Legal secretary jobs in Hawaii

Information Defending and Protecting Those Who Serve Our City Behind every exceptional legal team is a skilled legal clerk who knows every file, tracks every deadline, and keeps operations running smoothly. This is an exciting opportunity for someone who thrives under pressure, embraces responsibility, and is eager to contribute to meaningful public service work. Put your organizational and legal support skills to the test while working on some of the most high-profile legal defense cases handled by the City and County of Honolulu (City). The Department of the Corporation Counsel is seeking detail-oriented legal clerks to support its attorneys in representing the City. As a key team member, you will * Take charge of proofreading, editing, and finalizing legal documents and memoranda, * Manage e-filing and calendaring of court deadlines, * Handle a variety of clerical and administrative duties essential to the success of each case; and * Perform other key assignments as related to the role. Level II (SR-12) $3,748 - $4,563/month: Responsible for independently performing moderately difficult legal clerical work in a law office, and for varying out the more difficult tasks under supervision and guidance on a progressively responsible basis. Level III (SR-14) $4,054 - $4,933/month: Responsible for independently performing the full range and variety of legal clerical work, including the more difficult assignments, in support of legal activities of an assigned section. Apply today! If you qualify for the position, your name will be eligible for referral to the hiring department for further consideration for the current vacancies, as well as future vacancies with this job title. Additional Job Information Applications must be submitted online at *********************************************** to be accepted. * Actual salary will be commensurate with applicable experience, pending approval.* Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you: * use a valid e-mail account; * verify your e-mail address is entered correctly on your GovernmentJobs account; * are subscribed to email notices; * check your spam folders; and * add *********************** and *********************** to your contact list. Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply. Minimum Qualification Requirements At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment. EDUCATION REQUIREMENT: Equivalent to graduation from high school. Responsible work experience which demonstrated the ability to perform the essential functions of the job may be substituted for education. EXPERIENCE REQUIREMENT: Level II -Two (2) years of clericalwork experience, one of which must have been legal clerical work involving the preparation, typing and processing of a variety of legal forms and documents which required knowledge of common legal terminology, procedures, practices, forms and documents. Level III - Three (3) yearsof clerical experience, two of which must have been progressively responsible legal clerical work experience involving the preparation, typing and processing of a variety of legal forms and documents which required substantive knowledge of legal terminology, procedures, practices, forms and documents. Substitutions: * Business school or college-level credits froma regionally-accredited college or universitywill substitute for experience on a month-for-month basis forthe required general clerical experience. * Relevant education and training from a regionally-accredited college or university in alegal office administration, legal assistance, legal secretary, paralegal, or law programmay be used to substitute for the required clerical experience in a law office. The amount of time credited for the substitution will be dependent on the specific program you completed. Any substitution(s) must be met at the time of application. Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript. Verification Requirement:In order to be given credit for your education, clearly list your education credentials on your application. As part of the hiring process, you may be asked to furnish documentation to verify your education. If available, please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application.Or mail a photocopy of your documents to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted.All information on your documentation must be legible and complete in order to be given credit. If you do not have your documentation to verify your education at this time, please note that if selected for the job, you will need to furnish verification documents in order to move forward in the hiring process. Examination Process EDUCATION AND EXPERIENCE EVALUATION: In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality and quantity of your education, experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or your receiving a lower score. EXAMINATION WEIGHT: Education and Experience Evaluation....................100%

Full-time Description Our Maui, HI office is currently seeking an experienced Legal Receptionist. We are seeking a highly organized and detail-oriented Legal Receptionist to join our team in Maui, HI. In this combined role, you will be responsible for managing reception duties and providing essential legal support. This position requires excellent communication, multitasking abilities, and a strong understanding of legal terminology and office procedures. As the first point of contact for clients and visitors, you will represent the firm professionally while managing administrative tasks that support the legal team. The role blends traditional receptionist duties with administrative and legal support functions to ensure the smooth operation of the office. Receptionist Responsibilities: Greet clients, visitors, and vendors in a friendly and professional manner. Answer phone calls, direct inquiries, and take accurate messages. Schedule and confirm appointments, including coordinating meetings between clients and attorneys. Maintain a clean and organized reception area. Manage incoming and outgoing mail, including documents, packages, and deliveries. Assist with maintaining the office calendar and schedule management. Ensure that all necessary forms, documentation, and office supplies are available to the team. Perform general office duties such as filing, scanning, copying, and faxing documents. Assist clients with check-in, forms, and general inquiries in person or via phone. Legal Assistant Responsibilities: Assist attorneys with preparing, drafting, and proofreading legal documents, including correspondence, pleadings, and discovery requests. Maintain and organize client files, both electronic and physical, ensuring all documents are properly filed and up to date. Prepare and file legal documents with courts, government agencies, or other parties, ensuring compliance with relevant procedures and deadlines. Conduct basic legal research and gather information as needed for cases. Assist in managing and tracking case timelines, deadlines, and court dates. Communicate with clients, witnesses, experts, and other legal professionals to obtain necessary information and documents. Prepare billing information and track time for client invoicing. Assist with administrative tasks related to case management, including managing emails, calendars, and billing. Note: This job description is not intended to be all-inclusive and is subject to change based on the needs of the organization. Working Conditions: Full-time position with standard office hours. Some overtime may be required based on workload. This is a fully on-site position based in our Lahaina, HI office. Remote work is not available for this role. Physical Requirements: Prolonged periods of sitting Perform repetitive tasks such as typing and clicking Must be able to lift and move light items up to 20 pounds at times Must be able to bend, reach, push, pull, lift, and sit The physical demands are representative of those that must be met to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Benefits: Health insurance 401K Paid time off Professional development opportunities Additional Information: This is a dynamic and varied role, ideal for someone who is eager to contribute to both the front-line client experience and behind-the-scenes legal support. We offer a supportive work environment and the opportunity for professional growth and development. If you are a proactive and reliable individual who enjoys balancing client-facing tasks with administrative responsibilities, we encourage you to apply! Requirements High school diploma or equivalent required. Preferred 1-3 years of experience in a legal setting, with a focus on civil litigation. Strong understanding of legal terminology, documents, and court procedures preferred. Proficient in case management software, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), and Adobe PDF Editor. Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines independently. Capable of managing multiple tasks efficiently while maintaining accuracy and attention to detail. Strong written and verbal communication skills, with exceptional customer service abilities. Demonstrated ability to handle sensitive and confidential information with discretion. Ability to independently open and close the office, assist clients, and provide critical support to attorneys in advancing cases.

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job. Works directly with the Government personnel in meeting the administrative needs of the project and its staff. The position is covered under the Service Contract Act (SCA). ESSENTIAL DUTIES AND RESPONSIBILITIES: • Prepares documents including correspondences (official correspondence, letters, first endorsements, memorandums, messages and form letters), instructions, notices, transmittals, special directives, technical reports, training deficiency reports, Plan of the Day/Week, officer and enlisted evaluations, military and civilian awards. Prepares documents in accordance with the Naval Correspondence Manual as well as formats/inputs, edits, retrieves, copies, and transmits text, data, and graphics. • Maintains an incoming and outgoing log of naval correspondence, schedules meeting rooms, shreds documents and Naval Messages. • Monitors leadership schedules/calendars and makes arrangements for conferences and meetings and assembles established background materials as directed • Reviews and proofs correspondence/documents for grammar and spelling • Orders supplies using DoD FedMall and reviews/inputs travel authorizations/vouchers using Defense Travel System (DTS). Uploads military travel data in BUPERS Online (BOL) Personnel Tempo (PERSTEMPO) system. • Tracks training completion utilizing Fleet Training Management and Planning System (FLTMPS). • Creates, routes, tracks and follows-up on routine message traffic. • Monitors the Navy Standard Integrated Personnel System (NSIPS) e-leave • Performs Command Pay and Personnel Administrator (CPPA) and/or Command-Level Access Manager (CLAM) functions. • Provides clearance verification and processes visitor authorization request access utilizing the Defense Information System for Security (DISS). • Updates and maintains student information in Corporate Enterprise Training Activity Resource Systems (CeTARS) • Knowledge in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint and Outlook as well Teams. • Collects information and responds to routine inquiries and/or prepare periodic reports. • Selects appropriate methods from a wide variety of procedures and/or makes simple adaptations and interpretations from substantive guides and manuals • Traditional administrative/clerical support roles. • Some work is completed without established procedures. NON-ESSENTIAL DUTIES AND RESPONSIBILITIES: • Other duties as assigned. REQUIREMENTS/QUALIFICATIONS: Education and Experience: • High school diploma/GED or equivalent. • Military administrative experience • Four (4) years of secretarial experience. • Verifiable experience in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint, and Outlook. • Experience with basic correspondence, filing, scanning, reproduction, faxing, answering telephones, maintaining supply inventories, sorting mail and/or greeting visitors. • Ability to type 60 words per minute • Must be able to effectively communicate orally and in writing • Experience to edit and reformat written or electronic drafts • Experience with office terminology and practices Skills, Knowledge and Abilities: • Ability to work in a support role supporting senior management and team. • Ability to develop effective working relationships across all organizational lines. • Ability to handle information of a highly sensitive and confidential nature. • Ability to prioritize and organize own work to meet agreed upon deadlines. • Ability to work with others as part of a team. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is typically performed in a controlled office environment. While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate. SUPERVISORY RESPONSIBILITIES: None ADDITIONAL QUALIFYING FACTORS: As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results. The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job. As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business. Salary $24.92/hourly

Plans, assigns, supervises, and reviews a variety of complex legal clerical and office services activities in a law office; participates in the more difficult aspects of work involved; and performs other related duties as required. This level is distinguished by its responsibility for supervising the legal clerical and office services activities for a major division of a law office and, in addition, for assisting in the administrative services functions of the overall office. There is one (1) immediate, permanent full-time vacancy with the Office of the Prosecuting Attorney - West Hawai'i Clerical Unit in Kailua-Kona. May be eligible to receive a $5,000 Recruitment Incentive. Conditions apply. (Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.) The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment. Examples of Duties * Plans, organizes, and supervises a variety of legal clerical and office services activities in a law office. * Participates in providing a variety of complex legal clerical and secretarial services to attorneys. * Supervises the establishment and maintenance of files and records. * Sets up procedures to control incoming and outgoing materials and pending and completed work. * Revises work procedures and sets up operational policies for greater efficiency. * Ensures attorneys attend court hearing, trials, and meetings. * Determines priorities and assigns and reviews the work of subordinates. * Screens calls and visitors, provides information, makes appointments for attorneys. * Researches files and documents to obtain information for attorneys and to compile data and prepare periodic activity reports. * Orients new members of legal staff as to division organization, functions, and procedures. * Trains new clerical employees. * Advises subordinates in work procedures and clarifies office policies. * Recommends personnel actions; resolves grievances. * Compiles budget estimates for the division and supervises maintenance of inventory of supplies. * Assists in the internal management of the legal office as required. * May take and transcribe dictation. * Performs other related duties as assigned. Minimum Qualification Requirements Training and Experience: A combination of education and experience substantially equivalent to: * graduation from high school, and * six (6) years of progressively responsible legal clerical work experience, of which * two (2) years shall have been in a supervisory capacity, and * possession of a valid State of Hawai`i Driver License (Class 3) or any other valid comparable driver license at time of filing, as applicable to the position. You will be required to submit your valid driver's license at time of hire, if the position requires a driver's license. (The immediate vacancy with the Office of the Prosecuting Attorney requires a valid driver's license.) Substitution of education for required legal clerical experience: * Legal Secretary of Paralegal Certificate from an accredited college or university may be substituted for six (6) months of the required legal clerical experience; * an Associates degree or higher from an accredited college or university may be substituted for lack of the required legal clerical experience on a year for year basis (examples: 30 college credits can be substituted for one (1) year of the required legal clerical experience, an Associates degree can be substituted for two (2) years of the required legal clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required legal clerical experience). (Scan and attach a copy of your official college transcript to be credited for the substitution of legal clerical experience.) Note: Foreign transcripts must be accompanied by an official credential evaluation report to determine U.S. equivalency. (Scan and attach a copy of your official credential evaluation report to your application.) Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application. Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week. Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application. Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process. Knowledge of: Principles and practices of supervision; commonly used legal terms, practices, procedures, and forms; types of court actions and methods of court procedure; and law office practices and procedures. Ability to: Plan, direct, and coordinate the work of a clerical staff engaged in legal clerical activities; locate and abstract data from legal files and records; process and maintain legal records and documents; prepare reports; deal effectively with employees and the public; as applicable to the position, type or keyboard at a rate of 40 net words per minute which applicants may be required to demonstrate by satisfactorily passing an assessment exercise at the time of interview; and as applicable to the position, take dictation at a rate of 80 words per minute and transcribe notes accurately which applicants may be required to demonstrate by satisfactorily passing an assessment exercise at time of interview. Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light Benefits of County employment: The County of Hawai'i offers a competitive compensation package. Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements. * Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours. (Not all Departments/Agencies participate and not all positions are eligible.) * Vacation: Start accruing paid vacation time immediately upon hire - up to 21 days per year. * Sick Leave: Start accruing paid sick leave time immediately upon hire - up to 21 days per year. * Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable). * Training and Development: The County has a variety of training and development opportunities for employees. * County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning. * Public Service Loan Forgiveness (PSLF) Program: You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service. * Retirement Plan: The Employees' Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries. * Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions. * Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums. * Health Benefit Plans: The County of Hawai'i offers a variety of health benefit plans for eligible employees. * Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems. * Group Life Insurance: Free life insurance policy for active employees. * Credit Union Membership * Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty. All benefits are subject to eligibility requirements and change due to legislative actions and/or changes negotiated through collective bargaining. Please check out the benefits tab for additional information. Supplemental Information Please scan and attach these supporting documents to your on-line application, if required: * an official college transcript, * a valid driver's license, * a temporary assignment verification, * professional licenses, and/or * certificates. Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application. ELECTRONIC NOTIFICATION TO APPLICANTS: Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails and text messages or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV. Please add *********************** to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you. You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.

We are seeking a professional Legal Receptionist to join our team in the finance industry. This position will be the first point of contact for clients and guests, providing administrative and clerical support with a focus on confidentiality and accuracy. Preference will be given to applicants currently residing in Hawaii due to the nature of the job. If you are interested in this opportunity, please call us at 808-531-0800 to learn more and apply. Key Responsibilities: + Greet and assist clients, visitors, and vendors promptly and courteously + Answer, screen, and direct incoming calls and emails to appropriate personnel + Manage conference room scheduling and preparations for meetings + Handle incoming and outgoing mail, deliveries, and legal documentation + Maintain a tidy reception area and ensure security procedures are followed + Assist with preparation, filing, and organization of legal and financial documents + Support legal and finance teams with administrative tasks as assigned + Maintain confidentiality of sensitive information at all times Requirements Requirements: + High school diploma or equivalent; additional training in administration or legal studies is a plus + Experience as a receptionist, preferably in a legal or finance environment + Professional demeanor and excellent customer service skills + Strong verbal and written communication abilities + Proficiency with Microsoft Office Suite (Word, Excel, Outlook) + Strong organizational skills and attention to detail + Ability to handle confidential information with discretion TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

RESPONSIBILITIES I. JOB SUMMARY/RESPONSIBILITIES: - Relieves the assigned Manager of routine duties and is required to make routine administrative decisions. II. TYPICAL PHYSICAL DEMANDS: - Essential: sitting, walking, stooping/bending, finger dexterity, seeing, hearing, speaking. - Frequent: standing, lifting usual weight up to 25 pounds; carrying usual weight of 5 pounds up to 20 pounds; reaching above, at and below shoulder level; repetitive arm/hand motions. - Occasional: climbing stairs, twisting body, pushing/pulling. - Operates computer, printer, copier, facsimile machine, typewriter, telephone and other office equipment. III. TYPICAL WORKING CONDITIONS: - Not substantially subjected to adverse environmental conditions. IV. MINIMUM QUALIFICATIONS: A. EDUCATION/CERTIFICATION AND LICENSURE: - High school diploma or equivalent. - Secretarial or business school graduate or two (2) years progressively responsible administrative/secretarial experience may be substituted for educational requirements. B. EXPERIENCE: - In addition to educational requirement, five (5) years experience as a secretary at an administrative level; OR two (2) years administrative office experience with a bachelor's degree. - Experience to demonstrate: o Knowledge of MS Office (Word, PowerPoint, Outlook and Excel; Access highly desirable.) o Ability to communicate in English effectively, both verbal and in writing. - Experience in a hospital or health care setting preferred. - Supervisory experience preferred. Equal Opportunity Employer/Disability/Vet

Information "Lead the Path to Legal Excellence" TheDepartment of Corporation Counselis looking for a Supervising Legal Clerk II to help plan, organize and assist in providing a wide variety of legal clerical and office services in supporting the attorneys assigned to the Litigation Division; and serve as the Secretary to the Litigation Division Head. As a Supervising Legal Clerk II, your duties and responsibilities will include but are not limited to: * Participating in providing a variety of complex legal clerical and secretarial services to the Litigation Division Head and assigned attorneys. This will include: * Managing complex legal documentation and sensitive legal documentation and communication; * Maintaining legal documents and related files in digital and physical format; * Assisting with the orientation of new Litigation Division attorneys to inform them of organization, functions, and internal procedures of the Division. * Supervising the Litigation Division's Clerical Support Personnel, to include: * Scheduling clerical interviews for the Division; * Participating in the interview and selection of prospective clerical support personnel; * Training clerical support personnel; * Providing instruction on work methods and standard operating procedures. * Performing other duties and responsibilities of the position. Apply today! If you qualify for the position, your name will be eligible for referral to the hiring department for further consideration for the current job opening as well as future vacancies for this job title. Additional Job Information Applications must be submitted online at************************************************* be accepted. * Actual salary will be commensurate with applicable experience, pending approval.* Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you: * use a valid e-mail account; * verify your e-mail address is entered correctly on your GovernmentJobs account; * are subscribed to e-mail notices; * check your spam folders; and * add *********************** and *********************** to your contact list. Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply. Minimum Qualification Requirements At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment. EDUCATION REQUIREMENT: Equivalent to graduation from high school. Responsible work experience which demonstrated the ability to perform the essential functions of the job may be substituted for education. EXPERIENCE REQUIREMENT: Six years of progressively responsible legal clerical work experience, two of which must have involved supervisory responsibilities. Such experience must have demonstrated knowledge of the principles and practices of supervision; legal terminology; form, content and use of legal documents, legal processes, procedures and precedents; filing systems of legal records; grammar, spelling and word usage as they pertain to legal activities; and law office practices and procedures; and the ability to plan, direct and coordinate the work of a clerical staff engaged in legal clerical activities; locate and abstract data from legal files and records; supervise the maintenance of filing systems of legal records and documents; and plan training programs for subordinates. DESIRABLE EXPERIENCE: Experience in the use of a personal computer to input, retrieve, and analyze data using database, spreadsheets, word processing or similar programs. Substitution: Relevant education and training from a regionally-accredited college or university in alegal office administration, legal assistance, legal secretary, paralegal, or law programmay be used to substitute for some of the required legal clerical experience. The amount of time credited for the substitution will be dependent on the specific program you completed. Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript. Verification Requirement: You must submit evidence of your education in order to be given credit for the substitution. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your documents to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Unofficial transcripts will not be accepted. Copies will not be returned. All information on your documentation must be legible and complete in order to be given credit. Examination Process EDUCATION AND EXPERIENCE EVALUATION: In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality and quantity of your education, experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or your receiving a lower score. EXAMINATION WEIGHT: Education and Experience Evaluation . . . . . . . . . . . . . . . . 100%

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job. Works directly with the Government personnel in meeting the administrative needs of the project and its staff. The position is covered under the Service Contract Act (SCA). ESSENTIAL DUTIES AND RESPONSIBILITIES: • Prepares documents including correspondences (official correspondence, letters, first endorsements, memorandums, messages and form letters), instructions, notices, transmittals, special directives, technical reports, training deficiency reports, Plan of the Day/Week, officer and enlisted evaluations, military and civilian awards. Prepares documents in accordance with the Naval Correspondence Manual as well as formats/inputs, edits, retrieves, copies, and transmits text, data, and graphics. • Maintains an incoming and outgoing log of naval correspondence, schedules meeting rooms, shreds documents and Naval Messages. • Monitors leadership schedules/calendars and makes arrangements for conferences and meetings and assembles established background materials as directed • Reviews and proofs correspondence/documents for grammar and spelling • Orders supplies using DoD FedMall and reviews/inputs travel authorizations/vouchers using Defense Travel System (DTS). Uploads military travel data in BUPERS Online (BOL) Personnel Tempo (PERSTEMPO) system. • Tracks training completion utilizing Fleet Training Management and Planning System (FLTMPS). • Creates, routes, tracks and follows-up on routine message traffic. • Monitors the Navy Standard Integrated Personnel System (NSIPS) e-leave • Performs Command Pay and Personnel Administrator (CPPA) and/or Command-Level Access Manager (CLAM) functions. • Provides clearance verification and processes visitor authorization request access utilizing the Defense Information System for Security (DISS). • Updates and maintains student information in Corporate Enterprise Training Activity Resource Systems (CeTARS) • Knowledge in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint and Outlook as well Teams. • Collects information and responds to routine inquiries and/or prepare periodic reports. • Selects appropriate methods from a wide variety of procedures and/or makes simple adaptations and interpretations from substantive guides and manuals • Traditional administrative/clerical support roles. • Some work is completed without established procedures. NON-ESSENTIAL DUTIES AND RESPONSIBILITIES: • Other duties as assigned. REQUIREMENTS/QUALIFICATIONS: Education and Experience: • High school diploma/GED or equivalent. • Military administrative experience • Four (4) years of secretarial experience. • Verifiable experience in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint, and Outlook. • Experience with basic correspondence, filing, scanning, reproduction, faxing, answering telephones, maintaining supply inventories, sorting mail and/or greeting visitors. • Ability to type 60 words per minute • Must be able to effectively communicate orally and in writing • Experience to edit and reformat written or electronic drafts • Experience with office terminology and practices Skills, Knowledge and Abilities: • Ability to work in a support role supporting senior management and team. • Ability to develop effective working relationships across all organizational lines. • Ability to handle information of a highly sensitive and confidential nature. • Ability to prioritize and organize own work to meet agreed upon deadlines. • Ability to work with others as part of a team. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is typically performed in a controlled office environment. While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate. SUPERVISORY RESPONSIBILITIES: None ADDITIONAL QUALIFYING FACTORS: As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results. The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job. As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business. Salary $24.92/hourly

Performs routine, standardized legal clerical work in preparing, typing, maintaining, and processing legal forms, documents, and related materials; assists with the more difficult tasks under closer supervision for the purpose of training; and performs other related duties as required. There are two (2) immediate vacancies with the Office of the Prosecuting Attorney: * one (1) permanent full-time vacancy with the East Hawai'i Clerical Unit in Hilo. May be eligible to receive a $3,000 Recruitment Incentive. Conditions apply. * one (1) permanent full-time vacancy with the West Hawai'i Clerical Unit in Kailua-Kona. May be eligible to receive a $5,000 Recruitment Incentive. Conditions apply. (Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.) The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment. Examples of Duties * Participates in preparing and processing a variety of legal forms, documents, and related materials following established procedures. * Sorts, matches, compiles, and processes court and law enforcement forms and documents. * Operates a typewriter or word processing equipment to type or prepare such materials as letters, memoranda, reports, briefs, legal opinions, resolutions, ordinances, petitions, affidavits, motions, summonses, subpoenas, and other legal forms and documents following specific instructions, precedents, and procedures. * Files correspondence, documents, and other materials in various case and subject matter files in accordance with established office practices and procedures. * Operates computer equipment to verify, input, locate, and/or abstract case and other data. * Searches files to obtain information or materials as requested. * Provides routing information over the phone or in person. * Refers callers or visitors to appropriate staff members, sections, or supervision. * May take and transcribe dictation as required. * May operate a vehicle to perform work-related duties. * Performs other related duties as assigned. Minimum Qualification Requirements Training and Experience: A combination of education and experience substantially equivalent to: * graduation from high school, and * two (2) years of clerical experience, of which * one (1) year shall have included legal clerical work experience involving the preparation, typing, and processing of a variety of legal forms and documents which required knowledge of common legal terminology, procedures, practices, forms, and documents, and * possession of a valid State of Hawai`i Driver's License (Class 3) or other comparable driver's license at time of filing, as applicable to position. You will be required to submit your valid driver's license at time of hire, if the position requires a driver's license. (The immediate vacancies with the Office of the Prosecuting Attorney do not require a valid driver's license.) Substitution of education for required legal clerical experience: * Legal Secretary of Paralegal Certificate from an accredited college or university may be substituted for six (6) months of the required legal clerical experience; * an Associates degree or higher from an accredited college or university may be substituted for lack of the required legal clerical experience on a year for year basis (examples: 30 college credits can be substituted for one (1) year of the required legal clerical experience, an Associates degree can be substituted for two (2) years of the required legal clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required legal clerical experience). (Scan and attach a copy of your official college transcript to be credited for the substitution of legal clerical experience.) Note: Foreign transcripts must be accompanied by an official credential evaluation report to determine U.S. equivalency. (Scan and attach a copy of your official credential evaluation report to your application.) Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application. Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week. Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application. Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process. Knowledge of: common legal terminology, procedures, practices, forms, and documents; filing methods and systems; grammar, spelling, and word usage, and office practices and procedures. Ability to: prepare and type or keyboard documents, legal forms and other materials accurately which applicants may be required to demonstrate ability by satisfactorily passing an assessment exercise at the time of interview; as applicable to specific position, take and transcribe notes accurately; applicants may be required to demonstrate ability by satisfactorily passing an assessment exercise at the time of interview; maintain legal records; learn to use word processing and computer equipment; learn the various types of court actions and associated processes; work within constant time constraints and deadlines, and deal effectively with other employees, attorneys, and the public. Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light Benefits of County employment: The County of Hawai'i offers a competitive compensation package. Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements. * Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours. (Not all Departments/Agencies participate and not all positions are eligible.) * Vacation: Start accruing paid vacation time immediately upon hire - up to 21 days per year. * Sick Leave: Start accruing paid sick leave time immediately upon hire - up to 21 days per year. * Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable). * Training and Development: The County has a variety of training and development opportunities for employees. * County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning. * Public Service Loan Forgiveness (PSLF) Program: You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service. * Retirement Plan: The Employees' Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries. * Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions. * Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums. * Health Benefit Plans: The County of Hawai'i offers a variety of health benefit plans for eligible employees. * Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems. * Group Life Insurance: Free life insurance policy for active employees. * Credit Union Membership * Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty. All benefits are subject to eligibility requirements and change due to legislative actions and/or changes negotiated through collective bargaining. Please check out the benefits tab for additional information. Supplemental Information Please scan and attach these supporting documents to your on-line application, if required: * an official college transcript, * a valid driver's license, * a temporary assignment verification, * professional licenses, and/or * certificates. Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application. PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME. ELECTRONIC NOTIFICATION TO APPLICANTS: Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails and text messages or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV. Please add *********************** to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you. You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted. APPLICATIONS MUST BE FILED ONLINE AT: *************************************************** E-mail: *********************

Kapi'olani Medical Center for Women & Children is Hawai'i's only maternity, newborn and pediatric specialty hospital. It is well recognized as Hawai'i's leader in the care of women, infants and children. With 253 beds, the not-for-profit hospital delivers 6,000 babies a year, and is also a medical teaching and research facility. Specialty services for patients throughout Hawai'i and the Pacific Region include intensive care for infants and children, 24-hour emergency pediatric and adult care, critical care air transport and high-risk perinatal care. Over 1,400 employees and more than 700 physicians provide specialty care at Kapi'olani. The hospital is home to the Kapi'olani Women's Center and the Women's Cancer Center, and offers numerous community programs and services, such as specialty pediatric clinics, the Kapi'olani Child Protection Center and the Sex Abuse Treatment Center. The OB/GYN department offers complete obstetrical and gynecological care for women and is one of the most comprehensive centers for women's health in Hawai'i. Services include obstetrical care, pre-pregnancy counseling, medical, dietary and social service counseling, pregnancy testing, prenatal and high-risk prenatal care, counseling and postpartum follow-up care, referral services, infertility diagnostics and treatment, family planning, annual physical exams and pap smears, testing and treatment for sexually transmitted diseases, birth control methods, routine gynecological exams, evaluation for and scheduling of gynecologic surgeries, cyst biopsy and removal, nutrition counseling, and endocrine and teen clinics, among others. If you are reliable, organized and proactive, you may be the ideal candidate for our Administrative Secretary position. The Administrative Secretary is often the right-hand person that facilitates and delegates everyday operational and administrative tasks, helping to execute our leadership's vision and providing overall administrative support for the department. We are looking for someone who is comfortable working with multiple priorities and projects in a fast-paced environment, has excellent customer service and communication skills, pays strong attention to detail and is committed to helping our organization deliver the highest quality health care to Hawai'i's people. Location: Kapiolani Medical Center for Women and Children Work Schedule: Day - 8 Hours Work Type: Full Time Regular FTE: 1.000000 Bargaining Unit: Non-Bargaining Exempt: No Req ID 30724 Pay Range: 21.76 - 27.20 USD per hour Category: Administrative Minimum Qualifications: Associate's Degree in Business or related field, or an equivalent combination of education, training, and/or related experience. Two (2) years clerical or secretarial experience. Preferred Qualifications: Bachelor's Degree in business or related field. EOE/AA/Disabled/Vets Hawai'i Pacific Health offers a comprehensive and competitive total rewards package that includes pay and benefits. Rate of pay for selected candidates will be determined by various factors including knowledge, skills, abilities, relevant experience and training, as well as internal peer equity. Please be advised the Hawai'i Teamsters & Allied Workers, Local 996 (Teamsters) at Kapi'olani Medical Center for Women & Children is conducting a strike beginning Friday, October 17, 2025.

Recruitment Number 25-227KS, Secretary II, SR-14, Step C to Step E, $4,054 to $4,388 per month*, Honolulu, Oahu. * Starting salary may be at a rate between the minimum and maximum salary range, based on qualifications.The Secretary position, located in the Internal Audit Office, Policy and Planning Department, provides administrative and operational support to ensure the efficient execution of audit activities. In addition to general clerical and communication duties, the Secretary assists in all phases of the audit process by gathering information, proofreading and formatting reports, recording meeting notes, compiling and distributing final documents, and maintaining both electronic and physical records. The position also performs data entry, transcription, and organizing statistical tables while ensuring accuracy, consistency, and confidentiality in all documentation; and performs other duties as required. Education Requirement: Graduation from high school or equivalent. General Experience: Two and one-half (2-1/2) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated knowledge of English grammar, spelling and arithmetic; knowledge of common office equipment; knowledge and understanding of computer word processing and software applications; the ability to read and understand oral and written instructions; the ability to speak and write simply and directly; and the ability to carry out procedures in clerical work systems and perform secretarial tasks. This experience includes, but is not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; preparing and finalizing documents using computer word processing applications; preparing and finalizing charts, tables, graphs and other materials using computer software applications, etc. Substitution of Education for Experience: 1. Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted on a month-to-month basis up to a maximum of one (1) year of the General Experience. 2. Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office equipment may be substituted for the one and one-half (1-1/2) years of the General Experience. 3. Education in an accredited university or college in a baccalaureate program may be substituted for on the basis of fifteen (15) semester hours for six (6) months of experience, up to a maximum of two and one-half (2-1/2) years of the General Experience. 4. Graduation from an accredited university or college with a Bachelor's degree may be substituted for all of the General Experience. Selective Certification Requirement - Typing: This position requires typing and/or keyboarding skills (40 net words per minute) and/or the ability to use typewriters, computers and word processing and/or other software applications. The applicant's proficiency may be evaluated by the appointing authority. Failure to meet the proficiency requirements may result in suspension of the applicant's eligibility. The Judiciary's Human Resources Department reserves the right to test an applicant when there is evidence that the applicant does not meet the proficiency requirements for the class for which the applicant applied.Any additional information may be attached to your online application, submitted by email to *****************************, or mailed to the following address: Hawaii State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawaii 96813. Education: If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.

Supervises and participates in the legal clerical and office services functions of a legal section and typically performs the most difficult assignments pertinent thereto; and performs other related duties as required. There is one (1) immediate permanent full-time vacancy with the Office of the Prosecuting Attorney - East Hawai'i Clerical Unit in Hilo. May be eligible to receive a $3,000 Recruitment Incentive. Conditions apply. (Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.) The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment. Examples of Duties * Supervises and participates in providing a variety of legal clerical work in support of staff attorneys. * Supervises the maintenance of case files and systems of legal records. * Coordinates work of section with court personnel, other sections, and with other agencies. * Determines work priorities and reassigns work to meet schedules, deadlines, or changing work requirements. * Assigns legal clerk to assist attorneys. * Prepares weekly schedule for staff attorneys for court appearances in Hilo and rural district courts. * Prepares calendar of trial cases. * Researches files and references to locate or abstract information needed for use in court by staff attorneys. * Supervises and participates in inputting, updating, and retrieving information from case files, records, and computer-based information systems. * Assists in establishing standard operating procedures and in developing new forms as required. * Participates in drafting manuals and references on work methods and procedures. * Provides orientation and training to subordinates and to new staff members. * Participates in recommending personnel actions. * Handles complaints referred by subordinates. * Compiles and prepares periodic workload and status reports. * May take and transcribe dictation. Minimum Qualification Requirements Training and Experience: A combination of education and experience substantially equivalent to: * graduation from high school, and * four (4) years of progressively responsible legal clerical work experience involving the preparation, typing, and processing of a variety of legal forms and documents which required substantive knowledge of legal terminology, procedures, practices, forms, and documents, and * demonstrated supervisory aptitude*, and * possession of a valid State of Hawai`i driver's license (Class 3) or any other valid comparable driver's license at time of filing, as applicable to the position. You will be required to submit your valid driver's license at time of hire, if the position requires a driver's license. (The immediate vacancy with the Office of the Prosecuting Attorney does not require a valid driver's license.) * Supervisory aptitude is the ability or potential of an individual to perform supervisory duties as demonstrated: * by the successful completion of regular or special assignments which involve some supervisory responsibilities or aspects, * by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist, * by completion of training courses in supervision accompanied by application of supervisory skills in work assignments, or * by favorable appraisals by a supervisor indicating the possession of supervisory potential. Substitution of education for required legal clerical experience: * Legal Secretary of Paralegal Certificate from an accredited college or university may be substituted for six (6) months of the required legal clerical experience; * an Associates degree or higher from an accredited college or university may be substituted for lack of the required legal clerical experience on a year for year basis (examples: 30 college credits can be substituted for one (1) year of the required legal clerical experience, an Associates degree can be substituted for two (2) years of the required legal clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required legal clerical experience). (Scan and attach a copy of your official college transcript to be credited for the substitution of legal clerical experience.) Note: Foreign transcripts must be accompanied by an official credential evaluation report to determine U.S. equivalency. (Scan and attach a copy of your official credential evaluation report to your application.) Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application. Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week. Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application. Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process. Knowledge of: legal terminology; form, content, and use of legal documents; legal process, procedures, and precedents; the various types of court actions and associated processes; filing systems of legal records; computer-based information systems; grammar, spelling, and word usage; law office practices and procedures. Ability to: supervise the work of subordinates engaged in legal clerical activities; locate and abstract data from legal files and records; establish systems of legal records; train subordinates in the use of computer equipment and in carrying out work processes; work within constant time constraints and deadlines; prepare reports; Prepare and type or keyboard documents, standard forms needed for specific legal actions, and other materials accurately; applicants may be required to demonstrate ability by satisfactorily passing a performance exercise at the time of interview; as applicable to the position, take and transcribe notes accurately; applicants may be required to demonstrate ability by satisfactorily passing a performance exercise at the time of interview; deal effectively with employees, attorneys, court personnel, and the public. Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light Benefits of County employment: The County of Hawai'i offers a competitive compensation package. Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements. * Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours. (Not all Departments/Agencies participate and not all positions are eligible.) * Vacation: Start accruing paid vacation time immediately upon hire - up to 21 days per year. * Sick Leave: Start accruing paid sick leave time immediately upon hire - up to 21 days per year. * Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable). * Training and Development: The County has a variety of training and development opportunities for employees. * County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning. * Public Service Loan Forgiveness (PSLF) Program: You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service. * Retirement Plan: The Employees' Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries. * Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions. * Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums. * Health Benefit Plans: The County of Hawai'i offers a variety of health benefit plans for eligible employees. * Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems. * Group Life Insurance: Free life insurance policy for active employees. * Credit Union Membership * Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty. All benefits are subject to eligibility requirements and change due to legislative actions and/or changes negotiated through collective bargaining. Please check out the benefits tab for additional information. Supplemental Information Please scan and attach these supporting documents to your on-line application, if required: * an official college transcript, * a valid driver's license, * a temporary assignment verification, * professional licenses, and/or * certificates. Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application. PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME. ELECTRONIC NOTIFICATION TO APPLICANTS: Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails and text messages or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV. Please add *********************** to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you. You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.

RESPONSIBILITIES I. JOB SUMMARY/RESPONSIBILITIES: - Relieves the assigned Manager of routine duties and is required to make routine administrative decisions. II. TYPICAL PHYSICAL DEMANDS: - Essential: sitting, walking, stooping/bending, finger dexterity, seeing, hearing, speaking. - Frequent: standing, lifting usual weight up to 25 pounds; carrying usual weight of 5 pounds up to 20 pounds; reaching above, at and below shoulder level; repetitive arm/hand motions. - Occasional: climbing stairs, twisting body, pushing/pulling. - Operates computer, printer, copier, facsimile machine, typewriter, telephone and other office equipment. III. TYPICAL WORKING CONDITIONS: - Not substantially subjected to adverse environmental conditions. IV. MINIMUM QUALIFICATIONS: A. EDUCATION/CERTIFICATION AND LICENSURE: - High school diploma or equivalent. - Secretarial or business school graduate or two (2) years progressively responsible administrative/secretarial experience may be substituted for educational requirements. B. EXPERIENCE: - In addition to educational requirement, five (5) years experience as a secretary at an administrative level; OR two (2) years administrative office experience with a bachelor's degree. - Experience to demonstrate: o Knowledge of MS Office (Word, PowerPoint, Outlook and Excel; Access highly desirable.) o Ability to communicate in English effectively, both verbal and in writing. - Experience in a hospital or health care setting preferred. - Supervisory experience preferred. Equal Opportunity Employer/Disability/Vet

Performs routine, standardized legal clerical work in preparing, typing, maintaining, and processing legal forms, documents, and related materials; assists with the more difficult tasks under closer supervision for the purpose of training; and performs other related duties as required. There are two (2) immediate vacancies with the Office of the Prosecuting Attorney: * one (1) permanent full-time vacancy with the East Hawai'i Clerical Unit in Hilo. May be eligible to receive a $3,000 Recruitment Incentive. Conditions apply. * one (1) permanent full-time vacancy with the West Hawai'i Clerical Unit in Kailua-Kona. May be eligible to receive a $5,000 Recruitment Incentive. Conditions apply. (Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.) The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment. Examples of Duties * Participates in preparing and processing a variety of legal forms, documents, and related materials following established procedures. * Sorts, matches, compiles, and processes court and law enforcement forms and documents. * Operates a typewriter or word processing equipment to type or prepare such materials as letters, memoranda, reports, briefs, legal opinions, resolutions, ordinances, petitions, affidavits, motions, summonses, subpoenas, and other legal forms and documents following specific instructions, precedents, and procedures. * Files correspondence, documents, and other materials in various case and subject matter files in accordance with established office practices and procedures. * Operates computer equipment to verify, input, locate, and/or abstract case and other data. * Searches files to obtain information or materials as requested. * Provides routing information over the phone or in person. * Refers callers or visitors to appropriate staff members, sections, or supervision. * May take and transcribe dictation as required. * May operate a vehicle to perform work-related duties. * Performs other related duties as assigned. Minimum Qualification Requirements Training and Experience: A combination of education and experience substantially equivalent to: * graduation from high school, and * two (2) years of clerical experience, of which * one (1) year shall have included legal clerical work experience involving the preparation, typing, and processing of a variety of legal forms and documents which required knowledge of common legal terminology, procedures, practices, forms, and documents, and * possession of a valid State of Hawai`i Driver's License (Class 3) or other comparable driver's license at time of filing, as applicable to position. You will be required to submit your valid driver's license at time of hire, if the position requires a driver's license. (The immediate vacancies with the Office of the Prosecuting Attorney do not require a valid driver's license.) Substitution of education for required legal clerical experience: * Legal Secretary of Paralegal Certificate from an accredited college or university may be substituted for six (6) months of the required legal clerical experience; * an Associates degree or higher from an accredited college or university may be substituted for lack of the required legal clerical experience on a year for year basis (examples: 30 college credits can be substituted for one (1) year of the required legal clerical experience, an Associates degree can be substituted for two (2) years of the required legal clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required legal clerical experience). (Scan and attach a copy of your official college transcript to be credited for the substitution of legal clerical experience.) Note: Foreign transcripts must be accompanied by an official credential evaluation report to determine U.S. equivalency. (Scan and attach a copy of your official credential evaluation report to your application.) Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application. Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week. Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application. Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process. Knowledge of: common legal terminology, procedures, practices, forms, and documents; filing methods and systems; grammar, spelling, and word usage, and office practices and procedures. Ability to: prepare and type or keyboard documents, legal forms and other materials accurately which applicants may be required to demonstrate ability by satisfactorily passing an assessment exercise at the time of interview; as applicable to specific position, take and transcribe notes accurately; applicants may be required to demonstrate ability by satisfactorily passing an assessment exercise at the time of interview; maintain legal records; learn to use word processing and computer equipment; learn the various types of court actions and associated processes; work within constant time constraints and deadlines, and deal effectively with other employees, attorneys, and the public. Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light Benefits of County employment: The County of Hawai'i offers a competitive compensation package. Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements. * Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours. (Not all Departments/Agencies participate and not all positions are eligible.) * Vacation: Start accruing paid vacation time immediately upon hire - up to 21 days per year. * Sick Leave: Start accruing paid sick leave time immediately upon hire - up to 21 days per year. * Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable). * Training and Development: The County has a variety of training and development opportunities for employees. * County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning. * Public Service Loan Forgiveness (PSLF) Program: You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service. * Retirement Plan: The Employees' Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries. * Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions. * Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums. * Health Benefit Plans: The County of Hawai'i offers a variety of health benefit plans for eligible employees. * Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems. * Group Life Insurance: Free life insurance policy for active employees. * Credit Union Membership * Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty. All benefits are subject to eligibility requirements and change due to legislative actions and/or changes negotiated through collective bargaining. Please check out the benefits tab for additional information. Supplemental Information Please scan and attach these supporting documents to your on-line application, if required: * an official college transcript, * a valid driver's license, * a temporary assignment verification, * professional licenses, and/or * certificates. Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application. PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME. ELECTRONIC NOTIFICATION TO APPLICANTS: Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails and text messages or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV. Please add *********************** to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you. You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted. APPLICATIONS MUST BE FILED ONLINE AT: *************************************************** E-mail: *********************

RESPONSIBILITIES I. JOB SUMMARY/RESPONSIBILITIES: - Relieves the assigned Manager of routine duties and is required to make routine administrative decisions. II. TYPICAL PHYSICAL DEMANDS: - Essential: sitting, walking, stooping/bending, finger dexterity, seeing, hearing, speaking. - Frequent: standing, lifting usual weight up to 25 pounds; carrying usual weight of 5 pounds up to 20 pounds; reaching above, at and below shoulder level; repetitive arm/hand motions. - Occasional: climbing stairs, twisting body, pushing/pulling. - Operates computer, printer, copier, facsimile machine, typewriter, telephone and other office equipment. III. TYPICAL WORKING CONDITIONS: - Not substantially subjected to adverse environmental conditions. IV. MINIMUM QUALIFICATIONS: A. EDUCATION/CERTIFICATION AND LICENSURE: - High school diploma or equivalent. - Secretarial or business school graduate or two (2) years progressively responsible administrative/secretarial experience may be substituted for educational requirements. B. EXPERIENCE: - In addition to educational requirement, five (5) years experience as a secretary at an administrative level; OR two (2) years administrative office experience with a bachelor's degree. - Experience to demonstrate: o Knowledge of MS Office (Word, PowerPoint, Outlook and Excel; Access highly desirable.) o Ability to communicate in English effectively, both verbal and in writing. - Experience in a hospital or health care setting preferred. - Supervisory experience preferred. Equal Opportunity Employer/Disability/Vet

A Legal Secretary is responsible for providing administrative support to lawyers, legal teams, or legal departments, ensuring smooth day-to-day operations. This role requires a detail-oriented individual with strong organizational skills who can support research initiatives and assist with project coordination. The ideal candidate will excel in managing data, maintaining customer relationships, and ensuring timely delivery of assignments. For more information, please contact Erica Huggins at 808.452.0256. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Primary Responsibilities: + Perform administrative duties including scheduling appointments, managing calendars, and handling incoming and outgoing correspondence. + Prepare and proofread legal documents such as pleadings, contracts, briefs, and other legal materials. + File and organize legal documents, both electronically and physically, ensuring compliance with legal procedures and confidentiality standards. + Conduct legal research and compile case-related documentation. + Liaise with clients, witnesses, and court personnel on behalf of attorneys. + Manage billing, including tracking billable hours, preparing invoices, and ensuring accurate records. + Coordinate travel arrangements and accommodations for attorneys as required. + Maintain office supplies and handle vendor relationships when necessary. Requirements Key Requirements: + Prior experience as a Legal Secretary or in a similar role is often preferred. + Proficiency in legal software, filing systems, and Microsoft Office Suite. + Familiarity with legal terminology and procedures. + Strong written and verbal communication skills. + High attention to detail and strong organizational abilities. + Ability to handle confidential information with professionalism and discretion. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

We are seeking a detail-oriented Legal Secretary to provide essential administrative and clerical support to our legal team. The ideal candidate will demonstrate professionalism, excellent organizational skills, and the ability to manage confidential information efficiently. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. If you are interested in this opportunity, please call us at 808-531-0800 to learn more and apply. Key Responsibilities: + Prepare, proofread, and process legal documents and correspondence in a timely manner + Maintain and organize physical and electronic case files, including pleadings, discovery documents, and client records + Schedule meetings, court dates, depositions, and maintain attorneys' calendars + Answer, screen, and direct phone calls and emails professionally + Coordinate delivery and filing of legal documents with courts and other parties + Assist attorneys with time entry, billing, and expense reporting + Conduct basic research and gather information as requested by attorneys and staff + Provide excellent customer service to clients, court staff, and vendors + Perform general administrative tasks, such as copying, scanning, and filing Requirements Requirements: + High school diploma or equivalent; additional legal or administrative training preferred + Prior experience as a Legal Secretary or in a similar legal support role preferred + Proficiency with Microsoft Office Suite (Word, Excel, Outlook); experience with legal management software a plus + Excellent written and verbal communication skills + Strong organizational abilities and attention to detail + Ability to maintain confidentiality and exercise discretion TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .