litigation office. While every day can provide different experiences and opportunities, a Paralegal supports attorneys with drafting, serving, and responding to discovery, as well as trial preparation. The office allows for collaborative environments with experienced peer mentors. There are no billable hours in this opportunity. This role provides diversity of work and the opportunity for career development. This role will interact with clients, experts, and witnesses throughout the litigation process. The position is classified as a hybrid role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a hybrid role is required to spend time in the office. Work arrangements could change over time based on business needs. Hours for the position are Monday-Friday. Flexibility to start between 7:45am-9:00am. Full-Time workday is 7.45 hours. LOCATION: 3633 Inland Empire Blvd, Suite 300; Ontario, CA 91764 The team is comprised of several roles and levels including Legal Administrative Support, Legal Secretary, and Paralegal. Paralegal responsibilities include, but are not limited to: Assist attorneys in discovery and pre-trial matters under attorney supervision Assist attorneys in handling assigned case files and delivering other legal services under attorney supervision Prepare cases for court appearances, depositions, and trial including contacting experts and clients Involvement with medical record collection, medical record and billing summaries, and medical chronologies Draft motions and pleadings Qualifications Please only apply for this position if you meet the minimum requirements. Previous experience required: 2+ years of recent civil litigation experience, preferably insurance defense or personal injury Prior paralegal experience in litigation Background in drafting discovery responses, trial preparation, and drafting motions/pleadings Familiarity with California court rules and procedures Experience reviewing medical records and preparing medical chronologies is preferred, but not required Key skills required Strong organizational skills, ability to work independently, prioritize workload, multi-task in a fast-paced environment, and communicate effectively Strong written communication skills, attention to detail Technology/software experience required Strong software/technical skills Experience using Evermap and/or Adobe Bookmarking Working knowledge of a Case Management system Working Knowledge of a Document Storage system Education requirements including licensing and certifications Prior litigation or paralegal experience, paralegal degree/certificate/certification, medical training, or relevant coursework or legal studies degree Candidates must meet the California Business & Professions Code 6450 for paralegals requirements Additional Details Applicants are required to be eligible to lawfully work in the U.S. immediately. State Farm will not sponsor applicants for U.S. work opportunities. - PM22 Our Benefits Because work-life balance is a priority at State Farm, compensation is based on our standard 38:45-hour work week! Potential starting salary r ange: $59,291.38 - $90,000.00 Starting salary will be based on skills, background, and experience High end of the range limited to applicants with significant relevant experience Potential yearly incentive pay up to 15% of base salary At State Farm, we offer more than just a paych eck. Check out our suite of benefits designed to give you the flexibility you need to take care of you and your family! Get Paid! On top of our competitive pay, you are eligible for an annual raise and bonus. Stay Well! Focus on you and your family's health with our robust health and wellbeing programs. State Farm pays most of your healthcare premium, and we offer multiple healthcare plan options, including a high deductible plan. All medical plans provide 100% coverage for in-network preventative care, AND you and your family have access to vision, dental, telemedicine, 24/7 mental health professionals, and much more! Develop and Grow! Take advantage of educational benefits like industry leading training programs, top-notch tuition assistance programs, employee resource groups, and mentoring. Plan Ahead! Plan for those big moments in life with benefits like fertility/IVF/adoption assistance, college coaching, national discount programs, interactive monthly financial workshops, free financial coaching, and more. You can also start a savings account or consider financing through our State Farm Federal Credit Union! Take a Little "You" Time! You will have access to our generous time off policies designed so you can plan around holidays, family events, volunteering, or just to take a relaxing day off. With the opportunity to initially earn up to 20 days annually plus parental leave, paid holidays, celebration day, life leave (40 hours/year), bereavement leave, and community service/education support days, there will be plenty of time for you! Give Back! We offer several ways to give back through our Matching Gift Program, Good Neighbor Grant Program, and the Employee Assistance Fund. Finish Strong! Plan for retirement using free financial advisors and a 401(k) plan with company contributions of up to 7% of your salary. Visit our State Farm Careers page for more information on our benefits, locations, and the hiring process of joining the State Farm team! Compensation details: Yearly Salary PI8225a9318b7f-3953

About the Role Beacon Hill's law firm client is seeking an experienced Bilingual Spanish Personal Injury Paralegal to support its PI litigation team during a leave coverage period. This role combines core PI case management with deeper litigation and discovery support. The paralegal will work in a high-volume, paperless practice and communicate frequently with Spanish-speaking clients. Location: Encino, CA (onsite strongly preferred) Schedule: Monday-Friday, 8:00 a.m. to 5:00 p.m. Duration: 3-6 month leave coverage, potential to extend Pay: $30-$35 per hour, DOE Core PI responsibilities: Heavy client communication in Spanish and English Contact with adjusters; case status and follow up Opening and managing PI cases in the case management system Requesting, tracking, and organizing medical records and bills Collecting client information, documents, and signatures Tracking damages and organizing records, photos, and evidence Preparing template letters, forms, and standard correspondence Maintaining organized electronic files in a paperless environment Paralegal-level responsibilities: Discovery support (organizing sets, assisting with responses, managing productions) Drafting shell discovery responses, simple motions/notices, and demand support Court work including e-filing and formatting pleadings, exhibits, and proofs of service Working more independently with litigation timelines, deadlines, and task management Required Qualifications Fluent Spanish (written and verbal) Personal Injury experience required Prior PI paralegal experience strongly preferred Ability to manage high-volume, fast-paced litigation tasks Strong drafting, organizational, and communication skills Comfortable with case management systems and paperless workflows Work Environment Onsite in Encino is strongly preferred Limited hybrid may be considered for exceptional paralegal candidates who can still be in office regularly Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* We look forward to working with you. Beacon Hill. Employing the Future (TM)

In-House/ Transactional Paralegal We are seeking a skilled In-House/Paralegal to join our team and support attorneys with corporate, real estate, and investment matters. The ideal In-House/Paralegal has strong organizational skills, attention to detail, and the ability to work independently. In-House/Transactional Paralegal Requirements: Completion of an ABA-approved paralegal program + 4 years' experience, OR JD + 1 year legal office experience Proficiency with Microsoft Office, SharePoint, Adobe, Westlaw, and Lexis In-House/Transactional Paralegal Responsibilities: Draft and review real estate, tax, and corporate filings Maintain corporate documents and entity records Review alternative investment documents (PPMs, subscription agreements, KYC/AML) Conduct legal research and assist with matter management software Support attorneys with filings, deadlines, and communications This opportunity is ideal for a motivated In-house/Transactional Paralegal looking to grow in a collaborative environment. If you're an experienced In-house/Transactional Paralegal ready to take the next step, please submit your resume to for immediate and confidential consideration.In All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Haight Brown & Bonesteel LLP's is seeking a motivated and detail-oriented paralegal for its Orange County (Irvine) office. This position requires a daily commute to our office with no remote or hybrid work offered. Haight is a well-established (85 years) civil litigation defense law firm with offices statewide offering outstanding resources. We are a close-knit group of professionals who excel in our practices. Responsibilities: · Summarize and index documents including medical chronologies and billing summaries in personal injury cases · Perform legal research · Prepare court filings, draft and issue subpoenas · Collect, organize & summarize correspondences, contracts, subcontracts, invoices, plans, drawings, change orders, photographs and large volumes of data in complex litigation · Review discovery responses from opposing counsel; prepare discovery & deposition summaries and document productions · Assist attorneys in trial phase of litigation; review local rules of court for the preparation of trial documents including trial notebooks, trial exhibits, draft Motions in Limine; coordinate witnesses for trial appearances Requirements: · Certificate of completion from a paralegal program approved by the American Bar Association · Strong understanding of the California Code of Civil Procedure · Experience billing your time at a law firm · Proficiency in Microsoft Office Job Type: Full-time Salary: $70,000.00 - $85,000.00 per year Our firm culture includes a mix of teamwork, good communication, a work/life balance and career development opportunities. We offer a competitive salary and benefits package, including medical, dental, vision, 401(k), life insurance and flexible spending accounts All resume submissions are strictly confidential.

Industry: Commercial Real Estate - Retail / Mixed-Use Employment Type: Full-Time A privately held real estate investment and development firm is seeking a Paralegal to support legal documentation, transaction coordination, and contract administration across a portfolio of commercial properties. This role will work directly with internal leadership and outside counsel to facilitate lease transactions, vendor and construction agreements, corporate entity management, and regulatory compliance. The ideal candidate is detail-oriented, organized, and experienced supporting legal workflows in a real estate, corporate, or transactional environment. Key Responsibilities Support drafting, reviewing, and organizing legal documents, including leases, amendments, service agreements, consultant and contractor contracts, and ancillary deal documents. Assist in coordinating redlines, version control, and execution processes via electronic signature platforms. Maintain corporate records, entity files, and governance documentation. Manage legal calendars, signature routing, due diligence checklists, and closing documentation for transactions. Coordinate with internal teams to gather information required for legal review and documentation. Maintain structured digital document repositories and archival systems. Conduct basic legal research and prepare summaries or reference guidance as needed. Qualifications 2+ years of paralegal, legal assistant, contract administration, or transactional support experience (real estate or corporate experience strongly preferred). Strong document review and proofreading ability with exceptional attention to detail. Proficiency in Microsoft Office (Word, Excel), PDF markup/redline tools, and electronic signature platforms (e.g., DocuSign). Ability to manage multiple tasks, prioritize deadlines, and maintain accuracy in a fast-paced environment. Clear and professional written and verbal communication skills. Paralegal Certificate or equivalent experience preferred. Who This Role is Ideal For A Paralegal or Legal Assistant wanting broader involvement in real estate, transactions, and corporate operations. Someone who enjoys structured work, document management, and supporting clean, consistent legal workflow execution. A professional who thrives in an entrepreneurial, collaborative environment where quality and accountability matter. Compensation & Benefits Competitive base salary + discretionary performance bonus Comprehensive benefits package (medical, dental, vision, retirement plan) Professional growth opportunities in legal operations, contracts, or corporate compliance. Equal Employment Opportunity This organization is an Equal Opportunity Employer and complies with all applicable federal, state, and local employment laws. All qualified applicants will receive consideration for employment without discrimination.

Our Legal Division is seeking a meticulous and proactive Paralegal to provide essential support to our in-house legal team. This role will involve handling various legal/administrative tasks, with attorney supervision, related to both transactional and litigation matters, including, but not limited to, contract administration and review; credit application review and approval; lease agreement review; document management, filing, and reporting, including the tracking of department deliverables for all members of the Legal Division; coordination of legal matters with the other departments, including the explanation and implementation of legal policies within other departments (such as HR and immigration compliance, ABC compliance, ESG compliance, privacy compliance); and assistance in tracking litigation matters with outside law firms and oversight of outside counsel. The ideal candidate will be proactive, detail-oriented, highly organized, and possess a strong understanding of corporate law department tasks. Essential Job Functions Competency in and responsibility for the drafting, review, and revision of legal documents and correspondence (including corporate contracts, general agreements, supplier agreements, credit applications, real estate leases), notices, and other transactional documents, especially editing, formatting, and finishing legal documents in MS Word and PDF. Track legal and company compliance deadlines, renewals, and obligations, ensuring timely execution. Organize and manage both electronic and physical files for legal matters (transactional and litigation), including contracts, correspondence, pleadings, discovery, and other relevant documents. Coordinate document execution and notarization processes as needed, with interface with Corporate Counsel or Manager of Contract Administration. Conduct routine audits of document management systems to ensure accuracy and completeness, including maintaining the Legal Division's task management software (as implemented). Schedule and coordinate meetings, calls, and presentations for the legal team, including preparing agendas and meeting materials. Handle internal and external communications related to transactional and litigation matters, including liaising with stakeholders, lawyers, consultants, and vendors. Prepare and process internal reports, expense reports, and invoices related to legal transactions. Support the legal team in managing various stages of corporate transactions, including due diligence, closing, and post-transaction activities. Assist with the preparation and tracking of governmental filings, corporate governance matters, and compliance documentation. Conduct preliminary research and due diligence as required for transactions and corporate maintenance. Ensure adherence to corporate policies and legal requirements in all documentation and administrative processes. Maintain accurate and up-to-date records of all transactional activities, ensuring proper documentation for audits and reviews. Provide legal support to other corporate divisions and branch offices, including the Human Resources and Facilities Divisions. Review contracts and ensure legal issues have been identified and resolved by preparing summaries and issue lists to facilitate the resolution of any outstanding issues. The ability to handle multiple tasks and deadlines in a timely fashion and under time constraints, including meeting deliverables, and responding to phone calls, e-mails, and other correspondence efficiently and responsively. Co-manage Corporate Counsel's calendar. Experience/ Training/ Education 6 years of experience as a Paralegal within a transactional law firm department are required. Experience within an in-house corporate legal department is preferred. Experience with litigation is also preferred. Experience with contract management and drafting is required. Experience or a general understanding of employment law issues, real estate issues, trademark and band protection issues, and/or food law compliance issues is preferred. Paralegal certification preferred An associate's Degree in Paralegal Studies, Legal Administration, Business Administration, or a related field is required. A bachelor's Degree in Paralegal Studies, Legal Administration is preferred. Knowledge, Skills, and Ability Knowledge of computer systems and applications; must be highly computer proficient, including with Windows OS, Microsoft Office programs, internet use and research, PDF and DocuSign implementation, and email. Knowledge of transactional legal workflows and tasks, and basic litigation tracking. Proficiency in Microsoft Office Suite: high proficiency with Word and Outlook; basic proficiency with Excel and PowerPoint; high proficiency with Windows legal document management systems. Understanding of corporate legal terminology, transactional procedures, and compliance requirements. Excellent organizational and time-management skills with a demonstrated ability to manage multiple tasks and prioritize effectively. High attention to detail and accuracy in document preparation and data management. Ability to work independently and collaboratively within a team environment. Professional demeanor with the ability to handle sensitive and confidential information. Strong problem-solving skills and the ability to adapt to changing priorities and deadlines. Ability to exercise independent judgment and take initiative to accomplish objectives promptly with moderate to little supervision, but with attorney approval as needed for Legal tasks and advice. Ability to communicate clearly with and effectively present information to Corporate Counsel, Contract Administration Manager, executives, and managers. A proactive, collegial team member with effective client relations skills. Possess the ability to read and write to proofread typed material for grammatical, typographical, or spelling errors of routine law office correspondence and legal case matters. Possess interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys, and staff, and provide information with ordinary courtesy and tact. Understanding attorney-client privilege, work product protections, and the confidentiality of corporate documents and decisions, as well as knowing how to maintain and generally guide other departments on these matters, will be essential.

Business Licensing & Risk Management Specialist-USA New Office Location: Culver City, CA (December 2025) POP MART (09992.HK), founded in 2010, is a leading global company in the trend culture and entertainment industry. Centered around IP, POP MART has built a comprehensive platform for creative incubation and IP operation, empowering global creators while delivering exciting products, services, and immersive entertainment experiences to consumers.POP MART identifies and nurtures emerging artists and designers worldwide, creating popular character IPs through a well-established IP development and operation system. Its portfolio includes iconic IPs such as MOLLY, SKULLPANDA, DIMOO, THE MONSTERS, and Hirono. By launching art toys and derivative products based on these IPs, POP MART continues to lead trends in consumer culture. As of the end of 2024, POP MART operates over 500 physical stores and more than 2,300 Robo Shops across 30+ countries and regions. Through multiple cross-border e-commerce platforms, the company has reached audiences in over 90 countries and regions, bringing joy to young consumers around the world. Job Overview Pop Mart is seeking a detail-oriented and proactive Business Licensing & Risk Management Specialist to support regulatory preparedness and risk coordination across its North American operations, including both the United States and Canada. This role is primarily responsible for managing and maintaining essential business documentation-such as business licenses, seller permits, and corporate registrations, across applicable federal, provincial, state, county, and municipal jurisdictions. The Specialist will also ensure that all required operating licenses and insurance coverages are properly obtained, renewed, and archived in compliance with local regulations and lease requirements for both physical stores and Roboshops. What You Will Achieve Licensing, Permitting & Entity Management Research, apply for, and maintain all required registration, business licenses, seller's permits, and operating permits at the federal, provincial, state, county, and municipal levels across the U.S. and Canada for offline stores and Roboshops.. Monitor license and permit expiration dates and ensure timely renewals to avoid business interruption. Coordinate with internal departments (store operations, leasing, real estate, legal, and finance) to confirm licensing and registration needs before store or Roboshop openings. Select and manage third-party licensing service providers and liaise with internal teams to ensure timely application, renewal, and compliance with applicable regulatory requirements. Maintain accurate records of business entity registrations and corporate filings, and liaise with corporate service providers as needed. Insurance Coordination & Risk Documentation Maintain internal benchmark insurance standards for lease negotiations (e.g., CGL, property, umbrella, workers' comp, etc.). Prepare and issue Certificates of Insurance (COIs) for store and Roboshop leases, ensuring timely renewal and archiving. Select and manage insurance brokers and liaise with internal teams to ensure sufficient coverage and timely policy updates. Oversee incident reporting, claim documentation, and insurance follow-ups for store locations. Develop and implement related SOPs and track claims history across business lines. Ensure company policies align with best practices in risk transfer and indemnity, including waiver of subrogation and third-party coverage handling (e.g., Constructions, logistics vendors, Roboshop operators). Document Management & Compliance Support Maintain organized records of all licensing, permitting, registration, and insurance documents. Support internal audits or regulatory reviews by providing accurate and timely documentation. Assist in the development of checklists and internal SOPs to ensure regulatory readiness for new locations. Provide additional administrative and compliance documentation support for the legal team as needed, particularly in relation to operations and regulatory matters. What You Will Need 3-5 years of experience in business licensing, permitting, insurance coordination, or related compliance/operations support, ideally within the retail industry. Familiarity with North American business licensing frameworks (particularly U.S. states and Canadian provinces), and insurance documentation processes such as COIs and lease-based coverage requirements. Demonstrated ability to coordinate with licensing agencies, insurance brokers, or other regulatory entities. Highly organized, detail-oriented, and process-driven, with strong documentation and cross-functional communication skills. Native or excellent command of English is required; proficiency in additional languages (e.g., Spanish, Chinese) is a plus. What We Offer Market-competitive packages: we provide 401k, health insurance, PTO leave, paid sick leave, and family leave, etc. Opportunities to learn and lead: we provide on-the-job training to ensure employees are equipped with the most up-to-date skill sets and knowledge Career development: we work with you to advance your career through short-term assignments, and new experiences, etc. *POP MART is committed to equal pay initiatives and will not ask candidates for their current or past salary. **As an Equal Opportunity Employer, POP MART does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state or local law.

Job Title: Litigation Legal Secretary Salary/Payrate: $95K-$110K annually and AWESOME benefits!!! Work Environment: Hybrid (4 days in office/1 remote) Term: Permanent Bachelor's degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Overview: Our client, an esteemed international law firm, seeks an experienced Litigation Legal Secretary to provide high-level administrative and legal support to attorneys across various levels. This role involves a wide range of responsibilities from managing calendars and documents to facilitating billing, client communications, and business development efforts. Key Responsibilities: Deliver administrative support: screen calls, manage emails, coordinate calendars, maintain records, and prepare expense reports. Draft and revise legal documents, engagement letters, and client/matter forms with precision and attention to detail. Handle document edits, redlines, PDF conversions, and quality checks. Coordinate client billing in partnership with accounting; track matters and billing activity. Manage attorney inboxes (with access), organize messages, and prioritize tasks. Arrange complex travel, including visa support, and process vendor payments. Support client service initiatives and business development efforts, including CRM data entry and list maintenance. Troubleshoot tech issues and liaise with IT as needed; ensure systems function smoothly. Oversee delegated tasks to internal departments and verify completion. Occasionally assist with attorneys' personal administrative needs. Step in for general office tasks (printing, scanning, couriering) as necessary. Skills & Qualifications: Proficient in MS Office Suite (Word, Outlook, Excel, PowerPoint); adaptable to new systems. Strong communication, multitasking, and organizational abilities. Keen attention to detail and ability to manage shifting priorities in a fast-paced setting. High degree of professionalism, discretion, and client service mindset. Ability to work independently and collaboratively. Physical capability for regular office tasks (e.g., sitting, lifting up to 10 lbs). Flexibility to adjust schedule based on workload demands. Requirements: High school diploma or equivalent required. Minimum of 5 years' administrative/legal support experience or equivalent.

A legal secretary assists lawyers and other legal personnel with regard to various administrative details, coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with all personnel, clients, vendors and guests of the Firm. Duties and Responsibilities * Types, formats, edits and finalizes documents, including correspondence, memoranda and standard legal documents for both transactional and litigation clients, in accordance with the Firm's document formatting standards using standard computer software specific to the legal industry. * Aid other Secretaries within assigned teams whenever necessary to meet Firm and client needs; organize and prioritize workload for maximum efficiency and facilitation of Firm and client goals. Foster professional, cooperative and supportive relationships with peers, superiors, and clients. * Manages multiple lawyer-assignments and organizes clerical functions and work flow to meet administrative and client needs. * Manages the onboarding of new clients from the processing of conflicts to the assignment of billing information. Works with various Firm departments and resources to complete engagement processes in an expedited and accurate manner. * Enters, proofreads and posts lawyers' time entries. Works to ensure time entries are in compliance with client billing requirements and to ensure timeliness of entries in compliance with Firm policy. * Coordinates travel arrangements, including air, hotel and ground transportation for lawyers and clients. Processes lawyers' travel expenses. * Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service. * Receives, screens telephone calls, conference calls and messages to lawyers, clients and staff (as directed from assignments). Works with various audio and video software to calendar and create calls on behalf of assignments. * Promptly processes incoming and outgoing mail and distributes upon receipt (as directed from assignments). * Coordinates conferences, meetings and appointments for lawyers and clients both in person and via remote options. As required, schedules conference rooms and food service using specific Firm software and procedures. * Maintains calendars, contacts and client information through specific Firm software and procedures. * Works with other Firm departments and resources to coordinate and complete tasks as necessary for the management of multiple responsibilities and assignments. * Coordinates client billing with billing services (as directed from assignments). * Maintains a safe and unobstructed work area, including a neat and well-organized desk. Demonstrates safe work practices. * Maintains accuracy of electronic and hardcopy client files on a daily basis through both the Firm's document management system and various electronic repositories for client materials in accordance with standards set by Records Management Center. * Performs other work related duties as assigned or as judgment or necessity dictate. Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $90,000 - $105,000, if located in California Qualifications To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email ************************** (current employees should contact Human Resources). Education and/or Experience: Required: * High school diploma or general education degree (GED) * Five or more years of related work experience and/or training; or equivalent combination of education and experience. * Thorough working knowledge of Microsoft Office (Outlook, Word, PowerPoint, Excel), legal terminology and formats (legal documents). * Types accurately at a minimum of 60 wpm * Thorough working knowledge of other applications (NetDocs, Adobe Pro, InTapp Time, Emburse) * Experience with collaborating with support staff Other Skills and Abilities: The following will also be required of the successful candidate: * Strong organizational skills * Strong attention to detail * Good judgment * Strong interpersonal communication skills * Strong analytical and problem-solving skills * Able to work harmoniously and effectively with others * Able to preserve confidentiality and exercise discretion * Able to work under pressure * Able to manage multiple projects with competing deadlines and priorities Sidley Austin LLP is an Equal Opportunity Employer #LI-HM1

Job Description PAY RANGE: $20 - $35/hr REQUIREMENTS: 3+ years legal secretary experience at a litigation firm preferably an employment law firm Bilingual: Spanish & English (Mandatory) Knowledge of litigation calendaring deadlines Strong writing skills Intricate knowledge of state court procedures and deadlines Ability to prepare complaints and discovery using templates and to file in State and Federal courts

RESPONSIBILITIES Drafts, revises, and formats legal documents, correspondence, memoranda, and emails from written material or transcription. Prepares and organizes documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and related proceedings. Proofreads materials to ensure accuracy, proper grammar, and compliance with Firm formatting standards. Reviews, sorts, and distributes incoming mail and emails. Coordinates and schedules meetings and appointments for attorneys. Maintains attorney calendars, ensuring deadlines and key dates are tracked and updated in the master calendar. Utilizes computer and transcription tools to efficiently produce accurate legal documents and correspondence. OTHER RESPONSIBILITIES Coordinates travel arrangements for attorneys, including lodging, flights, and transportation. Assists with the preparation of marketing materials, such as pitch folders, attorney biographies, and PowerPoint presentations. Performs other duties as assigned. QUALIFICATIONS High School Diploma required. Prior experience as a litigation legal secretary. Strong typing, reading, and proofreading skills for accurate preparation and revision of legal documents. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Experience with document management systems (e.g., iManage). Typing speed of at least 70 wpm. Excellent organizational skills with the ability to prioritize work for multiple attorneys. Professional communication skills, both written and verbal, with clients, attorneys, vendors, and staff. Ability to operate standard office equipment, including computers, transcription devices, fax machines, and advanced photocopier functions.

Cooley is seeking a Legal Secretary to join the Litigation team. The Litigation secretary will provide complex and specialized secretarial and administrative support to attorneys and other timekeepers. Specific duties and responsibilities include, but are not limited to the following: Position responsibilities: Complete all document processing and correspondence assignments accurately and within timekeepers' stated timeframes Manage, organize, and maintain all documents and pleadings up to date in iManage and a shared M drive. Maintain attorney/paralegal calendar, including scheduling and coordinating meetings and inputting all court related deadlines to team members Communicate with docket department for all litigation related deadlines Redline documents using Litera program Draft pleading and discovery documents to support timekeepers and case team which may include creating a master caption; drafting a shell notice; shell declaration; shell proposed order, and proof of service Arrange for court filings and service of documents; electronically file and serve documents required by state, Federal and local rules Arrange and coordinate with a vendor for Service of Process of new complaints and subpoenas Arrange and coordinate with a vendor to provide courtesy and/or chambers copies after a filing Handle Attorney Admissions to Various Courts (California, Washington State, NY, etc.) Coordinate and request court reporters and videographers for depositions and court hearings Assist with deposition exhibits preparation Assist, draft, and coordinate service of subpoenas Proofread documents Conduct basic legal research Assist with documents to DocuSign Handle all incoming telephone calls and placement of outgoing calls in a professional manner Maintain good client relationships for attorneys Enter time using Intapp daily Assist other team timekeepers, as needed Prepare New Business Forms for new and existing clients, conflict sheets and draft engagement and waiver letters Prepare and process invoices, expense reports, check requests, travel reimbursements, cell phone reimbursements and health club reimbursement forms, etc. in accordance with accounting guidelines Assist with requesting conference rooms for various client meetings and depositions Copy documents that are not appropriate to send to the Copy Center Make travel arrangements, adhering to the firm's Travel Policy Review, distribute and process prebills Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses All other duties as assigned or required Skills and experience: Required: After orientation at Cooley, exhibit proficiency in iManage and other firm applications Available to work overtime, as required Proficiency in Microsoft Office Suite Keep abreast of court rules and procedures and understand legal terminology Previous litigation secretarial experience Preferred: College degree or business college certificate Competencies: Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in timekeeper assignments) and work schedule Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary Must demonstrate initiative, diplomacy, and tact Possess excellent written, communication and proofreading skills with attention to detail Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel and others Reliable, committed, and punctual Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE. The expected hourly pay range for this position with a work schedule of 40 hours per week is $33.00 - $48.00 ($68,640.00 - $99,840.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

At GHD, we don't just believe in the power of commitment, we live and breathe it every day. Who are we looking for? GHD is looking for a Company Secretary - Americas. This position will ideally be based in a GHD office in the central or western part of the US or Canada but is open across US and Canada. As part of a global Company Secretariat team and working closely with the Enterprise Company Secretary, you will be responsible for management of the corporate governance, legal and regulatory obligations in GHD Americas economic region (US, Canada, and Chile). This will include providing legal advice in relation to the operation of GHD's share plans and issue of securities in the region, management of all corporate governance activities for GHD's Americas subsidiaries, corporate structure advice, director education, maintenance of all corporate licences and hoc support for GHD's M&A team when undertaking acquisitions in the Americas (corporate due diligence). Advice in relation to the corporate governance, legal and regulatory obligations of GHD Foundation (registered charities) in the US and Canada is also required. Our Hybrid Work Model: Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in office, three days a week to contribute, connect and excel in our vibrant environment. In an ever-changing world, it requires creativity and innovation to stay ahead. We're seeking the curious, those who are stimulated by fresh thinking and a desire to shape our communities in new, positive ways. As part of a truly global team, working on complex and rewarding projects, you'll be at the forefront of driving change. See what the power of commitment can do for you! Working with an energetic and high performing team, this position offers a variety of work and will see you involved in: Supporting the Enterprise Company Secretary in the provision of the corporate governance, legal and regulatory obligations in GHD Americas economic region (US, Canada, and Chile), which includes: Legal advice in relation to the US, Canadian and Chile share plans. Oversight of share issues/transfers to ensure compliance with issuing exemptions is maintained and filings are current in all relevant jurisdictions. In conjunction with Share Registry, responding to ad hoc shareholder queries. At the direction of the Enterprise Company Secretary, managing the Americas corporate structure, including attending to new corporate registrations and de-registrations of surplus entities. Delivery of all company secretarial activities for GHD entities incorporated in USA, Canada, and Chile, including preparation of board agendas, board papers, minutes, and resolutions, ensuring director and shareholder meetings are convened in accordance with legal or other requirements, coordinating board meetings, supporting the Chair and other directors, and following up after meeting actions. Maintaining corporate records and attending to regulatory filings. Advising the Americas subsidiary boards on good practice in corporate governance, including providing continuous learning opportunities for directors and officers of the Americas subsidiary companies and ensuring awareness of applicable legal and regulatory requirements. Developing and coordinating director inductions for Americas subsidiary companies. Support for Americas M&A due diligence, as required. Providing advice in relation to the corporate governance, legal and regulatory obligations of GHD's registered North American charities - GHD Foundation (USA) and GHD Foundation (Canada). Mentoring and facilitating the development of the Assistant Company Secretary - Americas. Collaboration with the Americas Legal Team in managing Americas corporate license portfolio. Promoting GHD's compliance framework to safeguard the integrity of the organization. Development, implementation, communication and maintenance of compliance policies, processes, and procedures. Limited travel as needed. What you will bring to the team: 10+ years legal experience in Canada corporate law firm and/or in-house environment. Relevant tertiary and professional qualifications (including admission in good standing to a US or Canada bar). Data savvy, with strong commercial/financial foresight or proven experience in deliver Reputation for high levels of trust, discretion and confidentiality and a role model for GHD's values. Strong client focus and genuine desire to assist shareholders, board, and team members. Ability to engage in limited travel as needed. The salary range for this position is $215,000 - $359,000 depending on location and experience. Take on some of the world's toughest challenges - with everyone at GHD backing you every step of the way. We'll give you control over your career, empower you to find innovative solutions and help you create a lasting impact. See where your commitment could take you with GHD. As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, creed, religion, national origin, citizenship, color, sex, sexual orientation, gender identity, age, disability, marital status, or veteran status. Upon request, GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process. #LI-TS1

Adams & Martin Group has partnered with a law firm Los Angeles! The firm is seeking a Trial Paralegal with 4+ years of experience. The Trial Paralegal position is great for someone who is detail oriented, and has experience preparing for trial and discovery proceedings. Firm offers competitive salary, full benefits package, 401k. Trial Paralegal Key Responsibilities: Drafting and serving Notice of Settlements Communicate with clients, external counsel, and internal team members in a professional, clear, and efficient manner Assist attorneys with proofreading and finalizing pleadings, motions, and related court documents in compliance with federal, state, and local rules MS Office (Word, Excel, Outlook, Teams), TOC/TOA creation, Compare Docs, and Track Changes Experience using Adobe Acrobat, iManage, SharePoint, ShareFile, Relativity, Logikcull, PACER, CM/ECF Please submit your resume in MS Word Format for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Haight Brown & Bonesteel LLP's is seeking a motivated and detail-oriented paralegal for its Orange County (Irvine) office. This position requires a daily commute to our office with no remote or hybrid work offered. Haight is a well-established (85 years) civil litigation defense law firm with offices statewide offering outstanding resources. We are a close-knit group of professionals who excel in our practices. Responsibilities: · Summarize and index documents including medical chronologies and billing summaries in personal injury cases · Perform legal research · Prepare court filings, draft and issue subpoenas · Collect, organize & summarize correspondences, contracts, subcontracts, invoices, plans, drawings, change orders, photographs and large volumes of data in complex litigation · Review discovery responses from opposing counsel; prepare discovery & deposition summaries and document productions · Assist attorneys in trial phase of litigation; review local rules of court for the preparation of trial documents including trial notebooks, trial exhibits, draft Motions in Limine; coordinate witnesses for trial appearances Requirements: · Certificate of completion from a paralegal program approved by the American Bar Association · Strong understanding of the California Code of Civil Procedure · Experience billing your time at a law firm · Proficiency in Microsoft Office Job Type: Full-time Salary: $70,000.00 - $85,000.00 per year Our firm culture includes a mix of teamwork, good communication, a work/life balance and career development opportunities. We offer a competitive salary and benefits package, including medical, dental, vision, 401(k), life insurance and flexible spending accounts All resume submissions are strictly confidential.

Job Title: Legal Secretary - Litigation Salary/Payrate: $80K-$95K (some flex) + bonus and AWESOME benefits!!! Work Environment: Onsite Term: Permanent / Fulltime Bachelor's degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate Schedules appointments and meetings for attorneys Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar Maintains client files and chron files Proficiency with utilizing computer and transcription equipment to produce legal documents, correspondence, memoranda and e-mails, as well as other office equipment such as photocopier, fax machine and postage meter Other duties as needed: Arranges for travel for attorneys including hotel, airline and transportation Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations Performs all other duties as assigned Qualifications/Requirements: High School Diploma Prior litigation legal secretary experience. Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail. Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint Knowledge of document management systems such as IManage Ability to type 70 wpm Ability to organize and prioritize workflow for multiple attorneys Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff Ability to operate office equipment such as computer, transcription equipment, fax machine and advanced functions on photocopiers