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High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.Education
High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.
Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.Training
Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.Work Experience in a Related Occupation
Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.Licenses, Certifications, and Registrations
Although not required, certification can demonstrate competency to employers.
The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.
Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.
The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.Advancement
Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.
With additional training, many legal secretaries become paralegals or legal assistants.Important Qualities
Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.
Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.
Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.
Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.
|Job Title||Company||Location||Start Date||Salary|
|Finance Broker & Legal Foreign Secretary||Sky Enterprises LLC||Jacksonville, FL||Aug 01, 2014||$110,000|
|Legal Secretaries||Wilson Sonsini Goodrich & Rosati||Palo Alto, CA||Jun 18, 2012||$77,771|
|Legal Secretary/Legal Assistant||Wilson Sonsini Goodrich & Rosati||Palo Alto, CA||Sep 24, 2013||$68,757|
|Legal Secretary||Feiner & Lavy PC||New York, NY||Sep 04, 2015||$67,766|
|Legal Secretaries||Foley Hoag LLP||Washington, DC||Nov 08, 2012||$66,250|
|Legal Secretaries||Law Offices of James S. Hong||Los Angeles, CA||Jun 25, 2014||$61,797|
|Legal Secretaries||Law Offices of James S. Hong||Los Angeles, CA||Aug 07, 2014||$61,797|
|Legal Secretaries||Law Offices of PJ Lee, P.C.||Los Angeles, CA||Mar 09, 2012||$60,091|
|Legal Secretary||Law Office of Thomas V. Allen. PLLC.||Edison, NJ||Nov 05, 2012||$60,000|
|Legal Secretary/Legal Assistant||Wilson Sonsini Goodrich &Amp; Rosati||Palo Alto, CA||Sep 24, 2010||$57,502|
|Legal Secretaries||Brian Lee Attorney at Law||Santa Clara, CA||Jan 17, 2008||$55,827|
|Legal Secretaries||Brian Lee Attorney at Law||Santa Clara, CA||Nov 20, 2007||$55,827|
|Legal Secretaries||Feiner & Lavy PC||New York, NY||Apr 10, 2012||$55,619|
|Legal Secretary||3I Infotech Inc.||Edison, NJ||Sep 12, 2012||$45,594|
|Legal Secretaries||Feiner & Lavy PC||New York, NY||May 09, 2011||$45,580|
|Legal Secretaries||Miller, Canfield, Paddock & Stone, PLC||Detroit, MI||Apr 03, 2009||$42,162|
|Legal Secretaries||Law Offices of James S. Hong||Los Angeles, CA||May 02, 2011||$40,780|
|Legal Secretary||Harvard Management Associates Inc.||New York, NY||Sep 10, 2014||$39,924|
|Legal Secretary||American Education Center, Inc.||New York, NY||Sep 10, 2014||$39,924|
|Legal Secretary||Robert A. Siegel||New York, NY||Aug 17, 2012||$39,319 -
|Legal Secretary||Law Office of Guy T. O'Donnell||Long Branch, NJ||Apr 29, 2009||$37,566|
|Legal Secretary||Law Office of Peter L. Quan, PLLC||NY||Sep 10, 2015||$36,800 -
|Legal Secretary||The Kasen Law Firm PLLC||NY||Oct 01, 2012||$36,450|
|Legal Secretary||Leigh Group PLLC||Dallas, TX||Oct 29, 2015||$35,942|
|Legal Secretary||Robert A. Siegel, ESQ.||New York, NY||Aug 16, 2010||$35,479|
|Legal Secretary||Scott T. Kimmel, P.A.||Deerfield Beach, FL||Jun 25, 2009||$35,020|
|Legal Secretary||Law Offices of Wong, Wong & Associates, P.C.||New York, NY||Oct 01, 2012||$35,000|
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