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Legal secretary jobs in Fontana, CA
- 112 jobsAll
Legal Secretary
Paralegal
Paralegal
State Farm Mutual Automobile Insurance Company
Legal secretary job in Ontario, CA
Job Category Legal, Compliance, and Risk Management Position Type Regular Full Time Req ID 42540 Being good neighbors - helping people, investing in our communities, and making the world a better place - is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a team and do some good! Responsibilities As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the World's Most Admired Companies. Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic, passionate, and communicative. Keith L. Shoji & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Paralegal to join the Ontario, California Claim Litigation office. While every day can provide different experiences and opportunities, a Paralegal supports attorneys with drafting, serving, and responding to discovery, as well as trial preparation. The office allows for collaborative environments with experienced peer mentors. There are no billable hours in this opportunity. This role provides diversity of work and the opportunity for career development. This role will interact with clients, experts, and witnesses throughout the litigation process. The position is classified as a hybrid role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a hybrid role is required to spend time in the office. Work arrangements could change over time based on business needs. Hours for the position are Monday-Friday. Flexibility to start between 7:45am-9:00am. Full-Time workday is 7.45 hours. LOCATION: 3633 Inland Empire Blvd, Suite 300; Ontario, CA 91764 The team is comprised of several roles and levels including Legal Administrative Support, Legal Secretary, and Paralegal. Paralegal responsibilities include, but are not limited to: Assist attorneys in discovery and pre-trial matters under attorney supervision Assist attorneys in handling assigned case files and delivering other legal services under attorney supervision Prepare cases for court appearances, depositions, and trial including contacting experts and clients Involvement with medical record collection, medical record and billing summaries, and medical chronologies Draft motions and pleadings Qualifications Please only apply for this position if you meet the minimum requirements. Previous experience required: 2+ years of recent civil litigation experience, preferably insurance defense or personal injury Prior paralegal experience in litigation Background in drafting discovery responses, trial preparation, and drafting motions/pleadings Familiarity with California court rules and procedures Experience reviewing medical records and preparing medical chronologies is preferred, but not required Key skills required Strong organizational skills, ability to work independently, prioritize workload, multi-task in a fast-paced environment, and communicate effectively Strong written communication skills, attention to detail Technology/software experience required Strong software/technical skills Experience using Evermap and/or Adobe Bookmarking Working knowledge of a Case Management system Working Knowledge of a Document Storage system Education requirements including licensing and certifications Prior litigation or paralegal experience, paralegal degree/certificate/certification, medical training, or relevant coursework or legal studies degree Candidates must meet the California Business & Professions Code 6450 for paralegals requirements Additional Details Applicants are required to be eligible to lawfully work in the U.S. immediately. State Farm will not sponsor applicants for U.S. work opportunities. - PM22 Our Benefits Because work-life balance is a priority at State Farm, compensation is based on our standard 38:45-hour work week! Potential starting salary r ange: $59,291.38 - $90,000.00 Starting salary will be based on skills, background, and experience High end of the range limited to applicants with significant relevant experience Potential yearly incentive pay up to 15% of base salary At State Farm, we offer more than just a paych eck. Check out our suite of benefits designed to give you the flexibility you need to take care of you and your family! Get Paid! On top of our competitive pay, you are eligible for an annual raise and bonus. Stay Well! Focus on you and your family's health with our robust health and wellbeing programs. State Farm pays most of your healthcare premium, and we offer multiple healthcare plan options, including a high deductible plan. All medical plans provide 100% coverage for in-network preventative care, AND you and your family have access to vision, dental, telemedicine, 24/7 mental health professionals, and much more! Develop and Grow! Take advantage of educational benefits like industry leading training programs, top-notch tuition assistance programs, employee resource groups, and mentoring. Plan Ahead! Plan for those big moments in life with benefits like fertility/IVF/adoption assistance, college coaching, national discount programs, interactive monthly financial workshops, free financial coaching, and more. You can also start a savings account or consider financing through our State Farm Federal Credit Union! Take a Little "You" Time! You will have access to our generous time off policies designed so you can plan around holidays, family events, volunteering, or just to take a relaxing day off. With the opportunity to initially earn up to 20 days annually plus parental leave, paid holidays, celebration day, life leave (40 hours/year), bereavement leave, and community service/education support days, there will be plenty of time for you! Give Back! We offer several ways to give back through our Matching Gift Program, Good Neighbor Grant Program, and the Employee Assistance Fund. Finish Strong! Plan for retirement using free financial advisors and a 401(k) plan with company contributions of up to 7% of your salary. Visit our State Farm Careers page for more information on our benefits, locations, and the hiring process of joining the State Farm team! Compensation details: Yearly Salary PI8225a9318b7f-3953$59.3k-90k yearly 1d agoPersonal Injury Paralegal
Fiore Legal
Legal secretary job in Monrovia, CA
We are searching for a detail-oriented, organized, and experienced personal injury paralegal to join our legal team. You will prepare briefs, create legal documents such as affidavits, do legal research for trial preparation, and keep case files and other key materials organized and easily available. To draft a factual response to discovery, we need someone with expertise in ordering, evaluating, and summarizing medical documents. You will also have past experience assisting with family settlement negotiations and mediation in order to avoid lawsuits. We want to hear from you if you want to advance your career in the paralegal profession.Compensation: $27 - $38 hourly Responsibilities: Talk with service providers or insurers about possible settlements for liens, bills, and medical expenses Resolve disputes without going to court by providing legal representation at family settlement meetings and mediation Create legal pleadings, communications, and documents such as interrogatories, subpoenas, deposition notices, complaints, pretrial orders, legal briefs, and affidavits with the assistance of a lawyer Assist lawyers with trial preparation by organizing exhibits, aiding with client meetings, submitting motions, researching legal publications, and coordinating witnesses Organize our case filing systems so that everything is properly categorized and simple to find, as well as perform other administrative tasks as necessary Communicate with clients, opposing counsel, medical professionals E-filing Drafting shells for motions/pleadings Creating Medical Summaries and sending to Client before depos Assisting with scheduling Depos, mediations, DMEs Getting records from Experts Preparing docs (jury fees, CMC statements, subpoenas, meet & confers) Calendar discovery deadlines, depositions, hearings, and all hearing-related deadlines Trial preparation (binder, exhibits, ect.) Qualifications: ABA-approved paralegal certificate program such as an Associate's degree or proprietary school program in paralegal studies, Bachelor's degree desired Must have strong interpersonal skills and talent for writing and grammar At least 3-5 years of experience in legal services under an attorney or lawyer in a law firm setting, preferably specializing in personal injury law Candidates should possess high-level organizational skills, and time-management skills Certification from the National Association of Legal Assistants (NALA) is highly preferred Knowledge of the Code of Civil Procedure - Discovery Familiarity with legal research Deadline and detail-oriented Spanish Speaking is a must Familiar with Windows operating system and Microsoft Office applications Comfortable with a paperless workflow About Company At Fiore Legal, we're more than just a personal injury law firm-we're a team that genuinely cares about clients and each other. We work hard and maintain high standards to provide the best possible service, but we also value a supportive, balanced work environment. Our team members enjoy a culture of collaboration, where growth is encouraged, and a wealth of resources is available to help you succeed. If you're looking to make an impact, grow professionally, and enjoy your career, Fiore Legal could be the perfect fit for you. #WHLAW2 Compensation details: 27-38 Hourly Wage PI9571d72df169-37***********0$27-38 hourly 14d agoParalegal
Confidential Re Company
Legal secretary job in Irvine, CA
Industry: Commercial Real Estate - Retail / Mixed-Use Employment Type: Full-Time A privately held real estate investment and development firm is seeking a Paralegal to support legal documentation, transaction coordination, and contract administration across a portfolio of commercial properties. This role will work directly with internal leadership and outside counsel to facilitate lease transactions, vendor and construction agreements, corporate entity management, and regulatory compliance. The ideal candidate is detail-oriented, organized, and experienced supporting legal workflows in a real estate, corporate, or transactional environment. Key Responsibilities Support drafting, reviewing, and organizing legal documents, including leases, amendments, service agreements, consultant and contractor contracts, and ancillary deal documents. Assist in coordinating redlines, version control, and execution processes via electronic signature platforms. Maintain corporate records, entity files, and governance documentation. Manage legal calendars, signature routing, due diligence checklists, and closing documentation for transactions. Coordinate with internal teams to gather information required for legal review and documentation. Maintain structured digital document repositories and archival systems. Conduct basic legal research and prepare summaries or reference guidance as needed. Qualifications 2+ years of paralegal, legal assistant, contract administration, or transactional support experience (real estate or corporate experience strongly preferred). Strong document review and proofreading ability with exceptional attention to detail. Proficiency in Microsoft Office (Word, Excel), PDF markup/redline tools, and electronic signature platforms (e.g., DocuSign). Ability to manage multiple tasks, prioritize deadlines, and maintain accuracy in a fast-paced environment. Clear and professional written and verbal communication skills. Paralegal Certificate or equivalent experience preferred. Who This Role is Ideal For A Paralegal or Legal Assistant wanting broader involvement in real estate, transactions, and corporate operations. Someone who enjoys structured work, document management, and supporting clean, consistent legal workflow execution. A professional who thrives in an entrepreneurial, collaborative environment where quality and accountability matter. Compensation & Benefits Competitive base salary + discretionary performance bonus Comprehensive benefits package (medical, dental, vision, retirement plan) Professional growth opportunities in legal operations, contracts, or corporate compliance. Equal Employment Opportunity This organization is an Equal Opportunity Employer and complies with all applicable federal, state, and local employment laws. All qualified applicants will receive consideration for employment without discrimination.$51k-74k yearly est. 2d agoLegal Secretary - Litigation - 3401136
AMS Staffing, Inc.
Legal secretary job in Cerritos, CA
Job Title: Legal Secretary - Litigation Salary/Payrate: $80K-$95K (some flex) + bonus and AWESOME benefits!!! Work Environment: Onsite Term: Permanent / Fulltime Bachelor's degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate Schedules appointments and meetings for attorneys Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar Maintains client files and chron files Proficiency with utilizing computer and transcription equipment to produce legal documents, correspondence, memoranda and e-mails, as well as other office equipment such as photocopier, fax machine and postage meter Other duties as needed: Arranges for travel for attorneys including hotel, airline and transportation Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations Performs all other duties as assigned Qualifications/Requirements: High School Diploma Prior litigation legal secretary experience. Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail. Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint Knowledge of document management systems such as IManage Ability to type 70 wpm Ability to organize and prioritize workflow for multiple attorneys Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff Ability to operate office equipment such as computer, transcription equipment, fax machine and advanced functions on photocopiers$80k-95k yearly 3d agoLegal Secretary - Litigation
Red Seal Recruiting
Legal secretary job in Pasadena, CA
RESPONSIBILITIES Drafts, revises, and formats legal documents, correspondence, memoranda, and emails from written material or transcription. Prepares and organizes documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and related proceedings. Proofreads materials to ensure accuracy, proper grammar, and compliance with Firm formatting standards. Reviews, sorts, and distributes incoming mail and emails. Coordinates and schedules meetings and appointments for attorneys. Maintains attorney calendars, ensuring deadlines and key dates are tracked and updated in the master calendar. Utilizes computer and transcription tools to efficiently produce accurate legal documents and correspondence. OTHER RESPONSIBILITIES Coordinates travel arrangements for attorneys, including lodging, flights, and transportation. Assists with the preparation of marketing materials, such as pitch folders, attorney biographies, and PowerPoint presentations. Performs other duties as assigned. QUALIFICATIONS High School Diploma required. Prior experience as a litigation legal secretary. Strong typing, reading, and proofreading skills for accurate preparation and revision of legal documents. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Experience with document management systems (e.g., iManage). Typing speed of at least 70 wpm. Excellent organizational skills with the ability to prioritize work for multiple attorneys. Professional communication skills, both written and verbal, with clients, attorneys, vendors, and staff. Ability to operate standard office equipment, including computers, transcription devices, fax machines, and advanced photocopier functions.$54k-81k yearly est. 55d agoLitigation Legal Secretary- Employment Law
Colere Staffing Group Bda Colere Talent Partners
Legal secretary job in Irvine, CA
Our client, a leading Employment firm, with a phenomenal reputation is seeking an additional Secretary to support some incoming lawyers. This person will add to an established group of staff who pride themselves on supporting one another! Office leadership is on a mission to make the office and team the most desired in town by creating an exceptional culture! If you are looking to be a part of something special, this is the opportunity for you its a beautiful office, dynamic group, and truly trailblazers in the industry. We are proud to represent them! If you're considering a change or just want to explore what else is out there, this one is not to miss! Compensation is commensurate with experience and ranges form $80,000 - $99,000. Litigation Legal Secretary- Employment Law Responsibilities include : Prepare and format legal documents such as briefs, pleadings, and correspondence. Process new client/matter requests. File legal documents with state and federal courts, both electronically and through traditional means. Proofread all documents to ensure accuracy and completeness before distribution or filing. Update and maintain client files, including electronic management systems. Manage attorney calendars, scheduling appointments and tracking due dates. Coordinate meetings, conference calls, and make arrangements for meals, refreshments, and equipment. Arrange travel arrangements for assigned attorneys. Enter, review, and revise timekeeper time entries, ensuring consistent identification of litigation codes. Prepare expense reimbursement requests for attorneys promptly and accurately. Review vendor invoices for accuracy and prepare check requests for timely payment. Provide assistance to visitors, paralegals, and attorneys in the absence of their secretaries. Handle overflow work from other secretaries as needed. Comprehensive benefits include: Medical, Dental and Vision- PPO Plan Paid Time Off - 15 Days to start Paid Holidays 401(k) - with 4% match Profit Sharing Life Insurance Long-Term Disability Paid Parking Hybrid work 3 in office/ 2 remote days For immediate consideration please send your resume to kim@coleretp.com. I look forward to speaking with you!$80k-99k yearly 60d+ agoLegal Secretary - Litigation
Ashford Connex
Legal secretary job in Pasadena, CA
RESPONSIBILITIES Drafts, revises, and formats legal documents, correspondence, memoranda, and emails from written material or transcription. Prepares and organizes documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and related proceedings. Proofreads materials to ensure accuracy, proper grammar, and compliance with Firm formatting standards. Reviews, sorts, and distributes incoming mail and emails. Coordinates and schedules meetings and appointments for attorneys. Maintains attorney calendars, ensuring deadlines and key dates are tracked and updated in the master calendar. Utilizes computer and transcription tools to efficiently produce accurate legal documents and correspondence. OTHER RESPONSIBILITIES Coordinates travel arrangements for attorneys, including lodging, flights, and transportation. Assists with the preparation of marketing materials, such as pitch folders, attorney biographies, and PowerPoint presentations. Performs other duties as assigned. QUALIFICATIONS High School Diploma required. Prior experience as a litigation legal secretary. Strong typing, reading, and proofreading skills for accurate preparation and revision of legal documents. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Experience with document management systems (e.g., iManage). Typing speed of at least 70 wpm. Excellent organizational skills with the ability to prioritize work for multiple attorneys. Professional communication skills, both written and verbal, with clients, attorneys, vendors, and staff. Ability to operate standard office equipment, including computers, transcription devices, fax machines, and advanced photocopier functions.$41k-65k yearly est. 55d agoLegal Secretary - Litigation
Horan Hiring Solutions
Legal secretary job in Pasadena, CA
RESPONSIBILITIES Drafts, revises, and formats legal documents, correspondence, memoranda, and emails from written material or transcription. Prepares and organizes documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and related proceedings. Proofreads materials to ensure accuracy, proper grammar, and compliance with Firm formatting standards. Reviews, sorts, and distributes incoming mail and emails. Coordinates and schedules meetings and appointments for attorneys. Maintains attorney calendars, ensuring deadlines and key dates are tracked and updated in the master calendar. Utilizes computer and transcription tools to efficiently produce accurate legal documents and correspondence. OTHER RESPONSIBILITIES Coordinates travel arrangements for attorneys, including lodging, flights, and transportation. Assists with the preparation of marketing materials, such as pitch folders, attorney biographies, and PowerPoint presentations. Performs other duties as assigned. QUALIFICATIONS High School Diploma required. Prior experience as a litigation legal secretary. Strong typing, reading, and proofreading skills for accurate preparation and revision of legal documents. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Experience with document management systems (e.g., iManage). Typing speed of at least 70 wpm. Excellent organizational skills with the ability to prioritize work for multiple attorneys. Professional communication skills, both written and verbal, with clients, attorneys, vendors, and staff. Ability to operate standard office equipment, including computers, transcription devices, fax machines, and advanced photocopier functions.$41k-65k yearly est. 55d agoLegal Secretary
Jackson Lewis
Legal secretary job in Orange, CA
Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Jackson Lewis is seeking a Litigation Legal Secretary for the Orange County, CA office. In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings, and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks, as necessary. Duties and Responsibilities: Maintain electronic case files and update as needed following set protocols for search ease. Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters. Assist with preparation of administrative filings/exhibits in agency matters. Assist with preparation of exhibits for submission in a variety of matters. Maintain and review attorney calendars to assist attorneys with filing deadlines, etc. Complete monthly expense reports for assigned attorneys. Assist attorneys with monthly client invoicing in conjunction with our billing department. Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed. Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm's travel agency. Prepare notebooks and proofreading of documents. Run conflict checks and open new client engagements in conjunction with our new business team. Continued knowledge and basic status of current cases and projects of assigned attorneys. Oversee a wide variety of complex and confidential, time-sensitive material. Perform other administrative duties as assigned. Skills and Educational Requirements: 5+ years minimum legal experience, preferably in labor and employment law. Solid understanding of basic technical legal terminology. Solid experience working in ECF and California state e-filing systems. Solid experience in working with document database system (NetDocs or similar). Proficiency in Windows environment including Word and Outlook. Familiarity with state and federal rules and procedures, general legal procedures. Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus. Experience supporting 4+ active attorneys at one time a strong plus. Experienced with trial preparation a plus. Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented. Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload. Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level. Reliable with punctuality and attendance. An associate degree or 4-year college degree preferred, or relevant experience considered. This is a hybrid position. For California, the expected salary range for this position is between $47.20 and $55.60 per hour. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.$47.2-55.6 hourly Auto-Apply 60d+ agoLegal Secretary
Aquaneer Technologies
Legal secretary job in Riverside, CA
The Legal Secretary provides high-level administrative and secretarial support to attorneys, ensuring the efficient management of litigation matters from inception through resolution. This position is responsible for drafting, revising, and finalizing complex legal documents; preparing and executing e-filings in state and federal courts and with administrative agencies; maintaining case calendars and tracking critical deadlines; and organizing materials for hearings, trials, arbitrations, and mediations. The role demands exceptional attention to detail, advanced organizational skills, and the ability to manage multiple cases and priorities in a fast-paced law firm environment. The ideal candidate will possess strong knowledge of litigation procedures, court rules, e-filing requirements, and legal terminology, along with professionalism, discretion, and initiative to anticipate the needs of attorneys and clients. RESPONSIBILITIES Prepare, revise, and format legal documents, correspondence, memoranda, and emails from written drafts and transcription Handle e-filings and support all stages of the litigation process, from initiation through trial Assemble documents and exhibits for court filings, recordings, hearings, arbitrations, mediations, depositions, and other proceedings Proofread documents to ensure accuracy, correct grammar, and compliance with Firm formatting standards Create and update Tables of Contents (TOC) and Tables of Authorities (TOA) Schedule and coordinate appointments, meetings, and deadlines for attorneys Maintain and monitor attorney calendars, ensuring all critical dates are recorded on the master calendar Prepare and process new client/matter intakes per Firm procedures Utilize computers, transcription equipment, and legal software to efficiently produce and manage documents Arrange travel for attorneys, including hotel, airfare, and ground transportation Sort, read, print, and distribute incoming mail and emails to appropriate recipients Assist with the creation and assembly of marketing materials such as pitch folders, attorney biographies, and PowerPoint presentations Provide backup and overflow coverage to other attorneys and staff as needed Maintain confidentiality of all Firm, client, and personnel information Additional duties may be assigned as required to meet business needs QUALIFICATIONS AND REQUIREMENTS High School Diploma or equivalent Minimum of five years of litigation secretary experience Strong writing, editing, and proofreading skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with document management systems such as iManage preferred Strong organizational skills with the ability to prioritize workload for multiple attorneys Excellent verbal, written, and telephone communication skills to interact professionally with clients, attorneys, vendors, and staff Ability to operate standard office equipment, including computers, transcription devices, fax machines, and photocopiers with advanced functions Consistently reliable in attendance and punctuality PHYSICAL REQUIREMENTS Prolonged periods of sitting, with frequent standing and walking throughout the day Frequent use of a computer for reading, writing, and document preparation Clear verbal communication in both in-person and telephone interactions Occasional bending, climbing, and kneeling as needed Fine motor coordination for tasks such as writing, typing, using a computer mouse, and operating office equipment Availability to work more than 40 hours per week, including overtime when necessary Capable of lifting up to 10 pounds$41k-64k yearly est. 55d agoLegal-Company Secretary-Americas
GHD
Legal secretary job in Irvine, CA
At GHD, we don't just believe in the power of commitment, we live and breathe it every day. Who are we looking for? GHD is looking for a Company Secretary - Americas. This position will ideally be based in a GHD office in the central or western part of the US or Canada but is open across US and Canada. As part of a global Company Secretariat team and working closely with the Enterprise Company Secretary, you will be responsible for management of the corporate governance, legal and regulatory obligations in GHD Americas economic region (US, Canada, and Chile). This will include providing legal advice in relation to the operation of GHD's share plans and issue of securities in the region, management of all corporate governance activities for GHD's Americas subsidiaries, corporate structure advice, director education, maintenance of all corporate licences and hoc support for GHD's M&A team when undertaking acquisitions in the Americas (corporate due diligence). Advice in relation to the corporate governance, legal and regulatory obligations of GHD Foundation (registered charities) in the US and Canada is also required. Our Hybrid Work Model: Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in office, three days a week to contribute, connect and excel in our vibrant environment. In an ever-changing world, it requires creativity and innovation to stay ahead. We're seeking the curious, those who are stimulated by fresh thinking and a desire to shape our communities in new, positive ways. As part of a truly global team, working on complex and rewarding projects, you'll be at the forefront of driving change. See what the power of commitment can do for you! Working with an energetic and high performing team, this position offers a variety of work and will see you involved in: Supporting the Enterprise Company Secretary in the provision of the corporate governance, legal and regulatory obligations in GHD Americas economic region (US, Canada, and Chile), which includes: Legal advice in relation to the US, Canadian and Chile share plans. Oversight of share issues/transfers to ensure compliance with issuing exemptions is maintained and filings are current in all relevant jurisdictions. In conjunction with Share Registry, responding to ad hoc shareholder queries. At the direction of the Enterprise Company Secretary, managing the Americas corporate structure, including attending to new corporate registrations and de-registrations of surplus entities. Delivery of all company secretarial activities for GHD entities incorporated in USA, Canada, and Chile, including preparation of board agendas, board papers, minutes, and resolutions, ensuring director and shareholder meetings are convened in accordance with legal or other requirements, coordinating board meetings, supporting the Chair and other directors, and following up after meeting actions. Maintaining corporate records and attending to regulatory filings. Advising the Americas subsidiary boards on good practice in corporate governance, including providing continuous learning opportunities for directors and officers of the Americas subsidiary companies and ensuring awareness of applicable legal and regulatory requirements. Developing and coordinating director inductions for Americas subsidiary companies. Support for Americas M&A due diligence, as required. Providing advice in relation to the corporate governance, legal and regulatory obligations of GHD's registered North American charities - GHD Foundation (USA) and GHD Foundation (Canada). Mentoring and facilitating the development of the Assistant Company Secretary - Americas. Collaboration with the Americas Legal Team in managing Americas corporate license portfolio. Promoting GHD's compliance framework to safeguard the integrity of the organization. Development, implementation, communication and maintenance of compliance policies, processes, and procedures. Limited travel as needed. What you will bring to the team: 10+ years legal experience in Canada corporate law firm and/or in-house environment. Relevant tertiary and professional qualifications (including admission in good standing to a US or Canada bar). Data savvy, with strong commercial/financial foresight or proven experience in deliver Reputation for high levels of trust, discretion and confidentiality and a role model for GHD's values. Strong client focus and genuine desire to assist shareholders, board, and team members. Ability to engage in limited travel as needed. The salary range for this position is $215,000 - $359,000 depending on location and experience. Take on some of the world's toughest challenges - with everyone at GHD backing you every step of the way. We'll give you control over your career, empower you to find innovative solutions and help you create a lasting impact. See where your commitment could take you with GHD. As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, creed, religion, national origin, citizenship, color, sex, sexual orientation, gender identity, age, disability, marital status, or veteran status. Upon request, GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process. #LI-TS1$45k-67k yearly est. Auto-Apply 60d+ agoJunior Legal Secretary
Freeman, Mathis & Gary Law
Legal secretary job in Seal Beach, CA
Freeman Mathis and Gary, LLP is a rapidly growing national litigation law firm and we are seeking an enthusiastic Junior Litigation Secretary to join our Seal Beach team. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. The following set of success factors describe the characteristics of those who are successful in our Firm: • Helpful, Congenial, Personable, Positive • Unpretentious, Approachable, Respectful, Team Oriented • Accountable, Takes Ownership, Corrects Mistakes • Organized, Timely, Confidential, Responsive (within 24 hours) Essential Job Functions Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting. Prepares and collect conflict of interest checks, open new files and maintain client files. Serve as first point of contact for guests and vendors. Assist with photocopying, scanning and digital filing of documents. Sorting, delivering incoming mail/collecting, sending outgoing mail. Maintains attorneys' calendars with dates of importance. Familiar with State and Federal court filings, including submission of electronic filings. Monitor and maintain office and kitchen supplies to ensure office is stocked and well organized. Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision. Ability to maintain a high level of confidentiality. Other administrative duties and projects as assigned Education, Experience, and Skills High School Diploma required. Bachelors' Degree preferred (Legal Studies, English, Business). Proficiency with MS Office and HTML (web-based) programs. Experience with iManage, Fulcrum and/or Litify is a plus. Ability to multi-task, prioritize and work under tight deadlines. Top-notch organizational skills for optimal workflow and efficiency. Excellent time management skills. Demonstrates a strong attention to detail, catches errors and corrects them quickly. Ability to perform at high levels in a fast-paced, dynamic work environment. Adaptable to changing priorities and work demands. Pro-active, follows through with minimum direction, and displays initiative. Exhibits a positive attitude and has confidence. EEO Statement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drugâfree workplace policy, which includes the ability to pass a preâemployment drug screen. Employees may be subject to reasonableâsuspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.$41k-65k yearly est. 60d+ agoLegal Secretary - Litigation
Genesis
Legal secretary job in Irvine, CA
RESPONSIBILITIES Drafts, revises, and formats legal documents, correspondence, memoranda, and emails from written material or transcription. Prepares and organizes documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and related proceedings. Proofreads materials to ensure accuracy, proper grammar, and compliance with Firm formatting standards. Reviews, sorts, and distributes incoming mail and emails. Coordinates and schedules meetings and appointments for attorneys. Maintains attorney calendars, ensuring deadlines and key dates are tracked and updated in the master calendar. Utilizes computer and transcription tools to efficiently produce accurate legal documents and correspondence. OTHER RESPONSIBILITIES Coordinates travel arrangements for attorneys, including lodging, flights, and transportation. Assists with the preparation of marketing materials, such as pitch folders, attorney biographies, and PowerPoint presentations. Performs other duties as assigned. QUALIFICATIONS High School Diploma required. Prior experience as a litigation legal secretary. Strong typing, reading, and proofreading skills for accurate preparation and revision of legal documents. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Experience with document management systems (e.g., iManage). Typing speed of at least 70 wpm. Excellent organizational skills with the ability to prioritize work for multiple attorneys. Professional communication skills, both written and verbal, with clients, attorneys, vendors, and staff. Ability to operate standard office equipment, including computers, transcription devices, fax machines, and advanced photocopier functions.$39k-49k yearly est. 55d agoLegal Secretary
Red Seal Recruiting
Legal secretary job in Riverside, CA
The Legal Secretary provides high-level administrative and secretarial support to attorneys, ensuring the efficient management of litigation matters from inception through resolution. This position is responsible for drafting, revising, and finalizing complex legal documents; preparing and executing e-filings in state and federal courts and with administrative agencies; maintaining case calendars and tracking critical deadlines; and organizing materials for hearings, trials, arbitrations, and mediations. The role demands exceptional attention to detail, advanced organizational skills, and the ability to manage multiple cases and priorities in a fast-paced law firm environment. The ideal candidate will possess strong knowledge of litigation procedures, court rules, e-filing requirements, and legal terminology, along with professionalism, discretion, and initiative to anticipate the needs of attorneys and clients. RESPONSIBILITIES Prepare, revise, and format legal documents, correspondence, memoranda, and emails from written drafts and transcription Handle e-filings and support all stages of the litigation process, from initiation through trial Assemble documents and exhibits for court filings, recordings, hearings, arbitrations, mediations, depositions, and other proceedings Proofread documents to ensure accuracy, correct grammar, and compliance with Firm formatting standards Create and update Tables of Contents (TOC) and Tables of Authorities (TOA) Schedule and coordinate appointments, meetings, and deadlines for attorneys Maintain and monitor attorney calendars, ensuring all critical dates are recorded on the master calendar Prepare and process new client/matter intakes per Firm procedures Utilize computers, transcription equipment, and legal software to efficiently produce and manage documents Arrange travel for attorneys, including hotel, airfare, and ground transportation Sort, read, print, and distribute incoming mail and emails to appropriate recipients Assist with the creation and assembly of marketing materials such as pitch folders, attorney biographies, and PowerPoint presentations Provide backup and overflow coverage to other attorneys and staff as needed Maintain confidentiality of all Firm, client, and personnel information Additional duties may be assigned as required to meet business needs QUALIFICATIONS AND REQUIREMENTS High School Diploma or equivalent Minimum of five years of litigation secretary experience Strong writing, editing, and proofreading skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with document management systems such as iManage preferred Strong organizational skills with the ability to prioritize workload for multiple attorneys Excellent verbal, written, and telephone communication skills to interact professionally with clients, attorneys, vendors, and staff Ability to operate standard office equipment, including computers, transcription devices, fax machines, and photocopiers with advanced functions Consistently reliable in attendance and punctuality PHYSICAL REQUIREMENTS Prolonged periods of sitting, with frequent standing and walking throughout the day Frequent use of a computer for reading, writing, and document preparation Clear verbal communication in both in-person and telephone interactions Occasional bending, climbing, and kneeling as needed Fine motor coordination for tasks such as writing, typing, using a computer mouse, and operating office equipment Availability to work more than 40 hours per week, including overtime when necessary Capable of lifting up to 10 pounds$53k-80k yearly est. 55d agoLegal Secretary- 3452246
AMS Staffing, Inc.
Legal secretary job in Irvine, CA
Job Title: Legal Secretary Salary/Payrate: $85K - $95K, bonus and AWESOME benefits!!! Work Environment: Hybrid (2 days WFH after ramp up) Term: Permanent / Fulltime Bachelor's degree required: No Referral Fee: AMS will pay $1,000 should the person you refer gets hired JOB DESCRIPTION #LI-KG1 AMS Legal Staffing's client is seeking a Legal Assistant to be an integral part of our dynamic Legal team. This position represents a great opportunity for a detail-oriented person to be the point person on managing litigation cases for their attorneys from start to conclusion. The ideal candidate must possess exceptional word processing skills, have strong technical, written and verbal communication skills and be able to prioritize competing tasks with poise and professionalism. The Legal Assistant will provide support to 3 attorneys desks. QUALIFICATIONS Must have 5+ years of experience as a Litigation/Legal Assistant in a litigation environment. Labor and employment experience is preferred but not required for the right candidate. Must have experience in calendaring, researching court rules/local rules/judge's rules, and ability to cross-check calendaring using software such as eDockets, Milana or CompuLaw. Must have experience with eFiling in both State and Federal courts; including but not limited to creating tables of authority, bookmarking exhibits, redacting and Bates stamping. Position requires critical thinking skills, attention to detail, proof-reading skills, and ability to multi-task. Must be proficient in MS Office 365 Programs (Word, Excel, and Outlook). Duties also include the following tasks: travel arrangements, expense reports, entering attorney timesheets, and other administrative type duties as assigned. Education: High school diploma or equivalent required. Some college coursework is preferred.$85k-95k yearly 12d agoLegal Secretary
Ashford Connex
Legal secretary job in Riverside, CA
The Legal Secretary provides high-level administrative and secretarial support to attorneys, ensuring the efficient management of litigation matters from inception through resolution. This position is responsible for drafting, revising, and finalizing complex legal documents; preparing and executing e-filings in state and federal courts and with administrative agencies; maintaining case calendars and tracking critical deadlines; and organizing materials for hearings, trials, arbitrations, and mediations. The role demands exceptional attention to detail, advanced organizational skills, and the ability to manage multiple cases and priorities in a fast-paced law firm environment. The ideal candidate will possess strong knowledge of litigation procedures, court rules, e-filing requirements, and legal terminology, along with professionalism, discretion, and initiative to anticipate the needs of attorneys and clients. RESPONSIBILITIES Prepare, revise, and format legal documents, correspondence, memoranda, and emails from written drafts and transcription Handle e-filings and support all stages of the litigation process, from initiation through trial Assemble documents and exhibits for court filings, recordings, hearings, arbitrations, mediations, depositions, and other proceedings Proofread documents to ensure accuracy, correct grammar, and compliance with Firm formatting standards Create and update Tables of Contents (TOC) and Tables of Authorities (TOA) Schedule and coordinate appointments, meetings, and deadlines for attorneys Maintain and monitor attorney calendars, ensuring all critical dates are recorded on the master calendar Prepare and process new client/matter intakes per Firm procedures Utilize computers, transcription equipment, and legal software to efficiently produce and manage documents Arrange travel for attorneys, including hotel, airfare, and ground transportation Sort, read, print, and distribute incoming mail and emails to appropriate recipients Assist with the creation and assembly of marketing materials such as pitch folders, attorney biographies, and PowerPoint presentations Provide backup and overflow coverage to other attorneys and staff as needed Maintain confidentiality of all Firm, client, and personnel information Additional duties may be assigned as required to meet business needs QUALIFICATIONS AND REQUIREMENTS High School Diploma or equivalent Minimum of five years of litigation secretary experience Strong writing, editing, and proofreading skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with document management systems such as iManage preferred Strong organizational skills with the ability to prioritize workload for multiple attorneys Excellent verbal, written, and telephone communication skills to interact professionally with clients, attorneys, vendors, and staff Ability to operate standard office equipment, including computers, transcription devices, fax machines, and photocopiers with advanced functions Consistently reliable in attendance and punctuality PHYSICAL REQUIREMENTS Prolonged periods of sitting, with frequent standing and walking throughout the day Frequent use of a computer for reading, writing, and document preparation Clear verbal communication in both in-person and telephone interactions Occasional bending, climbing, and kneeling as needed Fine motor coordination for tasks such as writing, typing, using a computer mouse, and operating office equipment Availability to work more than 40 hours per week, including overtime when necessary Capable of lifting up to 10 pounds$41k-64k yearly est. 55d agoLegal Secretary - Litigation
Horan Hiring Solutions
Legal secretary job in Irvine, CA
RESPONSIBILITIES Drafts, revises, and formats legal documents, correspondence, memoranda, and emails from written material or transcription. Prepares and organizes documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and related proceedings. Proofreads materials to ensure accuracy, proper grammar, and compliance with Firm formatting standards. Reviews, sorts, and distributes incoming mail and emails. Coordinates and schedules meetings and appointments for attorneys. Maintains attorney calendars, ensuring deadlines and key dates are tracked and updated in the master calendar. Utilizes computer and transcription tools to efficiently produce accurate legal documents and correspondence. OTHER RESPONSIBILITIES Coordinates travel arrangements for attorneys, including lodging, flights, and transportation. Assists with the preparation of marketing materials, such as pitch folders, attorney biographies, and PowerPoint presentations. Performs other duties as assigned. QUALIFICATIONS High School Diploma required. Prior experience as a litigation legal secretary. Strong typing, reading, and proofreading skills for accurate preparation and revision of legal documents. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Experience with document management systems (e.g., iManage). Typing speed of at least 70 wpm. Excellent organizational skills with the ability to prioritize work for multiple attorneys. Professional communication skills, both written and verbal, with clients, attorneys, vendors, and staff. Ability to operate standard office equipment, including computers, transcription devices, fax machines, and advanced photocopier functions.$41k-64k yearly est. 55d agoLegal Secretary - Litigation
Aquaneer Technologies
Legal secretary job in Irvine, CA
RESPONSIBILITIES Drafts, revises, and formats legal documents, correspondence, memoranda, and emails from written material or transcription. Prepares and organizes documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and related proceedings. Proofreads materials to ensure accuracy, proper grammar, and compliance with Firm formatting standards. Reviews, sorts, and distributes incoming mail and emails. Coordinates and schedules meetings and appointments for attorneys. Maintains attorney calendars, ensuring deadlines and key dates are tracked and updated in the master calendar. Utilizes computer and transcription tools to efficiently produce accurate legal documents and correspondence. OTHER RESPONSIBILITIES Coordinates travel arrangements for attorneys, including lodging, flights, and transportation. Assists with the preparation of marketing materials, such as pitch folders, attorney biographies, and PowerPoint presentations. Performs other duties as assigned. QUALIFICATIONS High School Diploma required. Prior experience as a litigation legal secretary. Strong typing, reading, and proofreading skills for accurate preparation and revision of legal documents. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Experience with document management systems (e.g., iManage). Typing speed of at least 70 wpm. Excellent organizational skills with the ability to prioritize work for multiple attorneys. Professional communication skills, both written and verbal, with clients, attorneys, vendors, and staff. Ability to operate standard office equipment, including computers, transcription devices, fax machines, and advanced photocopier functions.$41k-64k yearly est. 55d agoLegal secretary
Jackson Lewis
Legal secretary job in Riverside, CA
Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Focused on labor and employment law since 1958, Jackson Lewis P.C.'s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Job Summary In this role you will provide dedicated support to employment litigation attorneys in the Riverside office. Our legal secretaries work with multiple attorneys (typically dedicated support to four) providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents for filing with state and federal courts and agencies; calendar maintenance and travel arrangements; and paper and electronic filing. The successful candidate is a very organized, detail-oriented team player possessing at least 3 years recent CA litigation legal secretary experience who will engage in the work of attorneys by demonstrating knowledge and status of current cases and projects. Responsibilities · Familiarity with California state and federal rules and procedures is required, labor and employment law experience and experience with class action litigation highly preferred. · Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. · Handle a wide variety of complex and confidential time-sensitive material. · Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed (including proofreading). · Provide support to four attorneys in employment litigation, affirmative action, class action and other related matters and backup support as needed. · Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications. · Coordinate docketing for litigation attorneys, maintain calendars and CLE records. · Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed. · Prepare expense reports and assist with billing and collections as needed. · Perform various office and client filing (paper and electronic). We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.$42k-51k yearly est. Auto-Apply 8d agoLegal Secretary - Litigation
Red Seal Recruiting
Legal secretary job in Irvine, CA
RESPONSIBILITIES Drafts, revises, and formats legal documents, correspondence, memoranda, and emails from written material or transcription. Prepares and organizes documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and related proceedings. Proofreads materials to ensure accuracy, proper grammar, and compliance with Firm formatting standards. Reviews, sorts, and distributes incoming mail and emails. Coordinates and schedules meetings and appointments for attorneys. Maintains attorney calendars, ensuring deadlines and key dates are tracked and updated in the master calendar. Utilizes computer and transcription tools to efficiently produce accurate legal documents and correspondence. OTHER RESPONSIBILITIES Coordinates travel arrangements for attorneys, including lodging, flights, and transportation. Assists with the preparation of marketing materials, such as pitch folders, attorney biographies, and PowerPoint presentations. Performs other duties as assigned. QUALIFICATIONS High School Diploma required. Prior experience as a litigation legal secretary. Strong typing, reading, and proofreading skills for accurate preparation and revision of legal documents. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Experience with document management systems (e.g., iManage). Typing speed of at least 70 wpm. Excellent organizational skills with the ability to prioritize work for multiple attorneys. Professional communication skills, both written and verbal, with clients, attorneys, vendors, and staff. Ability to operate standard office equipment, including computers, transcription devices, fax machines, and advanced photocopier functions.$53k-80k yearly est. 55d ago
Learn more about legal secretary jobs
How much does a legal secretary earn in Fontana, CA?
The average legal secretary in Fontana, CA earns between $34,000 and $79,000 annually. This compares to the national average legal secretary range of $28,000 to $60,000.
Average legal secretary salary in Fontana, CA
$51,000
What are the biggest employers of Legal Secretaries in Fontana, CA?
The biggest employers of Legal Secretaries in Fontana, CA are:
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