Legal secretary jobs in Fort Wayne, IN - 367 jobs

Secretarial/Clerical/Secretary - School Year Date Available: 07/21/2025 District: Taylor CSC

#GOSourcing Description for Candidates Assist attorneys in a wide range of Real Estate transactions, including acquisitions, dispositions, leasing, and financing. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety. Responsibilities for Candidates Assist attorneys with preparation, review and revision of legal documents for real estate transactions, including leases, licenses, purchase agreements, deeds, easements, closing documents, escrow instruction letters and other transaction documents Review title reports, title commitments and surveys, draft title objections and assist in resolving title issues Coordinate and attend to details of real estate transactions and closings, working closely with real estate attorneys Handle post-closing tasks such as obtaining, reviewing and confirming accuracy of closing documents Assist real estate personnel with property management and lease administration issues Investigate, assemble and organize factual information, including responses to discovery requests and subpoenas in real estate matters Research applicable laws, rules and regulations as needed Must be able to work with a minimum of supervision from attorneys Must be able to perform the essential functions of this position with or without reasonable accommodation Minimum Position Qualifications 2+ years of paralegal OR legal experience in commercial real estate Ability to communicate and professionally interact with all levels of associates and with attorneys, property owners, brokers, title insurance companies, and government agency representatives #GOSourcing

The NJASAP Paralegal will support the union's legal and contract administration functions by assisting with administrative tasks specific to the minor dispute resolution process, supporting the Union's Contract Administration Team and conducting research related to collective bargaining agreements and labor law. This role works closely with the NJASAP Contract Administration Team, which is comprised of attorneys, consultants and compliance subject matter experts, who are tasked with ensuring compliance with negotiated agreements and protecting members' rights under those agreements. Key Responsibilities Provide legal and administrative support related to collective bargaining agreements (CBAs), including maintaining organized contract records. Track grievances, grievance appeals, arbitrations, and related timelines to ensure deadlines are met. Help prepare materials for grievance hearings, mediations and arbitration proceedings. Proofread correspondence, grievances, memoranda, settlement agreements and arbitration briefs. · Assist with coordinating information requests and responses, and discovery requests and responses Maintain current versions of all collective bargaining agreements, arbitration rulings and grievance settlement agreements Support NJASAP Contract Administrators in preparing proposals, exhibits, and supporting documents for collective bargaining. Communicate with members, company representatives, and outside counsel as directed. Maintain confidentiality and uphold the union's commitment to representing its members with integrity and professionalism. Qualifications Associate's or Bachelor's degree in Paralegal Studies, Legal Studies, Labor Relations, or a related field; paralegal certificate preferred. Minimum of 10 years of experience as a paralegal, preferably in labor, employment, or administrative law. Familiarity with collective bargaining agreements, grievance procedures, and labor relations principles. Strong research and writing skills, with the ability to summarize complex legal and contractual material clearly. Excellent organizational and time management skills with keen attention to detail. Proficiency with Microsoft Office Suite and case or document management systems. Ability to work both independently and collaboratively in a fast-paced environment. Commitment to the mission and values of organized labor. Work Environment Full-time position reporting to the NJASAP Executive Director May require occasional travel for training, hearings, arbitrations or other meetings. Full-time, in-office position.

The client is seeking a detail-oriented Paralegal with a strong proofreading and document review background to support the Broadband Equity Access and Deployment (BEAD) Program. This role focuses on drafting, reviewing, and compiling contractual documents to ensure accuracy, completeness, and compliance. The ideal candidate brings excellent reading and writing skills, meticulous attention to detail, and prior experience in a legal or contract-driven environment. Key Responsibilities Draft BEAD Master Subgrant Agreements using established template agreements for review by IBO legal counsel. Assist IBO staff in collecting required attachments, exhibits, certifications, appendixes, and other documents identified in the conditions precedent clause of the Master Subgrant Agreement. Review submitted documents for completeness, accuracy, and consistency with agreement requirements. Compile, organize, and support the execution of BEAD Master Subgrant Agreements. Perform additional administrative and document-related tasks as assigned in support of contract drafting and execution. Qualifications & Skills Experience as an Executive Assistant, Administrative Assistant, or similar role with a strong emphasis on proofreading and document review. Solid grammatical and written proofreading skills (not high-level legal or literary editing). Preference for candidates with experience working in a legal, compliance, or contract-based setting. Exceptional attention to detail and organizational skills. Strong reading and writing abilities with the capacity to manage multiple documents accurately. Ability to work independently in a remote environment while collaborating effectively with internal stakeholders. Hours: 10-15 hours per week Contract Length: 3 months (no conversion, opportunity for extension) Work Model: Primarily remote; one in-office day required for training

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Livonia Office. Following 30 days of employment, this role offers a flexible hybrid schedule with three in-office days and two remote workdays per week. Please note that this arrangement is subject to change based on business needs. The Position This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm. Key Responsibilities: Draft and prepare professional correspondence with attention to detail and tone. Manage court filings, including both e-filing and traditional methods, ensuring deadlines are met and procedures followed. Coordinate and scheduling depositions, motion hearings client meetings, and other key events; proactively maintain and update attorney calendars. Organize, maintain, and retrieve documents within our document management system to support case teams and ensure smooth workflow. Initiate the file-opening process for new matters, ensuring accuracy and adherence to firm protocols. Process vendor invoices and check requests efficiently, while liaising with accounting to ensure timely payments and issue resolution. Take on a variety of administrative and case support tasks as needed. Demonstrate a proactive mindset and willingness to grow by embracing new responsibilities and taking on challenging assignments. Qualifications At least 2+ years of hands-on experience in insurance defense litigation, with a solid understanding of case lifecycle and client service. expectations. Proven experience navigating both state and federal court systems, including familiarity with court rules, procedures, and filing requirements. Ability to thrive in a collaborative team-based environment, providing seamless support to multiple attorneys. Excellent organizational skills and the ability to prioritize effectively in a high-volume, fast-paced setting. Excellent typing skills with proficiency in Microsoft Office (Word, Outlook, Excel). Clear, concise written and verbal communication paired with sharp attention to detail. Experience with iManage or similar document management systems is a plus. Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Legal Secretary- Workers Compensation CLEVELAND only (260000G5) Organization: Attorney GeneralAgency Contact Name and Information: *********************** Unposting Date: Jan 30, 2026, 4:59:00 AMPrimary Location: United States of America-OHIO-Cuyahoga County Compensation: $23.20/hr -$28.15/hr Schedule: Full-time Work Hours: M-F, 8am - 5pmClassified Indicator: ClassifiedUnion: Attorney General 45 Primary Job Skill: Administrative Support/ServicesTechnical Skills: Administrative support/services Professional Skills: Attention to Detail, Time Management, Verbal Communication, Written Communication, Confidentiality Agency OverviewThe Ohio Attorney General's Office has played a vital role in shaping Ohio's past and present and the work it does today helps chart the state's future. The office consists of nearly 30 distinct sections that advocate for consumers and victims of crime, assist the criminal justice community, provide legal counsel for state offices and agencies, and enforce certain state laws. In these and other capacities, staff members interact with tens of thousands of Ohioans each year.Job DutiesThe Office of the Ohio Attorney General is currently seeking to hire a Legal Secretary within our Workers' Compensation section in our CLEVELAND office. The talented individual will provide secretarial support while working in a collaborative team environment. The successful candidate will perform a variety of clerical, administrative and legal support tasks for attorneys and other office staff. This position will work a hybrid in-person/remote schedule. There may be changes to this schedule based on training and operational needs. The duties for this position include, but are not limited to, the following:- Performs highly confidential legal secretarial work for office attorneys- Physically and electronically files briefs, motions and other documents in state and federal court- Performs litigation support (e.g., preparation of exhibits, table of contents, table of authorities)- From rough written or electronic instructions, produces typed copy of legal documents, confidential materials and correspondence (e.g., briefs, depositions, pleadings, letters, reports, tables, appendices, certificates of service) using Microsoft Office and other software applications;- Proofreads and corrects all materials prior to review by attorneys- Composes or independently answers correspondence (i.e., correspondence of a routine nature which does not require interpretation of the policies or legal issues) to clients, staff or general public- Schedules meetings/appointments- Scans and processes mail for the section and answers main phone line within the section Why Work for the State of OhioAt the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes: Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation) *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.Qualifications6 months' work experience performing legal secretary duties in a law firm or legal setting; 1 course or 1 month's experience in public relations. -Or completion of Associate's degree in secretarial/administrative professional science or closely related field from an accredited career school or community college; 1 course or 1 month's experience in public relations. -Or completion of Associate core coursework to qualify for a secretary/administrative assistant diploma/certificate or closely related field from an accredited career school or community college; 1 course or 1 month's experience in public relations. -Or completion of Bachelor's degree or higher in any related field; 1 course or 1 month's experience in public relations. -Or equivalent of Minimum Class Qualifications For Employment noted above. Job Skills: Administrative support/services, Attention to Detail, Time Management, Verbal Communication, Written Communication and ConfidentialitySupplemental InformationThe Attorney General's Office is a dynamic organization that offers career opportunities across many different disciplines to people from all backgrounds and experiences. We do not discriminate in any way. All people are equal under the law, and it is so at the AGO. This is a workplace where talent gains you entry and performance determines your career path. Staff can join and lead employee resource groups and participate in online or in-person events to learn about the experiences of others.Employees of the Attorney General's Office must have been in their current positions for at least 12 months in order to be eligible for consideration.The Attorney General's Office may fill additional, similar positions as a result of this posting.The Ohio Attorney General's Office is an Equal Opportunity Employer.AGO#: 25-11-207Selected candidate(s) will be subject to the following background checks:Criminal history Driving record TaxesDrug TestIn addition, an Internet search may be conducted of publicly available and job-related information through social media(Facebook, LinkedIn, Twitter, etc.) or through the use of search engines (Google, Bing, etc.). ADA StatementOhio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Full-Time Position About Us Our law firm client specializes in commercial litigation and corporate law. We are seeking a highly skilled and experienced Commercial Legal Secretary to join our dynamic team. This role is crucial in supporting our attorneys and ensuring the smooth operation of our legal practice. Job Overview We are looking for a detail-oriented and efficient Commercial Legal Secretary with 2-10 years of experience in commercial litigation. The ideal candidate will have excellent organizational skills, be proficient in calendaring, and possess a strong understanding of legal procedures and terminology. Key Responsibilities Document Preparation and Management: Draft, format, and proofread legal documents, including pleadings, motions, briefs, and correspondence Maintain and organize both physical and electronic filing systems Ensure all documents are properly filed and easily retrievable Prepare and assemble document packages for court filings, client meetings, and arbitrations Calendaring and Scheduling: Manage attorneys' calendars, including court appearances, depositions, and client meetings Schedule appointments and coordinate travel arrangements Monitor and update critical dates and deadlines for cases Ensure timely filing of court documents and adherence to legal deadlines Client Communication: Act as a liaison between attorneys, clients, and other parties Handle incoming calls and emails professionally and efficiently Prepare and send client correspondence and invoices Maintain client confidentiality and adhere to ethical standards Case Management: Assist in case preparation, including document review and organization Maintain case files and ensure all relevant information is up-to-date Prepare and organize exhibits for trials and hearings Assist with e-discovery processes and manage electronic databases Legal Research: Conduct basic legal research using online databases and resources Assist attorneys in locating relevant case law and statutes Prepare research summaries and reports as needed Office Administration: Manage office supplies and equipment Coordinate with IT support for technology-related issues Assist with billing and time entry processes Contribute to the overall efficiency of the office operations Qualifications 2-10 years of experience as a legal secretary, preferably in commercial litigation High school diploma required; Associate's or Bachelor's degree preferred Proficiency in legal software applications, including case management systems and e-filing platforms Strong knowledge of legal procedures, terminology, and court rules Excellent typing speed and accuracy

Job DescriptionDescriptionWe are looking for a Legal Secretary to join our team. We are seeking talented individuals who are committed to excellence and thrive in an environment of collaboration. Key ResponsibilitiesAs a Legal Secretary, you will work closely with administrative support staff (word processing, office services, and receptionists) to: · Transcribe and prepare correspondence, memoranda, and other legal documents from written and oral drafts.· Input attorney's time and ensure that timesheets are delivered to the appropriate person in a timely manner.· Process bills; proof billing sheets; review and edit bills; and assist attorneys with tracking client invoices, payments, and unique billing arrangements.· Set up and maintain client and firm files; manage daily mail; request conflict of interest checks; and maintain respective attorney calendars and deadline reminder systems.· Finalize, file, and prepare pleadings for service in State, Federal, and Appellate Courts (including e-filing and e-service).· Draft and proof simple pleadings and correspondence, as directed.· Contact clients, courts, counsel, experts, witnesses, etc. via phone, e-mail, and/or correspondence to act as a liaison in scheduling/coordinating meetings, depositions, etc.· Maintain good public relations with clients; and observe confidentiality of attorney-client relationship.· Work with junior and senior level attorneys in a variety of practices. Skills, Knowledge and Expertise An ideal candidate has: · A resourceful mindset, with a desire to explore and learn new skills and technology.· 4‐6 years of legal secretarial experience supporting senior level management, preferably in more than one practice area such as litigation and corporate.· Ability to transcribe legal documents, correspondence and reports from rough drafts or dictation proficiently and accurately.· Possess excellent proofreading abilities for law office correspondence and legal case matters, and the ability to perform non‐complex arithmetic calculations when verifying calculations on forms and documents.· Ability to organize and prioritize numerous tasks and complete them under time constraints.· Possess excellent interpersonal skills - one who can communicate effectively in a courteous and diplomatic fashion as you will service and partner with a diverse group of clients, attorneys and staff.

Job Description Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Livonia Office. Following 30 days of employment, this role offers a flexible hybrid schedule with three in-office days and two remote workdays per week. Please note that this arrangement is subject to change based on business needs. The Position This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm. Key Responsibilities: Draft and prepare professional correspondence with attention to detail and tone. Manage court filings, including both e-filing and traditional methods, ensuring deadlines are met and procedures followed. Coordinate and scheduling depositions, motion hearings client meetings, and other key events; proactively maintain and update attorney calendars. Organize, maintain, and retrieve documents within our document management system to support case teams and ensure smooth workflow. Initiate the file-opening process for new matters, ensuring accuracy and adherence to firm protocols. Process vendor invoices and check requests efficiently, while liaising with accounting to ensure timely payments and issue resolution. Take on a variety of administrative and case support tasks as needed. Demonstrate a proactive mindset and willingness to grow by embracing new responsibilities and taking on challenging assignments. Qualifications At least 2+ years of hands-on experience in insurance defense litigation, with a solid understanding of case lifecycle and client service. expectations. Proven experience navigating both state and federal court systems, including familiarity with court rules, procedures, and filing requirements. Ability to thrive in a collaborative team-based environment, providing seamless support to multiple attorneys. Excellent organizational skills and the ability to prioritize effectively in a high-volume, fast-paced setting. Excellent typing skills with proficiency in Microsoft Office (Word, Outlook, Excel). Clear, concise written and verbal communication paired with sharp attention to detail. Experience with iManage or similar document management systems is a plus. Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc. )- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats. - Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:******************* com/join-our-team/ For more information about CGS please visit: ************ cgsfederal. com or contact:Email: info@cgsfederal. com #CJ

Job Title: Legal Secretary We are seeking a dedicated Legal Secretary to join our team. As a Legal Secretary, you will be responsible for providing administrative support to our legal staff and ensuring smooth day-to-day operations in the legal department. Key Responsibilities: Prepare and file legal documents such as briefs, pleadings, appeals, contracts, and other legal forms Manage attorney calendars, appointments, and travel arrangements Organize and maintain legal files and documents Answer phone calls, take messages, and handle correspondence Coordinate meetings, hearings, and depositions Requirements: Proven experience working as a Legal Secretary or in a similar role Strong knowledge of legal terminology and procedures Proficiency in MS Office and legal software Excellent communication and organizational skills Ability to prioritize tasks and work under pressure If you are a detail-oriented individual with a passion for the legal field, we would love to hear from you. Join our team and contribute to our mission of delivering high-quality legal services.

We are seeking a highly skilled and detail-oriented Legal Secretary to join our team. Under the direction of the Legal Support Staff Supervisor or designee, this position is responsible for independently preparing advanced-level legal correspondence and documents-such as legal briefs and affidavits-within strict deadlines. The role requires excellent organizational skills, the ability to prioritize tasks, and a strong understanding of legal terminology and procedures. Minimum Qualifications High school diploma or GED Associate degree in legal secretarial sciences or two (2) years of experience in a legal secretarial role within a law firm or government office Typing speed of 55 words per minute (corrected) Why Join Us? Starting Pay: $18.70/hour Pay Increase: $19.63/hour after successful completion of a 180-day probationary period, with annual increases thereafter Full-Time Schedule: Includes a paid lunch hour Comprehensive Benefits Package: Medical, prescription, dental, and vision coverage 15.5 Paid Holidays annually Vacation: 80 hours annually after one year of service Personal Leave: 40 hours per year Sick Leave: Accrues bi-weekly, up to 120 hours per year Retirement: 14% employer contribution to OPERS (Ohio Public Employees Retirement System) Insurance: Employer-paid life and accidental death & dismemberment coverage Flexible Spending Account option available Key Responsibilities Prepare and format complex legal documents (e.g., complaints, motions, affidavits, briefs) independently and under time constraints Perform word processing and document formatting using Microsoft Word and other software Conduct fact-checking and assist attorneys with case preparation Proofread legal documents for accuracy and consistency Communicate professionally with clients, court staff, and opposing counsel Organize and maintain electronic legal records Manage calendars, including court dates and training schedules Perform general office duties: filing, copying, faxing, and mail handling Prioritize and complete assignments with minimal supervision Assist in training new staff Utilize CSEM as it relates to job responsibilities Attend all mandatory meetings and perform other duties as assigned Knowledge, Skills & Abilities Knowledge of: Microsoft Office Suite (Outlook, Word, Excel) and state computer systems Legal terminology, court procedures, and document formatting Office practices, mail procedures, and equipment usage Skilled in: Legal document preparation and proofreading Time management and multitasking Oral and written communication Attention to detail and accuracy Ability to: Work independently and collaboratively under pressure Prioritize and manage multiple assignments Maintain confidentiality and professionalism Create and modify templates and forms Resolve routine issues and maintain accurate records

Litigation Legal Secretary - Join a Respected Columbus Law Firm Aspen Careers is excited to partner with a well-established local downtown law firm known for its work in complex litigation. They are seeking a Litigation Legal Secretary to join their team and support a dynamic group of attorneys-two partners and two associates. This is an excellent opportunity for a legal professional who thrives in a fast-paced, high-quality environment and enjoys being an essential part of a successful team. What You'll Do: Provide comprehensive administrative support to four attorneys Coordinate and manage travel arrangements Accurately enter billable time through Juris Draft, edit, and manage legal documents Maintain attorney calendars and assist with scheduling Keep the team organized and prepared for daily operations What You'll Bring: 2+ years of legal experience (litigation preferred but not required); Worldox and E-Billing experience a plus but not required. Proven ability to manage travel logistics Strong proofreading and document review skills High attention to detail and organizational skills Why You'll Love It Here: Comfortable and professional work environment Generous paid time off 401(k) with profit sharing Holiday & Performance Bonuses Health & dental insurance If you're a polished legal secretary ready to take the next step in your career, we want to hear from you! Apply now by sending your resume to Shelley Baxter at sbaxter@aspen-careers.com for immediate and confidential consideration.

Legal Secretary - Corporate Varnum LLP, a Michigan-based, full-service law firm with over 200 attorneys and six offices, has a full-time opening for an experienced Legal Secretary in our Birmingham office supporting our Corporate practice team. We are seeking a candidate who is organized and displays a keen attention to detail, with a superb commitment to client service. This individual should be comfortable working independently, as well as part of a team. ROLES & RESPONSIBILITIES: Participates on a client-focused team displaying professionalism, excellent communication skills, and exercising personal judgment under the ultimate direction of assigned timekeepers. Prepare, edit, and proofread legal documents and correspondence, along with handling closing preparations. Files legal documents with appropriate attachments, both electronically and via traditional filing methods. Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and professional appearance. Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested. Receives, reads and routes incoming postal mail. Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provides complete information to courier for delivery. Maintains appointment and deadline reminder calendar (docket) for all case-related dates. Including but not limited to appointments, deadlines, and follow-up dates. Reviews calendar reports generated from docket control system. Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis. Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition. Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline. Schedules depositions, hearings, appointments, and conference calls; prepares necessary documents and copies for meetings. Requests checks for filing fees, etc. and attorneys' business expense reimbursements. Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys, paralegals, or Human Resources representatives. Attend staff meetings, training sessions and other required employee meetings. Copying, typing, scanning, faxing and any other general office duty as needed. Maintains confidentiality in all firm and client matters. Assists with other firm work as directed by attorney or paralegal. QUALIFICATIONS & REQUIREMENTS: Education: Completion of high school. Experience: Two to three years on the job experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. Bachelor's degree in legal studies or related field preferred. Experience supporting Banking and Finance and/or Corporate practice preferred. Required Skills/Abilities: Proficient in MS Office Suite and legal document management software with the ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription at a level of at least 30 wpm. Excellent proofreading skills. Exceptional organizational and multitasking abilities to meet deadlines and manage competing priorities. Works independently and completes tasks with minimal supervision. Professional demeanor and ability to work well in a team-oriented environment. Ability to communicate and follow instructions effectively from a diverse group of attorneys and staff. Committed to providing responsive client service. Occasional hours outside of normally-scheduled hours. Preferred Skills: Knowledge of iManage, Adarant, EAPro, Intapp or other document management systems. Hours: 8:00 a.m. to 5:00 p.m. Monday-Friday. 100% in-person. Job ID: 255 #INDHP

The City of Hamilton is an EEO & AAE. Minorities and women are encouraged to apply. PLEASE TAKE NOTICE THAT THIS IS A FULL-TIME PERMANENT POSITION IN THE LAW DEPARTMENT This is highly responsible and technically skilled administrative support work involving responsibility for secretarial duties and coordination of administrative services for the Law Department with a wide variety of administrative functions, fact-finding, research, analysis, writing and public relations activities. The work is performed under the general direction of the Director of Law, but considerable leeway is granted for the exercise of independent judgment and minimal supervision is required or provided. The nature of the work performed requires that an employee in this class establish and maintain close cooperative working relationships with Department and Division Heads and other supervisory personnel in all City departments and divisions. * Manages the maintenance of records and coordinates the transfer from paper to electronic format; * Manages the storage and disposal of departmental records in compliance with approved State Auditor schedules; * Serves as the Law Department's primary resource person relative to records retention rules and regulations; * Receives requests for information from the public and provides such information or directs requests to other appropriate department or City personnel; * Processes payroll, purchase orders and invoices; * Manages office supply inventory and office equipment maintenance, repair and replacement; * Makes travel arrangements, processes travel reimbursements and reconciles purchasing card statements; * Schedules appointments and meetings and works with various departments to make necessary media arrangements; responsible for correspondence; * Screens visitors and telephone calls to the Law Director; * Attends meetings, conferences and workshops as requested and authorized; * Performs related work as required. Law Department Focus: * Screens visitors, telephone calls, faxes, mail and messages directed to assigned Law Department personnel; * Schedules meetings, conferences and appointments for assigned Law Department personnel and handles related travel arrangements, including reservations, advances and reimbursements; * Receives requests from the public for department-related information and provides such information or directs requests to other appropriate department or City personnel; * Receives and organizes mail, faxes and messages for the attention of the Law Department and may take actions in response to certain types of communications in accordance with prescribed procedures approved by the Law Director; * Drafts and prepares correspondence, memoranda, agendas and time-sensitive narrative and statistical reports as instructed by the Law Director and other assigned department personnel, including notices to victims required by Marsy's Law; * Transcribes correspondence, memoranda, minutes and other materials from shorthand notes or dictation equipment; * Copies, packages and distributes a variety of written materials as requested by the Law Director and other designated department personnel; * Assists the Hamilton Municipal Prosecutor by preparing motions, subpoenas, discovery requests, and pleadings associated with discovery and trial preparation; * Reviews, edits, and routes contracts and other legal documents; * Monitor local, state, and federal dockets; * Establish and maintain calendar, contact lists, and deadline reminder systems; * Assemble and organize Law Department files and records electronically and manually; * Process payroll and invoices for the Law Department and other departments as assigned; * Performs various clerical duties; * Manages office supplies and materials; * Assist with drafting proposals on behalf of the City to unions during the collective bargaining process; handles sensitive files and information related to collective bargaining and labor disputes; * Maintain confidentiality of sensitive information in accordance with legal standards; * Travel between Hamilton Municipal Building and Hamilton Justice Center on a daily basis to ensure management of various Law Department administrative functions at both locations; * Attends meetings, conferences and workshops as requested and authorized; * Good knowledge or ability to quickly learn administrative processes related to municipal law, torts, contracts, civil rights, real property, corporations, business entities and probate; * Good knowledge or ability to quickly learn the principles, practices, methods, materials and references utilized in legal research; * Good organizational skills with a focus on clerical accuracy; * Skill in the original composition, editing, proofreading and final preparation of written administrative and legal materials and documents; * Working knowledge of the litigation process and general court operations; * Ability to communicate well with others, both orally and in writing; * Ability to establish and maintain effective working relationships with other City employees, supervisory personnel and the general public; * Ability to make decisions in accordance with established policies and procedures; * Ability to independently solve problems within assigned areas of responsibility; * Perform related work as required. * Thorough knowledge of the philosophies, principles and practices of public administration with an emphasis on management, organization and customer service; * Thorough knowledge of municipal organization and the functions of and relationships within the municipal government and with state, county and federal levels of government; * Considerable knowledge of the elementary principles of governmental accounting; * Comprehensive knowledge of record maintenance policy and procedures; * Proficiency in Microsoft Office Products and other applicable office software i.e. Google applications; * Proficient in composing, editing, proofreading, and preparing written materials with exceptional attention to detail; * Skilled in assembling numerical data and generating statistical reports; * Demonstrates exceptional ability to establish and manage intricate clerical records and files, producing written reports from such information; * Autonomously organizes and coordinates a diverse range of materials, human schedules, and supportive actions; * Capable of handling a wide variety and high volume of complex tasks concurrently, even under the pressure of fixed time deadlines; * Executes work with speed, accuracy, and meticulous attention to detail; * Independently makes decisions in accordance with established policies and procedures; * Solves problems within assigned areas of responsibility with autonomy and efficiency; * Possesses comprehensive knowledge of City procedures and policies; * Analyzes technical or administrative problems, develops solutions, and administers recommendations effectively; * Exceptional organizational skills, enabling quick and effective prioritization and adaptation to constantly evolving areas of focus; * Conducts directed research and prepares subsequent reports or presentations with precision; * Exhibits excellent abilities in organizing and coordinating projects; * Comprehensive knowledge of the Civil Service processes and procedures; * Ability to pre-screen employment applications and participate in interviews and candidate selection; * Exceptional ability to establish and maintain effective working relationships with other City employees, Department Heads, Division Heads and other supervisory personnel, members of the City Council, representatives of other governmental agencies and the general public; * Ability to communicate well with others, both orally and in writing; * Notary Public certification; * Exceptional ability to handle confidential information with tact and discretion; Minimum Qualifications * High School Diploma or GED; and * 3 years or more of administrative support experience. * Law Department only - * Three (3) or more years of experience in a legal position such as paralegal, legal secretary, law clerk, law intern or a substantially similar position; or * Three (3) or more years of experience in a secretarial, executive assistant, administrative assistant, or substantially similar position.

Frantz Ward LLP, a 80-attorney Cleveland, Ohio law firm, seeks a Legal Secretary to join our support staff. Prior experience in a law firm or professional services environment preferred. This position performs a variety of specialized legal secretarial tasks for attorneys and paralegals which require distinct knowledge of legal procedures, documentation, and legal time constraints. Qualified candidates should be team oriented, quick learners, flexible, self-motivated, have excellent technical skills and approach change with a positive attitude. Candidate must have excellent customer service skills and be able to work in a team atmosphere. To learn more about our firm please click here Requirements Specific duties include but are not limited to the following: Assist in the preparation of legal documents including typing, proofing and editing of legal pleadings and other documents Comprehensive knowledge of legal office procedures, terminology, forms, documents and citation formats Communicate with clients, courts and governmental agencies providing exceptional customer service in every interaction Effectively use and maintain electronic document management system (Worldox), including data entry and general organization Receive and screen incoming phone calls and e-mails; provide oral and written responses to requests and inquiries. Assist with training and provide technical assistance and troubleshooting to the attorney Assist in entering Attorney time entries Work with Accounting Department and billing attorney to review and revise billing Proformas. Assist in finalizing bills for client mailing Maintain attorney calendar including, deposition scheduling and travel arrangements when necessary General office organization including copying and scanning of documents and maintaining files. Qualifications include: Knowledge of legal terminology and court filing procedures Ability to prioritize a high volume of work at any given time Exceptional typing skills Excellent grammar and strong communication skills Demonstrated ability to work well under pressure Strong customer service attitude and approach required Excellent interpersonal skills with professional demeanor and appearance Individual must be detail oriented, confidential, dependable, and display good judgment Excellent computer skills with experience in Windows, Microsoft Suite Office 2010 including advanced knowledge in Word, Excel, PowerPoint and Outlook Experience and Education Bachelor Degree in related field preferred. Experience with NetDocs and Centerbase preferred Minimum of 3 years of legal secretarial experience. Equal Employment Opportunity is a fundamental principle at Frantz Ward. In keeping with this principle, Frantz Ward does not discriminate in employment decisions on the basis of race, color, religion, gender, age, national origin, citizenship, disability, sexual orientation, veteran status, or any other protected characteristic under applicable federal, state or local law. Frantz Ward LLP believes we provide a stronger and better place to work, think, and grow when we draw from the views of a diverse team. We strive to recruit, employ, and support individuals who contribute to our diversity. We recognize that achieving a truly diverse working environment is an on-going process, and we continue to foster diversity to ensure that everyone at Frantz Ward has a meaningful professional experience. Salary Description $50,000-$60,000 annually

Office Support/Clerical/Paralegal Date Available: 08/20/2025 Closing Date: Until Filled ELKHART COUNTY GOVERNMENTAL POSITION VACANCY NOTICE PART-TIME PARALEGAL DEPARTMENT: Prosecuting Attorney - Pre-Trial HIRING RANGE: $24.87-$27.64/hour based on education and position related experience BENEFITS OFFERED: No Benefits Offered POSITION TO BE FILLED: ASAP HOURS & DAYS OF WORK: 29 hours per week, day and hours may vary LOCATION OF POSITION: Elkhart TRAVEL REQUIREMENTS: None JOB SUMMARY: Responsible for assisting the Infraction Deferral Program Coordinator and assisting with the Pretrial Diversion Program. Assist daily vetting for potential participants, preparing applications and other correspondence. Answer phone calls, voicemails and respond to emails from the courts, the public, and attorneys; and provide accurate information regarding services, policies and procedures. JOB REQUIREMENTS: High school diploma or GED with a minimum of 18 months of related education and/or training; Associate Degree and Paralegal training preferred Knowledge of Elkhart County courts system and operations, including laws and legal terminology, administrative regulations, and official court policies and practices Ability to apply appropriate procedures to assigned duties Knowledge of standard English grammar, spelling, and punctuation and ability to type with speed and accuracy; ability to prepare pleadings, petitions, and related correspondence Pre-employment background check and drug screen Elkhart County Human Resources 117 N. Second Street, Goshen, IN 46526 Telephone: ************** FAX: ************** APPLICATIONS ACCEPTED UNTIL POSITION IS FILLED Elkhart County is an Equal Opportunity Employer

Legal Secretary- Workers Compensation CLEVELAND only (260000G5) Organization: Attorney GeneralAgency Contact Name and Information: *********************** Unposting Date: Jan 30, 2026, 4:59:00 AMPrimary Location: United States of America-OHIO-Cuyahoga County-Cleveland Compensation: $23.20/hr -$28.15/hr Schedule: Full-time Work Hours: M-F, 8am - 5pmClassified Indicator: ClassifiedUnion: Attorney General 45 Primary Job Skill: Administrative Support/ServicesTechnical Skills: Administrative support/services Professional Skills: Attention to Detail, Time Management, Verbal Communication, Written Communication, Confidentiality Agency OverviewThe Ohio Attorney General's Office has played a vital role in shaping Ohio's past and present and the work it does today helps chart the state's future. The office consists of nearly 30 distinct sections that advocate for consumers and victims of crime, assist the criminal justice community, provide legal counsel for state offices and agencies, and enforce certain state laws. In these and other capacities, staff members interact with tens of thousands of Ohioans each year.Job DescriptionThe Office of the Ohio Attorney General is currently seeking to hire a Legal Secretary within our Workers' Compensation section in our CLEVELAND office. The talented individual will provide secretarial support while working in a collaborative team environment. The successful candidate will perform a variety of clerical, administrative and legal support tasks for attorneys and other office staff. This position will work a hybrid in-person/remote schedule. There may be changes to this schedule based on training and operational needs. The duties for this position include, but are not limited to, the following:- Performs highly confidential legal secretarial work for office attorneys- Physically and electronically files briefs, motions and other documents in state and federal court- Performs litigation support (e.g., preparation of exhibits, table of contents, table of authorities)- From rough written or electronic instructions, produces typed copy of legal documents, confidential materials and correspondence (e.g., briefs, depositions, pleadings, letters, reports, tables, appendices, certificates of service) using Microsoft Office and other software applications;- Proofreads and corrects all materials prior to review by attorneys- Composes or independently answers correspondence (i.e., correspondence of a routine nature which does not require interpretation of the policies or legal issues) to clients, staff or general public- Schedules meetings/appointments- Scans and processes mail for the section and answers main phone line within the section Why Work for the State of OhioAt the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes: Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation) *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.Qualifications6 months' work experience performing legal secretary duties in a law firm or legal setting; 1 course or 1 month's experience in public relations. -Or completion of Associate's degree in secretarial/administrative professional science or closely related field from an accredited career school or community college; 1 course or 1 month's experience in public relations. -Or completion of Associate core coursework to qualify for a secretary/administrative assistant diploma/certificate or closely related field from an accredited career school or community college; 1 course or 1 month's experience in public relations. -Or completion of Bachelor's degree or higher in any related field; 1 course or 1 month's experience in public relations. -Or equivalent of Minimum Class Qualifications For Employment noted above. Job Skills: Administrative support/services, Attention to Detail, Time Management, Verbal Communication, Written Communication and ConfidentialitySupplemental InformationThe Attorney General's Office is a dynamic organization that offers career opportunities across many different disciplines to people from all backgrounds and experiences. We do not discriminate in any way. All people are equal under the law, and it is so at the AGO. This is a workplace where talent gains you entry and performance determines your career path. Staff can join and lead employee resource groups and participate in online or in-person events to learn about the experiences of others.Employees of the Attorney General's Office must have been in their current positions for at least 12 months in order to be eligible for consideration.The Attorney General's Office may fill additional, similar positions as a result of this posting.The Ohio Attorney General's Office is an Equal Opportunity Employer.AGO#: 25-11-207Selected candidate(s) will be subject to the following background checks:Criminal history Driving record TaxesDrug TestIn addition, an Internet search may be conducted of publicly available and job-related information through social media(Facebook, LinkedIn, Twitter, etc.) or through the use of search engines (Google, Bing, etc.). ADA StatementOhio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Legal Secretary Varnum LLP, a Michigan-based, full-service law firm with over 200 attorneys and six offices, has a full-time opening for an experienced Legal Secretary in our Novi office supporting a diverse practice group. We are seeking a candidate who is organized and displays a keen attention to detail, with a superb commitment to client service. This individual should be comfortable working independently, as well as part of a team. ROLES & RESPONSIBILITIES: Participates on a client-focused team displaying professionalism, excellent communication skills, and exercising personal judgment under the ultimate direction of assigned timekeepers. Prepares correspondence, memos, pleadings, briefs, forms and other documents in proper legal form; files legal documents with appropriate attachments, both electronically and via traditional filing methods. Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and professional appearance. Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties; answers non-legal questions. Places phone calls as needed or requested. Receives, reads and routes incoming postal mail. Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provides complete information to courier for delivery. Maintains calendars and deadline reminder systems (docket) for all case-related dates, including but not limited to appointments, deadlines, and follow-up dates. Reviews calendar reports generated from docket control system. Maintains appointment and deadline calendar for attorneys. Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis. Opens new files, performs conflict of interest checks through conflicts control system, and maintains all electronic and physical client and general files in a neat and orderly condition. Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline. Schedules depositions, hearings, appointments, and conference calls; prepares necessary documents and copies for meetings. Requests checks for filing fees, etc. and attorneys' business expense reimbursements. Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys, paralegals, or Human Resources representatives. Attend staff meetings, training sessions and other required employee meetings. Copying, typing, scanning, faxing and any other general office duty as needed. Maintains confidentiality in all firm and client matters. Assists with other firm work as directed by attorney or paralegal. QUALIFICATIONS & REQUIREMENTS: Education: Completion of high school. Experience: Two to three years on the job experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. 2+ years' experience as a legal assistant or experience in a law firm. Bachelor's degree in legal studies or related field preferred. Required Skills/Abilities: Proficient in MS Office Suite and legal document management software with the ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription at a level of at least 30 wpm. Excellent proofreading skills. Exceptional organizational and multitasking abilities to meet deadlines and manage competing priorities. Works independently and completes tasks with minimal supervision. Professional demeanor and ability to work well in a team-oriented environment. Ability to communicate and follow instructions effectively from a diverse group of attorneys and staff. Committed to providing responsive client service. Occasional hours outside of normally-scheduled hours. Preferred Skills: Knowledge of iManage or other document management systems. Job ID: 257 #INDHP